2011-182o��v�rrcE rro. 2011-182
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE CONTRACTS THROUGH THE BUY BOARD
COOPERATIVE PURCHASING NETWORK AND HOUSTON-GALVESTON AREA
COUNCIL OF GOVERNMENTS (H-GAC) FOR THE ACQUISITION OF ONE VACUUM
TRUCK, TWO BACKHOE LOADERS, AND TWO SKID STEERS FOR VARIOUS CITY OF
DENTON UTILITY DEPARTMENTS; AND PROVIDING AN EFFECTIVE DATE (FILE
4807-TRUCK AND HEAVY EQUIPMENT FOR UTILITY DEPARTMENTS AWARDED TO
SOUTHWEST 1NTERNATIONAL TRUCKS IN THE AMOUNT OF $289,399.40, HOLT-
CAT 1N THE AMOUNT OF $173,016, AND AG-POWER INC. IN THE AMOUNT OF
$75,402.17 FOR A TOTAL AWt�RD AMOUNT OF $537,817.57).
WHEREAS, pursuant to Ordinance 95-107, the Houston-Galveston Area Council of
Government (H-GAC) has solicited, received, and tabulated competitive bids for the purchase of
necessary materials, equipment, supplies, or services in accordance with the procedures of state
law on behalf of the City of Denton; and
WHEREAS, pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing
Network has solicited, received, and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies, or services in accordance with the procedures of state law on
behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies, or services can be purchased by the City
through the Houston-Galveston Area Council of Government (H-GAC) and Buy Board
Cooperative Purchasing Network at less cost than the City would expend if bidding these items
individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered file for materials,
equipment, supplies, or services, are hereby approved.
ITEM
NUMBER VENDOR AMOUNT
1, 2 Holt-Cat $ 173,016.00
3, 4 AG-Power Inc $ 75,402.17
5 Southwest International $ 289,399.40
Total for Vehicles/Equipment $ 537,817.57
SECTION 2. By the acceptance and approval of the above numbered items set forth in
the referenced iile, the City accepts the offer of the persons submitting the bids to the H-GAC or
Buy Board for such items and agrees to purchase the materials, equipment, supplies, or services
in accordance with the terms, conditions, specifications, standards, quantities and for the
specified sums contained in the bid documents and related documents filed with the above listed
agencies, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in the attached purchase orders wish to enter into a formal written agreement as a result of
the City's ratification of bids awarded by H-GAC or Buy Board, the City Manager or his
designated representative is hereby autharized to execute the written contract; provided that the
written contract is in accordance with the terms, conditions, specifications and standards
contained in the Proposal submitted to H-GAC or Buy Board, quantities and specified sums
contained in the City's purchase orders, and related documents herein approved and accepted.
SECTION 4. The City Council of the City of Denton, Texas hereby expressly delegates
the authority to take any actions that may be required or permitted to be performed by the City of
Denton under File 4807 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 5. By the acceptance and approval of the above enumerated items, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance
with the approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this _�� day of �(�G����(/ , 2011.
MARK A. UGHS, MAYOR
!
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
r
BY: �
APPROVED AS TO LEGAL FORM:
A1vITA BURGESS, CITY ATTORNEY
BY: �� �,,��
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5-ORD-Eil� 4807 T-