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RepealedbyOrdinanceNo.201523108/04/15JR
S:1Legall0ur pocumentsl0rdinances\l l\CC Rules of Procedures.doc
o�nvalvcE No. 2011-038
AN ORDINANCE REPEALING ORDINANCE NO. 2009-174 AND ORDINANCE NO. 2010-
312 AND AMENDING SECTION 2-29 OF THE CITY OF DENTON CODE OF ORDINANCES
RELATING TO RULES OF PROCEDURE FOR THE CITY COUNCIL OF THE CITY OF
DENTON; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Denton desires to conduct the City Council
meetings of the City of Denton in the most efficient and time effective manner; and
WHEREAS, the City Council also desires to allow open dialogue by citizens of the
community regarding the business of city government; and
WHEREAS, recent meetings of the City Council have run into the late evening hours and
even the early morning hours, thereby inconveniencing citizens waiting to malce comments to the
City Council and fatiguing the Council, staff and citizens; and
WHEREAS the City Council has conducted a pilot project test for several months of some
alternative processes and procedures to streamline the City Council meetings, limit their duration,
and facilitate citizen's access to malce comments to their local governing body; and
WHEREAS the City Council is of the opinion that such alternative processes and
procedures have effected the desired goals and the City Council is desirous of codifying these
changes in the Rules of Procedure; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. That Section 2-29 of the City Code, known as the Denton City Council Rules
of Procedure, is hereby amended to read as follows:
1. (2-29(a)) AUTHORITY
1.1(1) Charter: Pursuant to the provisions of Section 2.07 of the Charter of the City of
Denton, Texas, the City Council hereby enacts these rules of procedure for all meetings of the City
Council of the City of Denton, Texas.
During any meeting, a reasonable opportunity sha11 be given for citizens to be heard under
these rules. These Rules of Procedure are enacted as guidelines to be followed by all persons in the
Council Chamber including the city administrative staff, news media, and visitors.
2. (2-29(b)) GENERAL RULES
2.1 (1) Meetin�s to be Public: All official meetings of the Council and Council committees
and subcommittees, except closed meetings permitted by the provisions of the Texas Open
Meetings Act, Chapter 551, TEX. GOV'T. CODE ANN. (Vernons Annotated Texas Civil Statutes
(Vernons 2009), as amended, sha11 be open to the public.
S:1Legal\Our pocumentsl0rdinances\111CC Rules of Procedures.doc
2.2 (2) uorum: Four members of the Council shall constitute a quorum for the transaction
of business. (Charter, Section 2.06)
2.3 (3) Compelling Attendance: No member shall be excused from attendance at a Council
meeting except for good and valid reasons. It will be the duty of the Council member to notify the
City Secretary prior to the meeting at which he or she is going to be absent. The Ciry Secretary will
record each Council member as being present or absent as a part of the minutes prepared for each
Council meeting.
2.4 (4) Misconduct: The Council may punish its own members for misconduct consistent
with any Ethics Policy adopted by the Council.
2.5 (5) Minutes of Meetin�s: An account of all proceedings of the Council shall be lcept by
the City Secretary and shall be entered in a boolc constiiuting the official record of the Council. A
certified agenda shall be prepared and sha11 be approved by the Mayor for all closed meetings for
which a certified agenda is required to be kept in accordance with Chapter 551, TEX. GOV'T.
CODE ANN. (Vernons 2009), as amended.
2.6 (6) Questions to Contain One Subject: All questions submitted for a vote shall contain
one subject, except the City Council may approve all items which are on the consent agenda in one
motion, regardless of how many subjects are contained in the consent agenda, so long as all items
ha�e been properly posted in accordance with the Texas Open Meetings Act and have not been
removed from the consent agenda by a Council member. If two or more points are involved, any
member may require a division, if the question reasonably admits of a division.
2.7 (7) Ri�ht of Floor: Any member desiring to spealc shall be recognized by the
Chairperson, and shall confine his or her remarks to the subject under consideration or to be
considered. No member sha11 be allowed to speak more than once on any one subject until every
member wishing to speak shall have spoken.
2.8 (8) Citv Manager: The City Manager, or Acting City Manager, shall attend all meetings
of the Council unless excused. He or she may malce recommendations to the Council and sha11 have
the right to take part in all discussions of the Council, but sha11 have no vote. (Charter, Section 5.03
�d))•
2.9 (9) City AttorneX: The City Attorney, or Acting City Attorney, shall be available upon
request for all meetings of the Council unless excused and shall, upon request, give an opinion,
either written or ora1, on questions of law. The City Attorney shall act as the Council's
parliamentarian.
