2018-115 Capital Project ConsultantsDate: September 7, 2018 Report No. 2018-115
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
This is a report of expenses for outside consultants and professional services for the City’s capital
project funds.
BACKGROUND:
The purpose of this report is to provide the Mayor and City Council with a report summarizing
expenses for outside consultants and professional services for the City’s capital project funds in
the last three fiscal years. There is no action necessary as this report is for informational purposes
only.
This report has been prepared at the request of the city Council. This report is only for expenses
associated with capital projects. It shows expenses by general category for the last three fiscal
years. This information was obtained by reviewing all of the payments in the capital projects funds
during the fiscal year sorted by individual vendor. It shows purchase orders by general category
and the dollar amount of the full purchase order is based on the fiscal year in which the service
was approved. In many cases the actual payments for these services may occur over of period of
one year or longer. The summary also shows the full amount of the purchase order, but some
projects may not spend the full amount.
DISCUSSION:
Below is a table displaying major areas of expenses for outside consultants and professional
services in capital project funds during fiscal years 2014-15, 2015-16, and 2016-17. The total
capital project fund expenditures for FY 2014-15 was $117,525,289, in FY 2015-16 was
$119,992,274, and in FY 2016-17 was $276,029,736.
*Other services include utility studies, rate studies, cost allocation studies, software implementation,
program management assistance, permitting assistance, and project management assistance.
These expenses are below the expected range of 8% to 15% for capital project expenditures related
to design and other professional services. This percentage can vary significantly from year to year
Category FY 2014-15 FY 2015-16 FY 2016-17
Engineering and Architectural Design 10,039,622$ 5,778,038$ 7,199,668$
Land, Survey, and Appraisal Services 91,723 229,480 2,989,426
Legal Services 551,118 130,000 195,796
Construction Testing Services 453,568 200,420 564,745
Other Services*747,989 446,851 2,507,453
Total 11,884,020$ 6,784,789$ 13,457,088$
Date: September 7, 2018 Report No. 2018-115
depending on the timing of engineering contracts versus construction contracts. After reviewing
the expenses in these categories, and considering the types of services received, staff concluded
that no personnel or contract modifications are necessary. Please do not hesitate to contact me if
you have any questions regarding this report.
STAFF CONTACT:
Antonio Puente, Jr., Director of Finance
(940)-349-7283
Antonio.Puente@cityofdenton.com