2010-200ORDINANCE NO. 2010-200
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER
NUMBER FOUR TO THE CONTRACT BETWEEN THE CITY OF DENTON AND TERRA-
SOLVE, INC.; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (FILE 4125-CHANGE ORDER FOUR TO ENGINEERING
DESIGN SERVICES FOR TRUCK WASH FACILITY AWARDED TO TERRA-SOLVE, INC. IN
THE AMOUNT OF $12,337.27 FOR A TOTAL CONTRACT AMOUNT OF $106,327.27).
WHEREAS, on July 22, 2008, the City awarded a professional services contract to Terra-
Solve Inc., in the amount of $35,500 for the engineering design services for a truck wash facility to
be located at 1251 Mayhill Road; and
WHEREAS, the Staff having recommended, and the City Manager having recommended to
the Council that a change order be authorized to amend such contract agreement with respect to the
scope of work and an increase in the payment amount, and said change order fees under the proposed
contract are fair and reasonable and are consistent with and not higher than the recommended
practices and fees published by the professional associations applicable to the Provider's profession
and such fees do not exceed the maximum provided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The Change Order No. Four, increasing the amount of the professional services
agreement between the City and Terra-Solve, Inc., which is on file in the office of the Purchasing
Agent, in the amount of Twelve Thousand Three Hundred Thirty Seven and 27/100 ($12,337.27)
Dollars, is hereby approved and the expenditure of funds therefor is hereby authorized in accordance
with said change order. The total purchase order including previously approved change orders one
through four in the amount of $58,490 increases to $106,327.27.
SECTION 2.
approval.
This ordinance shall become effective immediately upon its passage and
PASSED AND APPROVED this the / - day of
A.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
2010.
YOR
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
5-O -File 4125
Change Order 4
TERM s, SQLNE
EN V1R01{MEll At 00N ULTANIt
3216 COMMANDER DRIVE. $(JIrE 109 • CARROLLTOKTEXA$75006.251e I (9772)267-1!00i5 - FAX(972)267-1002
W W W.TERRA-50LVE,COM
June 20, 2010
Mr. Herman Lawson
City of Denton Facilities Management
869 South.Woodrow Lane
Denton, Texas 76205
RE: ENGINEERING & CONSULTING SERVICES:
ADDITIONAL FEES THROUGH MAY 30, 2010, INVOICES 2546
FLEET FUELING AND TRUCK WASH FACILITY
CITY OF DENTON•
1251 SOUTH MAYHILL ROAD
DENTON, TEXAS
TERRA-SOLVE PROPOSAL NO. 061002-REV A
TERRA-SOLVE PROJECT NO.08665.CNU TRUCK WASH
Mr. Lawson:
Terra-Solve, Inc., (Terra-Solve) is pleased to present this proposal for the engineering services
associated with the Fleet Fueling and Truck Wash construction at the above-referenced location. The
following presentation represents Terra-Salve's understanding of the scope of services, the schedule
mquired'to do the work, and the estimated costs for providing these construction phase services.
SCOPE OF SERVICES
Terra-Solve has provide the engineering services for the proposed change order items and site meetings
outlined in the attached letter dated June 2, 2010.
COMPENSATION
The following amounts reflect the additional services through May 30, 2010, in excess of the previously
approved purchase orders:
Truck Wash,'CM2 Phase: Budget Remaining $3,374,64
invoice 2546 thru May, 30" $8,461.91
Additional Amount Requested $5,087.27
Invoice 2546 through May 30`a is attached.
Mii•. Herman Lawson
June 20, 2010
Page 2
The total estimated fees, inciudin~ the above amount, to complete the project are as follows:
TRUCK WASH
Through May 30, 2010
CM2 Invoice 2546 Difference above approved amaun# $5,087.27
May 31-June 6 Fees Incurred since last (above) Invoice:
50% allocated Truck Wash
CM2
Hourly Rate
Terra-Solve (See detail
below)
16,25 hours
$120
$1,950
Wright
6 hours
$166
$
0
Ex ensesiRe ro ra hies
1
$200
$2200
0
Estimated Future (10 meeti
ngs, 3 hrs each- 50%= 15 hrs,
plus estirated additional hours)
50% allocated Truck
Wash
CM2
"Cerra-Solve (site
meetings)
15 hours
• $75
$1,126
Terra-Solve (Project
Management)
10 hours
$120
$1,200
Terra-Solve (Design
pump in tnak pit well and
final RCP for Thaten;
Plan Sheets RW-1 &
8 hours
$120
$960
RW-2)
Wright (Site Meetings or
inspections &Project
Management)
5 hours
$165
$825
Timesheet Detail Description Week of Ma 31-,1008'
5/31 Holiday
6/1 Project Management- Thateris 33 item list of questionstrequest for information.
6/2 Copy/bind additional specifications books and City marked-up plans as requested by Client.
Project Management Change Order 2 finalize with Client items and proposed amounts.
6/3 Issue Change Order 2 to Thaten. • Review Lone Star Fuels deadman submittal for UST & return
with comments. Prepare Request For Proposals for remaining pending items for submittal to Thaten
(RFPs include: additional facilities & time, air & water at canopy; pump in tank hold well; revise fence;
revise RPZ; siphon manifold to trvo E85 tanks; truck wash stab revisions; Fuel island elevations and
canopy plan revisions; conduits to light pales).
6/4 Courier specifications books and City marked-up plans to Client. Continue preparing Request
For Proposals for remaining pending items for submittal to Thaten (RFPs include: additional facilities
& time; air & water at canopy; pump in tank hold well; revise fence; revise RPZ; siphon manifold to
two E85 tanks; truck wash slab revisions; Fuel island elevations and canopy plan revisions; conduits to
light poles).
Mr, Herman Lrnvson
Julie 20, 2010
Page 3
6/7 Revise change order 2, submit do Client; continue RFP preparation ffPs include: additional
facilities & time; air & water at canopy; pump in tank hold well; revise fence; revise RPZ; siphon
manifold to two. E85 tanks; truck Nvash slab revisions; Fuel island elevaiions and canopy plan revisions;
conduits to light poles).
6/8 Weekly site meeting, change order 2 meeting, revise change order 2; continue RFP preparation
(RFPs include: additional facilities & time; air & water at canopy; pump in tank hold well; revise fence;
revise RPZ; siphon manifold to two E85 tanks; truck wash slab revisions; Fuel island elevations and
canopy plan revisions; conduits to light poles).
The -budget will not be exceeded without the City of Denton written authorization. Terra-Solve
appreciates the opportunity to present this proposal and looks fonyard to being of service to you. We
will initiate,the project upon your written authorization to proceed: -Please contact Terra-Solve at (972)
267-1900 if you have any questions about this-proposal.
Respectfully submitted,
Terra-Solve, Inc.
Perry W. Evans, P.E., P:G.
President/ Soil Scientist/ Civil Engineer
Charles R. Robertson, P.G,
Vice President / Geologist