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2020-092 2019-20 HUD Consolidated Annual Performance and Evaluation ReportDate: October 16, 2020 Report No. 2020-092 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: 2019/20 U.S. Department of Housing and Urban Development, Consolidated Annual Performance and Evaluation Report DISCUSSION: The Consolidated Annual Performance and Evaluation Report (CAPER) is the year-end report that evaluates the progress made towards the community development programs and activities identified in the Annual Action Plan (AP). The CAPER is submitted annually to the U.S. Department of Housing and Urban Development (HUD). The City of Denton uses the CAPER to inform the public how federal Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) entitlement funds have been expended, and to highlight successes in addressing the 5-year priorities and objectives contained in Denton’s 2015-2019 Consolidated Plan for Housing and Community Development (Consolidated Plan). The CAPER also contains details on activities funded by the CDBG and HOME Programs. Finally, the CAPER provides data on units completed, number and type of individuals assisted, dollars expended, sources of funds used, and other relevant performance data. 2019 CAPER REPORT The 2019-20 CAPER provides information from HUD Program Year 2019/20 (August 1, 2019, through July 31, 2020). It will be submitted electronically to HUD via the Integrated Disbursement and Information System (IDIS) on October 30, 2020. The 2019-20 CAPER reports on the fifth and final year of the 2015-2019 Consolidated Plan. While the CAPER focuses on federally funded activities, the City of Denton recognizes the importance of local funding in the provision of community development activities, especially in social services and homelessness. Accomplishments supported by both local and federal funds are provided in the following CAPER report sections: resources leveraged, homeless and homeless prevention narratives, and summary of households/persons assisted. CITIZEN PARTICIPATION To gain public input on the draft 2019-20 CAPER, the city will follow the 2015-19 Citizen Participation Plan. A public notice will be placed in the Denton Record Chronicle on October 11, 2020, requesting public comments on the 2019-20 CAPER. The draft CAPER report is available at www.cityofdenton.com/communitydevelopment beginning October 11. Citizen participation strategies include:  Public Comment: Community Development will be accepting comments on the draft report from October 12 through 26 by phone at (940) 349-7726, by email at CommunityDevelopment@cityofdenton.com, and by online comment form at https://cityofdenton.wufoo.com/forms/maw0fqh1h34pcx/  Social Media Outreach: Staff is coordinating with Public Affairs to post information on the City’s social media channels. Date: October 16, 2020 Report No. 2020-092  Email: Staff will also send out information through Constant Contact to interested citizens, previous clients, committee members, local churches, participating lenders and realtors, neighborhood associations and social services agencies.  DTV: Staff is coordinating with DTV to include information in news segment during the comment period. SUMMARY OF EXPENDITURES IN 2019 PROGRAM YEAR: During the Program Year 2019/20, a total of $2,808,640 in CDBG, HOME, and General Funds were expended to meet the following priorities stated in Denton’s 2015-2019 Consolidated Plan:  Affordable Housing;  Public Facilities, and Improvements;  Homeless Assistance and Prevention; and  Public Services. Attached is the Annual Performance Summary for the Program Year 2019/20 that outlines expenditures by funding source and the number of persons assisted by priority and activity. Combined Community Development expenditures from multi-year CDBG, HOME, and General Funds completed during Program Year 2019/20 totaled $2,808,640. The chart below provides a breakdown of expenditures by priority category. The Affordable Housing priority had expenditures of $788,503 (28%) with Homeless Assistance and Prevention, and Administration had expenditures of $552,693 (20%) and $598,639 (21%), respectively. Public Services and Public Facilities and Improvement had expenditures of $452,335 (16%) and $416,469 (15%), respectively. All of the CDBG, HOME, and General Fund expenditures reported occurred during Program Year 2019/20. SUMMARY OF PERSONS ASSISTED IN 2019 PROGRAM YEAR A total of 40,368 people were assisted during Program Year 2019/20 with CDBG, HOME and General Funds. The chart below provides a breakdown of the number of persons assisted by priority category. Affordable Housing, $788,503, 28% Public Facility and Improvements, $416,469, 15%Homeless Assistance and Prevention, $552,693, 20% Public Services, $452,335, 16% Administration, $598,639, 21% Community Development Expenditures 2019/20 Program Year Date: October 16, 2020 Report No. 2020-092  Public Facility and Improvement: A total of 28,547 people were assisted with the completion of the Denton Community Food Center Project, the MLK and Quakertown Park Playgrounds, and the Carl Young Park Restroom Project.  Homeless Assistance and Prevention: A total of 7,057 people were assisted by providing assistance to local non-profits such as Denton County Friends of the Family, Our Daily Break, Monsignor King Outreach Center, and United Way.  