2017-030 Council Benefits Ad Hoc Committee update
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
EXECUTIVE SUMMARY:
BACKGROUND:
DISCUSSION:
CONCLUSION:
ATTACHMENTS:
STAFF CONTACT:
Exhibit 1
Vacation Accrual
Change Options
Vacation Benefits
Change Options
OPTION 1:
-No change to monthly accrual
-Cap bonus time at 20 years
-No change in carryover
Denton Current AccrualProposed
Years of
Hours Accrued Per
Hours Accrued
Service
Year (including Hours Lost
Per Year
bonus time)
1201200
1201200
1201200
1201200
1201200
1241240
1281280
1321320
1361360
1401400
1441440
1481480
1521520
1561560
1601600
1641640
1681680
1721720
1761760
1801800
184180-4
188180-8
192180-12
196180-16
200180-20
204180-24
208180-28
212180-32
216180-36
220180-40
224180-44
228180-48
232180-52
236180-56
240180-60
35244180-64
Vacation Benefits
Change Options
OPTION 2:
-Eliminate bonus time and have a graduated plan
0 - 10 years3 weeks 120 hours per year(10 hrs per month)
10+ - 20 years4 weeks 160 hours per year(13.3333 per month)
20+ years5 weeks200 hours per year(16.6666 per month)
-No change in carryover
Denton Current
Proposed
Accrual
Years of
Hours Accrued Per
Hours Accrued Per
Service
Year (including Hours Lost
Year
bonus time)
1201200
1201200
1201200
1201200
1201200
124120-4
128120-8
132120-12
136120-16
140120-20
14416016
14816012
1521608
1561604
1601600
164160-4
168160-8
172160-12
176160-16
180160-20
18420016
18820012
1922008
1962004
2002000
204200-4
208200-8
212200-12
216200-16
220200-20
224200-24
228200-28
232200-32
236200-36
240200-40
35244200-44
Vacation Carry-Over and Payout
Change Options
OPTION 1
example, keep carryover at 320 (480 for Fire CS), but only allow payout up to 240 hours
(360 for Fire CS).
As of 2/20/17, there are 214 employees who have more than 320 hours (480 hours for
Fire CS):
NCS = 157 employees
Police CS = 53 employees
Fire CS = 4 employees
Changing the payout to 240 hours (360 hours for Fire CS) would affect a total of 392
employees; however 214 are already over the maximum allowable hours to be paid. An
additional 178 employees would be impacted by this change.
NCS = 281
Police = 81
Fire CS = 30
To implement with less negative impact on employee morale, could either:
A.Grandfather in existing employees and implement policy change to coincide with
the new fiscal year (with employees starting October 1, 2017).
OR
B.to avoid employees potentially requesting a lot of time
difference in the maximum hours allowed to be paid.
OPTION 2
Change carryover 240 hour (360 for Fire CS); maximum payout would reflect carryover.
Same comments as above for implementation.
OPTION 3
Implement a graduated carryover plan based on years of service as follows:
Less than 10 years = 240 hours
10+ years = 320 hours
As of 2/20/17, the number of employees by years of service (through 9/30/17) are as
follows:
Years of Service Non Civil Service Police Civil Fire Civil Service
through 9/30/17 Service
Less than 10 years of 678 (63.84%)
63 (37.28%) 58 (33.72%)
service
10+ years of service 384 (36.16%) 106 (62.72%) 114 (66.28%)
Maximum payout would reflect carryover.
Sick Accrual
Change Options
For Non-Civil Service Employees
Non Civil Service Sick Benefits
Change Options
OPTION 1:
-Implement a graduated plan
0 to 5 years = 8 hours per month (96 hours per year)
5+ to 10 years = 9 hours per month (108 hours per year)
10+ years =10 hours per month (120 hours per year)
Proposed
Years of Denton Current
Hours Accrued
ServiceAccrual per YearChange in Hours
Per Year
96
960
96960
96960
96960
96960
9610812
9610812
9610812
9610812
9610812
9612024
9612024
9612024
9612024
9612024
15+9612024
-END OF EXHIBIT-