2.10 (10) Citv Secretary: The City Secretary, or Acting City Secretary, shall attend all
meetings of the Council unless excused, and sha11 keep the official minutes and perform such other
duties as may be requested by the Council.
2.11 (11) Off'icers and Employees: Any officer or employee of the City, when requested by
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the City Manager, shall attend any meeting of the Council. If requested to do so by the City
Manager, such employee may present information relating to matters before the Council.
2.12 (12) Rules of Order: These rules govern the proceedings of the Council in all cases,
except that where these rules are silent, the most recent Edition of Robert's Rules of Order revised
shall govern.
2.13 (13) Suspension of Rules: Any provision of these rules not governed by the City
Charter or other City Code provisions may be temporarily suspended by the affirmative vote of four
members of the Council. The vote on any such suspension shall be taken by yeas or nays and
entered into the minutes of the Council.
2.14 (14) Amendment of Rules: These rules may be amended, or new rules adopted by the
affirmative vote of four members of the Council, provided that the proposed amendments or new
rules shall have been introduced before the City Council at a prior Council meeting.
3. (2-29(c)) CODE OF CONDUCT
3.1 (1) Council members:
a. During Council meetings, Council members sha11 preserve order and decorum and shall
neither by conversation or otherwise delay or interrupt the proceedings nor refuse to observe the
rules of the Council.
b. A Council member, once recognized, shall not be interrupted while spealcing unless
called to order by the Mayor or presiding officer, unless a point of order is raised by another
member or the parliamentarian, or unless the spealcer chooses to yield to questions from another
member. If a Council member is called to order while he or she is spealcing, he or she shall cease
spealcing immediately until the question of order is determined. If ruled to be in order, he or she
shall be permitted to proceed. If ruled not to be in order he or she shall remain silent or shall alter
his or her remarks so as to comply with rules of the Council.
3.2 (2) Administrative Staff:
a. Members of the Administrative staff and employees of the City shall observe the same
rules of procedure and decorum applicable to members of the Council, and shall have no voice
unless and until recognized by the Chair,
b. While the presiding officer sha11 have the authority to preserve decorum in meetings as
far as staff inembers and City employees are concerned, the City Manager also shall be responsible
for the orderly conduct and decorum of a11 City employees under his or her direction and control.
c. The City Manager shall take such disciplinary action as may be necessary to insure that
such decorum is preserved at all times by City employees in Council meetings.
d. All remarlcs and questions addressed to the Council sha11 be addressed to the Council as a
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whole and not to any individual member thereof.
e. No staff inember, other than a staff inember ha�ing the floor, sha11 enter into any
discussion either directly or indirectly without permission of the presiding officer.
3.3 (3) Citizens:
a. Citizens and other visitors are welcome to attend all public meetings of the City
Council, and will be admitted to the City Council Chamber or other room in which the City
Council is meeting, up to the fire safety capacity of the room.
b. All meeting attendees shall conduct themselves with propriety and decorum.
Conversations between or among audience members should be conducted outside the meeting
room. Attendees will refrain from excessively loud private conversations while the Council is in
session.
c. Unauthorized remarks from the audience, stamping of the feet, applauding, whistles,
yells, and similar demonstrations shall not be permitted.
d. Placards, banners, or signs will not be permitted in the City Council Chamber or in
any other room in which the City Council is meeting. Exhibits, displays, and visual aids used in
connection with presentations to the City Council, however, are permitted.
e. Audience members may not place their feet on any chairs in the City Council
Chamber or other room in which the City Council is meeting.
f. Only City Council members and City staff may step onto the dais.
g. All people wishing to address the City Council shall first be recognized by the
presiding officer and shall limit their remarks to the matter under discussion.
h. All remarks and questions addressed to the City Council sha11 be addressed to the City
Council as a whole and not to any individual members.
i. Any person addressing the City Council in the City Council Chamber shall do so from
the lectern unless physically unable to do so. People addressing the City Council shall not be
permitted to approach the dais. If they wish to hand out papers or other materials to the City
Council, they should express that desire to the presiding officer, and the City Manager shall
direct a staff inember to hand out the materials.
j. When the time has expired for a presentation to the City Council, the presiding officer
shall direct the person speaking to cease. A second request from the presiding officer to cease
speaking shall be cause of the removal of the speaker if that person continues to speak.
k. Equipment, apparatus, or paraphernalia such as camera tripods, easels, or wheelchairs
shall not obstruct, block, or otherwise be located in the doorway, entranceway, or walkways of
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the City Council Chambers or of any other room in which the City Council may choose to meet.
