2018-162 Cemetery Fence ImprovementsDate: Nov. 9, 2018 Report No. 2018-162
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Cemetery and IOOF Street Infrastructure Improvements
BACKGROUND:
Funding was approved in the 2005 Capital Improvement Plan for the replacement of fences at
the IOOF and Oakwood cemeteries. The engineering design firm of Teague, Nall, and Perkins
was hired to design the replacement fences. Their staff facilitated presentations with the
Historical Landmark Commission and Denton County Historian, Peggy Riddle, which resulted in
the design of a fence to meet the specifications noted by the Historic Landmark Commission.
A Certificate of Appropriateness (COA13-0012) was applied for on May 31, 2013 and awarded
on July 8, 2013. Improvements at Oakwood Cemetery stipulated the existing chain link to be
replaced with a decorative iron fence with stone columns that matched the existing WPA era
stone walls in the central business district. Chain link fencing could remain in some non-focal
areas of IOOF. City Council has considered this topic on March 22, 2016; April 4, 2017; and
May 2, 2017.
On December 12, 2017, a public works contract for the construction of IOOF and Oakwood
Cemetery improvements was awarded to Rockstar Welding LLC (RFP 6579 in the not-to-exceed
amount of $422,873.20). Project was completed August 24, 2018.
In total, this project consisted of the installation of 1,960 linear feet of ornamental fencing with
ball point finials and 14 stone columns as well as an arched entryway sign spanning the entry
drive at IOOF Cemetery. In addition, the project consisted of the installation of 2,560 linear feet
of ornamental fencing with ball point finials and 14 stone columns as well as an arched entryway
sign spanning the entry drive at Oakwood Cemetery.
On September 18, 2018, City Council requested additional information related to costs
associated with the replacement of the remaining chain link fencing at IOOF and associated
infrastructure on IOOF Street.
DISCUSSION:
A number of improvements within the Cemetery and IOOF Street are provided below by the
appropriate department:
PARKS AND RECREATION
Estimates include installation of 3,350 feet of 6FT high vinyl coated, 18-inch wide mow strip,
and 12FT wide double drive gates. In addition to the proposed fencing, an industrial style pipe
railing is proposed to serve as a protection on the west side of the Cemetery along IOOF Street.
This is due to the history of cars in the adjacent apartment complex backing up into the current
chain link fence.
Date: Nov. 9, 2018 Report No. 2018-162
FENCING: (See Yellow in map below)
• 6FT Black Vinyl Coated Chain Link (Black) with Rock Columns
o $161,000
• 3,000 LF of industrial pipe railing to protect vinyl coated fencing
o $50,000
FENCING DESIGN:
• Estimated cost for a design contract and construction documents
o $20,000
A donation of $100,000 was received and accepted on September 18, 2018, for IOOF Cemetery
improvements. A total of $25,000 was identified from this donation to be used for fencing. The
donation of $25,000 would offset some of the expenses associated with any costs of the
improvements. A balance of $34,953 also remains from Phase 1 of the fencing project that was
completed in August 2018. This provides the total current amount available for any fencing
improvements to $59,953.
In summary, the cost for vinyl fencing with rock columns, including design is estimated to cost
$231,000. This estimate includes mow strips, design costs and the protective railing. Currently,
staff is prepared to utilize the available funding of $59,953 to complete as much of the fence
improvements that can be made as the budget will allow. In addition, Parks and Recreation
anticipates submitting a budget request in FY2019-2020 for the remainder of the fencing
improvements, approximately $171,047, to continue the implementation of the Cemetery
Improvement Plan unless other funding is identified
CAPITAL PROJECTS
The Street Department is proposing a full reconstruction of IOOF Street. Prior to the
reconstruction water and wastewater will need to replace their utility services beneath the street.
Based upon currently planned and scheduled Streets and Water/Wastewater Projects, it is likely
that city crews will be able to begin work in early 2020.
STREETS: (See green in map below)
• IOOF from Highland to Eagle: OCI 28
o $210,000 to Reconstruct
• IOOF from Highland to North End: OCI 54
o $190,500 to Reconstruct
UTILITIES:
WATER LINE DISTRIBUTION IMPROVEMENTS (See blue in map below)
• Eagle to the dead end of IOOF north of Highland
o $250,000 plus $15,000 engineering
WASTE WATER COLLECTION IMPROVEMENTS (See red in map below)
Date: Nov. 9, 2018 Report No. 2018-162
• Eagle to West Highland
o $150,000 plus $10,000 engineering
In summary, the chart below outlines the proposed costs for all improvements provided above:
Parks & Recreation Proposed Project
Vinyl Coated Chain Link with Rock Columns $161,000
Fencing and Column Design $20,000
Industrial Pipe Protective Railing $50,000
TOTAL EXPENSES - Parks & Recreation $231,000
IOOF Donation -$25,000
Cemetery Fence Phase 1 Remaining Balance -$34,953
TOTAL REVENUE - Parks & Recreation -$59,953
Estimated Net Balance (Project Needs) $171,047
Streets Department
IOOF Highland to Eagle $210,000
IOOF from Highland to North End $190,500
TOTAL EXPENSES - Street Department $400,500
Utilities Department
Water Line Improvements
Eagle to the dead end of IOOF north of Highland $265,000
Eagle to West Highland $160,000
TOTAL EXPENSES - Utilities Department $425,000
TOTAL PROJECT RESOURCES REQUIRED $996,547
STAFF CONTACT:
Gary Packan, Director of Parks and Recreation
940-349-7460
Gary.Packan@cityofdenton.com
Date: Nov. 9, 2018 Report No. 2018-162