1985-001On90L (44L)
NO B~~=DI
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
tr
WHEREAS, Section 2 09 of the City Charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID NUMBER ITEM NO
VENDOR
AMOUNT
9375
All
Westinghouse Supply Co
$40,428 00
9376
1-4
Cummins Supply
$127,295 00
9376
5
Priester Supply
$191390 00
9378
All
Cummins Supply
$70,848OU 242
9383
Al, B2a,
B2b, Cla,
CAD Associates
82,227 50
_
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
person; submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
PAGE 1
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated
representative is hereby authorized to execute the written
contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 8 day of January , 1985
A19TAR I D a04SAh , AY
CI OF D TON, TEXAS
ATTEST
C TARY
ALLEN, CIT
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
JOE D MORRIS, ACTING CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
PAGE 2
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DATE
CITY COUNCIL REPORT FORMAT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID #9376 DISTRIBUTION TRANSFORMERS
RECOMMENDATION
We recommend
this bid
be
awarded
to
the lowest
evaluated bidder
Item
1
25KVA-PM
Cummins Supply
@ $844
00
ea
$
54,860
00
17
Wks
Item
2
50KVA-PM
Cummins Supply
@ $886
00
ea
$
26,580
00
8
Wks
Item
3
75KVA-PM
Cummins Supply
@$1185
00
ea
$
29,625
00
10
Wks
Item
4
1OOKVA-PM
Cummins Supply
@$1623
00
ea
$
16,230
00
17
Wks
Item
5
167KVA-PM
Priester Supply
01939
00
ea
$
19,390
00
20
Wks
$146,685
00
BACKGROUND This bid is for the purchase of pad mounted distribution
transformers to be used by the Electric Distribution
Department in the new construction and maintenance of
the electric system
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
FISCAL IMPACT Funds for this purchase will come from 1984-85 Fiscal
Budget Account Number 611-008-0252-9222-E368
Respectfully submitted
ris a ung
City Manager
Pr aced
Name Tom D Shaw, C P M
Title Assistant Purchasing Agent
Approved
N o hrf J Marshall, C P M
1 Purchasing Agent
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DATE
CITY COUNCIL REPORT FORMAT
TO Mayor and Members of the City Council
FROM G Chris Hartung, City Manager
SUBJECT BID# 9378 ALUMINUM CONDUCTOR 795mcm
RECOMMENDATION We recommend this bid be awarded to the lowest bidder,
Cummins Supp y, in the amount of $70,880 22
SUMMARY
BACKGROUND This bid is for the purchase of 125000 feet of 795mcm
a ummiinum conductor This material is warehouse stock See tabulation
sheet attached
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
This material will be used by the Electric Distribution
Department in the new construction and maintenance of the overhead electrical
distribution system
FISCAL I14PACT Funds for this purchase will come from 1984-85
working capital account number 710-004-0598-8708
Respectfully submitted
ris dr ung
City Manager
pared y
Name Tom D- Shaw
Title Assistant Purchasing Agent
Approved
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CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
M E M O R A N D U M
DATE January 2, 1985
TO Rick Svehla, Assistant City Manager
FRO14 Jerry Clark, City Engineer
RE Approval of Aerial Photography Bid
The above bid (119383) was received on December 27, 1984 CAD
Associates was low on all items by a wide margin Based On Lne
available funas, the following program was selected to oe
implemented pending council approval
A) Suiveying Control
Section 1 - 28 m3.2 $28,350 00
Aduitional Control for Ortho maps $ 5,000 00
B) Ortho Maps
section 2A - 105 m12 at 1"=200' _ $41,895 00
Section 2B - 28 mi2 of
Aerial Photography 1"=50' _ $ 2,793 00
C) Contour Maps
Section lA - 133 m12 of
Aerial Photography 1"=200' _ $ 4,189 50
TOTAL PACKAGE COST - $82,127 50
If council approval is given, consideration should be given in
next years budget for - 1) Expansion of control survey to 133
mil, 2) Ortho maps 1"=50' for 28 mi2, 3) Contour maps -
92 m12 expansion from our existing contours Cost for these
three items should be approximately $260,000
Please advise if further information is needed
J e r C(11a k
C-
City Eng eer
cc Bob Nelson
is
1102728
CITY OF DENTON
MEMORANDUM
DATE OF MEETING January 8, 1985
CITY COUNCIL AGENDA ITEM (USE EXACT WORDING AS ITEM IS TO BE PLACED ON AGENDA)
Approval of Aerial Photography Program for future computer
mapping program
SUMMARY The contour and ortho maps needed to start the mapping program
should be current and of sufficient detail to allow development
of proper base maps
FISCAL SUMMARY Approve program as shown in backup
ACTION REQUIRED Approve Program Bid
ALTERNATIVES Reject Bid
STAFF RECOMMENDATIONS Approve Bid
EXHIBITS Memo to Rick Svehla
Bid
1. K
BID # 9383
P 0 0
A) Surveying Control
BID TABULATION SHEET
CITY OF DENTON
CAD PROGRAM
State Plane Coordinate System
Section
1 -
28 Square miles of control
survey -
$
Z S0
35 0o o
Section
2 -
133 Square miles of control
survey -
$
63
O 0 0 0 0
B) Ortho Maps
1) 133 Square miles - scale 1"-50' - plane flight elevation
(maximum) - 2500' above mean terrain
Section (la) aerial photograph for 133 mil - $
Section (lb) ortho maps for 133 mil - $ 410.) 5750 0
2) 105 Square miles - scale 1"-200' plane flight elevation
(maximum) - 3960' above near terrain Aerial photography
from contour flight o~
Section (2a) ortho - maps for 105 mil - $ 41 ✓S 0 0
28 Square miles - scale 1"-50' - plane flight elevation
(maximum - 2500' above mean terrain)
Section (2b) aerial photography 28 mil - 0 0
Section (2c) ortho maps for 28 m12 - $ 0y)
C) Contour Maps
1) 133 Square miles of 2' contour maps - maximum flight
elevation to be 3960 feet above mean terrain
Section (la) aerial photography for
133 square miles = $ 4.1 S'D 50
Section (lb) contour maps for 133 m12 - $ l`-) 410 X11 75
2) Existing contour
contour maps -
(east-west)
Section (2a) aerial
Section (2b) contour
maps - 41 5 square
6 4 miles (nortk
)hotography for q Z
maps for__92_m12
B-1
miles - expand existing
~-south) and 3 8 miles
_mi2 - $ 2 i 0 0
CAD ABBDCIATHB
December 27, 1984
Purchasing Department
City of Denton
981-B Texas Street
Denton, Texas 76201
Dear Sire
Please find attached our response to your Request for Bid, Number
9383, Bid title AERIAL PHOTOGRAPHY MAPS. ,
CAD Associates the primary contractor will use Western Air Maps,
Inc , and Szurgot and Associates, Inc to assist in the
completion of maps as described in your proposal and further
detailed in our outline.
