1984-1550890L (44L)
NO 0-/55
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials equipment, supplies, or services, shown in the "Bid
Proposals'' attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID NUMBER ITEM NO VENDOR
AMOUNT
9344
1
ASEA Electric
$260,410 00
9344
2
Clark, Inc
$172,734 00
9344
2a
Clark
$ 40372 00
9348
All
Industrial Automatic Tr
$192,263 00
9349
All
Basic Waste
$ 49,432 00
9350
All
Muli-Information Systems
$ 56,965 00
(Continued on Next Page)
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
PAGE 1
CONTINUATION SECTON I
BID NUMBER
ITEM NO
VENDOR
AMOUNT
9353
1
Lone Star Peterbilt
59,941
00
9353
2
G 6 H Manufacturing
14,078
00
9357
All
EMCO
122,
159
28
9359
All
Garland Uniform
81
126
65
9360
All
Marsh-McBirney
7,
177
00
9361
1
Texas Hospital Supply
43
268
43
9361
2
Dixie USA Inc
1,
277
97
9361
3
H L Moore
189
00
9361
4
First Responder Medical
2
,455
93
9362
All
Participation Bid
38
,228
00
9363
1
Trans Tex Supply
6
,600
00
9363
2
Ferguson Universal
8
,575
00
9363
3
Ferguson Universal
405
00
9363
4
Ferguson Universal
545
00
9363
5
Ferguson Universal
587
50
9363
6
Trans Tex Supply
4
,707
90
9363
7
Trans Tex Supply
4
1820
90
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated
representative is hereby authorized to execute the written
contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 1-6±'day of 1984
CIT O4DEON, TEXAS
ATTEST i4&%-#&E
ALIXN, CITY bC CxC itucx v
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
JOE D MORRIS, ACTING CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
PAGE 2
CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING
November 20, 1984
COUNCIL AGENDA ITEM N
Consent
SUBJECT
BID #9344 POWER TRANSFORMER AND SUBSTATION
SUMMARY
This bid is for the purchase of a 15/20/25 MVA
power transformer, a set of 15 KVA switchgear and
a 138KV substation The new substation will serve
the area along south I-35 The exact site has not
been determined
ACTION REQUIRED
Approval by Council and Award of Bid
SOURCE OF FUNDS
Electric Utility Board Funds Account Number
611-008-0253-9217
Capital Improvements to the Electric System
RECOMMENDATION
We recommend this bid be awarded to the lowest
evaluated bid meeting specifications for each
item
Item 1 Power Transformer ASEA Electric $260,410
00
Item 2 Switchgear Sub Station Clark Inc $172,734
00
Item 2a Opt Switchgear Equip Clark Inc $ 4,372
00
Total Bid Award $437,516
00
The Utility Board reveiwed this bid October 29,
1984, and recommends approval
EXHIBIT bulation eet
SUBMITTED BY
Tom D Shaw, C P M
Assistant Purchasing Agent
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CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING November 20, 1984
COUNCIL AGENDA ITEM # Consent
SUBJECT bid #9348 SIDE LOADING REFUSE TRUCKS
SUMMARY This bid is for the purchase of three side loading
residential refuse trucks They are motor pool
replacements for (1) 1979 and (2) 1980 trucks
ACTION REQUIRED Approval by Council and Award of Bid
SOURCE OF FUNDS 1984-85 Budget Funds for the Lease/Purchase of Equipment
Solid Waste Account Number 630-002-0801-8508
RECOMMENDATION We recommend this bid be awarded to the lowest
bid of Industrial Automatic Transmissions, bidding
a Belgium-Standard Shu-Pak truck in the amount of
$64,121 00 each Total cost $192,363 00
EXHIBIT Tabulation S et
SUBMITTED BY r -
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Assistant Purchasing Agent
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CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING November 20, 1984
COUNCIL AGENDA ITEM # Consent
SUBJECT BID #9349 REAR LOADING REFUSE TRUCK
SUMMARY This bid is for the purchase of one rear loading
refuse truck This unit is a motor pool replace-
ment for a 1981 rear loading truck This truck
is used for special pick up and as a back up
unit for the regular residential refuse fleet
ACTION REQUIRED Approval by Council and Award of Bid
SOURCE OF FUNDS Funds for this purchase have been budgeted as a
lease/purchase package Solid Waste Account
Number 630-002-0801-8508
RECOMMENDATION We recommend this bid be awarded to the lowest
bidder meeting specification of Basic Waste in
the amount of $49,432 00 for the truck and body
combination (Bid #2 from Basic Waste )
EXHIBIT Tabulation Sheet
SUBMITTED BY
Tom D Shaw, C P M
Assistant Purchasing Agent