Representatives of the electronic media may set up cameras and other equipment only in the
back of the room. It is permissible for television camera operators to film for short periods of
time (several minutes) from the entranceway to the City Council Chambers using hand-held
cameras only. Any radio station, which broadcasts the regular City Council meetings live may
hook their equipment up at the front of the room as long as it remains out of sight and out of the
way.
1. There will be a uniformed City of Denton police officer present at all regular meetings
of the City Council. This police officer shall act in the capacity of a security officer/sergeant-at-
arms, and shall enforce the meeting rules and act upon the direction of the presiding officer.
m. Any person making personal, impertinent, profane, or slanderous remarks, or who
becomes boisterous while addressing the City Council or who otherwise violates any of the
above-mentioned rules while attending a City Council meeting shall be removed from the room
at the direction of the presiding officer, and the person shall be barred from further audience
before the City Council during that session of the City Council. If the presiding officer fails to
act, any member of the City Council may move to require the offending person's removal, and
the affirmative vote of a majority of the City Council shall require the presiding officer to act.
The sergeant-at-arms, if so directed by the presiding officer or an affirmative vote of the majority
of the City Council, shall remove the offending person from the meeting.
3.4 (4) Enforcement: The City Manager, in the absence of a designated law enforcement
officer, sha11 act as Sergeant-at-Arms for the Council, and shall furnish whatever assistance is
needed to enforce the rules of decorum herein established.
3.5 (5) Seating Arran e�: The City Secretary, City Manager and City Attorney shall
occupy the respective seats in the Council Chamber assigned to them by the Mayor, but any two or
more members of the Council may exchange seats.
4. (2-29(d)) TYPES OF MEETINGS
4.1 (1) Re�ular Meetings: The Council shall meet on the first and third Tuesday of each
month, at such time as may be set by the City Council, unless the meeting is postponed or cancelled
for valid reasons. All regular meetings of the Council will be held in City Hall at 215 East
McKinney Street, Denton, Texas or at such other location as the City Council may, by motion,
resolution or ordinance from time to time designate.
4.2 (2) Sbecial Meetings: Special meetings may be called by the Mayor, the City Manager,
or by any three members of the Council. The call for a special meeting shall be filed with the City
Secretary in written form, and he or she shall post notice thereof as provided by the Texas Open
Meetings Act, TEX. GOV'T. CODE ANN. § 551.001, et seq. (Vernons 2009, as amended). The
Mayor, City Manager, or three of the council members may designate a location for the special
meeting other than City Hall as long as the location is open to the public.
4.3 (3) Workshop Meetings: Workshop meetings or work sessions may be held on the first
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and third Tuesday of each month at such time as may be set by the City Council, or on such other
day as the City Council may designate and at such time as may be set by the City Council to discuss
near to mid or long range issues and to answer City Council questions concerning all agenda items.
Workshops or Worlc Sessions may be called using the same procedure required for special meetings
as provided for in Section 4.2(2) above. The purpose of the worlcshop meeting is to discuss or
explore matters of interest to the City, to meet with City boards, commissions, or committee
members, City staff or officers of civic organizations, governing bodies or individuals specifically
invited to the session by the Mayor, Council or City Manager. These meetings are informational
and normally no final action sha11 be talcen unless the posted agenda indicates otherwise. Citizens
or other interested persons attending the worlcshop meeting will be allowed to malce citizen
comment regarding consent agenda items to be considered in the regular council meeting. This will
be the only opportunity for citizens to spealc to consent agenda items unless the item is removed
from the consent agenda by a member of the Council to be considered as an individual item during
the regular meeting. Spealcers will be allowed three minutes per speaker and may comment on any
or a11 consent agenda items so long as any speaker's time does not exceed a total of three minutes.
