2011-095ORDINANCE NO. 2011-095
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE A PURCHASE ORDER THROUGH THE HOUSTON
GALVESTON AREA COUNCIL OF GOVERNMENTS AND BUY BOARD COOPERATIVE
PURCHASING NETWORK FOR THE ACQUISITION OF FIVE VEHICLES AND/OR
EQUIPMENT ITEMS FOR VARIOUS CITY OF DENTON DEPARTMENTS BY WAY OF
INTERLOCAL AGREEMENTS WITH THE CITY OF DENTON; AND PROVIDING AN
EFFECTIVE DATE (FILE 4725- PURCHASE OF VEHICLES AND EQUIPMENT FOR CITY
OF DENTON AWARDED TO MULTIPLE VENDORS IN THE AMOUNT OF $272,019).
WHEREAS, pursuant to Ordinance 95-107, the Houston-Galveston Area Council of
Government (H-GAC) has solicited, received, and tabulated competitive bids for the purchase of
necessary materials, equipment, supplies, or services in accordance with the procedures of state
law on behalf of the City of Denton; and
WHEREAS, pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing
Network has solicited, received, and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies, or services in accordance with the procedures of state law on
behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies, or services can be purchased by the City
through the Houston-Galveston Area Council of Government (H-GAC) and Buy Board
Cooperative Purchasing Network programs at less cost than the City would expend if bidding
these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered file for materials,
equipment, supplies, or services, are hereby approved.
ITEM
NUMBER
VENDOR
AMOUNT
1
Caldwell Chevrolet
$
49,560
2, 3, 5
Southwest International
$
164,184
4
AG-Power Inc
$
58,275
Total for Vehicles/Equipment
$
272,019
SECTION 2. By the acceptance and approval of the above numbered items set forth in
the referenced file, the City accepts the offer of the persons submitting the bids to the H-GAC or
Buy Board for such items and agrees to purchase the materials, equipment, supplies, or services
in accordance with the terms, conditions, specifications, standards, quantities and for the
specified sums contained in the bid documents and related documents filed with the above listed
agencies, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in the SECTION 1, wish to enter into a formal written agreement as a result of the City's
ratification of bids awarded by H-GAC or Buy Board, the City Manager or his designated
representative is hereby authorized to execute the written contract; provided that the written
contract is in accordance with the terms, conditions, specifications and standards contained in the
Proposal submitted to H-GAC or Buy Board, quantities and specified sums contained in the
City's purchase orders, and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above enumerated items, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance
with the approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
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PASSED AND APPROVED this day of , 2011.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
3-OR e 475