Public Services: A total of 4,658 people were assisted by providing assistance to local non- profits that provide an array of services assistance with day care, health care, mental health, senior services, and afterschool care.  Affordable Housing: A total of 106 persons were assisted through the Minor Repair Program, Home Improvement Program, Homebuyer Assistance Program, the Affordable Development Fee Grant, and the Denton Affordable Housing Corporation’s Rental Rehabilitation Projects. ATTACHMENTS: 1. Draft 2019 CAPER 2. Annual Performance Summary STAFF CONTACT: Luisa Garcia Community Services Coordinator (940) 349-7238 Luisa.Garcia@cityofdenton.com REQUESTOR: Staff Initiated STAFF TIME TO COMPLETE REPORT: 4 hours 106 28,547 7,057 4,658 ‐ 5,000 10,000 15,000 20,000 25,000 30,000 Affordable Housing Public Facility and Improvements Homeless Assistance and Prevention Public Services Community Development ‐ Persons Assisted 2019 Program Year City of Denton Community Development 2019/20 DRAFT CAPER REPORT Consolidated Annual Performance & Evaluation Report (August 1, 2019 through July 31, 2020) ... for housing and community development City of Denton PY 2019-2020 CAPER 2 OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER REPORT PREPARED BY: City of Denton Community Development 601 E. Hickory, Suite B Denton, Texas 76205 Main Phone Number: (940) 349-7726 Email: community.development@cityofdenton.com Website: www.cityofdenton.com HUD APPROVAL: Report to be submitted to HUD by October 30, 2020 HUD Approved Report on TBD City of Denton PY 2019-2020 CAPER 3 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. This document serves as the City of Denton's 2019 Consolidated Annual Performance and Evaluation Report (CAPER) for the Community Development Block Grant and HOME Investment Partnership programs. This report meets the performance requirements described in the Consolidated Plan (ConPlan) regulations at 24 CFR 91.520. The performance report meets the following three purposes: 1) It provides HUD with necessary information for the Department to meet its regulatory requirement to assess Denton’s ability to carry out the CDBG and HOME grants in compliance with all applicable rules and regulations; 2) It provides information necessary for HUD’s Annual Report to Congress; and, 3) It provides Denton an opportunity to describe to its citizens the successes in meeting the strategies stated in the five-year Consolidated Plan. The City of Denton is currently an entitlement city for the Community Development Block Grant and a participating jurisdiction under the HOME Investment Partnership Program. During the 2019 Program Year (PY), August 1, 2019 through July 31, 2020, the following funding was available to the City of Denton to further the objectives of the Consolidated Plan. These amounts include unexpended funds from the previous PY. 2019/20 PY Amount Funding Amount Community Development Block Grant Funds $2,265,309.80 CDBG Program Income – 2019/20 PY $17,461.59 HOME Investment Partnership Grant Funds $1,544,600.73 HOME Program Income – 2019/20 PY $277,063.36 Total funds available for PY $4,104,435.48 While the CAPER focuses on federally funded activities, the City of Denton recognizes the importance of local funding in the provision of community development activities, especially in social services and homelessness. During the 2019 PY, the City of Denton expended a total of $2,808,640 in CDBG, HOME, and General Funds to support the 2015-19 Consoldiated Plan priorities and assisted a total of 40,368. Below is a table that provides a breakdown of expenditures and persons assisted by priority category. City of Denton PY 2019-2020 CAPER 4 OMB Control No: 2506-0117 (exp. 06/30/2018) Priorities Persons Assisted Exenditures Affordable Housing 106 $788,503 Public Facility and Improvements 28,547 $416,469 Homeless Assistance and Prevention 7057 $522,693 Public Services 4658 $452,335 Administration N/A $598639 Total 40,369 $2,808,640 Attachment 1 includes a detailed table of households/persons who received assistance during the PY from investments of funds made available to the City such as HOME, CDBG, and General Funds. Also, attached is a comparison summary of ConPlan 5-year goals, Action Plan, and CAPER that provide more accurate information than the HUD table below. City of Denton PY 2019-2020 CAPER 5 OMB Control No: 2506-0117 (exp. 06/30/2018) Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals. Goal Category Indicator Unit of Measure 2015-19 ConPlan 2019 Action Plan Expected Actual Percent Expected Actual Percent Affordable Rental Units Affordable Housing Rental units rehabilitated Household Housing Unit 55 110 200.0% 4 4 100% Homeless Assistance & Prevention Homeless Homeless Person Overnight Shelter Persons Assisted 6,500 13,040 200.6% 1,282 2,034 158.7% Homeownership Assistance Affordable Housing Direct Financial Assistance to Homebuyers Households Assisted 30 20 66.67% 11 1 9.1% Housing Rehabilitation Affordable Housing Homeowner Housing Rehabilitated Household Housing Unit 235 169 71.9% 23 38 165.2% Public Facilities and Infrastructure Improvements Non-Housing Community Development Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 10,000 34,359 343.6% 630 28,567 4,534.4% Public Services Non-Homeless Special Needs Non-Housing Community