2010-221ORDINANCE NO. 2010-221
AN ORDINANCE ACCEPTING COMPETITIVE SEALED PROPOSALS AND AWARDING A
THREE YEAR CONTRACT FOR PROPERTY, MOBILE EQUIPMENT, BOILER AND
MACHINERY, AND FLEET CATASTROPHIC INSURANCE COVERAGE FOR THE CITY OF
DENTON; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR AND PROVIDING
AN EFFECTIVE DATE (RFP 4558 - PROPERTY, MOBILE EQUIPMENT, BOILER AND
MACHINERY, FLEET CATASTROPHIC INSURANCE COVERAGE AWARDED TO
TRAVELER'S INSURANCE COMPANY IN THE ESTIMATED ANNUAL AMOUNT OF
$164,860 FOR AN ESTIMATED THREE YEAR TOTAL OF $495,580).
WHEREAS, the City has solicited, received and evaluated competitive sealed proposals for
the purchase of property, mobile equipment, boiler and machinery, and fleet catastrophic insurance
in accordance with the procedures of State law and City ordinances; and
WHEREAS, the City Manager or a designated employee has received and reviewed and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for proposals;
and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The items in the following numbered request for proposal for materials,
equipment, supplies or services, shown in the "Request Proposals" on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance of price and the other evaluation factors included in the request
for proposals.
RFP
NUMBER CONTRACTOR AMOUNT
4558 Traveler's Insurance Company Exhibit A
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
proposals, the City accepts the offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Proposal Invitations,
Proposals, and related documents.
SECTION 3. Should the City and person submitting approved and accepted items and of
the submitted proposals wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the proposals, the City Manager or his designated representative is hereby
authorized to execute the written contract; provided that the written contract is in accordance with
the terms, conditions, specifications, standards, quantities and specified sums contained in the
Proposal and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with
the approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the day of , 2010.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
f
BY: 4 Q,
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY: L I v
4-ORD-RFP 4558
EXHIBIT A
RFP 4558
Vendor Coverage Price
Traveler's Insurance Company Property, Mobile $0.0514 per $100 of value
Equipment, Boiler and
Machinery, Fleet Catastrophic