1984-1400923L
NO R6~-/yD
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCOR-
DANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES
FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, state law requires that certain contracts requiring
an expenditure or payment by the City in an amount exceeding
$5,000 be by competitive bids, except in the case of public
calamity where it becomes necessary to act at once to appropriate
money to relieve the necessity of the citizens, or to preserve
the property of the city, or it is necessary to protect the
public health of the citizens of the city, or in case of
unforeseen damage to public property, machinery or equipment, and
WHEREAS, Section 2 36 (f) of the Code of Ordinances requires
that the City Council approve all expenditures of more than
$3,000, and
WHEREAS, Section 2 09 of the City Charter requires that
every act of the council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS, HEREBY
ORDAINS
SECTION I
That the City Council hereby determines that there is a
public calamity that makes it necessary to act at once to
appropriate money to relieve the necessity of the citizens, or
to preserve the property of the city, or to protect the public
health of the citizens of the city, or to provide for unforseen
damage to public property, machinery or equipment, and by reason
thereof, the following emergency purchases of materials,
equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PAGE 1
PURCHASE
ORDER NUMBER
VENDOR
AMOUNT
64108A
Hewlett-Packard
$ 7,692
00
65357
ESCO Elevators
3,744
00
65359
Xerox Corporation
7,092
84
65488
J S Equipment Corporation
3,676
12
65701
Computer Association International
8,460
00
65702
I T T Courier
73,296
00
SECTION II
That because of such emergency, the City Manager or
designated employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids
SECTION III
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this the day of 19 ea
ATTEST
C ARLOTTE LL N, CITY SEUK6TAKY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
JOE D MORRIS, ACTING CITY ATTORNEY
CITY OF DENTON, TEXAS
BY 'Wk , n/VUo
PAGE 2
a.V.Zt
CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING October 30, 1984
COUNCIL AGENDA ITEM # Consent
SUBJECT P 0 #64108A HEWLETT PACKARD CO $7,692 00
SUMMARY This Purchase Order is for the continued Service/
Maintenance contract with Hewlett-Packard on
the computer equipment used by the Electric
Metering & Substation Department and located at
the power plant Prior service was on P 0
#60291 and #64108
ACTION REQUIRED Approval by Council
SOURCE OF FUNDS 1985 Budget 610-008-0253-8343
RECOMMENDATION We recommend this Purchase Order to Hewlett-
Packard to the amount of $7,692 00, payable
monthly, be approved for Service/Maintenance
EXHIBIT Purch se r Copy
SUBMITTED BY
ooh J Marshall, C P M
'Purchasing Agent
ITY OF DENTON, TEXAS
215 E. McKINNEY ST PURCHASE ORDER
DENTON, TX 78201
P 0 NUMBER DATENENDOR NO DOCUMENT TYPE
10/11/84 C10 S
NDOR HEW49000 SHIP TO
IEWLETT-PACKARD CO. CONFIRMATION ONLY
1 O Box 1270 DO NOT DUPLICATE
'ICHARDSON, TX. 75080
EM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT
)10 006 0253 8343 12 SERVICE CONTRACT-MAINTENANCE 79692.00
TOTAL FOR P.O. 7,692.00
is City of Denton, Texas Is tax exempt House Bill No 20
iference P O Number on all B/L, Shipments and Invoices
dpments are F 0 B City of Denton, or as Indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
Phone 817/588$223
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
8171566-8311 D/FW Metro 267-0042
The City of Denton is an equal opportunity employer
a 0~ 1
CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING Ocotber 30, 1984
COUNCIL AGENDA ITEM # Consent
SUBJECT P 0 #65357 ESCO ELEVATORS INC $3,744 00
SUMMARY This Purchase Order is for the continuation of
our Service Maintenance Contract with ESCO
Elevators Inc This is for the elevators at the
Police Department at the old City Hall building
ACTION REQUIRED Approval by Council
SOURCE OF FUNDS 1985 Budget 100-007-0040-8301
RECOMMENDATION He recommend this Purchase Order for Service
Maintenance on the elevators at the Police
Department be approved to ESCO Elevators for
$3,744 00 for this fiscal year
EXHIBIT u hase~ r Copy
SUBMITTED BY I
zz~
0 J a sha11, C P M
Purcha ng Agent
i
1
l
215 E. MCKINNEY ST
P O NUMBER
ENDOR
ESCO ELEVATORS INC.