All speakers must comply with 2-29(�(4)b. with regard to completing a"request to speak" card
prior to the council's consideration of the clarification of the consent agenda items. As it concerns
all other items posted on the workshop agenda, citizens or other interested persons may not
participate in the session unless invited to do so by the Mayor. Citizens should be advised of the
nature of the work session and that they may make comment on the consent agenda items as herein
specified, but that their input on other items on the agenda may be received and considered at a
regularly scheduled council meeting where the agenda provides for final action to be talcen on the
matter. The purpose of this procedure is to allow the citizens attending the regular meeting the
opportunity of hearing the views of their fellow citizens in a more fortnal setting. Any citizen may
supply the City Council a written statement or report regarding the citizen's opinion on a matter
being discussed in a work session. If the Mayor invites citizens to participate in a work session
other than citizen comment on consent items, their participation will cease at the point the Mayor
closes the session to public input to a11ow the Council to give City staff direction as to needed
information for the possible future meeting without distracting comment from the audience.
4.4 (4) Emergency Meetin�s: In case of emergency or urgent public necessity, which shall
be expressed in the notice of the meeting, an emergency meeting may be called by the Mayor, the
City Manager or by three members of the Council, and it sha11 be sufficient if the notice is posted
two hours before the meeting is convened.
4.5 (5) Closed Meetin�s: The Council may meet in a closed meeting pursuant to the
requirements of the Texas Open Meetings Act, Chapter 551, TEX. GOV'T CODE ANN. (Vernons
2009), as amended.
4.6 (6) Recessed Meetin�s: Any meeting of the Council may be recessed to a later time,
provided that no recess sha11 be for a longer period than until the next regular meeting.
4.7 (7) Notice of Meetin�s: The agenda for a11 meetings, including Council Committee or
Subcommittee meetings, shall be posted by the City Secretary on the City's official bulletin board
and notice of all meetings shall be given by the City Secretary pursuant to the requirements of the
Texas Open Meetings Act, Chapter 551, TEX. GOV'T CODE ANN. (Vernons 2009, as amended.)
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S. (2-29(e)) PRESIDING OFFICER AND DUTIES
5.1 (1) Presidin� Officer: The Mayor, or in the absence of the Mayor, the Mayor Pro-Tem,
shall preside as chairman, or presiding officer at all meetings of the Council. In the absence of the
Mayor, Mayor Pro-Tem, the Council shall elect a temporary presiding ofiicer. (Charter, Section
2.03)
5.2 (2) Ca11 to Order: The meetings of the Council shall be called to order by the Mayor, or
in his or her absence, by the Mayor Pro-Tem. In the absence of both the Mayor and the Mayor Pro-
Tem, the meeting sha11 be called to order by the City Secretary, and a temporary presiding officer
shall be elected as provided above.
53 (3) Preservation of Order: The presiding officer sha11 preserve order and decorum, and
confine members in debate to the question under discussion. The presiding officer shall call upon
the Sergeant-at-Arms as necessary to enforce compliance with the rules contained herein.
5.4 (4) Points of Order: The presiding officer shall determine a11 points of order, subject to
the right of any member to appeal to the Council, If any appeal is talcen, the question sha11 be,
"Shall the decision of the presiding officer be sustained?". If a majority of the members present
vote "No", the ruling of the chair is overruled; otherwise, it is sustained.
5.5 (5) Questions to be Stated: The presiding officer shall state all questions submitted for a
vote and announce the result. A roll call vote shall be taken upon the request of any member, and
upon the passage of all ordinances and resolutions.
5.6 (6) Substitution for Presidin� Officer: The presiding officer may ca11 any other member
to take his or her place in the chair, such substiiution not to continue beyond adjouriunent.
5.7 (7) Call for Recess: The presiding officer may call far a recess of up to fifteen (15)
minutes at regular intervals of approximately one hour at appropriate points in the meeting agenda,
or if requested by any two members.
6. 2-29 (�(4)(5) ORDER OF BUSINESS
6.1 (1) A�enda: The order of business of each meeting shall be as contained in the agenda
prepared by the City Manager, which shall be reviewed and approved by an Agenda Committee
composed of the Mayor, the Mayor Pro Tem, and the City Manager. When items are removed from
the consent agenda and placed on the regular agenda by members of the Council, the removed items
shall be taken up in the order of removal right after the consent agenda. Placement of items on the
agenda shall be governed by this Section and Section 6.3; provided that if a Council member has an
"emergency" item that the Council member believes should be placed on the next regular or special
meeting agenda, the placement must be approved by two members of the Agenda Committee or at
the direction of a majority of the Council. Conduct of business at special meetings and Council
Committees and subcommittees will likewise be governed by an agenda and these Rules of
Procedure.
