1984-1390914L
NO~?
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, and
WHEREAS, Section 2 36 (f) of
that the City Council approve
$3,000, and
the Code of Ordinances requires
all expenditures of more than
WHEREAS, Section 2 09 of the City Charter requires that
every act of the Council providing for the expenditure of funds
or for the contracting of indebtedness shall be by ordinance,
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID NUMBER
9347
9226
SECTION II
ITEM NO
All
All
AMOUNT
$18,542 00
$19,560 00
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated
representative is hereby authorized to execute the written
contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums
contained in the Bid Proposal and related bid documents herein
approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written
contract made pursuant thereto as authorized herein
SECTION V
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this -~36 day of Laz&L 1984
ATTEST
CHARLOTTE N1, /C//& f
ALLEN, I X, CITY SEURETAR
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
JOE D MORRIS, ACTING CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
CITY COUNCIL AGENDA
BACK-UP SUP4MRY SHEET
DATE OF MEETING October 30, 1984
COUNCIL AGENDA ITEM # Consent
SUBJECT BID #9347 LIBRARY SECURITY DETECTION SYSTEM
SUMMARY This bid is for a security system to be installed
and used at the library for books, etc security
This bid was sent to several vendors, however,
most are not qualified to bid on this type equip-
ment We received several calls for information
and most said they could not bid this system
ACTION REQUIRED Approval by Council
SOURCE OF FUNDS Budget Account #100-003-0072-9101
RECOMMENDATION After careful consideration and evaluation with
Mrs Orr of the library, we find that only one
bidder, CPSW, Inc Checkpoint of the Southwest,
meets the bid specifications and conditions of
this bid We then recommend this bid be awarded
to CPSW, Inc for the total amount of $18,542 00
EXHIBITS Tabulation Sheet
Jpuro6csivn Orr, Li brarian
SUBMITTED BY Marshall , C P tl
g Agent
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MEMORANDUM
TO John Marshall, Purchasing Agent
FROM Joella Orr, Library Director
SUBJ Bid on Security System
DATE October 23, 1984
The two bids received for a Library Theft Detection System have been
reviewed While the 3M System is somewhat lower with it's bid than
Checkpoint, it is felt the Checkpoint System is the best and only
choice 3M is new in the area of a radio frequency system and has
not proven it's system to be reliable The only known library in
Texas to have 3M's radio frequency system is the Orange Public
Library According to the information received from the Orange
Public Library I found 3M was not able to meet the contract deadline
and it was only under pressure that the Orange Public Library was
able to get the system installed and the needed supplies (The
system was ordered in April and it wasn't until Oct 1, that the
system was in operation) It is felt that the Denton Public Library
cannot afford to install a system that does not have proven
realiability Listed below are specific points that the 3M system
does not offer that were required in the bid specifications
1 Omission of #3 in the Instructions to Bidders
2 No descriptive data on the operation of the system was
included
3 The 3M System is not CPMK III or approved equal
4 3M does not specify if its system has an audible alarm
which activates a visual alarm
5 The 3M System has only a single Sensing Antenna, not the
two (2) as specified in the bid requirements
6 3M does not meet the requirements of three (3) sensing
antennas
7 3M does not state that its system would detect items
carried at any angle
8 3M does not meet the Operator's Control Module
specifications
9 3M did not state if detection pieces are available with
printed information
10 3M did not send a list of 12 libraries using their system
for 2 years
It is my recommendation that the Theft Detection System
selected for installation be the one submitted by Checkpoint
oi~6c 1 a / 4;~~
Joella/0'rr, Library Director
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CITY COUNCIL AGENDA ~J a2Z
BACK-UP SUMMARY SHEET Qf
DATE OF MEETING October 30, 1984
COUNCIL AGENDA ITEM # Conset Agenda
SUBJECT Bid # 9226 Refuse Containers
SUMMARY This bid is for the purchase of eighty
three cubic yard refuse containers
ACTION REQUIRED Approval by Council and award of bid
SOURCE OF FUNDS 1984-85 Budget Account Number
630-002-0802-9104
Solid Waste Commercial fixed assets
RECOMMENDATION We recommend this bid be awarded to the lowest
bidder meeting specification of EMCO, Inc at
$229 50 per container We also recommend we
take advantage of the option to paint the con-
tainers dark green for $8 00 and to supply dark
green lids for $7 00 The two options bring
the total cost to $224 50 per container Total
for all containers is $19,560 00
EXHIBITS
SUBMITTED BY
Eighty containers were purchased in February at
this same bid at the same price However, we do
not need additional lids at this time
Tabulation sheet
Tom D Shaw, C P M
Assistant Purchasing Agent
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