1984-16908901 (44L)
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID NUMBER ITEM NO VENDOR
9352
9352
9352
1&5 TEMPLE, INC
2 GRAYBAR
AMOUNT
28,650 00
$ 16,113 00
3&4 CUMMINS $ 35,139 75
9354 All ATLAS ENGINEERING $ 70,760 00
9355 All BERNARD ASSOCIATES $ 14,430 00
9365 All CASCO INDUSTRIES, INC $ 10,016 00
(Continued on Next Page)
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
CONTINUATION SECTION I
BID NUMBER
ITEM NO
VENDOR
AMOUNT
All
GATES CONCRETE PRODUCT
$
9,010 00--
9368
9369
All
CAMAC STEEL WORKS, INC
$
9,851 00
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated
representative is hereby authorized to execute the written
contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this day of ~A°Q~2~~(/~ 1984
~KI~HARD 04 J , MAYOICV
CI Y OF D NTON, TEXAS
ATTEST
91
CHARLOT ALLEN, CITY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
JOE D MORRIS, ACTING CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING
December 4, 1984
COUNCIL AGENDA ITEM #
Consent
SUBJECT
BID #9352(Revised) STREETLIGHTS
SUMMARY
This bid is for the purchase of streetlights and
lamps to replace warehouse stock The bid was
awarded on November 6, 1984, as recommended The
using department has notified us of an upcoming
change out program making it necessary to increase
the quantity of items 1, 2, 3, and 5 We have
also determined that the bid of Graybar Electric
on Items 3 and 4 do not meet specification This
award revision is to increase item 1, 2, and 3 and to
award item 3 and 4 to the next lowest bidder
ACTION REQUIRED
Approval by Council and Award of Bid
SOURCE OF FUNDS
Working Capital 1985 Budget Funds
Account #710-004-0598-8708
RECOMMENDATION
We recommend this bid be re-awarded as listed below
to the lowest bidder meeting specification in the
revised quantity
#1 Temple 400 pcs@47 25 Total $18,900 00
#2 Graybar 300 pcs@53 71 Total 16,113 00
#3 Cummins 400 pcs@82 67 Total 33,068 00
#4 Cummins 25 pcs@82 87 Total 2,071 75
#5 Temple 600 pcs@16 25 Total 9,750 00
Bid Total $79,902 75
EXHIBITS bulation et
SUBMITTED BY
Tomb Shaw, CPM
Assistant Purchasing Agent
CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING December 4, 1984
COUNCIL AGENDA ITEM # Ordinance
SUBJECT BID #'s 9354 & 9355 RAW WATER PUMP STATION WITH
VALVES AND CONTROLS
SUMMARY This bid is for Capital Improvements and includes
8 MGD pumping unit with necessary connections and
was bid on two different bids because of the
vendors response We received bids as shown
on the summary attached This bid was directed by
Freese & Nichols
ACTION REQUIRED
SOURCE OF FUNDS
Approval by Council
CIP 84-WP-3
RECOMMENDATION We recommend these bids be awarded to the low bidder
as evaluated by Freese & Nichols and reviewed by
the Utilities Board Bid #9354 - Pump Unit to
Atlas Engineering @$70,760 00 and Bid #9355 -
Check Valves, etc to Bernard Associates for
$14,430 00 for the total amount of $85,190 00
EXHIBIT M&011 fro E Nelson and Freese & Nichols
SUBMITTED BY
h p ,CPM
PUrch ng Agent
December 4, 1984
CITY COUNCIL AGENDA ITEM
SUBJECT
Bid Opening for Capital Improvements Project (CIP) 84-WP-3,
Raw Water Pump Station, Bid #9354 and #9355
SUMMARY
The bids were opened on November 6, 1984, for CIP project
84-WP-3, and the results are as follows
Contract 1 8 MGD pumping unit and motor controller
Ingersoll-Rand
$65,193
(disqualified= Bid wrong pump)
Atlas Engineering Inc
$70,760
McGraw Edison-Worthington Div
$73,603
Aurora Pump
$74,018
Peabody Floway Inc
$88,303
Peerless Pump
$115,687
Contract 2 14" check valve and ecc
control valve
Bernard Associates
$14,430
Newman Engineered Equipment
$15,138
FISCAL SUMMARY
Budgeted- 5 Year CIP $150,000
(phase I & II)
Recommend
Award-
Contract I
(Phase I)
$70,760
Recommend
Award-
Contract 2
(Phase I)
$14,430
Recommend
Award-
(Phase I)
Total
T95-M
Source of Funds Water Bond Funds
Acct #623-008-0450-9114
ACTION REQUIRED
Approval or disapproval of lowest qualified bidder by the
City Council
RECOMMENDATION
The Public Utilities Board, at their meeting of 11/14/84
recommended award of Contract 1 to Atlas Engineering, Inc ,
in the amount of $70,760 and Contract 2 in the amount of
$14,430, to Bernard Associates
Res e tful_l~~
Nelson
Director of Utilities
FIRM 110 IMIL1, M
C O N S U L T I N O E N O 1 N E E R S
November 8, 1984
Mr C David Ham, P E
Assistant Director of Utilities
City of Denton
Municipal Building
Denton, Texas 76201
SIMONW ►R[aSa PIL
JAMES R NICHOLS Pa.