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6.2 (2) Pled�e of Alle ian�ce: Each agenda shall provide an item for the recital of the
"Pledge of Allegiance" at the regularly scheduled city council meetings. This item shall begin with
the recital of the pledge of allegiance for the United States flag and sha11 follow with a recital of the
pledge of allegiance for the Texas state flag in accordance with Section 3100.101 of the Tex. Gov't
Code.
6.3 (3) Presentations bv Members of Council or City Mana�er: The agenda shall provide a
time when the Mayor or any Council member may bring before the Council any business that he or
she feels should be deliberated upon by the Council at a future Council meeting. These matters
need not be specifically listed on the agenda, but discussion and formal action on such matters shall
be deferred until a subsequent Council meeting. Any member may suggest an item for discussion at
a future work session. The City Manager or City staff shall only respond preliminarily on this item
at the work session. If the City Council believes the item requires a more detailed review, the
Council will give the City Manager or City Staff direction to place the item on a future regular
meeting agenda and advise staff as to the bacicground materials to be desired at such meeting. The
City Council may receive from the City Manager or City staff or a member of the City Council
reports about items of community interest including expressions of thanlcs, congratulations, or
condolence; information regarding holiday schedules; an honorary or salutary recognition of a
public official, public employee, or other citizen, except that a discussion regarding a change in the
status of a person's public office or public employment is not an honorary or salutary recognition
for purposes of this subdivision; a reminder about an upcoming event organized or sponsored by the
governing body; information regarding a social, ceremonial, or community event organized or
sponsored by an entity other than the governing body that was attended or is scheduled to be
attended by a member of the governing body or an official or employee of the municipality; and
announcements involving an imminent threat to the public health and safety of people in the
municipality that has arisen after the posting of the agenda so long as authorized by the Texas Open
Meetings Act, Chapter 551, TEX. GOV'T CODE ANN. (Vernons Annotated Texas Civil Statutes
2009) (Vernons 2009).
6.4 (4) Presentations from Members of the Public:
a. Reports from Members of the Public:
Any person who wishes to place a subject on the Council agenda at regular City Council meetings
shall advise the City Manager's office of that fact and the specified subject matter which he or she
desires to place on the agenda no later than 5:00 p.m. Wednesday prior to the Council meeting at
which he or she wishes the designated subject to be considered. Such reports shall be heard either at
the beginning of the regular meeting of the City Council, or later on the council's agenda at a place
determined by the Agenda Committee in light of the length of the agenda and the anticipation of
time needed for the agenda items under consideration. Placement of citizen reports at the beginning
of the agenda shall be determined by a rule of rotation as follows: Every member of the public will
be given an opportunity for placement of their report at the beginning of the regular city council
meeting once every six (6) months; should a citizen desire to present reports more frequently than
once every 6 months, such reports will be heard by the council at the time determined by the
Agenda Committee after the calling of an agenda item posted for such purpose; and speakers will be
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assigned to the first part of the meeting on a first come, first served basis with a limit of three (3)
speakers assigned to this early forum. It is the intent of the rule of rotation to better manage the
time of the City Council members, the city staff, and to fashion some more available and convenient
time for all members of the public to address the City Council on a non-discriminatory and rotating
basis. Any speaker providing a report shall speak for no longer than four (4) minutes on all items
that he or she may bring before the Council at each meeting, unless the Mayor or the majority of the
Council grants an extension of time. No person may fill out a"request to speak" form in order to
speak or comment on another person's report, which is given at the same Council meeting. An
announcement may be made, prior to the time for reports from members of the public on the
agenda, summarizing the main portions of the Rules and subsection (c), "Code of Conduct" as they
may apply to members of the public speaking to the Council.
b. S�eaking on Reg.ular and Consent A�enda Items: Any person who wishes to address the
Council regarding a non-public hearing item that is on the Council's agenda, shall complete a
"request to spealc" form aslcing to speak regarding the item and shall return it to the City Secretary
before the Council considers the item. This procedure applies to speal�ers desiring to spealc to items
for individual consideration on the agenda during the regular meeting of the City Council, as well as
to speakers desiring to spealc to consent agenda items during a workshop session. During the
regular session, the Mayor will call upon the person to speak for no longer than three (3) minutes as
that particular agenda item is considered by the City Council, except that applicants and their agents
on public hearing items shall be allowed to speak for no longer than five (5) rninutes or as indicated
in subsection (�(5). The provisions of 2-29(d)(3) "Workshop Meetings" shall control with regard to
time limitations for speakers on consent agenda items.