Development Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 2,800 2,759 98.5% 1216 480 39.5% Table 1 - Accomplishments – Program Year & Strategic Plan to Date City of Denton PY 2019-2020 CAPER 6 OMB Control No: 2506-0117 (exp. 06/30/2018) Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. The 2019 PY was the 5th and final year of Denton’s 2015-19 Consolidated Plan. Staff focused on housing and public services activities with an emphasis on homeless assistance and public facility improvements. Below is a discussion of program year accomplishments related to the goals outlined in the 2019 Action Plan: Affordable Rental Units: Completed the rehabilitation of one rental properties for a total of 4 units for Denton Affordable Housing Corporation. The City has exceeded its 5-year goal with a completion rate of 200.0% at the end of the final Year 5. Homeless Assistance and Prevention: 2018 and 2019 funding were provided to Denton County Friends of the Family and The Salvation Army of North Texas. The agencies provided assistance to 2,034 people during the 2019 PY. The city has exceeded it’s 5-year goal with a completion rate of 200.6% at the end of the final Year 5. Homeownership Assistance/Education: Residual 2016 CDBG and HOME funds were available during the 2019 PY to assist one (1) household with homeownership assistance and minor repairs. The City has a 66.7% completion rate at the end of the final Year 5, which falls short of the projected 5-year goal. This is a direct result of limited affordable housing options in good condition, as well as a competitive seller’s market. To address this issue, the City has approved funding to Habitat for Humanity of Denton County, and implemented a new program, the Major Systems Replacement Program (MSRP), during the 2019 PY to assist homebuyers with the purchase of older homes on the market that currently do not meet the program’s property standards. Housing Rehabilitation: Housing Rehabilitation: During the 2019 PY the City assisted thirty-nine (39) homeowners with rehabilitation assistance. The City is behind meeting the 5-year goals with a completion rate of 71.9% at the end of the final Year 5. The annual goal for the Home Improvement Program was seven (7) households, and two (2) households were assisted during the 2019 PY. A review of the program determined that three projects were delayed due to the contractor not providing insurance documentation required. Only one job was complete during the program year. The 2019 PY goal for Minor Repair Program was sixteen (16) households, and thirty-six (36) households were assisted. The number of households assisted was stabled during the 2019 PY. Several changes have been made to both programs during the 2019 PY that have assisted in increasing the number served in the Minor Repair Program, and changes in the Home Improvement Program will be utilized to help more households. Public Services: 2018 and 2019 funding were available to Denton City County Day School, and SPAN, Inc. The agencies provided assistance to 480 people during the 2019 PY. The City came close to meetings it’s 5-year goal with a completion rate of 98.5% at the end final Year 5. The 2020 pandemic affected the number of people that were assisted during the program year. The City decided to cancel the 2020 Summer Camp due to the COVID-19 virus to ensure the safety of the campers. The Denton City County Day School was closed in April and May 2020 due to the pandemic. Public Facilities and Infrastructure Improvements: 2015 and 2018 CDBG funding was available to meet this goal. Four (4) projects were completed during the 2019 PY: the Carl Young Park Restroom Project, City of Denton PY 2019-2020 CAPER 7 OMB Control No: 2506-0117 (exp. 06/30/2018) MLK Park Playground Project, Quakertown Park Playground Project and the Denton Community Food Center Project. The City exceeded its 5-year goals with a completion rate of 343.6% at the end of the final Year 5. CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG HOME White 1,606 6 Black or African American 729 1 Asian 32 0 American Indian or American Native 25 0 Native Hawaiian or Other Pacific Islander 3 0 Total 2,395 7 Hispanic 393 0 Not Hispanic 2,002 6 Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative The data shown in the table show that city programs and activities assisted minority populations. However, the chart does not provide information on multi-racial families assisted. CDBG assisted an additional 158 persons for a total of 2,553 people. In the CDBG program, 29 percent were African American, and 15 percent were Hispanics. In the HOME program, no additional multi-racial persons were assisted. The above table does not include all persons or households assisted during the 2018 PY, especially with CDBG funds. The most recent Census data show that the City’s total ethnic minority population is 17.8 percent; the African American population is 11.4 percent; the Hispanic population is 23.4 percent. To encourage and promote fair housing opportunities for all low and moderate income and racial or ethnic minority residents, all housing programs and services are offered city-wide. As illustrated in the table, the CDBG-funded programs serve a higher percentage of racial or ethnic minorities than found in the City's overall population. Thirty-seven percent of