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CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING
November 20, 1984
COUNCIL AGENDA ITEM #
Consent
SUBJECT
BID #9350 COMPUTER PACKAGE FOR POLICE
SUMMARY
This bid is for a Police Computer Package (Law
Enforcement Management Information System) This
system is to be compatible and connect to the
regional and state information systems for law
enforcement We sent out bids to several bidders,
but we received only one bid from Multi-Information
Systems, Inc of Arlington
ACTION REQUIRED
Approval by Council
SOURCE OF FUNDS
Budget 100-007-0042-9106
RECOMMENDATION
We recommend with the Police that this bid be
awarded to Multi-Information Systems, Inc of
Arlington for the bid amount of $39,225 00 This
system will be purchased on a Lease/Purchase
contract for 36 month at $1,298 00 per month,
other purchase costs are listed on items 7 & 8
for the total amount of $7,600 00, and maintenance
as shown for the total amount of $10,140 00 per
year
EXHIBITS
Tabulation Sheet
P ce D ment Memo
SUBMITTED BY
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urchasing Agent
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CITY OF DENTON
MEMORANDUM
TO Tom Shaw, Assistant Purchasing Agent
FROM Gary L Matheson, Administrative Captain, Police Department
SUBJECT Police Computer Package (Bid #9350)
DATE November 12, 1984
We have reviewed the proposal of Multi-Information Systems, Inc , regarding
our requested computer package We recommend that they proposal be
accepted and awarded at your earliest convenience
Administrative Captain
Police Department
CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF
MEETING
November 20, 1984
COUNCIL
AGENDA ITEM #
Consent
SUBJECT
BID #9353 ROLL-OFF TYPE REFUSE TRUCK
SUMMARY
This bid is for the purchase of a 64000 GVW diesel
powered truck cab/chassis and roll-off frame
This unit is a motor pool replacement for a 1979
model truck It is used by the Solid Waste
Department for pick up of the 30 cubic yard refuse
containers
ACTION
REQUIRED
Approval by Council and Award of Bid
SOURCE
OF FUNDS
1984-85 Budget Funds for Lease/Purchase of Solid
Waste Equipment Account Number 630-002-0802-8508
RECOMMENDATION
We recommend this bid be awarded to the lowest
bidder meeting specification with the best
possible delivery schedule
Item 1 to Lone Star Peterbilt for a 1985 Model 310
Peterbilt in the amount of $59,941 00 with delivery
in 7 to 10 days The bid of Calvert Motor Co
fails to meet specified engine requirements and
has a 180-220 day delivery schedule The lesser
price offered by Lone Star Peterbilt meets
specifications but has a 140 day delivery schedule
Item 2 to G & H Manufacturing in the amount of
$14,078 00 with delivery in 18 days after receipt
of truck chassis
Total cost for the truck and frame is $74,019 00
EXHIBIT Tabulation Sheet
SUBMITTED BY
omD Saw, CPM
Assistant Purchasing Agent
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CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING November 20, 1984
COUNCIL AGENDA ITEM # Consent
SUBJECT
BID #9357 Commercial Refuse Truck
SUMMARY
This bid is for the purchase of two (2) side
loading commercial refuse trucks They are
motor pool replacements and used to service the
"green containers" on the commercial installations
ACTION REQUIRED
Approval by Council and Award of Bid
SOURCE OF FUNDS
1984-85 Budget Funds for Lease/Purchase of Solid
Waste Equipment Account Number 620-002-0802-8508
RECOMMENDATION
We recommend this bid be awarded to the lowest
bid meeting specification and having an acceptable
delivery schedule, of EMCO in the amount of
$62,273 40 each They have offered a deduction
of $1,193 00 if vie will accept a white cab instead
of orange This reduces the purchase price to
$61,079 64 per truck Total order is $122,159 28
with delivery in 60-90 days
The other lower bids offered fail to meet minimum
required specifications and/or have a delivery
schedule we cannot accept
EXHIBIT
T bulation S t
SUBMITTED BY
Tom D Shaw, C P M
Assistant Purchasing Agent
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CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING November 20, 1984
COUNCIL AGENDA ITEM # Consent
SUBJECT BID #9359 FIRE DEPARTMENT UNIFORMS
SUMMARY This bid is for the purchase of uniforms for
the fire department