c. Public Hearings: Any person who wishes to address the Council at a public hearing is
encouraged to complete a"request to speak" form and return it to the City Secretary before the
applicable hearing. The Mayor will call upon the person to speak for no longer than three (3)
minutes or five (5) minutes for applicants and their agents in accordance with paragraph 6.5(5)
"Time Limits."
d. Any group or organization comprised of ten or more members present in the City
Council Chambers who wishes to address the Council at a public hearing or on a non-public hearing
agenda item shall designate a representative to address the City Council and shall limit their remarks
to ten (10) minutes or less. The group or organization shall turn in a written designation to the City
Secretary prior to the commencement of the meeting identifying the representative who will address
the City Council on behalf of the group or orga.nization.
6.5 (5) Time Limits; Speakers before the Council shall limit their remarlcs to no more than
three (3) minutes for public hearing items provided that applicants for land use or other public
hearing items and their agents sha11 limit their remarks to five (5) minutes or less per speaker and
shall have a m�imum of fifteen (15) minutes to spealc to the item. Reports from members of the
public sha11 be limited to four (4) minutes or less. Groups or organizations comprised of ten or
more members shall limit their remarks in accordance with the parameters established in paragraph
2-29(�(4). Speakers before the Council on consent agenda items during the workshop sessions
shall limit their remarks on all consent items to no more than three (3) minutes per section 2-29(d).
At the discretion of the presiding officer or a majority of the City Council, any speaker may be
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granted an extension of time to speak.
6.6 (6) Presentation of Proclamations: The agenda may provide a time for the presentation
of proclamations. The Mayor or presiding off'icer may deliver and present proclamations upon the
request of citizens. Proclamations may encompass any activity or theme except that proclamations
with a theme religious or partisan in nature shall not be presented. Moreover, proclamations shall
not be used for any commercial or advertising purpose.
7. (2-29(g))CONSIDERATION OF ORDINANCES, RESOLUTIONS, AND MOTIONS
7.1 (1) Printed or Typewritten Form: All ordinances and resolutions sha11 be presented to
the Council in printed, typewritten or electronic form. The Council may, by proper motion, amend
any ordinance or resolution presented to it at the meeting at which it is presented or directs that the
amended ordinance be placed on the next or any future Council Agenda for adoption.
7.2 (2) City Attornev to A� rp ove: All ordinances, resolutions, and contracts and
amendments thereto, sha11 be approved as to form and legality by the City Attorney, or he ar she
shall file a written opinion on the legality of such ordinance, resolution or contract prior to
submission to the Council. (Charter, Section 6.02).
7.3 (3) Distribution of Ordinances and Resolutions: The City Manager shall prepare copies
of all proposed ordinances and resolutions for distribution to all members of the Council at the
meeting at which the ordinance or resolution is introduced, or at such earlier time as is expedient.
7.4 (4) Recording of Votes: The yeas and nays shall be taken upon the passage of all
ordinances and resolutions and the vote of each member shall be recorded in the minutes. (Charter,
Section 2.06 (b)).
7.5 (5) Majority Vote Re uq ired: An affirmative vote of four (4) members is necessary to
repeal any ordinance or take any official action in the name of the City except as otherwise provided
in the Charter, by the laws of the State of Texas, or these Rules. (Charter, Section 2.06).
7.5.1(a) Tie-Vote; Matters voted on by the City Council which end in a tie-vote shall
automatically be placed on each subsequent Council meeting agenda until a full Council is present.
7.6 (6) Demand for Roll Ca11: Upon demand of any member, the roll shall be called for
yeas and nays upon any question before the Council, with the exception of those circumstances set
forth in Section 7.12, The Previous Question. It shall not be in order for members to explain their
vote during the roll call.
7.7 (7) Personal Privile�e: The right of a member to address the Council on a question of
personal privilege shall be limited to cases in which his or her integrity, character, or motives are
assailed, questioned, or impugned.
7.8 (8) Dissents and Protests: Any member sha11 have the right to express dissent from or
protest against any ordinance or resolution of the Council and have the reason therefore entered
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upon the minutes. Such dissent or protest may be filed in writing, and presented to the Council not
later than the next regular meeting following the date of passage of the ordinance or resolution
objected to.
