2017-02-03 Agenda with Backup Human Services Advisory Committee Agenda
City of Denton Civic Center
;:' 321 E McKinney St, Denton, TX 76201 v 1
DENTON Friday, February 3, 2017, 11:00a-1:30p
I. Call to Order
II. Introductions
III. Oath of Office (if needed)
IV. Approval of Minutes from November 14, 2016
V. Human Services Advisory Committee
a) Conflict of Interest Disclosure
VI. Human Services Applicant Presentations
VII. Adjourn
NOTE: The City of Denton Civic Center is accessible in accordance with the Americans with
Disabilities Act. The City will provide sign language interpreters for the hearing impaired if
requested at least 48 hours in advance of the scheduled meeting. Please call the City
Secretary's office at 349-8309 or use Tele-Communications Devices for the Deaf(TDD) by
calling 1-800-RELAY-TX so that a sign language interpreter can be scheduled through the
City Secretary's office.
CERTIFICATION
I hereby certify that the above notice of meeting was posted on the bulletin board at City Hall
of the City of Denton,Texas,on the day of ,2017,at
o'clock(a.m.)(p.m.)
City Secretary
Human Services Advisory Committee Minutes
City Hall East Second Floor Conference Room
4CATS City Hall East,601 E. Hickory, Denton,TX
0 Monday, November 14, 2016,6:OOp
DENTON
Members Present: Ryan Appleton, Pam Barnes, Sheryl English (CHAIR), Hannah Garcia (VICE CHAIR),
Laura Mauelshagen, Sarah Swanson,Jane Upshaw, Christie Wood
Members Not Present: Meredith Buie, Stephen Coffey, Connor Morgan
Staff Present: Danielle Shaw
A Quorum was established.The meeting was called the meeting to order at 6:03p.
The committee conducted the annual election of Chair and Vice Chair.
As a result of the discussion of member interest in volunteering for the positions, Sheryl English was
nominated for HSAC chair and Hannah Garcia for HSAC vice-chair.
A motion was made by Pam Barnes to approve Sheryl English for Chair and Hannah Garcia as
Vice-Chair. Christie Wood seconded the motion.The motion carried.
Sheryl English, Chair, brought forward the March 4, 2016 minutes for approval. Members took a
moment to review the minutes.
Hannah Garcia moved to approve the minutes as presented. Pam Barnes seconded the
motion.The motion carried.
The committee reviewed its role and responsibilities. Danielle Shaw, staff liaison to the committee,
reported that all members present had completed the required Oath of Office. Shaw provided a
review the City of Denton Handbook for Board, Commissions, and Council Committees September
2015 Edition. Shaw highlighted member requirements; attendance page 11, annual election page
13, conflict of interest page 15, open meeting training page 17,guidelines necessary for a quorum to
conduct meetings page 27, and the HSAC description page 34.
Related to conflict of interest policy as covered in the discussion of member requirements, Pam
Barnes disclosed her relationship with Health Services of North Texas.As there is a potential for the
appearance of conflict, she will voluntarily abstain from any funding related conversation related to
the agency.
Shaw provided an overview of the supporting documents included in the member meeting packet.
Members asked questions and held a discussion on the monthly performance report. Member's
requested additional information regarding monitoring and the monthly report. Shaw provided an
explanation of the monitoring process that includes, desk, informal and formal on-site monitoring of
agencies. Shaw showed how the desk monitoring status is reported. Details were provided regarding
concerns and findings issued as a result of the monitoring that was conducted on-site at four
agencies in 2016. Members requested that Shaw provide copies of those monitoring reports to the
members.
Members examined the 2016-2017 Human Services Funding Application proposed by staff. Shaw
provided a page-by-page overview of the instruction packet and application. Members made
recommendation for three formatting and typo corrections. Also,the committee asked that the
question description on page 8 Part 6.b. be revised to include the following additional information,
"and if there is someone in the community doing the some service, please explain what makes you
different. What sets you apart?" to elicit additional information to help members more easily
identify when there is a duplication of services in the community. Shaw indicated that the training
dates listed in the documents would be updated to account for a change in dates due to the Civic
Center not being available for one of the dates originally listed. Staff proposed the application
deadline be January 12, 2017.
Christie Wood moved that the application and instructions as presented and amended be
approved for distribution. Hannah Garcia seconded the motion.The motion carried.
Shaw explained all members would receive a binder with the applications. Members can expect
binders will be available starting on the afternoon of January 13, 2017. Shaw shared that application
documents, including the items that agencies only submit electronic versions, will be made available
online for real-time access and download by members.
English asked Shaw to present the next item,the request from 2016-17 award recipient Health
Services of North Texas (HSNT). Pam Barnes excused herself from the further consideration of this
agenda item. Shaw directed members to a copy of the request provided in the meeting packet.
Shaw explained that HSNT submitted a letter requesting a revision to the award allocation for two of
its programs.
The members discussed the request made by Health Services of North Texas (HSNT)to move$5,000
of funds from HSNT's Prescription Assistance Program (PAP) approved for a $6,180 grant award to
HSNT's Medical Clinic Program (Clinic) approved for a $25,000 grant award. Agency indicated that
the funds would not be expended in PAP in the amount awarded.There was a consensus to approve
the request.
Committee members held further discussion on HSNT's previous request for revision to award
allocations in 2015-16 resulting in the reductions of funding for its programs and reallocation of
funds to other programs. Shaw was asked to provide additional training to applicants during the
application training regarding the importance of making requests for funding evidenced based
programs and that applicants understand the importance of proposing programs that will able to
expend funds in the program year.
Christie Wood moved that$5,000 of the$6,180 award to the Prescription Assistance Program
be reallocated to Medical Clinic Program reducing the Prescription Assistance Program award
to$1,180 and increasing the Medical Clinic Program award from $25,000 to$30,000. Hannah
Garcia seconded the motion.The motion carried.
