1984-1500890L (44L)
NO g'l &[0
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the mate t~ri~l~, equipment, supplies or services approved and
accepted erein, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID NUMBER
ITEM NO
VENDOR
AMOUNT
9356
1-3
Group Graphics
$ 3,697/$4,166
9253
1
Temple, Inc
18,900 00
9253
2
Graybar
8,056 50
9253
3
Graybar
16,092 00
9253
4
Graybar
1,979 50
9253
5
Temple, Inc
4,875 00
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
PAGE 1
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated
representative is hereby authorized to execute the written
contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 6th day of November, 1984
ATTEST
CHARLOTTE ALLEN, CI SEUKETAK
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
JOE D MORRIS, ACTING CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
PAGE 2
C L (44 L)
1 ~
NO
AN ORDINANCE ACCEPTI`G COMPCTI-17,- BIDS AND AWARDING A CONIRAC,
FOR THE PURCHASE OF MAT"flIAI3 EQUIP` "1,T SUPDLICS Oa SE2VICL5
PROVIDING FOR THE E(PENDI'URE 0- FUVDS T4E'_roaE A.tD °ROVID I\G
FOR AN EFFECTIVE DATE.
{ WHEREAS the C-ty has soi_cited received and tabulated
comoetitLve bids for the purcnas, of necessa-y m tcrials equLD-
ment supplLaa or services in aLCcrdazca ith t-L procedL-as oL
state law and City orc.inarces Gpp
WHERFS the City Manager o- a desig
reviewed and recommended t4a tie he-ein described bid,o yare t-c
lowest responsiol, bids _or the L.aterials equi)ment susplie'
or services as shorn La the Sid zrepo,al, s mit^Ed ~~eretor
and
WHEREAS the City Counc-1 n,s p-ovLcee _i tie City Budget
i Lon the aopropriation of _und, to be used for t'e puLcrase o-
the materials equ ~pmenc uppl_ , c- se-v-ces aoprovad a-d
accepted he-eir and
WHEREAS S-et-on 2 36 of tie Coue Of G-'..a trr ces -equL-e,
that the C_C/ Co-ncL1 a2D-ova _11 C lel l-L ' or mor, tna i
$3 000 and
WHLRLAS Sect-on 2 09 of t to C_ a C sa-t_-
every act cz tie Council cLavidi^ rcr es tna~
or ror the cone-act_ng c, _,deo, L --all j,, .t _ o_ our
'"yL CL'ORE o^ oy o-d ~aace
NOW
i
THE COLNCIL OF TnE CITE 0- PCti ON --S t-2C.~f Ot3A'_~a
SEC-ION I
That tie numbe-ec - Las L t a _o it ow is itmn,._tc j - c
materials eeuipment suool_e- o- ,eriices _qo n -n _ S_~
Proposals' actacned he eco a-L r racy aL~aD~ c. a'L _„nrov_
being '1L lowest r spons-o cLas _o- "C'
BID NUvB ER I"_N ~O
9350 All » 677 00/ t t
_ 9253 Item 1 $18 900 J0
9253 'tcm 2 S 3 050 7
9203 I'em v $lo 0y2 c0
9253 'tell] s $ 1 979 a0
i
9203-.T _ r eT 5 5 4 87> U
SECTLON I'
That by the acreptance and 3Dproval c~ _ie DovL nLMOI -e4
d items of the submitted bids, the C-ty acc,pt, c L of-e- oz t~~
pe-sons submitting tie bits fc,r such _r_ms arc agreee to
purchase the materials equipmerc ,an?' Ls or se-vlces _n
acco-daneL with toe. Ce-ms, ,oec!flLZ^LOt, s anda-_S giant-t_es
and for the specit_ed suns containLd is the Baal i^~itat_ons Bid
Proposals, a-d related documents
WAGE 1
SECTION III
That should the City and oersors subm_tting approved and
accented items and at the submitted bids .wish to enter into a
formal written ag-eement as a result of the acceptance aooraval
and awarding of the bids the City Manager or 'rs designat,c
representative is hereby authorized to e<ccate the written