7.9 (9) Votin�quired: No member sha11 be excused from voting except for lack of
information and except on matters involving the consideration of his or her own official conduct, or
where his or her personal interests are involved in accordance with Chapter 171, TEX. LOC.
GOV'T CODE ANN. (Vernon 2009), and in these instances he or she shall abstain. Any member
prolubited from voting by personal interest shall announce this at the commencement of
consideration of the matter and shall not enter into discussion or debate on any such matter and shall
leave the meeting room. The member having briefly stated the reason for his or her request, the
excuse from voting sha11 be made without debate.
7.10 (10) Order of Precedence of Motions:
a. The following motions shall have prioriry in the order indicated:
1. Adjourn (when unqualified) and is not debatable and may not be amended;
2. Take a recess (when privileged);
3. Raise a question of privilege;
4. Lay on the table;
5. Previous question (2/3 vote required);
6. Limit or extend limits of debate (2/3 vote required);
7. Postpone to a certain time;
8. Commit or refer;
9. Amend;
10. Postpone indefinitely;
11. Main Motion.
b. The first two motions are not always privileged. To adjourn shall lose its privilege
character and be a main motion if in any way qualified. To take a recess sha11 be privileged only
when other business is pending.
c. A motion to adjourn is not in order:
1. When repeated without intervening business or discussion;
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2. When made as an interruption of a member while spealcing;
3. While a vote is being talcen.
d. Only certain motions may be amended as provided in the most current edition of Robert's
Rules of Order, revised. A motion to amend shall be undebatable when the question to be amended
is undebatable.
7.11 (11) Reconsideration: A motion to reconsider any action of the Council can be made
not later than the next succeeding official meeting of the Council. Such a motion can only be made
by a member who voted with the prevailing side. It can be seconded by any member. In order to
comply with the Texas Open Meetings Act, any Council member who wishes to make such a
motion at a meeting succeeding the meeting where the action was taken shall notify the City
Manager to place the item for reconsideration on the Council agenda. No question shall be twice
reconsidered, except by unasii.mous consent of the Council, except that action related to any contract
may be reconsidered at any time before the fmal execution thereof. A matter which was not timely
reconsidered in the manner provided by this section or was reconsidered but the action originally
taken was not changed by the Council cannot be reintroduced to the Council or placed on a Council
meeting agenda for a period of six (6) months unless this rule is suspended as provided for in these
Rules of Procedure.
7.12 (12) The Previous Question: When the previous question is moved and seconded, it
shall be put as follows: "Shall the main question be now put?". There shall then be no further
amendment or debate; except that nothing herein shall allow the previous question to be called prior
to a least one opportunity for each member of the Council to spealc on the question before the
Council. Any pending amendments sha11 be put in their order before the main question. If the
motion for the previous question is lost, the main question remains before the CounciL An
affirmative vote of 2/3 of the Council shall be required to move the previous question. To demand
the previous question is equivalent in effect to moving "That debate now cease, and the Council
sha11 immediately proceed to vote on the pending motion". In practice, this is done with the phrase
"Call for the question", or simply saying "Question".
7.13 (13) Withdrawal of Motions: A motion may be withdrawn, or modified, by its movant
without asking permission until the motion has been stated by the Presiding Officer. If the movant
modifies his or her motion, the seconding council member may withdraw his or her second. After
the question has been stated, the movant sha11 neither withdraw it nor modify it without the consent
of the Council. The subject different from that under consideration shall be admitted under color of
amendment. A motion to amend an amendment shall be in order, but one to amend an amendment
to an amendment shall not be in order.
7.14 (14) Appropriations of Money: Before formal approval by the Council of motions
providing for appropriation of money, information must be presented to the Council showing
purpose of the appropriation. In addition, before finally acting on such an appropriation, the
Council shall obtain a report from the City Manager as to the availability of funds and his or her
recommendations as to the desirability of the appropriation.
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7.15 (15) Transfer of A�propriations: At the request of the City Manager, at any time
during the fiscal year, the Council may by resolution transfer an unencumbered balance of an
appropriation made for the use of one department, division, or purpose; but no transfer shall be
made of revenues or earnings of any non-tax supported public utility to any other purpose.
8. (2-29(h)) CREATI�N OF COMMITTEES. BOARDS AND COMMISSIONS
8.1 (1) Council Committees: The Council may, by resolution and as the need arises,
authorize the appointment of Council committees. Any committee so created shall cease to exist
when abolished by resolution of the Council.