those served by CDBG funded programs and 14 percent of those served by HOME funded programs were racial or ethnic minorities. CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG public - federal $75,974,977 1,025,671.61 HOME public - federal $171,859 570,109.06 City of Denton PY 2019-2020 CAPER 8 OMB Control No: 2506-0117 (exp. 06/30/2018) Table 3 - Resources Made Available Narrative The above resources and expenditures include funds from prior years, as well as program income received during the year. Many projects, such as public facilities or affordable housing development, take more than one year to complete. Narrative The City of Denton provides the majority of its HUD-funded community development programs city-wide to ensure access by all citizens at low- and moderate-income levels. Household income at 80% of Area Median Income is considered low and moderate-income. Geographic distribution of some capital improvement projects is based on citizen comments and City staff input regarding significant needs in the low-income community, specifically in regard to public facility improvements. Below is an overview of the programs that are provided city-wide. The Minor Repair Program (MRP) provides assistance with minor repairs of up to $10,000 on single-family homes and mobile homes. Minor repair assistance is provided to households at or below 80% of the area median income within Denton’s city limits. While eligible households may live anywhere in the city, the majority of homes completed during the 2019PY were located in Southeast and Northeast Denton, as shown on the map in Attachment 2. This area of the city has higher concentrations of older housing stock in need of rehabilitation and eligible low- and moderate-income homeowners. The Homebuyer Assistance Program (HAP) provides down payment and closing cost assistance to eligible low- and moderate-income homebuyers city-wide. The map in Attachment 2 shows the geographic distribution of the HAP-assisted home purchased during the 2019PY. Public service activities provide services to eligible low- and moderate-income households and are distributed throughout the Denton community through local non-profits in the form of a grant. The Home Improvement Program (HIP) provides assistance with substantial rehabilitation or reconstruction on single-family homes. Assistance is provided to households at or below 80% of the area median income within the city limits of Denton. While eligible households may live anywhere in the city, the fifty percent of homes completed during the 2019/20 PY were located in Southeast Denton, as shown on the map in Attachment 2. This area of the city has higher concentrations of older housing stock in need of rehabilitation and eligible low- and moderate-income homeowners. Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. The Community Development Division works with other City departments and non-profit agencies to leverage resources on projects and activities that required multiple funding sources, such as capital improvement, housing, social services, and other projects to help low-income neighborhoods and citizens. City of Denton PY 2019-2020 CAPER 9 OMB Control No: 2506-0117 (exp. 06/30/2018) Attachment 3 includes a table of additional federal, state, or local resources available during the program year to the City of Denton and local agencies to meet community development priorities. The City of Denton leveraged a total of $76,146,836 during the 2019 PY from other federal, state, local, and private funds. The attached table identifies additional federal, state, or local resources available during the program year to the City of Denton and local agencies in Denton to meet community development priorities in Denton County. Fiscal Year Summary – HOME Match 1. Excess match from prior Federal fiscal year $189,344.00 2. Match contributed during current Federal fiscal year $6,035.94 3. Total match available for current Federal fiscal year (Line 1 plus Line 2) $195,379.94 4. Match liability for current Federal fiscal year $47,364.56 5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) $148,015.38 Table 4 – Fiscal Year Summary - HOME Match Report City of Denton PY 2019-2020 CAPER 10 OMB Control No: 2506-0117 (exp. 06/30/2018) Project No. or Other ID Date of Contribution Cash (non-Federal sources) Foregone Taxes, Fees, Charges Appraised Land/Real Property Required Infrastruc- ture Site Preparation, Construction Materials, Donated labor Total Match HIP-111 Peach 8/2/19 $241 $241.00 HIP - 201 N Ruddell St 4/1/20 $1,982.97 $1,982.97 HIP - 204 S Crawford St 4/1/20 $1,951.82 $1,951.82 HIP - 608 N Bradshaw 4/1/20 $1,860.15 $1,860.15 Table 5 – Match Contribution for the Federal Fiscal Year Table 6 – Program Income HOME MBE/WBE report Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total Minority Business Enterprises White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Contracts Dollar Amount $227,989.77 0 0 0 $227,989.77 $227,989.77 Number 2 0 0 0 2 9 Sub-Contracts Number 4 0 0 0 4 4 Dollar Amount 17,850 0 0 0 17,850 17,850 Total Women Business Enterprises Male Contracts Dollar Amount 227,989.77 227,989.77 Program Income – Enter the program amounts for the reporting period Balance on hand at beginning of reporting period Amount received during reporting period Total amount expended during