ROBERT L. NICHOLS P a
La[ B ►RaaSL P a
ROBERT S SOOCH Pa
JOa PAIL JONES P L
ROBERT A THOMPSON 111 P a
JOHN M COOK. P a
T ANTHONY SKID ►a
Joa■ MAPS$ Pa
W [/NEST CLEMENT Pa
KLVINa COPELAND Pa
OARYN RKCV[S Pa
` Re Raw Water Pumping Unit
and Motor Controller
Contract Award Recommendation
Dear Dave
Bids were received in your Purchasing Department on November 6, 1984,
for Furnishing and Delivering a New 8 MGD Raw Water Pumping Unit and
Motor Controller, City of Denton Bid Number 9354 Six (6) bids were
received and fifteen (15) copies of a detailed tabulation of the bids
are attached A summary of the bids is as follows
Bidder
A744J EAJFIA,EfXJAIe_
-tagne-&-Bowler, Inc
Worthington Division-
McGraw Edison Company
Aurora Pump Company
Peabody Floway, Inc
Peerless Pump Company
Ingersol-Rand Company
Total Bid Amount
$70,760 00
$73,603 00
$74,018 00
$88,303 00
$115,687 00
Bids did not comply
with specifications
The low bid by Layne & Bowler, Inc was also the lowest bid received
when evaluated for overall pump efficiency during operating conditions
t
811 L A M A R STREET PORT WORTH TCKAS 76108
C David Ham
Page 2
November 8, 1984
This bid is for Proposal Items 1, 2 and 3, including the raw water
pumping unit, a witnessed factory test on the unit, and a motor con-
troller for the pump
We recommend that the contract for this equipment be awarded to Layne &
Bowler, Inc at their low bid amount of $70,760 00
Please call if you have any questions concerning our recommendation
Yours very truly,
FREESE AND NICHOLS, INC
4 t
Elvin C Copeland, P E
ECC bg
Enclosure
xc R E Nelson, P E
P11888 111 IIC1168, 11V
C O N S U L T I N G E N O 1 N E E R S
November 8, 1984
Mr C David Ham, P E
Assistant Director of Utilities
City of Denton
Municipal Building
Denton, Texas 76201
1r
SIMON W PRICKER P R
JANKER NICHOLS PS.
BOOKS?L NICHOLS PS
LSE ■ FREESE. PJL
ROBERT E OOOCH PS
JOE PAUL JONES PC
ROBERT A. THOMPSON 111 PC
JOHN N COON. P C
T ANTHONY RRID PR
JORB MAPRS ►S
W RRNEST CLRMRNT PE
RLVIN C COPELAND PS
DART N SERVES P E
Re Raw Water Pump Control Valves
Contract Award Recommendation
Dear Dave
Bids were received in your Purchasing Department on November 6, 1984,
for Furnishing and Delivering a Check Valve and a Pump Control Valve for
the Raw Water Pumping Unit Two (2) bids were received and detailed bid
tabutacions are attached A summary of the bids received is as follows
Bidder Total Amount Bid
Bernhard Associates Co , Inc $14,430 00
Newman Engineered Equipment, Inc $15,138 00
The valves quoted by Bernhard Associates appear to be in compliance with
the specifications, and we recommend that the contract for this equip-
ment, Proposal Items 4 and 5 in City of Denton Bid Number 9355, be
awarded to Bernhard Associates Co , Inc at their low bid of $14,430 00
Please call if you have any questions concerning our recommendation
Yours very truly,
ECC bg
Enclosure
xcl Mr R E Nelson, P E
FREESE AND NICHOLS, INC
Elvin C Copeland, P E
all LAMAR STREET PORT WORTH TEXAS 76 102
TELEPHONE 617 339 7161 METRO SIT 42a 1800
PROJECT:. RAW WATER PUMP
CONTRACT: Purchase Order No. 66314/L & B Ord. No. 85D-1027
' OWNER: City of Denton, Texas
CONTRACTOR: Layne & Bowler, Inc.
i
CHANGE ORDER NO. 1 DATE: May 29, 1985
CHANGE OR EXTRA WORK TO BE PERFORMED
Delete bid item No. 2 from the contract, which reads:
For additional, optional cost for witnessing pump test by a
representative of the Owner, the total amount of $941.00.
Previous contract amount $70,760.00
Net(YAW*ft y(decrease)in contract amount $941.00
Revised contract amount $69,819.00
Not(increase)(decrease)in contract time of completion None
Revised contract time of completion June 21 , 1985 (Shipping Date)
- t
t
" Recommended by Approved by OWNER
FREESE AND NICHOLS I
y ~ By
B ~
Y , DisMbution:
Approved by CONTRACTOR I - Owner
I-Contractor
BY-' LS/ `1'~~ I - F. d N. Office
I - Ras. Eng.