P.O. BOX 633
EULESS, TX 76039
CITY OF DENTON, TEXAS
PURCHASE ORDER
DATEIVENDOR NO
10/11/84
ESC49000
SOB
DENTON, TX 78201
DOCUMENT
SHIP TO
CITY OF DENTON•
POLICE DEPARTMENT
221 NORTH ELM STREET
DENTON& TX 76201
TYPE
S
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO UNE AMOUNT
100 007 0040 8301 1 MAINTENANCE CONTRACT-ELEVATORS 30744.00
TOTAL FOR P.O. 3.744.00
The City of Denton, Texas Is tax exempt House Bill No 20
Reference P O Number on all BIL, Shipments and Invoices
Shipments are F O B City of Denton, or as Indicated
Send Invoices TO Direct All Inquiries TO
City of Denton, Accounts Payable John J Marshall, C P M Purchasing Agent
215 E McKinney St, Denton, TX 76201 Tom D Shaw, C P M Asst Purchasing Agent
Phone 8171568.8223 81715868311 DIFW Metro 2670042
The City of Denton Is an equal opportunity employer
CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING
October 30, 1984
COUNCIL AGENDAIITEM #
Consent
SUBJECT
P 0 #65359 XEROX CORPORATION $7,092 84
SUMMARY
This Purchase Order is for the continuation of the
Lease/Purchase payments on the 5600 Xerox machine
located at the Municipal Building Payments are
$591 00 per month for the total yearly amount of
$7,092 00
ACTION REQUIRED
Approval by Council
SOURCE OF FUNDS
1985 WC #710-004-0598-8701
RECOMMENDATION,
We recommend this Purchase Order to Xerox in the
amount of $7,092 00 be approved for the continued
payments for the lease/purchase
EXHIBIT
se Or or Copy
Purcha
~
SUBMITTED BY
'
ohn r hal`I , C P M
purchasing Agent
ve*ep McKINNEY ST
P O NUMBER
OJ IJfJ
/ENDOR
X~P(0C4 CURr'CRATIL,I
XI:RUX FINANCE CENT"R
P.Ue UDX 0u0J07
DALLAS, TA 7jdub
Ul I T Ur UtN I UN9 I tAAS L2 'D
PURCHASE ORDER DENTON, TX 76201
DATENENDOR NO DOCUMENT
10/12/44 L10
XtRb70U1 SHIP TO
~aNl`,AL zl Utkto
L"f*riKAATLUh UNLY
DU iiuT wUNLICATc
TYPE
S
ITEM
ACCOUNT NUMBER
UNITS
NUMBER
DESCRIPTION
BID NO
LINE AMOUN
l 7LU
"4 U.,')S .,7J1
L.
MJ. Polln
.,U.
7,0*12.U4
J
L
TU rhL rwrl N.u. I rQjz.d4
The City of Denton, Texas is tax exempt House Bill No 20
R R Number Items Received Cr Date Voucher Number I Amount
4 , Y',
CITY COUNCIL AGENDA
BACK-UP SUMMITRY SHEET
DATE OF MEETING October 30, 1984
COUNCIL AGENDA ITEM # Consent
SUBJECT P 0 #65488 J S EQUIPMENT CO $3,676 12
SUMMARY This Emergency Purchase for repair of our equipment
number 2500.Track Loader located and used at the
landfill
ACTION REQUIRED Approval by Council
SOURCE OF FUNDS 1985 W C #710-004-0598-8710
RECOMMENDATION We recommend this Purchase Order be approved for
the emergency repair of City equipment in the
amount of $3,672 12
EXHIBITS Pu ase Order Copy
.TArcru, /7
SUBMITTED BY
fin JNKarshall, C P M
rchasing Agent
215 E McKINNEY ST
P O NUMBER
65488
NDOR
Je S EQUIPMENT CO.
