1984-100NO Aj!-/DD
AN ORDINANCE OF THE CITY OF DENTON, TEXAS PROVIDING FOR MICRO-
FILMING OF OFFICIAL CITY RECORDS, SPECIFYING THE TYPES OF RECORDS
TO BE MICROFILMED, REQUIRING INDICES TO MICROFILM RECORDS, REQUIR-
ING MICROFILM TO MEET REQUIREMENTS OF THE UNITED STATES OF AMERICA
STANDARDS INSTITUTE, REQUIRING THE CITY SECRETARY TO CERTIFY THAT
EACH MICROFILM RECORD IS A TRUE AND CORRECT DUPLICATION OF THE
ORIGINAL PUBLIC RECORD, AND GUARANTEEING THE PUBLIC FREE ACCESS TO
INFORMATION ON THE MICROFILM TO WHICH THEY ARE ENTITLED BY LAW,
AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the original copies of ordinances, resolutions, and
other records maintained by the City Secretary are aging and
deteriorating, and
WHEREAS, the size of the City vault limits the amount of hard-
copy records that can be maintained, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, TEXAS, HEREBY ORDAINS
SECTION I
1 Authorization to Microfilm Public Records That the City
secretary or other designated officer or employee is authorized to
microphotograph or microfilm the following specific public records
of the City kept on file with the City Secretary ordinances,
resolutions, proclamations, minutes of the City Council meetings,
minutes of the meetings of all boards and commissions of the City,
indexes to minutes, contracts, bids, bonds, deeds, real property
records and oaths of office
2 Index That all microfilm records made pursuant to this
ordinance shall have an accompanying index for such records
3 Quality Standards All microfilm records made pursuant to
this ordinance shall meet the requirements of the United States of
America Standards Institute for archivist quality, density, reso-
lution, and definition except for microfilm records intended only
for short term use, as determined by the City Council
4 Certified The City Secretary, Deputy City Secretary or
other designated officer or employee shall check and certify that
each microfilm record made pursuant to this ordinance is a true
and correct duplication of the original public record
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5 Access by Public That the public shall have free access
to information in microphotographs or microfilms made pursuant to
this ordinance, which they are entitled to under law
6 Destruction of original Records Notice, Transfer to State
Library
(a) That original public records microfilmed in compliance
with this ordinance may be destroyed as directed by the City
Council with the advice and consent of the City Attorney, unless
otherwise required by federal or state law
(b) That original public records, the subject matter of
which is in litigation, may not be destroyed until such litigation
is final
(c) That original public records which are not microfilmed
in compliance with this ordinance or which are determined to be
worthless by the City Council may be destroyed as directed by the
city Council
(d) That notice of proposed destruction or disposition of
original public records shall first be given to the State Librarian
or State Archivist, and if such records are, in his opinion, needed
for the State Library, the records shall be transferred thereto
SECTION II
That this ordinance shall become effective immediately upon
its passage and approval
7`L
PASSED AND APPROVED this the = day of 1984
ATTEST
CHARL TTE LLEN, CITY SECRETARY
CITY OF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
JOE D MORRIS, ACTING CITY ATTORNEY
CITY OF DENTON, TEXAS
BY Q
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