reporting period Amount expended for TBRA Balance on hand at end of reporting period 124,091.11 $277,063.36 $26,081.56 $0.00 $250,981.80 City of Denton PY 2019-2020 CAPER 11 OMB Control No: 2506-0117 (exp. 06/30/2018) Number 2 2 Sub-Contracts Number 4 4 Dollar Amount 17,850 17,850 Table 7 - Minority Business and Women Business Enterprises Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Number 0 0 0 0 0 0 Dollar Amount 0 0 0 0 0 0 Table 8 – Minority Owners of Rental Property Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0 Businesses Displaced 0 0 Nonprofit Organizations Displaced 0 0 Households Temporarily Relocated, not Displaced 0 0 Households Displaced Total Minority Property Enterprises White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Number 0 0 0 0 0 0 Cost 0 0 0 0 0 0 Table 9 – Relocation and Real Property Acquisition CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate- income, and middle-income persons served. City of Denton PY 2019-2020 CAPER 12 OMB Control No: 2506-0117 (exp. 06/30/2018) One-Year Goal Actual Number of Homeless households to be provided affordable housing units 60 0 Number of Non-Homeless households to be provided affordable housing units 38 46 Number of Special-Needs households to be provided affordable housing units 0 0 Total 98 46 Table 10 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 64 0? Number of households supported through Rehab of Existing Units 27 45 Number of households supported through Acquisition of Existing Units 7 1 Total 98 46 Table 11 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The 2019 PY was the 5th and final year of the Denton 2015-19 Consolidated Plan. Below is a discussion of the difference between annual goals and outcomes outlined in the 2019 Action Plan: Affordable Rental Units: Completed the rehabilitation of one (1) rental properties for a total of 4 units for Denton Affordable Housing Corporation. The City has exceeded its 5-year goal with a completion rate of 200.0% at the end of the final Year 5. Homeownership Assistance/Education: Residual 2016 CDBG and HOME funds were available during the 2019 PY to assist one (1) household with homeownership assistance and minor repairs. The City has a 66.7% completion rate at the end of the final Year 5, which falls short of the projected 5-year goal. This is a direct result of limited affordable housing options in good condition, as well as a competitive seller’s market. To address this issue, the City has approved funding to Habitat for Humanity of Denton County, and implemented a new program, the Major Systems Replacement Program (MSRP), during the 2019 PY to assist homebuyers with the purchase of older homes on the market that currently do not meet the program’s property standards. Housing Rehabilitation: Housing Rehabilitation: During the 2019 PY the City assisted thirty nine (39) homeowners with rehabilitation assistance. The City is behind meeting the 5-year goals with a completion rate of 71.9% at the end of the final Year 5. The annual goal for the Home Improvement Program was seven (7) households, and two (2) households were assisted during the 2019 PY. A review of the program City of Denton PY 2019-2020 CAPER 13 OMB Control No: 2506-0117 (exp. 06/30/2018) determined that three (3) projects were delayed due to the contractor not providing insurance documentation required. Only one of the three (3) delayed projects was completed during the program year. Three other projects were bid and awarded during the PY, and five applications were in process as of the end of the program year. The 2019 PY goal for Minor Repair Program was 16 households, and 36 households were assisted. Several changes have been made to both programs during the 2019 PY that have assisted in increasing the number served in the Minor Repair Program and changes in the Home Improvement Program will be utilized to help more households. Discuss how these outcomes will impact future annual action plans. The City has a 66.7% completion rate at the end of the final Year 5 in homeownership, which fell short of the projected 5-year goal. This is a direct result of limited affordable housing options in good condition, as well as a competitive seller’s market. To address this issue, the City has approved funding to Habitat for Humanity of Denton County, and implemented a new program, the Major Systems Replacement Program (MSRP), during the 2019 PY to assist homebuyers with the purchase of older homes on the market that currently do not meet the program’s property standards through the Homebuyer Assistance Program (HAP). The current HAP program provides down payment and closing costs assistance, and minor repairs of up to $5,000. However, most of the homes in the market that are below the program’s maximum sales price of $225K require more than $5,000 in repairs. The modification to the program would allow the program to assist in major rehabilitation of up to $40K. This would open up more housing options to homebuyers. The City also awarded funding to Habitat for Humanity for the land acquisition of four (4) single-family residential lots for the construction of new homes for low and moderate-income households. The City also did not meet its 5-year goal in housing rehabilitation with a completion rate of 71.9% after the final Year five (5). The Home Improvement Program (HIP)has been modified to make the loan more affordable by lowering the two-part loan and persons over the age of 62 has been provided an even lower payback due to the fact that their income usually does not increase. The City of Denton will continue to review program improvements based on household needs. The 2019 PY goal for Minor Repair Program was 16 households, 36 households were assisted. The number of households assisted has remained stable during the 2019 PY. Several changes were made to the program during the 2019 PY, including increasing income limit to 80% of AMI and maximum project limits were increased up to $10,000 per project, and the lifetime maximum has been increased to 5 repairs. The amount per repair was increased to $10,000 due to continuing rising costs, of repairs. City of Denton PY 2019-2020 CAPER 14 OMB Control No: 2506-0117 (exp. 06/30/2018) Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 6 4 Low-income 21 2 Moderate-income 12 1 Total 39 7 Table 12 – Number of Households Served Narrative Information This table reflects the breakdown of the number of households by income served in programs funded with HOME and CDBG funds. The City of Denton assisted a total of forty-six (46) households through the Minor Repair, Home Improvement, Homebuyer Assistance programs, and DAHC Rental Rehabilitation Program. In an effort to address the worst-case needs in the city, ten (10) extremely low-income and twenty-three (23) low-income households were assisted, and thirteen (13) were moderate-income households. Of the forty-six (46) households assisted with CDBG and HOME funds, twenty-two (22) were households with a disability and twenty-one (21) were elderly households. Of the total 50 households, 22% of the households were extremely low-income, 50% were low-income, and 28% were moderate-income. Please note that the three (3) households reported under the HOME program are also counted under the CDBG program since the Homebuyer Assistance, and the Home Improvement Programs are funded with both CDBG and HOME funds. City of Denton PY 2019-2020 CAPER 15 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Through collaborative efforts, our Housing Crisis Response System plan includes goals for reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs through the following collaborative efforts: Annually, the City participates in the Point-In-Time (PIT) Count with the collaborative partner (and Balance of State CoC lead agency) the Texas Homeless Network, reaching out to assess the needs of persons experiencing homelessness. City staff supported efforts to produce and distribute a report, including PIT Count results and data collected in real-time throughout the year throughout the City, including the City website and community presentations. Due to COVID-19 restrictions, the report was presented virtually to the community over lunch and evening hour presentations. The PIT identified 258 people experiencing homelessness in January 2020. The City supports a Street Outreach (SO) program and Coordinated Entry through direct funding and the allocation of human resources to reach out to sheltered and unsheltered people experiencing homelessness. Street Outreach: Street outreach is a critical tool in our response to homelessness. Street Outreach visits with people experiencing homelessness who are living unsheltered to make contact and to build rapport with individuals who are not seeking assistance or are not aware of services available. In addition to immediate care provided at the point of contact, outreach seeks to perform Coordinated Entry assessments and get individuals connected to community resources. Outreach has continued throughout COVID-19 with appropriate safety precautions. Coordinated Entry (CE) and the Housing Priority List (HPL): Denton has adopted and implements a uniform process designed to quickly identify, assess, refer and connect people in crisis to housing assistance and services. Households that complete the CE assessment process are then included in the HPL and referred to the most appropriate housing solution. Households are pulled off the HPL in order of priority status as housing assistance becomes available. Street Outreach in Denton is a collaborative team with Our Daily Bread, the Denton Police Department (DPD), Denton Fire/EMS, Vision Ministries, Denton County MHMR (MHMR), the United Way of Denton County, and volunteers and other service providers. The City awarded $12,000 of general funding to the United Way of Denton County to provide HMIS licenses to community partners for data collection, data quality, data analysis, and data reporting for our Coordinated Entry (CE) system. In 2019 PY the City granted $64,600 to Our Daily Bread for dedicated Street Outreach case management. Coordinated Entry affords us the key data for individual housing needs for local housing programs providers to receive referrals, reach out, and pull people off the Housing Priority List (HPL) as housing units and funding for housing assistance is available. City of Denton PY 2019-2020 CAPER 16 OMB Control No: 2506-0117 (exp. 06/30/2018) Addressing the emergency shelter and transitional housing needs of homeless persons In Denton, through collaborative efforts, our Housing Crisis Response System plan includes goals for addressing the emergency shelter and transitional