602 WILDLIFE PARKWAY
GRAND PRAIRIE, TX 75050
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON, TX 78201
DATEIVENDOR NO DOCUMENT
10/18/84 C14
JJJ59S00 SHIP TO
VEHICLE MAINTENANCE
CONFIRMATION ONLY
DO NOT DUPLICATE
TYPE
S
TEM ACCOUNT NUMBER UNITS
NUMBER
DESCRIPTION
BID NO LINE AMOUNT
1 710 004 0598 8710 1
02500
REPLACE TRACK ASSY
3,676.12
V
~ N
. ~ fy
TOTAL FOR P,O, 3,676.12
he City of Denton, Texas is tax exempt House Bill No 20
teference P O Number on all B/L, Shipments and Invoices
,hipments are F O B City of Denton, or as Indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
Phone 817/566$223
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
8171566.8311 DIFW Metro 267.0042
The City of Denton is an equal opportunity employer
cpe 4 -e S,
DATE OF MEETING
COUNCIL AGENDA ITEM #
SUBJECT
CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
October 30, 1984
Consent
P 0 #65701 COMPUTER ASSOCIATES INTERNATIONAL
$8,450 00
SUMMARY This Purchase Order is for the continued lease of
software for Data Processing for the fiscal year
1985 This is the same amount approved and paid
in the 1984 fiscal year
ACTION REQUIRED Approval by Council
SOURCE OF FUNDS Budget 100-003-0017-8509
RECOMMENDATION We recommend this Purchase Order be approved
for the amount of $8,450 00 to Computer Associates
International This is payable in monthly payments
of $705 00 each
EXHIBIT Pury a Or s-r opy
SUBMITTED BY C
J J M a s h a l C P M
chasi Agent
CITY OF DENTON, TEXAS
215 E. McKINNEY ST PURCHASE ORDER DENTON, TX 78201
P O NUMBER DATEIVENDOR NO
63701 10/22/84
JENDOR COM64500
COMPUTER ASSOCIATES INTOL
P 0 BOX 7247-8999
PHILADELPHIA* PA 19170-8999
DOCUMENT
C11
SHIP TO
DATA PROCESSING
CONFIRMATION ONLY
DO NOT DUPLICATE
TYPI
S
ITEM ACCOUNT NUMBER UNITS
NUMBER DESCRIPTION BID NO
LINE AMOUN
01 100 003 0017 8509
12
CADYNAM/T-DOS LEASE60616-10/85
3.960.00
02 100 003 0017 8509
12
CA-JASPER/HA-DOS 60615 -10/85
3,120.00
03 100 003 0017 8509
12
CA-SORT-DOS LEASE60614 -10/85
1.380000
TOTAL FOR P.O.
8.460.00
The City of Denton, Texas is tax exempt
House Bill No 20
Reference P O Number on all B/L, Shipments and Invoices
Shipments are F O B City of Denton, or as Indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 76201
Phone 81715888223
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
81715888311 DIFW Metro 2670042
The City of Denton is an equal opportunity employer
CITY COUNCIL AGENDA
BACK-UP SUMMARY SHEET
DATE OF MEETING
October 30, 1984
COUNCIL AGENDA ITEM #
Consent
SUBJECT
P 0 #65702 ITT COURIER
$73,296 00
SUMMARY
This Purchase Order is for
the continued
lease/
purchase and maintenance pa
yments on the
ITT
Terminals and other related
equipment for
the
Data Processing Department
for the fiscal
year
1985 This same amount was
paid monthly
for the
1984 fiscal year on our Pur
chase Order #6
0297
and 60433
ACTION REQUIRED Approval by Council
SOURCE OF FUNDS 1985 Budget 100-003-0017-8509
RECOMMENDATION We recommend this Purchase Order be approved
to ITT Courier for the continued payments for
lease/purchase, maintenance in the amount of
$73,296 00
EXHIBITS Puxch a rd C y
SUBMITTED BY 7
Jo J Mar hal,CPM
P chasin Agent
215 E. McKINNEY ST
P O NUMBER
65702
:NDOR
ITT COURIER
Pe O. BOX 93711
CHICAGO, IL 60670
CITY OF DENTON, TEXAS
PURCHASE ORDER DENTON, TX 78201
DATEIVENDOR NO DOCUMENT
10!22/84 C11
41477000 SHIP TO
DATA PROCESSING
CONFIRMATION ONLY
DO NOT DUPLICATE
TYPE
S
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT
1 100 003 0017 8509 12 LEASE/PURCHASESMAINT-9/30/85
2 100 003 0017 8509 12 LEASE/PURCHASES14AINT-9/30/85
TOTAL FOR P.Oe
The City of Denton, Texas Is tan exempt House Bill No 20
Reference P O Number on all BIL, Shipments and Invoices
Shipments are F O B City of Denton, or as indicated
Send Invoices TO
City of Denton, Accounts Payable
215 E McKinney St, Denton, TX 78201
Phone 8171588$223
36,210.00
37,086.00
73,296.00
Direct All Inquiries TO
John J Marshall, C P M Purchasing Agent
Tom D Shaw, C P M Asst Purchasing Agent
817/5888311 D/FW Metro 287-0042
The City of Denton is an equal opportunity employer