cont-act which shall be attached hereto orovid,d that the
written contract is in accordance w `h tht terms cond_~iors
1 specifications standards quantities and spec tied sums
contained i-i the Bid P-oposal and related b_d documents nere L-
approved and accented
SECTION IV
That by the acceptance and approva_ of the above n~mber~d
items of the submittec o_.h the CLty Counc_1 be-eby actno-ize
the expend_ture of funas therctor in the amount and in
accordance with the approved b_ds or pursuant to a wcittc.a
contract made oursuant th,reco as au~he-i.zed rtre Ln
SECTION V
i
That this ordinance shall become efteccLv~ _nmeuiuce Don
its passage and ap)-oval
i
PASSED AND 4PnROVED _ 6th dsy of ~7ovcnbP^ _ _ .98G
K1G HARD J o''.d ~<i ~ 2
CITY 01 D NCON T_CAS
I A"TEST
~ C}inR1.OT ~ kLEV CI f bcCt
CITL OF DE.7TON TE(%S
APDROV-D AS TO LEGAL 'MM
jOE D MORRIS ACTING CITY A--OR
CITY OF DENTON TFXAS
BY - ) ~
PAGE 2
CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING November 6, 1984
COUNCIL AGENDA ITEM # Consent
SUBJECT BID #9253 STREETLIGHTS
SUMMARY This bid is for the purchase of streetlights
and lamps to replace warehouse inventory
ACTION REQUIRED Approval by Council and Award of Bid
SOURCE OF FUNDS 1984-85 Budget Funds for Working Capital
Acct #710-004-0598-8708
RECOHMTNDAFION We recommend this bid be awarded to the lowest
bidder for each item
Item 1 Tariple Inc @ $41 25 ea Total 818,300 00
Item 2 Graybar @ $b3 171 ea lotal 8,05b 50
Item 3 Graybar C $80 46 ea Total 16,097 00
Item 4 Gtayba, @ $79 18 ea Total 119/9 50
Item 5 Temple Inc @ $16 25 e~ fatal 4 875 0
Total $ay o03 00
EXHIBIT Ta ulation Sh e1,
SUBMIiiED BY
Tom D Shaw, C P M
Assistant Purchasing Agenti
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CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATF OF MEETING
November 6, 1981
COUNCIL AGENDA ITEM #
Consent Agenda
SUBJECT
BID #9356 PRINTING FOR PARKS & RECREATION
SUMMARY
This bid is for the printing of the Parks and
Recreation Department's Winter/Spring, Summer
and Fall brochures The brochures range between
24 and 32 pages depending upon the amount of copy
Group Graphics bid $3,697 00 for 24 pages and
$4,166 00 for 32 pages
ACTION REQUIRED
Approval by Council and Award of Bid
SOURCE OF FUNDS
1984/85 Budget Accounr #100-003-0062-8101
RECOMMENDATION
We recommend this bid be awarded to the only
bidder, Group Graphics for the pr sting of the
Winter/Spring, Summer and Fall Pecreation brochrres
Fhe price bid is the same price that this vendor
charged for the current Fall brochure
LIHIBITS
Fab Sheet
Memo from Pith Dlugas
SUBMITiED BY
Tom D Shaw, C P M
Assistant Purchlsing Agent
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CITYof DE NTON, TE X-45 MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200
M E M 0 P A N D U M
TO John Marshall, Purchasing Agent
FROM Rich Dlugas, Superintendcnt of Lei.ure S,rvices
DATE October 31, 1984
SOBJECC Brochure Bid
i recomme.nd that we accept the b_d of Group CrdphzcS Lor
11rinting of our Winter/spring, Summer, and Fa]1 brociures
Shis bid was $3,697 for twenty four rage- and $4 166 for
thiLty-two pacer with a quantity of 32,500 pcr brochur^
Pick DLuga~
cop/ to Steve Brinhman
Betty McKea-i
MEM00214
PARKS AND RECREATION DEPAR AMEN 1 / 87738101,'6 56o8270