2019-179 Draft 2020 City Council Meeting ScheduleDate: October 4, 2019 Report No. 2019-
INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL
SUBJECT: Draft 2020 City Council Meeting Schedule
BACKGROUND: The attached draft 2020 City Council Meeting Schedule has been prepared for City Council review and input to ensure member availability and planning.
DISCUSSION: To recognize the diversity of our community and of our City Council, staff considered major Jewish and Christian holidays historically observed by both the City and previous City Councils in preparing the 2020 City Council Meeting Schedule. As has been the practice, and taken into
consideration, are (1) any luncheons, work sessions, or regular/special called meetings that would
follow a holiday are not included as potential meeting dates; (2) no meeting scheduled on a city-recognized holiday; and (3) no meetings take place the 5th Tuesday of an applicable month. Chapter 2, Article II, Section 2-29(d)(1) of the Denton City Code outlines the requirement that for
its Regular Meetings, the City Council “shall meet on the first and third Tuesday of each month,
…, unless the meeting is postponed or cancelled for valid reasons…”. Historically, the City Council has by informal consensus requested that no meetings be scheduled on a date that would follow a holiday. For 2020 under the practice, the following are affected dates.
• January 21, 2020 – Day after Martin Luther King Holiday (January 20th)
• July 7, 2020 – Break Period (July 6, July 7, and July 14)
• September 8, 2020 – Day after Labor Day Holiday (September 7th)
• October 6, 2020 – National Night Out Therefore, to preserve the practice while still complying with the City Code, a proposed amendment to the City Council Rules of Procedure (Chapter 2, Article II, Section 2-29(d)(1)) is
respectfully recommended to outline a process for regular meetings to not be held under the above-
noted circumstances. The proposed amendment will be part of the agenda item to be presented at the October 22nd meeting which includes the proposed changes discussed at the September 24th Work Session. This will ensure recommended changes to the Council Rules of Procedure are streamlined under one formal action.
CONCLUSION: Comments and/or suggested revisions should be sent to the City Secretary’s Office by Friday, October 18, 2019. Staff will then finalize the calendar and make any needed adjustments resulting from the proposed work session item noted above.
Date: October 4, 2019 Report No. 2019-
STAFF CONTACT: Rosa Rios City Secretary rosa.rios@cityofdenton.com 940-349-8309
REQUESTOR: Staff Initiated STAFF TIME TO COMPLETE REPORT: 6 hours
ATTACHMENTS 1. Draft 2020 City Council Meeting Schedule
D R A F T 2020 CITY COUNCIL MEETING SCHEDULE Monday January 6 Luncheon Tuesday January 7 Work/Regular Session Tuesday January 14 2nd Tuesday Session Tuesday January 21 No Meeting MLK Day Holiday, 1/20 │USCM, Washington, DC, 1/22-24 Tuesday January 28 4th Tuesday Session Monday February 3 Luncheon Tuesday February 4 Work/Regular Session Tuesday February 11 2nd Tuesday Session Tuesday February 18 Work/Regular Session Tuesday February 25 4th Tuesday Session Monday March 2 Luncheon Tuesday March 3 Work/Regular Session Tuesday March 10 No Meeting NLC, Washington, DC, 3/8-11 │ Spring Break, 3/9-13 Tuesday March 17 Work/Regular Session Tuesday March 24 4th Tuesday Session Tuesday March 31 No Meeting 5th Tuesday Monday April 6 Luncheon Tuesday April 7 Work/Regular Session Tuesday April 14 2nd Tuesday Session Tuesday April 21 Work/Regular Session Tuesday April 28 4th Tuesday Session Monday May 4 Luncheon Tuesday May 5 Work/Regular Session Tuesday May 12 Election Meeting Installation of CC Members Only Tuesday May 19 Work/Regular Session Tuesday May 26 No Meeting Memorial Day, 5/25 Monday June 1 Luncheon Tuesday June 2 Work/Regular Session Tuesday June 9 2nd Tuesday Session USCM, Austin, TX, 6/12-15 Tuesday June 16 Work/Regular Session Tuesday June 23 4th Tuesday Session Tuesday June 30 No Meeting 5th Tuesday Monday July 6 No Luncheon Break Tuesday July 7 No Meeting Break Tuesday July 14 No Meeting Break Tuesday July 21 Work/Regular Session Tuesday July 28 4th Tuesday Session Monday August 3 Luncheon Tuesday August 4 Work/Regular Session Thursday August 6 Budget Workshop Tuesday August 11 2nd Tuesday Session Tuesday August 18 Work/Regular Session Tuesday August 25 4th Tuesday Session
DRAFT – 2020 City Council Meeting Schedule Page 2 Tuesday September 1 Work/Regular Session Monday September 7 No Luncheon Labor Day Holiday Tuesday September 8 No Meeting Tuesday September 15 Work/Regular Session Rosh Hashanah, 9/19 Tuesday September 22 4th Tuesday Session Tuesday September 29 No Meeting Erev Yom Kippur, 9/28 | 5th Tuesday Monday October 5 Luncheon Tuesday October 6 No Meeting National Night Out Tuesday October 13 2nd Tuesday Session TML, Grapevine, 10/14-16 Tuesday October 20 Work/Regular Session Tuesday October 27 4th Tuesday Session Monday November 2 Luncheon Tuesday November 3 Work/Regular Session Tuesday November 10 2nd Tuesday Session Tuesday November 17 Work/Regular Session NLC, Tampa, FL, 11/18-21 Tuesday November 24 No Meeting Thanksgiving, 11/26-27 Tuesday December 1 Work/Regular Session Monday December 7 Luncheon Tuesday December 8 2nd Tuesday Session Hanukkah, 12/11 Tuesday December 15 Work/Regular Session Tuesday December 22 No Meeting Christmas, 12/24-25 Tuesday December 29 No Meeting 5th Tuesday A Monday luncheon has been scheduled for the first Monday of each month.