Pam Barnes rejoined the meeting. Members discussed options for the schedule for upcoming
training, HSAC meetings, and other applicable dates for the 2017-2018 application process.The
committee discussed meeting dates for agency presentations and deadlines. Dates proposed:
Agency Application Trainings
December 7, 2016 9:30 a.m.—Civic Center
December 8, 2016 11:30 a.m.—Civic Center
HSAC Meetings and Deadlines
o Application Deadline:January 12, 2017
o Binders Available to Committee Members:January 13, 2017
o HSAC Meeting-Agency Presentations: Friday, February 03, 2017 11:30-1:30—Civic Center
o HSAC Meeting-Agency Presentations: Friday, February 10, 2017 11:30-1:30—Civic Center
o HSAC Meeting-Agency Presentations: Friday, February 17, 2017 11:30-1:30—Civic Center
o HSAC Meeting-Agency Presentations: Friday, February 24, 2017 11:30-1:30—Civic Center
o HSAC Meeting- Recommendation: Friday, March 3, 2017 11:00-1:30—City Hall East
Shaw shared that the Recommendation Report and Presentation to City Council is typically in
April.
Hannah Garcia moved to accept the dates for the Human Services Grant Application Trainings,
the Human Services Application due date and the Human Services Advisory Committee's 2017
meetings.Jane Upshaw seconded the motion.The motion carried.
The next meeting of the committee is Friday, February 3, 2017 at 11:00a—Civic Center
The meeting was adjourned at 7:32p.
Minutes Respectfully Submitted by Danielle Shaw, Staff Liaison to the HSAC
Minutes Approved:
I
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OPPORTUNITY
DENTON COMMUNITY DEVELOPMENT DIVISION
601 E. HICKORY STREET • SUITE B • DENTON, TEXAS 76205 • 940.349.7726 • FAX 940.349.7753
MEMORANDUM
To: 2017-18 Human Services Funding Applicants
From: Danielle Shaw, Human Services Coordinator
cc: Human Services Advisory Committee (HSAC) and
Barbara Ross, Community Development Administrator
Date: January 13, 2017
Re: NOTICE OF APPLICANT PRESENTATIONS
Thank you for submitting your 2017-18 Human Services application. This memo is to provide the
applicant presentation schedule and presentation guidelines.
Each applicant organization will appear before the Human Services Advisory Committee (HSAC). No
more than two (2) representatives are asked to present. It is requested that the representatives be
either staff or board members. Organizations will have five (5) minutes to present the information
detailed below. Committee members will ask questions for up to five (5) minutes following your
presentation.
Organizations will present the following information:
1. Brief Introduction: Name & Position
2. Organization and Program Data NOT in Application
3. Strategic & Funding Goals NOT in Application
4. Why your agency should be funded?
Additional handouts are not required and do not increase chances for a favorable recommendation.
The HSAC requests that handouts not be distributed during the presentation. If providing a handout,
please forward to staff via e-mail prior to meeting or they can be left on the table for later distribution.
Applicant representatives should bring a copy of your own application for reference.
Presentations will take place on Friday, February 3, 10, February 17 and February 24, 2017.
Representatives should arrive early. Please accept your presentation time and provide your
representative(s) names and titles via e-mail at .Danielle.Shaw@citvofdenton.com before or on Friday,
January 27, 2017.
Please see the scheduled presentation times on page 2.
Friday,February 3,2017-CIVIC CENTER-321 E NtKinney St.Denton,TX 76201
TAB Applicant Organization Guest(s) Presentation Tune
15 Health Services North Texas 11:30a-11:40a
11 Denton County M-AR 11:45a-11:55a
22 Woman to Woman 12:00p-12:1 Op
Break 12:15p-12:25p
7 Denton Community Health Clinic(1) 12:30p-12:40p
8 Denton Community Health Clinic(2) 12:45p-12:55p
9 Denton Community Health Clinic(3) 1:00P-1:1Op
Friday,February 10,2017-CIVIC CENTER-321 E NtKinney St.Denton,TX76201
TAB Applicant Organization Guest(s) Presentation Time
19 Retired Senior Volunteer Program-RSVP(1) 11:30a-11:40a
18 Retired Senior Volunteer Program VISTA(2) 11:45a-11:55a
21 Special Program for Aging Needs(SPAN) 12:00p-12:10p
Break 12:15p-12:25p
23 Youth and Family Counseling 12:30p-12:40p
3 City ofanton PARD 12:45p-12:55p
Friday,February 17,2017—CIVIC CENTER-321 E NtKmney St.Denton,TX76201
TAB Applicant Organization Guest(s) Presentation Time
5 Denton Christian Preschool 11:30a-11:40a
6 Denton City County Day School 11:45a-11:55a
12 Fred 1Vbore Nursery School 12:00p-12:10p
Break 12:15p-12:25p
1 Boys and Girls Club 12:30p-12:40p
2 Court Appointed Special Advocates(CASA) 12:45p-12:55p
4 Communities in Schools 1:00P-1:lop
Friday,February 24,2017—CIVIC CENTER-321 E NtKmney St.Denton,TX76201
TAB Applicant Organization Guest(s) Presentation Time
17 1Vbnsignor Kng Homeless Center 11:30a-11:40a
10 Denton County Friends ofthe Family 11:45a-11:55a
16 Interfaith Mnistries 12:00p-12:10p
Break 12:15p-12:25p
20 Salvation Arnry—Denton 12:30p-12:40p
13 Giving Hope—Transitional Housing(2) 12:45p-12:55p
14 Giving Hope—HMS(1) 1:00P-1:lop