1984-154NO
AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF
DENTON AND RETIRED SENIOR VOLUNTEER PROGRAM, AUTHORIZING THE
MAYOR TO EXECUTE THE AGREEMENT, APPROVING THE EXPENDITURE OF
FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City Council has determined that it is in the
best interest of the citizens of the City to provide public
funds to Retired Senior Volunteer Program, in consideration of
the valuable public services to be furnished by Retired Senior
Volunteer Program to the City of Denton in accordance with the
"Funding Agreement" attached hereto, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the Charter of the City of Denton,
Texas requires that every act of the Council providing for the
expenditure of funds or for the contracting for indebtedness
shall be by ordinance, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON$ TEXAS HEREBY ORDAINS
SECTION I
T aT t Me- City Council hereby approves the "Funding
Agreement" attached hereto, between the City of Denton and
Retired Senior Volunteer Program, and authorizes the Mayor to
execute said agreement
SECTION II
at t e ty Council authorizes the expenditure of funds in
the manner and amount as specified in the Agreement
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this the ~2 ay of 1984
ATTEST
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CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
JOE D MORRIS, ACTING CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
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FUNDING AGREEMENT
THE STATE OF TEXAS g
KNOW ALL MEN BY THESE PRESENTS
COUNTY OF DENTON §
This Agreement is hereby entered into by and between the
City of Denton, Texas, a Home Rule Municipal Corporation,
(hereinafter referred to as City), and the Retired Senior
Volunteer Program (RSVP), (hereinafter referred to as Agency),
WHEREAS, the City's Human Resources Committee (HRC) has
reviewed the services of the Agency and has determined that the
Agency performs an important human service for the residents of
Denton without regard to race, color, religion, age or national
origin, and therefore HRC recommends funding the Agency, and
WHEREAS, the City has determined that the Agency merits
assistance and has provided for Six Thousand and No/100 Dollars
($6,000 00) in its budget,
NOW, THEREFORE, the parties hereto mutually agree as follows
I
SCOPE OF SERVICES
The Agency shall in a satisfactory and proper manner perform
the following tasks
A The Agency's purpose is to offer opportunities for
retired persons sixty (60) years of age or older to
do volunteer service in the community
B To remove obstacles that would keep volunteers from
serving (transportation, reimbursement, meals,
insurance)
C To develop stations, non-profit, public and private,
in which volunteers can serve and with stations
representative to design job descriptions for
services needed
D To recognize volunteers for their valuable service
To recognize supportive staff in cooperating
agencies
E To recruit, place and train volunteers
II
TIME PERFORMANCE
The services funded by the City shall be undertaken by the
FUNDING AGREEMENT-RETIRED SENIOR VOLUNTEER PROGRAM (RSVP)-PAGE ONE
Agency within the following time frame
October 1, 1984 through September 30, 1985
III
USE OF FUNDS
City funds made available under this Agreement shall be
utilized by the Agency to perform the following
A Upon request, reimburse volunteers for mileage from
home to place of service and back
B For accident and liability insurance for active
volunteers plus excess automobile insurance for
those volunteers who drive their cars
C For recognition purposes
IV
METHOD OF PAYMENT
The City agrees to make payment to the Agency upon submis-
sion of approved requisitions in one (1) allotment
it is expressly understood and agreed that in no event under
the terms of this contract will the total compensation to be
paid hereunder exceed the maximum sum of Six Thousand and No/100
Dollars ($6,000 00) for all of the services rendered
V
EVALUATION
The Agency agrees to participate in an implementation and
maintenance system whereby the services can be continuously
monitored The Agency agrees to make available its financial
records for review by the City at the City's discretion In
addition, the Agency agrees to provide the City the following
data and/or reports
A All external or internal audits
B All external or internal evaluation reports
C Quarterly performance reports submitted in January,
April, July and September, to include the following
criteria
1 Number of active senior volunteers
2 Number of volunteer hours served
3 Number of stations in which volunteers serve
FUNDING AGREEMENT-RETIRED SENIOR VOLUNTEER PROGRAM (RSVP)-PAGE TWO
D Quarterly financial statements submitted in
January, April, July, and September to include
expenses and income
VI
SUSPENSION OR TERMINATION
The City may suspend or terminate this Agreement and
payments to the Agency, in whole or part, for cause Cause
shall include but not be limited to the following
A Agency's improper, misuse, or inept use of funds
B Agency's failure to comply with the terms and
conditions of this agreement
C Agency's submission of data and/or reports that are
incorrect or incomplete in any material respect, or
D If for any reason the carrying out of this agreement
is rendered impossible or infeasible
In case of suspension, the City shall advise the Agency, in
writing, as to conditions precedent to the resumption of funding
and specify a reasonable data for compliance
In case of termination, the Agency will remit to the City
any unexpended City funds Acceptance of these funds shall not
constitute a waiver of any claim the City may otherwise have
arising out of this Agreement
IN WITNESS WHEREOF, the parties do hereby affix their signa-
tures and enter into this Funding Agreement as of the 1T day
of , 1984
CITY OF TON, TEXAS RETIRED SENIOR VOLUNTEER PROGRAM
1;;I M DIRECTOR
ATTEST ATTEST
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- SECRETARY L~~&L
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APPROVED AS TO LEGAL FORM
JOE D MORRIS, ACTING CITY ATTORNEY
BY %A,.r 10 ~ ~t1nh
FUNDING AGREEMENT-RETIRED SENIOR VOLUNTEER PROGRAM (RSVP)-PAGE THREE