1985-0120890L (44L)
NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the city Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter require6 that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID NUMBER
ITEM NO
VENDOR
AMOUNT
9377
All
Watson Electric Co
$17,557
22
9379
All
Armco Construction Co
$10,290
00
9381
1-39
Office Furniture of Dls
$24,950
00
9381
40-48
Business Essentials
$15,440
00
9386
1
Plains Machinery
$21,207
200
9386
2
Cooper Machinery
$ 9,189
80
(Continued on Next Page)
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated
representative is hereby authorized to execute the written
contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 15th day of January, 1985
r
4CI STE YOR
OF D TON, TEXAS
ATTEST
CHARLUTTE ALLEN, CITY SECREMY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
JOE D MORRIS, ACTING CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
DATE 1-9-85
CITY COUNCIL REPORT FORMAT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9379 STEEL RETAINING WALL SECTIONS
RECOMMENDATION We recommend this bid be awarded to Armco Construcstion Co ,
for the purchase of Bin-Type Retaining Wall SEctions, for
the bid amount of $10,290 00
SUMMARY- Bids were sent to several steel companies However, Armco is
--the only manufacturor/supplier in this area, and they were
bidding us direct The other steel companies, therefore, did
not bid as their cost would be the same as ours We only
received one bid
BACKGROUND - --This retaining wall is for the purpose of creating a belpw-
level unloading area for public disposal of solid waste at
the new landfill
S, DEPARTMENTS OR GROUPS AFFECTED
Receiving of solid waste at new landfill so that it can be
easily taken to the proper landfill area
FISCAL IMPACT__ There is no impact on the General Fund
Respectfully submitted
r Hartung
City Manager
Praee b
69
h AarshalI, C P
le p chasing Agent
A ed
N tle Jo rshalI, C P M
rchasing Agent
DATE 1-9-85
CITY COUNCIL REPORT FORMAT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9377 MOTOR CONTROLLER
RECOMMENDATION We recommend this bid be awarded to Watson Electric Co of
Denton for the Allen Bradley Motor Controller for $16,777 22
plus estimated freight not to exceed $800 00 for the total
of $17,557 22
SUHMAR Y This bid is for the purchase of a replacement motor controller
at the Municipal Power Plant We received four bids as per the
attached tabulation sheet
BACKGROUND Tabulation Sheet
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
Utility Production Repair & Maintenance
FISCAL IMPACT Budget Account #610-008-0251-8339
Respectfully submitted
S Hartung
City Manager
Pre.axed_ b
6"At lurchas Marshall , C 1TM
T le uring Agent
App d
N Marshall, C P M
le o ng Agent
DATE
CITY COUNCIL REPORT FORMAT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9381 MODULAR FURNITURE FOR FINANCE DEPT
RECOMMENDATION We recommend the low bidder on each of the two categories
items 1 through 39, Modular Furniture, to office Furniture
of Dallas for the total amount of $24,950 00, and Items
40 through 48, Chairs, Tables, File Cabinets, Etc , to
Business Essentials of Denton for the total amount of
$15,440 00
SUMMARY This bid is part of Phase I The modular furniture with
the necessary chairs, files, etc will complete this
phase section in the Finance Department at the Municipal
Building
BACKGROUND Bid Tabulation Sheet
PROGRAMS DEPARTMENTS OR GROUPS AFFELTED
FISCAL IMPACT There is no impact on the General Fund
Respectfully submitted
S d U g
City Manager
PrepaxAd by
Na Jo n Marshal I, C P M
e Purch asing Agent
A p
N le Joh J Marshall, C P M
chasing AGent
DATE 1-9-85
CITY COUNCIL REPORT FORMAT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9386 VIBRATORY ROLLERS
RECOMMENDATION We recomment this bid be awarded to the lowest bidder
meeting specification for each item
Item 1 Tandem Roller Plains Machinery $21,207 00
Item 2 Vibratory Roller Cooper Machinery $ 9,189 80
BACKGROUND - The lower prices offered by Cooper Machinery on Item 1
do not meet the specified weight and width of the compaction
drum, engine size, gauge requirements and type of engine
The lower price offered by Ferguson Mfg and Cooper Machinery
on item 2 do not meet the specifications in number of vibrating
rollers, tons of compaction weight and size of engine/
PROGRAMS, DEPARTLIENTS OR GROUPS AFFECTEb
These rollers will be assigned to the Street Department
for use in the construction and maintenance of city
streets
FISCAL IMPACT ---These units are being financed thru a third paty lease/
purchase agreement Payments will be made from the
1984-85 Fiscal Budget
Respecttully submitted
s Hartung
City Manager
P ared _
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved _
m J Marshall
le urchasing Agent