2019-184 City Support of External AgenciesDate: November 1, 2019 Report No. 2019-184
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
City funding and resources provided to outside agencies.
BACKGROUND:
Council Member Davis requested a report on the scope of funds and in-kind resource donations
provided by the City to external agencies. Staff began compiling information with multiple
departments to fulfill this request in July 2019 before the new Council policy and work session
request process was initiated. As such, the attached totals are reflective of funding and resources
provided during FY 18-19.
Each entry on the spreadsheet categorizes the support provided to an external agency with details
on the primary City department responsible, process for securing funding, amount of funding,
source of funding, and any other resources provided. A summary table listing total amount
provided by fund is also included.
Staff identified three primary ways that agencies secure funding from the City: through applying
for HOT/sponsorship funds, applying for Community Development grants, and securing funding
through an agreement, contract, or MOU authorized by City Council.
BY AGREEMENT
Some external agencies are funded or provided resources, such as facility space or staff, through a
City Council-authorized agreement, contract or MOU. Typically, these agreements are Council or
staff initiated and are the result of a work session, informal staff report, or general Council request.
These agreements must be approved by Council.
HOT/SPONSORSHIP FUNDS
The hotel occupancy tax fund is composed of the hotel occupancy taxes collected from hotel
transactions. The strength of the fund is attributed to a growing tourism industry in Denton,
specifically the Convention Center. The use of the funds is limited to activities that directly
enhance and promote tourism. To be considered for HOT/sponsorship funds, eligible organizations
must be based in the City of Denton, be a governmental entity or non-profit Texas corporation,
and present workshops or provide services that promote tourism and the hotel convention industry.
Eligible programming should fall in one of the following categories: convention and visitor
information centers, conventions, advertising, arts, historical, sporting events, sports facilities,
signage, and transportation. Agencies must apply to be evaluated by the Hotel Occupancy Tax and
Sponsorship Committee and if selected, recipients are required to acknowledge that their
organization is funded in part by the City of Denton and to maintain accurate and complete
financial records of each expenditure of hotel occupancy tax revenue made by the organization.
Date: November 1, 2019 Report No. 2019-184
A detailed description of HOT/sponsorship fund eligibility and the application process can be
found on the City website at https://www.cityofdenton.com/CoD/media/City-of-
Denton/Government/2020-Hotel-Occupancy-Tax-Guidelines.pdf
COMMUNITY DEVELOPMENT GRANTS
There are two annual grant programs available through Community Development: 1) Community
Development grants for housing and public improvements that assist low to moderate-income
households and help to revitalize neighborhoods and 2) Human Services grants to provide funds
to community human services programs serving low to moderate-income residents.
Organizations apply annually for funding for the grants. Community Development grant
applications are reviewed by the Community Development Advisory Committee (CDAC) and
Human Services grant applications are reviewed by the Human Services Advisory Committee
(HSAC). The application requires organizations to quantify the need, desired impact, and specific
components of the proposed program. It’s important to note that both the recipients and amount of
the grants vary year to year depending on which organizations apply, which programs are
proposed, and the total grant money available from the CDBG/HOME grant allocations from the
federal government and budgeted by the City in the General Fund.
ATTACHMENTS:
1. City support of outside agencies spreadsheet
2. Special events support provided by Parks and Recreation
STAFF CONTACT:
Erin Winn
Assistant to the City Manager
(940) 349-8115
Erin.winn@cityofdenton.com
REQUESTOR:
Council Member Davis
PARTICIPATING DEPARTMENTS:
City Manager’s Office, Finance, Community Development, Animal Services, Customer Services,
Police, Parks and Recreation
STAFF TIME TO COMPLETE REPORT:
20 hours
Department Agency Process to secure funding
Total FY 18-19
Funding provided Funding source
Resources provided? If so, what
kind?
Animal Services Denton Animal Support Foundation Contract $0 n/a
By contract; DAS Training room
provided for DASF Board
Meetings and access to vet clinic
and training room for low cost
vaccinations events.
Library Friends of the Denton Public Libraries Ordinance $0 n/a
By ordinance; storage room and
room for book storage at North
Branch Library.
Parks and Recreation STHProject Contract $0 n/a
By contract; Provide space at
multiple locations to serve
breakfast and lunch during the
summer and dinner during the
school year.
Parks and Recreation
Health and Human Service Commission
(Foster Grandparent Program)MOU $76,500 General fund n/a
Parks and Recreation Parks Foundation Ordinance $0 General fund
By ordinance; office space
provided in City Hall East
Parks and Recreation Denton Youth Sports Association Agreement $0 n/a
By agreement; Use of athletic
fields
Parks and Recreation DISD Ordinance $0 n/a
By ordinance; Joint use of certain
facilities
Solid Waste Services Keep Denton Beautiful Ordinance $436,113 Solid Waste fund
By agreement; the City provides
staffing and associated costs in
the in the coordination and
execution of KDB programs. The
funding amount also includes
lease space for City/KDB staff and
space for Board meetings.