8.2 (2) Citizen Boards, Commissions, and Committees: The Council may create other
Committees, Boards and Commissions to assist in the conduct of the operation of the City
government with such duties as the Council may specify not inconsistent with the City Charter or
Code. Creation of such Committees, Boards and Commissions and memberships and selection of
members shall be by Council resolution if not otherwise specified by the City Charter or Code. Any
Committee, Board, or Commission so created shall cease to exist when abolished by a resolution
approved by the Council. No Committee so appointed shall have powers other than advisory to the
Council or to the City Manager, except as otherwise specified by the Charter or Code.
8.3 (3) Abpointments:
a. Individual City Council members making nominations for members to citizen boards and
commissions will consider interested persons on a citywide basis.
b. The City Council will make an effort to be inclusive of a11 segments of the community in
the board and commission appointment process. City Council members will consider ethnicity,
gender, socio-economic levels, and other factors to ensure a diverse representation of Denton
citizens.
c. The City Council will ta1�e into consideration an individual's qualifications, willingness to
serve, and application information in selecting nominations for membership to each board and
commission.
d. In an effort to ensure m�imum citizen participation, City Council members will
continue the general practice of nominating new citizens to replace board rnembers who have served
three consecutive terms on the same board per the provisions of Denton Code of Ordinances, Sec. 2-
65.
e. Each City Council member will be responsible for making nominations for board and
commission places assigned to him or her, which sha11 correspond to the City Council member's
place. Individual City Council members will malce nominations to the full City Council for the
governing body's approval or disapproval.
8.4 (4) Ru1es of Procedure: Board, Commission and Committee members shall comply
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with the provisions of Article III of Chapter 2 of the Code of Ordinances. Each Board, Commission
and Committee member shall be provided a copy of these rules of procedure and a copy of the City
of Denton Handbook for Boards, Commissions and Committees, which shall govern operational
procedures of such Boards, Commissions and Committees.
9. (2-29 (i)) VOTES REQUIRED
Questions on which the voting requirement is varied by the Charter, State Statutes and these
rules are listed below:
9.1 (1) Charter and State Statutory Requirements:
a. Charter Amendment - Five Votes: Ordinances submitting proposed Charter amendments
must be adopted by a two-thirds vote of the Council. (Article XI, Section 3, Texas Constitution and
Chapter 9, Texas Local Government Code (Vernons 2009.) For a seven member Council, this
means five members must vote affirmatively.
b. Levying Taxes - Five Votes: Ordinances providing for the assessment and collection of
certain taxes require the approval of two-thirds of the members of the Council (Section 302.101
Texas T� Code) (Vernons, 2009).
c. Chang�� Paving Assessment Plans - Five Votes: Changes in plans for paving
assessment require a two-thirds vote of the Council (Section 313.053(e) Transportation Code,
Vernons 2009).
d. Chan�es in Zonin� Ordinance or Zoning Classifications: In cases of a written protest of
a change in a zoning regulation or zoning classification by the owners of twenty (20%) percent or
more either of the area of the lots included in such proposed change, or of the lots unmediately
adjoining the same and extending two hundred feet (200') therefrom, such amendment shall not
become effective except by the favorable vote of three-fourths (3/4) of all members of the City
Council; six (6) votes of the City Council is required to override the decision of the Planning and
Zoning Commission that a zoning change be denied (Section 211.066 Tex. Loc. Godt Code and
Section 35.3.4.C.(4) Denton City Code (Development Code).
e. Amendment of T� Abatement Policv: The guidelines and criteria adopted as the City's
Tax Abatement Policy may be amended or repealed by a vote of three-fourths (3/4) of a11 members
of the City Council (Section 312.002(c)) Texas Tax Code (Vernons 2009).
10. (2-29(j)) SEVERABILITY CLAUSE
That if any section, subsection, paragraph, sentence, clause, phrase or word in this
ordinance, or application thereof to any person or circumstances is held invalid by any court of
competent jurisdiction, such holding shall not affect the validiTy of the remaining portions of this
ordinance, and the City Council of the City of Denton, Texas, hereby declares it would have enacted
such remaining portions despite any such invalidity.
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SECTION 2. That Ordinance Nos. 2009-174 and 2010-312 are hereby repealed.
SECTION 3. That this Ordinance shall become effective unmediately upon its passage and
approval.
��
PASSED AND APPROVED this the � day of , 2011.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
AP OVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY: � .e
I_' ' ��