2017-015 Street Reconstruction Update
Date: 03/3/2017 Report No. 2017-015
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Status Update of the Street Reconstruction Programs funded through the 2012 and 2014 Bond
Elections.
EXECUTIVE SUMMARY:
The Street Maintenance Division has been administering and implementing the street
reconstruction programs funded through the 2012 and 2014 voter-approved GO bond elections.
This report is an update on the status of the two programs. This information was also presented
to the Council-appointed Bond Oversight Committee on February 23, 2017.
BACKGROUND:
The 2that provided $20 million of funding
to be used exclusively for street pavement reconstruction and $400,000 of funding for street-
related public art. The bonds were to be sold in $4 million increments over five years, from 2013
to 2017. The program planned to reconstruct and replace failed street pavement on 208 street
repair (via mills and overlays). A street segment is defined as a section of street from one
intersection to another, but can vary in size due to street width and block length. Some of the
significant projects that have been completed include Highland St. through the UNT Campus and
Montecito Dr. and Santa Monica Dr. in the Montecito Del Sur subdivision. Major work is also
nearing completion in the Ranch Estates subdivision. Exhibit 1 shows the status of each street
identified for the 2012 program.
In 2014, voters approved $24 million in funding for street reconstruction projects a part of the
overall $98 million bond program. The bonds were to be sold over a six-year period, in $2
million increments through 2017 and $6 million increments from 2018-2020. The program
planned to reconstruct 195 failed street segments. Major projects completed from the 2014
program include Lillian Miller Pkwy and Eagle Dr. The next major project scheduled is Hickory
St. from Bonnie Brae St. to Carroll Blvd. Significant water and wastewater utility work is
beginning in advance of the Hickory St. project, which is scheduled to begin in August. Exhibit 2
shows the status of each street identified for the 2014 program.
Date: 03/3/2017 Report No. 2017-015
The table below summarizes progress to date in the implementation of both programs:
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Funding Approved by Voters $20 million $24 million $44 million
Bonds Sold to Date $16 million $2 million $18 million
Expended to Date $7.3 million $3.7 million* $11 million
Total Street Segments Planned 208 195 403
Street Segments Completed 92 26 118
Street Segments Remaining 116 169 285
Original Budget for Completed Segments $7,974,393 $4,152,593 $12,126,986
Actual Costs of Completed Segments $7,293,295 $3,703,727 $10,997,022
Savings for Completed Segments $681,098 $448,866 $1,129,964
Percentage Savings over Budget 8.5% 10.8% 9.3%
*$1.7 million of the funds expended for the 2014 program came from the available $16
million that had already been sold for the 2012 program.
Implementation of the 2014 bond program is on schedule, and it is 10.8% under budget. The
2012 street reconstruction program is behind schedule by approximately 17 months, and it is
8.5% under budget. Staff is currently working under the direction of the City Manager to
improve the design and timely delivery of this program and all capital proejcts. Galen Gillum
from DME has been loaned out to serve as the Interim Director of Capital Projects, reporting to
ACM Jon Fortune. In this role, Galen will be responsible for:
Capital project management and coordination for utility departments excluding DME
Ensuring appropriate processes are in place to implement capital projects
Establishing priorities and identifying resource needs
Holding the team accountable for project completion and results
Establishing a consistent format for project management and reporting for capital projects
and wastewater utilities and external coordination with franchise utility companies. Utility
that a newly reconstructed street is damaged in future years to accommodate utility capital
improvements.
crews have made adjustments to keep pace with the reconstruction schedule and increased
maintenance activities.
The City continues to work with Atmos Gas Company to relocate shallow gas lines, services, or
aging gas line infrastructure in older areas of the city. One strategy to accelerate this key work,
which can impact the schedule, will be to bundle projects that are currently cleared by internal
Water and Wastewater Utilities but still require clearance from Atmos in a larger bid process for
Date: 03/3/2017 Report No. 2017-015
private paving contractors. This strategy will complement several
multi-year annual contracts with local asphalt paving and concrete construction contractors,
supplemented by in-kind labor and equipment resources from the Street Maintenance Division.
This approach requires additional resource commitment by Atmos to keep pace with the
program. Staff has reached out to officials within the Atmos corporate structure to negotiate this
assistance from their organization and to seek other process improvements.
ATTACHMENTS:
Exhibit 1 - Map of the 2012 Bond Program Status
Exhibit 2 Map of the 2014 Bond Program Status
STAFF CONTACT:
Galen Gillum, Director of Capital Projects
(940) 349-7656
Galen.Gillum@cityofdenton.com