housing needs of homeless persons through the following collaborative efforts: Diversion and Prevention: As the most cost effective of all solutions, diversion and prevention are key components of our Housing Crisis Response System by reducing the number of people who become homeless. Homeless prevention helps households stay in their current housing situation while diversion prevents homelessness for people seeking shelter by helping them identify immediate alternate housing arrangements and, when necessary, connecting them with services. Emergency Shelters and Temporary Housing: Emergency shelter and temporary housing assists people experiencing a housing crisis or fleeing an unsafe situation to quickly find a safe place to stay. Emergency and temporary housing are on a continuum of service provision that align with the larger goals of being focused on moving people from homeless to housing. The City of Denton addressed the emergency shelter (ES) and transitional housing (TH) needs of persons experiencing homelessness through supporting HMIS data systems and providing funding for programs. Specifically, general funds were allocated for ES to Monsignor King Outreach Center (MKOC) in the amount of $480,000 with CDBG funds for Denton County Friends of the Family (DCFOF) in the amount of $35,000 and the Salvation Army (TSA) in the amount of $21,978. Eight-hundred sixty-five (865) people experiencing homelessness stayed in DCFOF and MKOC shelter. An additional 1,526 received meals and accessed the food pantry at TSA. The $480,000 of emergency shelter funding was allocated to the Monsignor King Outreach Center (MKOC) to improve their facility, increase accessibility from 3-nights a week to 7-nights a week and implement an Enhanced Shelter program with a housing focus and supported case management. In March of 2020, Denton City Council approved CARES funding to temporarily house individuals and families experiencing homelessness in local hotels to implement COVID-19 safety protocol. This transition was deemed necessary by staff to prevent potential breakouts, and allows individuals and families experiencing homelessness to have a safe place to sleep in non-congregate settings. Collaboration with local organizations has allowed for meals and supplies to be readily available to people staying in the hotels and reduced the need for people staying in shelter to venture into large group settings. Additionally, the hotel setting has allowed people experiencing homelessness who test positive for the virus to safely quarantine until they are without symptoms and no longer considered contagious. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Diversion and Prevention are key cost-effective components for reducing the number of people who become homeless in our Housing Crisis Response System. Homeless prevention helps households stay in City of Denton PY 2019-2020 CAPER 17 OMB Control No: 2506-0117 (exp. 06/30/2018) their current housing situation while diversion prevents homelessness for people seeking shelter by helping them identify immediate alternate housing arrangements and, when necessary, connecting them with services. In 2019/20 the City provided $100,000 of emergency funding to the United Way of Denton County to assist 123 households whose income was impacted by COVID-19. While there are situations in the overall housing crisis response system where funded agencies are helping low-income individuals and families avoid becoming homeless, there are no current efforts targeted to these populations supported by the City for those who are likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care, and other youth facilities, and corrections programs and institutions). Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Better data in HMIS and better processes through Coordinated Entry (CE) continue to improve the overall housing crisis response system. In PY 2019,the City continued to support the housing needs of homeless persons by providing $12,000 to support licenses for the Homeless Management Information System (HMIS), and $80,000 to the United Way of Denton County (UW) to support the ongoing implementation and improvement of CE.The UW leads overall coordination of the housing crisis response system, CE, data collection, data quality, and data reporting. There are twelve (12) agencies now reporting key system performance data. All of this has provided key data for the community to complete a comprehensive analysis of the homeless system to identify needs, gaps in housing needed and to use data to inform housing, programming and funding decisions. In 2019/20, the City allocated $127,100 from the general fund for Rapid Rehousing (RRH). This funding was provided as a stop-gap measure when the program that had historically been awarded to local agencies via state funding was lost. Funds were allocated to the Monsignor King Outreach Center ($60,000) and Our Daily Bread ($67,100) to provide RRH to people experiencing homelessness. As part of the development of the City’s CE process, partner agencies under the support of UW meet every two weeks in case conferencing to manage the Housing Priority List (HPL). One week a month focuses on literal and chronic homeless, and one week focuses on veterans. Those who are ranked as the most vulnerable are given priority for