2011-022ORDINANCE NO.
2011-022
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF READY MIX CONCRETE, CEMENT AND BULK
LIME PRODUCTS FOR VARIOUS CITY DEPARTMENTS; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID
4647-ANNUAL CONTRACT FOR READY MIX CONCRETE, CEMENT AND BULK LIME
AWARDED TO THE LOWEST RESPONSIBLE BIDDER FOR EACH ITEM AS SHOWN ON
EXHIBIT A IN THE ANNUAL ESTIMATED AMOUNT OF $250,000).
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bids are the lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
4647
1,3
Custom Crete
Exhibit A
4647
2
Ash Grove Cement
Exhibit A
4647
4-14
Lattimore Materials
Exhibit A
4647
16
Redi-Mix Concrete
Exhibit A
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal written
agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute a written contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and related documents and to extend that contract as determined to be advantageous to the
City of Denton.
SECTION 4. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this day of 2011.
MARK A\-ROUGHS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
f r
By
3-ORD- 4647
EXHIBIT A
BID #4647
DATE: January 27, 2011
Annual Contract for Ready Mix Concrete, Cement & Lime Products
EST.
ITEM ANNUAL
UOM DESCRIPTION
C
VENDOR
VENDOR
VENDOR
VENDOR
S O
K#
QTY.
Redi-Mix
Old Castle dba
Lattimore
Ash Grove
Concrete
Custom Crete
Materials
Cement
Principle Place of Business:
Euless, TX
Dallas, TX
Addison, TX
Midlothian, TX
PORTLAND CEMENT
Portland Cement per sack Its.
1
70
750-21-000
Sacks
Delivered to City of Denton
$13.00
Warehouse in truckload quantities.
2
800
NIA
Tons
Type 1 bulk cement delivered to job
$108.03
site
2a
Estimated delivery after receipt of order
2 Days
READY MIX CONCRETE
80 lbs. Premixed Sack Concrete
3
1250
750-70-000
Sacks
Delivered to City of Denton
$7.00
Warehouse in truckload quantities.
3a
Estimated delivery after receipt of order
1 Day
3b
Minimum Order Quantity if applicable
100
Pallet Fee if applicable $
3c
City intends to exchange pallets.
$50.00
4
8000
N/A
5 Sack Mix delivered to job site
$70.00
Yard
5
5000
N/A
Yard
1.5 Sack Mix delivered to job site
$55.00
6
3000
N/A
Yazd
1 Sack Mix delivered to job site
$55.00
7
1000
N/A
Yard
2 Sack Mix delivered to job site
$55.00
8
10
NIA
Yana
3000 PSI - 4.5 W RA delivered to job
$68.00
t
9
10
N/A
Yuba
3000 PSI with Fly Ash 20% Max
$68.00
10
10
N/A
Cubic
Six sack concrete ready mix mixture,
$74.00
Yard
tested 28day 4000psi
11
N/A
HR
Truck Time if applicable $
$0.00
12
N/A
EA
Small Load Charge if applicable
$75.00
13
N/A
SK
Sack Adjustment $ per sack
$4.00
14
150
N/A
LDS
Environmental Fee per load if
$5.00
applicable $
See Minimum Load Requirements on Specifications Page
LIME
Bulk Type A Slurry Lime
$148.00
Minimum Truck Delivery =
16
800
N/A
Tons
Tons
8
Maximum Truck Delivery =
t
Tons I
11
I
I
*Prices shall be bid F.O.B. Denton
**In case of calculation error, unit pricing shall prevail.