2011-151ORDINANCE NO. 2011- �. 51
AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF
CONTINUED SOFTWARE MAINTENANCE AND SERVICES FOR THE
LASERFICHE-DOCUNAV DOCUMENT IMAGING SYSTEM CURRENTLY BE1NG
USED BY THE CITY OF DENTON FROM VP IMAGING, 1NC., DBA DOCUNAV
SOLUTIONS AVAILABLE FROM ONLY ONE SOURCE 1N ACCORDANCE WITH
THE PROVISION FOR STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS PROVIDING FOR THE EXPENDITURE
OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 4777-
PURCHASE OF ANNUAL MAlNTENANCE FOR LASERFICHE-DOCUNAV
DOCUMENT IMAGING SYSTEM AWARDED TO VP IMAGING, 1NC. DBA
DOCLJNAV SOLUTIONS,IN THE AMOUNT OF $57,977.53, THE FIRST OF THREE
PAYMENTS, FOR A TOTAL THREE-YEAR MAINTENANCE AGREEMENT IN
THE AMOLTNT OF $173,932.59).
WHEREAS, Section 252.022 of the Local Government Code provides that
procurement of items that are only available from one source, including; items that are
only available from one source because of patents, copyrights, secret processes or natural
monopolies; films, manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment; and library materials
for a public library that are available only from the persons holding exclusive distribution
rights to the materials; and need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items
mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The following purchase of materials, equipment or supplies, as
described in the "File" listed hereon, and on file in the office of the Purchasing Agent,
and the license terms attached are hereby approved:
FILE
NUMBER
4777
VENDOR
VP Imaging, Inc.
AMOUNT
$173,932.59
SECTION 2. The City Council hereby finds that this bid, and the award thereof,
constitutes a procurement of items that are available from only one source, including,
items that are only available from one source because of patents, copyrights, secret
processes or natural monopolies; films, manuscripts or books; electricity, gas, water and
other utility purchases; captive replacement parts or components for equipment; and
library materials for a public library that are available only from the persons holding
exclusive distribution rights to the materials; and need not be submitted to competitive
bids.
SECTION 3. The acceptance and approval of the above items shall not
constitute a contract between the City and the person submitting the quotation for such
items until such person shall comply with a11 requirements specified by the Purchasing
Department.
SECTION 4. The City Manager is hereby authorized to execute any contracts
relating to the items specified in Section 1 and the expenditure of funds pursuant to said
contracts is hereby authorized.
SECTION 5. The City Council of the City of Denton, Texas hereby expressly
delegates the authority to take any actions that may be required or permitted to be
performed by the City of Denton under the File 4777 to the City Manager of the City of
Denton, Texas, or his designee.
SECTION 6. This ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this the ��% �� day of � ��2011.
G� �� -
� �
MARK A. BU �- O ', MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY.
AP OVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
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BY:
5-ORD- ' e 4777