Community Development
United Way of Denton County
(Homelessness Initiatives)MOU $107,748 General fund n/a
Community Development DISD (Mentor Denton)MOU $20,000 General fund n/a
Customer Service Interfaith Ministries Contract $135,000 Utilities fund n/a
Economic Development Stoke (Hickory & Rail Ventures)Contract $218,170 General fund n/a
Economic Development Denton Chamber of Commerce Contract $238,836 General fund n/a
Economic Development Main Street Association Contract $2,600 General fund
By contract; City provides a full-
time program administrator and a
full-time assistant program
administrator
Police Children's Advocacy Center (FairShare)Agreement $153,471 General fund n/a
Police Friends of the Family Grant application $39,395 IAPC grant n/a
Police
Denton Independent School District
(50% of School Resource Officers)MOU $404,390 General fund n/a
Real Estate Greater Denton Arts Council Ordinance n/a
By ordinance; City leases facility
to GDAC for $1/year
Real Estate Denton Community Theater Ordinance $10,800 General fund
By ordinance; City pays
maintenance and utility costs at
DCT rehearsal spaces.
Community Development Denton Christian Preschool Human Services Grant $26,000 Federal- CDBG n/a
Community Development Denton City County Day School Human Services Grant $40,250 Federal- CDBG n/a
Community Development Fred Moore Day Nursery School Inc.Human Services Grant $40,000 General fund n/a
Community Development RSVP Serving Denton County Human Services Grant $5,000 General fund n/a
Community Development SPAN Inc.Human Services Grant $25,000 Federal- CDBG n/a
Community Development
Communities In School of North Texas,
Inc.Human Services Grant $24,000 General fund n/a
Community Development CASA of Denton County, Inc.Human Services Grant $20,000 General fund n/a
Community Development Denton County Friends of the Family Human Services Grant $35,000 Federal- CDBG n/a
Community Development
Greater Lewisville Youth & Family
Services Human Services Grant $11,000 General fund n/a
Community Development Denton Community Health Clinic Human Services Grant $32,000 General fund n/a
Community Development Health Services of North Texas Inc.Human Services Grant $45,000 General fund n/a
Community Development Pediplace Human Services Grant $5,000 General fund n/a
Community Development Denton County MHMR Human Services Grant $15,000 General fund n/a
Community Development RSVP Serving Denton County Human Services Grant $13,000 General fund n/a
Community Development Monsignor King Outreach Center Human Services Grant $32,000 General fund n/a
Community Development
Salvation Army of Denton County
Corps.Human Services Grant $23,250 Federal- CDBG n/a
Community Development Giving Hope, Inc.Human Services Grant $32,500 General fund n/a
Community Development Interfaith Ministries of Denton Inc.Human Services Grant $7,000 General fund n/a
Community Development Our Daily Bread Human Services Grant $15,000 General fund n/a
Community Development United Way of Denton County Human Services Grant $8,754 General fund n/a
Community Development Denton Affordable Housing Corp.
Community Development
Grant (HOME)$5,983 Federal- HOME n/a #VALUE!
Community Development Denton City County Day School
Community Development
Grant (CDBG)$56,960 Federal- CDBG n/a
Community Development FairOaks Senior Housing
Community Development
Grant (HOME)$108,000 Federal- HOME n/aBy Contract/Agreement/MOUCommunity Development Grant Process
Community Development Denton Community Food Center
Community Development
Grant (CDBG)$100,000 Federal- CDBG n/a
Finance Denton Black Chamber of Commerce HOT application process $26,000
Hotel Occupancy Tax
Revenue n/a
Finance Denton Black Chamber of Commerce
Sponsorship fund
application process $3,500 Sponsorship Fund n/a
Finance Denton Black Chamber of Commerce
Sponsorship fund
application process $440 Sponsorship Fund n/a
Finance Denton Chamber of Commerce HOT application process $1,370,781
Hotel Occupancy Tax
Revenue n/a
Finance
Denton African American Scholarship
Foundation HOT application process $16,000
Hotel Occupancy Tax
Revenue n/a
Finance
Denton African American Scholarship
Foundation
Sponsorship fund
application process $5,000 Sponsorship Fund n/a
Finance Denton Assistance Center
Sponsorship fund
application process $1,500 Sponsorship Fund n/a
Finance Denton Community Market HOT application process $25,000
Hotel Occupancy Tax
Revenue n/a
Finance Denton Community Market
Sponsorship fund
application process $3,000 Sponsorship Fund n/a
Finance Denton Community Theatre HOT application process $25,000
Hotel Occupancy Tax
Revenue n/a
Finance
Denton County Office of History and
Culture HOT application process $157,590