ACTION REQUIRED Approval by Council and Award of Bid
SOURCE OF FUNDS 1984-85 Budget Funds Account Number
100-006-0057-8108 Fire Department Uniforms
RECOMMENDATION We recommend this bid be awarded to the lowest
bidder of Garland Uniform in the total amount of
$8,126 65 with delivery in 30 days after receipt
of order
EXHIBIT Ta lation S eet
SUBMITTED BY
Tom D Shaw, C P M
Assistant Purchasing Agent
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CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING November 20,1 984
COUNCIL AGENDA ITEM# Consent
SUBJECT BID #9360 FLOW MEASURING EQUIPMENT
SUMMARY This bid is for the purchase of special flow
measuring equipment for use by the Water and
Waste Water Division of the Utility Department
ACTION REQUIRED Approval by Council and Award of Bid
SOURCE OF FUNDS 1984-85 Fiscal Budget Account #620-008-0471-9104
Capital Equipment Water & Sewer Department
RECOMMENDATION We recommend this bid be awarded to the only
bidder, Marsh-McBirney, Inc of Gaithersburg,
MD, in the total amount of $7,177 00 They are
the only known manufacturer, and therefore,
the only known source of this particular flow
measuring equipment
EXHIBIT T ulatio S beet
SUBMITTED BY `z @~s
Tom D Shaw, C P M
Assistant Purchasing Agent
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CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING November 20, 1984
COUNCIL AGENDA ITEM # Consent
SUBJECT BID #9361 MEDICAL SUPPLIES FOR EMERGENCY
MEDICAL SERVICE
SUMMARY This bid is for some 66 items of routine medical
supplies to replenish the material stocked by
the Fire Department Emergency Medical Services
The quantity request is an estimated 4 to 6
month supply for most items
ACTION REQUIRED Approval by Council and Award of Bid
SOURCE OF FUNDS 1984-85 Budget Funds Account Number 100-006-0051-8106
Fire Department Medical Supplies
RECOMMENDATION We recommend this bid be awarded to the loest bidder
for each item
Items # 2, 7, 8, 10, 11, 12, 13, 15, 17, 19, 20,
21, 23, 25, 26, 34, 35, 40, and 41 to
Texas Hospital Supply in the amount of
$4,268 43
Items # 9, 33, 36, 38, 39, 53, 54, 55, 56, 58,
and 59 to Dixie USA Inc in the amount
of $1,277 97
Items # 49, 50, 51, 52, 57, 61, 62, 63, 64, and
66 to H L Moore in the amount of
$189 00
Items # 1, 3, 4, 5, 6, 14, 22, 24, 27, 28, 29,
30, 31, 32, 42, 43, 44, 45, 46, 47, 48,
and 60 to First Responder Medical in the
amount of $2,455 93
No bids were received on items 16, 18, 37 and 65
tal bid rd is $8,191 83
SUBMITTED BY 1k, S:--
Tom D Shaw, C P M
Assistant Purchasing Agent
CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING November 20, 1984
COUNCIL AGENDA ITEM # Consent Agenda
SUBJECT Bid # 9362 Woodhill Apt Sewer Main Participation
SUMMARY This bid is for the City participation in an over-
sized sewer line for Woodhill Apartments This
bid was picked up by over 12 vendors, however we
received only four bids We have evaluated this
bid and find the low overall difference to be as
shown on the attached sheet
ACTION REQUIRED Approval by Council
SOURCE OF FUNDS Utility Funds
RECOMMENDATION We recommend this participation be approved
for the estimated extended total difference of
$38,228 00, as per the estimated low footage
price
EXHIBITS Tabulation sheet
SUBMITTED BY
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CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING November 20, 1984
COUNCIL AGENDA ITEM # Consent
SUBJECT BID #9363 WATER & SEWER SUPPLIES
SUMMARY This bid is for the purchase of replacement
warehouse stock The bid is for water meter
boxes, valve boxes and fire hydrants The
quantities are approximately a 90-120 day supply
ACTION REQUIRED Approval by Council and Award of Bid
SOURCE OF FUNDS Working Capital Inventory Account Number
710-004-0598-8709
RECOMMENDATION We recommend this bid be awarded to the lowest
bidder meeting specifications as listed
Item 1 to Transtex Supply @ $22 00 ea
Item 2 to Ferguson Universal @ $85 75 ea
Item 3 to Ferguson Universal @ $5 40 ea
Item 4 to Ferguson Universal @ $10 90 ea
Item 5 to Ferguson Universal @ $11 75 ea
Item 6 to Transtex Supply @ $470 79 ea
Item 7 to Transtex Supply @ $482 09 ea
Bid #9363 Total
Note Item 3, 4, & 5 must be compatible
EXHIBIT Tabulatio Sheet
SUBMITTED BY
Tom D Shaw, C P M
Assistant Purchasing Agent
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