Thank you for this opportunity to submit a bid
Yours trul ,
Fletcher A Norwood
Partner
CAD Associates
a
321 N W HILLERY BURLESON TEXAS 76031 (817) 295-0223
OUTLINE OF SURVEY CONTROL FOR AERIAL PHOTOGRAMMETRIC SURVEY
Gentlemen
Per your request for same, Szurgot and Associates, Inc is
pleased to present the following proposal for Survey Control for
Photogrammetric Survey services for the City of Denton, Texas and
surrounding area as outlined on the map received with the Request
for Proposal.
I Established points to be 150 points, 81 with Horizontal and
Vertical control and 69 with Vertical only
II All Control points to be set to City of Denton time
specifications for the Aerial flight Additional completion of
Survey Data will require an additional 30 working days for
completion
OUTLINE OF PROPOSAL FOR PHOTOGRAMMETRIC SERVICES
Gentlemen
Per your request for same, Western Air Maps is pleased to present
the following proposal for Aerial Photography and Photogrammetric
services of the City of Denton, Texas and surrounding area as
outlined on the map received with the Request for Proposal
You, as our potential customer, have indicated the following use
for Western Air Map's services
PLANNING AND STUDIES
Our proposal includes the encludes general terms and conditions
which form an integral part of this offer
Western Air Maps, Inc shall furnish all labor and materials
necessary to provide the following services
I AERIAL PHOTOGRAPHY
Obtain new aerial photography suitable for the preparation
of the following proposal maps Aerial photography for 1"=50'
scale orthophotos shall be flown at an altitude not to exceed
2500 feet above mean terrain
Aerial photography for 111=200' scale ortohphotos shall be
flown at an altitude not to exceed 6000 feet above mean terrain
Aerial photography for 2 foot contour maps shall be flown at
an altitude not to exceed 3900 feet above mean terrain
II SURVEY SERVICES
All necessary ground control required for mapping shall be
supplied by CAD Associates
III PHOTOGRAMMETRIC SERVICES
A, TOPOGRAPHIC MAP MANUSCRIPTS AND ORTHOPHOTO NEGATIVES
Prepare 1"=50' scale orthophoto negatives of proposed
28 square mile area as per order
Prepare 1"=200' scale orthophoto negatives of 105
square mile area as per order
Prepare 1"=200' scale pencil manuscripts showing 2'
contours and planimetric features as specified in City
of Denton request for proposal
B FINAL DRAFTED MAP SHEETS
Prepare 1"=200' scale final drafted sheets of the above
proposed 2' contour maps
Sheet size for orthophoto and contour maps shall be 24"
x 36" with 20" x 30" map inside the border
Title information shall be as required by the city of
Denton
IV ITEMS TO BE DELIVERED
111=50' scale orthophoto sheets as per order
111=200' scale orthophoto sheets as per order
1"=200' scale final drafted sheest with 2' contours as per
order
V DELIVERY SCHEDULE
All work to be complete by December 31, 1985
VI EXCEPTIONS TO NATIONAL MAP ACCURACY STANDARDS
-----------NONE-------------
The above services shall be performed in accordance with the
enclosed specifications which shall be considered an intergral
part of this offer
Our fee for the proposed services shall be as follows
See Bid tabulation sheet
City of Denton CAD Program
DATE
CITY COUNCIL REPORT FORMAT
TO Mayor and Members of the City Council
FROM G Cltris Hartung, City Manager
SUBJECT BID #9375 CAPACITORS AND RACKS COMPLETE
RECOMMENDATION We recommend this bid be awarded to the lowest evaluated
bid of Westinghouse Supply Co
Item 1 4 $3,387 00 ea $13,548 00
Item 2 8 $2,250 00 ea $18,000 00
Item 3 24 $ 370 00 ea $ 8,880 00
$40,428 00 Delivery in 56 Days
Fob Denton
BACKGROUND This bid is for the purchase of capacitors and racks for
use by the Electric Distribution Department in the new
construction and maintenance of the electric system
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED
FISCAL IMPACT Funds for this purchase will come from the 1984-85
Fiscal Budget Account Number 610-008-0252-9222-E368
Respectfully submitted
ris ar ung
City Manager
Pr~ b~
Name Tom J n-aw
Title Assistant Purchasing Agent
Approved
n J Marshalt, C P M
Ant Purchasing Agent