1993-156ORDINANCE NO. ,3 ~~(v
AN ORDINANCE PROVIDING-FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORD-
ANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, state law and ordinance require that certain contracts,
requiring. an expenditure or payment by the City in an amount ex-
ceeding $10,000 be by competitive bids, except in the case of pub-
lic calamity where it becomes necessary to act at once to appro-
priate money to relieve the necessity of the citizens, or to pre-
serve the property of the city, or it is necessary to protect the
public health or safety of the-citizens of the city, or in case of
unforeseen damage to public property, machinery or equipment; and,
WHEREAS, the City Manager has recommended to the City Council
that it is necessary to purchase goods or services due to the fol-
lowing emergency conditions outlined in the memorandum attached
hereto as Exhibit "A", incorporated herein by reference; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to ap-
propriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
36795 Atlas Engineering $13,857
SECTION II. That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the mater-
ials, equipment, supplies or services as described in the attached
Purchase Orders and to make payment therefore in the amounts there-
in stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from
the requirements of competitive bids.
SECTION III. That this ordinance shall become effective im-
mediately upon its passage and approval.
Ljz6zjj
PASSED AND APPROVED this the L& day of S-ay 1993.
~i-
ATTEST:=`
JENNIFER WALTERS, CITY SECRETARY
BOB CASTLEBERRY, MA
BY:
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY-ATTORNEY
c
BY: U
DATE: SEPTEMBER 14, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: . Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER # 36795 - ATLAS ENGINEERING
RECOMMENDATION: We recommend Purchase Order #36795 to Atlas Engineering for
pump repair parts be approved in the amount of $13,857 - 00.
SUMMARY: This purchase order is for the emergency purchase of Worthington Pump
repair parts. Due to the critical needs for proper operation of the affected Hickory
Creek Lift Station Pumps and the undesirable result of pump failure, this purchase
has been declared an emergency and exempted from the bid process.
BACKGROUND: Purchase Order #36795 to Atlas Engineering; Quote from Atlas
Engineering; Memorandum from Asa Brown, Superintendent of Water Reclamation
Plant dated September 3, 1993.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Waste Water Reclamation
Plant, Atlas Engineering.
FISCAL IMPACT: 1992-93 Budget Funds for maintenance of Plant Machinery and
Equipment Account Number #625-082-0470-8339 current balance $82,408.79.... .
es e t lly mitt
Lloyd V. Harrell
City Manager
Approved:
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent
agenda.407
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SENT SY:XeroX Telecopier 7021 ; 9- 7-93 7:55AM APAI/DENTON-► 1 817 382 46924 1
Post-It" brand fax transmittal memo 7571
# of payee ►
ItM . S
MM A 5a.,
Dept.
Phone
r"'$i1 3~~- 4104.E
Fai°
CITY of DENTON, TEXAS WATER RECLAMATION PLANT / 1100 MAYHILL ROAD / DENTON, TX 76208
M E O A DD U M
09-07-93A10:53 0021
TO: Tom Shaw, Purchasing Agent
FROM: Asa Brown, Superintendent of Water Reclamation Plant oolwo
DATE: . September 3, 1993
SUBJ: Emergency Purchase Order #36795 to Atlas Engineering
for Procuring Pump Parts for Hickory Creek Sewage Lift
Station for the sum of $13,857.00.
_=ooam~ooasn~=os-ooeasc=as==.o::o.oax~~~~C~~-~~~~a ~-~9t~~~~at..~Yr ~c
The-emergency purchase order to Atlas Engineering for $13,857.00
is needed to procure pump parts for the Worthington pumps at the
Hickory Creek Lift Station. Presently, we have only two of the
three pumps operating at that lift station with limited spare
parts:. Should either of the pumps fail, mechanically, before
these ordered parts are received we do not have the parts to
rebuild the operating pumps. This will place the City of Denton
in a vulnerable position with the Texas Natural Resource
Conservation Commission because we would have to bypass raw
sewage to Hickory Creek until pumps could be placed back into
operation. A potential fine of $10,000 could be assessed by the
TNRCC.