Hotel Occupancy Tax
Revenue n/a
Finance Denton County Livestock Association
Sponsorship fund
application process $400 Sponsorship Fund n/a
Finance Denton Dog Days HOT application process $19,001
Hotel Occupancy Tax
Revenue n/a
Finance Denton Festival Foundation HOT application process $105,060
Hotel Occupancy Tax
Revenue n/a
Finance Denton Festival Foundation
Sponsorship fund
application process $5,000 Sponsorship Fund n/a
Finance Denton Holiday Festival Association HOT application process $23,500
Hotel Occupancy Tax
Revenue n/a
Finance Denton Holiday Festival Association
Sponsorship fund
application process $2,000 Sponsorship Fund n/a
Finance Explorium Denton HOT application process $7,000
Hotel Occupancy Tax
Revenue n/a
Finance Explorium Denton
Sponsorship fund
application process $3,000 Sponsorship Fund n/a
Finance Filmmaking Access
Sponsorship fund
application process $500 Sponsorship Fund n/a
Finance Greater Denton Arts Council HOT application process $147,084
Hotel Occupancy Tax
Revenue n/a
Finance Greater Denton Arts Council
Sponsorship fund
application process $3,000 Sponsorship Fund n/a
Finance Habitat for Humanity of Denton County
Sponsorship fund
application process $500 Sponsorship Fund n/a
Finance Historic Denton HOT application process $1,000
Hotel Occupancy Tax
Revenue n/a
Finance Kiwanis Club of Denton, Breakfast HOT application process $6,000
Hotel Occupancy Tax
Revenue n/a
Finance Kiwanis Youth Services
Sponsorship fund
application process $40,000 Sponsorship Fund n/a
Finance Denton Central Business Association HOT application process $35,000
Hotel Occupancy Tax
Revenue n/a
Finance Music Theatre of Denton HOT application process $5,355
Hotel Occupancy Tax
Revenue n/a
Finance North Texas State Fair Association HOT application process $168,000
Hotel Occupancy Tax
Revenue n/a
Finance North Texas State Fair Association
Sponsorship fund
application process $5,000 Sponsorship Fund n/a
Finance Tejas Storytelling Association HOT application process $54,829
Hotel Occupancy Tax
Revenue n/a
Finance Texas Filmmakers Corporation HOT application process $16,567
Hotel Occupancy Tax
Revenue n/a
Finance Texas Filmmakers Corporation
Sponsorship fund
application process $10,000 Sponsorship Fund n/a
Total Funding provided $4,860,328
Total General Fund $1,537,769
Total Utilities fund $135,000
Total Solid Waste Fund $436,113
Total Federal funding $420,443
Total HOT and sponsorship
funds $2,291,607 Community Development Grant ProcessHOT/Sponsorship ProcessNotes
-TheSponsorhip fund is funded jointly by the general fund
and electric revenues
-Human Service grants are funded from the General Fund
and Federal CDBG grant; however, per federal regulations,
the maximum amount allowable for Human Services is 15%
CO‐SPONSORED EVENTSTOTALS18‐19 Co‐sponsored EventsPolice OT Fire & EMS Solid Waste DME PM Overtime PM Regular LS Overtime LS Regular Rentals Supplies Janitorial Trash FACILITY FEMA FIRE PERMIT EVENT PERMIT FY18‐19 ActualsVeteran's Stand Down$400 $1,575$1,975Bridging Hope Ministries $2,800$2,800Holiday Lighting $10,848 $2,150 $934 $1,946$200 $30$16,108Women's March $4,530$23$4,553Turkey Trot Fun Run $2,609 $750$50 $200$3,609Texas Storytelling $2,475$434 $1,614$4,523Tails and Trails$300 $30$330Denton County Radio$90$90Arts & Jazz Festival $63,187 $17,400 $15,928 $7,247 $79 $1,810 $937 $20,619 $400 $7,784 $33,320 $2,710$171,421Cinco de Mayo $7,715 $1,716 $290 $227 $680 $3,600 $472$14,700Movie In the Park$325 $30$355Juneteenth $11,409 $1,452 $601 $631 $713 $1,875 $1,490 $200 $30$18,401Bridging Hope Ministries $66 $400 $300$766Bridging Hope Ministries $35 $400 $300$735Bridging Hope Ministries $30 $400 $300$730Community Market $266$225 $400 $1,250$2,141Blues Festival $8,215 $338 $3,259 $1,283 $453 $7,000 1581$22,129Totals $111,254 $20,300 $338 $22,355 $10,355 $79 $3,231 $2,883 $22,012 $2,400 $8,464 $54,699.00 $6,276.00 $600 $120 $265,366$167,912 $35,759 $61,695.00 $265,366CO‐SPONSORED EVENTS18‐19 Co‐sponsored Events Ordinance ActualsVeteran's Stand Down $2,500 $1,975Bridging Hope Ministries $3,650 $2,800Holiday Lighting $15,600 $16,108Women's March$4,536 $4,553Turkey Trot Fun Run$5,060 $3,609Texas Storytelling$3,703 $4,523Tails and Trails$300 $330Denton County Radio$90 $90Arts & Jazz Festival$196,000 $171,421Cinco de Mayo$13,900 $14,700Movie In the Park$355 $355Juneteenth$18,167 $18,401Bridging Hope Ministries $300$766Bridging Hope Ministries $300$735Bridging Hope Ministries $300$730Community Market $1,250$2,141Blues Festival$19,352 $22,129Totals $285,363 $265,366FY18‐19 COMPARISONOut of Pocket Expenses Schedule of Fees WaivedPublic Safety Utilities Parks and Recreation