CHANGE OR EXTRA WORK ORDER
a
4 .
Public Utility Board Minutes
November 14, 1984
Page 4
6 CONSIDER APPROVAL OF BIDS FOR OVERSIZE OF SEW
Staff recommended accept!
oversizing to an 18 inch
line needed to service the
by Albenesius Contracting
and $154,102 respectively
the City of $38,228
7
8
ng the difference between the
line and the necessary 12 inch
proposed apartments as submitted
Bid submissions were $192,330
for a difference to be paid by
Mr Ham reminded the Board that the oversize had been
previously authorized by the Board
Mr Thompson
recommendation
paid by the
recommend the
Herring seconi
motion carried
made the mo
to accept the
City for the
City Council
led the motion
:ion to accept the staff
difference of $38,228 to be
sewer line oversizing and
adopt the agreement Mr
Five "ayes", no "nays",
CONSIDER RECOMMENDATION OF LOWEST QUALIFIED BID FOR TWO
CONTRACTS FOR THE RAW WATER PUMP STATION, BID #9354 and
#9355 KI
Staff recommended aware
Inc , in the amount of
of $14,430 to Bernard
paid from bond funds
portion of the Capital
i of Contract 1 to Atlas Engineering,
$70,760 and Contract 2 in the amount
Associates, the total amount to be
The project is a part of the 1984-85
Improvement Plan
Ms Boyd made a motion to approve the lowest qualified
bidders Contract 1 to Atlas Engineering, Inc , in the
amount of $70,760 and Contract 2 in the amount of $14,430
to Bernard Associates, the total amount to be paid from
bond funds Five "ayes", No "nays", motion carried
The staff recommended the project as a part of the 1984-85
portion of the Utility Capital Improvement Plan The Board
asked about the recommended contractor Mr Ham replied
that Red River Construction Cc , had done work for the city
on the Hickory Creek sewer line project, and he had found
them to be reliable and a good company with which to work
Mr Coomes made a motion to accept the bid of the Red River
Construction Company at a total cost of $277,700 00 to be
paid from bond funds and to recommend acceptance by the
Council Motion seconded by Ms Boyd Five "ayes", no
"nays", motion carried
CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING
December 4, 1984
COUNCIL AGENDA ITEM #
Ordinance
SUBJECT
BID #9365 FIRE HOSE
SUMMARY
This bid is for the replacement
of fire
hose on
some trucks and other uses We
replace
a portion
each year so we can have a good
hose and
have
adequate reserves We sent to s
ix bidde
rs and
received three bids
ACTION REQUIRED
Approval by Council
SOURCE OF FUNDS
Budget 100-006-0051-9106
RECOMMENDATION
We recommend this bid be awarded
for all
items
to the low bidder, Casco Industr
ies, Inc
for the
overall total of $10,016 00
EXHIBIT T ~latio Sheet
SUBMITTED BY ~
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CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING
December 4, 1984
COUNCIL AGENDA ITEM #
Ordinance
SUBJECT
BID #9368 CONCRETE PLANKS
SUMMARY
This bid is for the purchase of the concrete
planks for the floor support on the "West Wing
Addition" of the Municipal Building The planks
are 3'4" wide, 8" thick and in various lengths
totalling approximately 3100 feet
ACTION REQUIRED
Approval by Council and Award of Bid
SOURCE OF FUNDS
1984-85 Special Projects Funds Account Number
430-004-02OM-9136
RECOMMENDATION
We recommend this bid be awarded to the lowest
bidder meeting specifications of Gates Concrete
Products in the amount of $9,010 00, Fob Denton
Delivery will be in 21 days after receipt of
purchase order
EXHIBIT T lation S et
SUBMITTED BY
om haw, C M
Assistant Purchasing Agent
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CITY COUNCIL AGENDA
DATE OF MEETING
COUNCIL AGENDA ITEM #
SUBJECT
SUMMARY
ACTION REQUIRED
SOURCE OF FUNDS
RECOMMENDATION
EXHIBIT
SUBMITTED BY
BACK-UP SUMMARY SHEET
December 4, 1984
Ordinances
BID #9369 STRUCTURAL STEEL
This bid is for the purchase of the structural
steel for the construction of the "West Wing
Addition" of the Municipal Building The bid
prices also include delivery charges and erection
of the steel The total bid is for approximately
34 squares of decking and 7 20 tons of structural
steel
Approval by Council and Award of Bid
1984-85 Special Projects Funds Account Number
430-004-02OM-9136
We recommend this bid be awarded to the lowest
bidder meeting specification of Camac Steel Works
Inc in the amount of $9,851 00
TAbu1 do eet
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om D Shaw, C M
Assistant Purchasing Agent
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