Half of the pump parts ordered will be used to put the third
pump, which is out of service, back into service and the
remaining parts will go into inventory for repair of any of the
three pumps that may mechanically fail in the future.
xc: Howard Martin, Director of Environmental
Operations and Financial Administration
wp6l:tshaweng.doc
8171383-7520
P 7 193 08:52 8173879844 PAGE.001
AUS-27-1993 09:57 FROM ATLAS ENGINEERING INC. TO 18173879844 P.01
ATLAS ENGINEERING, INC.
P.O. Box 140 • Phone (214) 235-2885 •
Richardson, Texas 75080
FAX (214) 235-2886
FAX SHWr
DATE1 8/27/93
13683 Floyd Circie~, Suite 202
Oalias, Texas 75243
oO -%M: City of Denton FAX NLNM: (817) 387-9844 _
ATrENTM M• Asa Brcvm Eyms ROger Mazurftwicz
NUMBER OF PAGES >ZiCZt3DYI3G THIS PACE t 1
gam; V~rthingtxxi P-zp Model 124C-24
Dear Hr. Bro m:
Plea SO refer to my 8/25/93 fax.
Item
C. Best shiErvent on parts at SO extra cost is 2 weeks (cn the 4 week its)
and 3 weeks (oar` the 6 weeks parts). in other words, shipcoent cut in half.
D. emergency shipment on craplete rotating asswbly - $15,963 - 8 weeks
E. Standard shiMmt on rotAting assembly less impeller - $11,538 - 14 weeks
Emergerxcy - $12.835 - 4' wee]cs
I hope this is of i-kp to you.
Please advise how ym wish rre to proceed.
RARM#f W MAMWACTUAHM OF NR L AW RN!ltZMAL PROCOS AM C&RRM OWPUMT
TOTAL P.01
RUG-25-1993 14:45 FROM ATLAS ENGINEER11413 114C. TO 18173879844 P.01
ATLAS ENGINEERING, INC.
ROL Box 140 • Phor:e (214) 235-2885 •
Richerdson, Texas 75080
Fax (214) 235-2086
Fax TRvqsm=m sEr
13683 Floyd Circle, Suite 202
Dallas, Texas 75243
DAYS: 8/25/93
CMABNY: City of. Denton M VIBMM: (817) 387-9844
ATBR1TI<AQ: Mr. Asp s~~awri PMM% POW Mazurkewicz
N MOM CF PAGES M1DM THIS PACE : 2
50&TECT: *n RmP Model 12i Z-24
Dear Mr. Brown,
In aoaordanve with 01ar conversaticn:
A. Rotating. assembly - $14,423 FOB shipping point freight included.
8hipnent: 14 weeks
See attached sheet for item included with ]rotating asse nbly.
B. New "bare" ftZicate pm1p - $21,548 FOB shipping point freight i.-icluded
Shipment: 18-20 weeks
C. Will advise best..shiptent on parts.
D. VdU advise best.shiSnent on rotating assembly.
B: Pk-11 advise- if factory will sell rotating assebly less impellpx so
YCU can use yazr newly received irc>pE Uer.
Should have answers: to C, D & E tananvw Aug. 26.
Let me know if you'hM+e any questiom at this time.
Regards,
RV MV#T" NA111M ACTURERS Of MUM MAL AM +NWSTMAL PROCESS AND COAL M MLnPkGNT
AUG-25-1993 14:46 FROM ATLAS ENGINEERING INC. TO 18173879844 P.02
WORTHINGTON
MIXFLO CENTRIFUGAL PUMPS
TYPICAL SECTIONAL DRAWING AND LIST OF PARTS
TYPE 12 MNF-191 14 MNF-16, 10. MNF-25, 20 MNF-24
12 MNZ-192 14 MNZ-16,16 MNZ-25, 20 MNZ-24
4rjdw t7
aw /a17f
STATIONARY PARTS
aw.
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STAMNAAY PARTS
N. M•. -o. w lu:t ww erwt
ROTATING PARTS
11f).
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The MN and MNV pump is similar to the pump shown above, except for
the suction configuration.
Refer to pOp 18 for the MN suction configuration.
Refer to pop .19 for the -MNV suction configuration.
When ordering service parts be sure to give serial number of pump (as stamped on nameplate)
also name,reference number and quantity of parts required.
21D WORTHINGTON
TOTAL P.02
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