HUD-funded permanent supportive housing programs and other housing assistance services. Investment in CE has reduced the time that it takes for a person who is homeless to have housing needs identified and be referred to as the right housing option. While we still have a long way to go because of the availability of housing units, we are seeing shorter wait times for housing for first time homeless. Other programs described in previous sections are also resulting in shortening the length of time individuals, and families experience homelessness. Street Outreach (SO) is referring to City-funded emergency shelters, Denton County Friends of the Family (DCFOF), Monsignor King Outreach Center (MKOC), and The Salvation Army, Denton (TSA), which directly connects to CE and the HPL with quick referral to a housing assistance program like Rapid Rehousing (RRH); Permanent Supportive Housing (PSH) City of Denton PY 2019-2020 CAPER 18 OMB Control No: 2506-0117 (exp. 06/30/2018) funded through the CoC grant; and referrals to the Denton Housing Authority for housing choice voucher. Street Outreach and Emergency Shelter funding were described in previous sections. In addition to general funds, the City supported CoC grant-funded PSH and SSO programs administered by Giving Hope, Denton County MHMR, and the United Way of Denton County, by providing Certification of Consistency with the Con Plan and written letters of support in applications for CoC funded programs. City of Denton PY 2019-2020 CAPER 19 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City of Denton has no public housing units. However, City staff will continue to work with the Denton Housing Authority to promote City programs for those currently receiving Housing Choice Vouchers assistance. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership The City of Denton has no public housing units. However, City staff will continue to work with the Denton Housing Authority to promote the DHA Self-Sufficiency Program. Information on the City’s Homebuyer Assistance Program that provides down payment and closing costs assistance is provided to clients of the Self-Sufficiency Program. Actions taken to provide assistance to troubled PHAs The City of Denton has no public housing units. City of Denton PY 2019-2020 CAPER 20 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) An analysis of housing during the development of the 2015‐2019 Consolidated Plan indicated that lack of housing affordability for low-income residents who are cost-burdened is a major concern in the Denton. Housing demand across the Dallas – Fort Worth Metroplex further exacerbates the lack of affordable housing in the area. The City supports the efforts of nonprofit and private developers. The Denton Affordable Housing Corporation (DAHC) works to preserve affordable housing in Denton. The Denton Housing Authority (DHA) works to increase the number of affordable units available in Denton and increase access for Housing Choice Voucher holders. Habitat for Humanity works to increase the number of housing units available thorough the construction of new housing for qualified households. The City delivers home repair programs to preserve affordable housing by assisting low‐income homeowners in maintaining their homes and ensuring the homeowner has safe, stable housing. Grants and loans are provided for reconstruction, rehabilitation, and minor repairs. These programs continue to maintain and improve Denton’s low and moderate neighborhoods. Low and moderate-incme neighborhoods include neighborhoods that have at least 51% low and moderate-income persons. Actions taken in 2019/20 to remove barriers to affordable housing include: • Funded a consultant to complete the City’s first Affordable Housing assessment and utilize the assessment to help the City prioritize investment and incentive strategies to increase the supply of affordable housing in high opportunity areas. • Established a Development Fee Grant Program that provides $75,000 in grant funds to cover the cost of development fees for the renovation, reconstruction, and/or creation of affordable housing units. Three (3) City project and one (1) Habitat project was approved. • DHA was awarded an additional 90 vouchers through the Mainstream Housing Choice Voucher Program. All vouchers were allocated. • DAHC utilized HOME funds for three (3) Rental Rehab projects to rehabilitate single‐family and duplex units. • Three (3) development projects submitted applications to the City for support with Housing Tax Credit program, one 9% and two 4%. The City provided a Resolution of Support for the 9% project, Resolution of Support for a 4% project, and a Resolution of No Objection for the 4% project as requested. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City of Denton has several tools to identify obstacles to meeting underserved needs. The City analyzes three major Community Needs Assessments from the Denton County Health Department, Texas Health Presbyterian, and the United Way of Denton County to understand gaps and barriers to meeting underserved needs in Denton. City staff also review information provided through activities related to its Citizen Participation Plan. This includes public hearings in low and moderate-income neighborhoods related to housing, neighborhood infrastructure, public services and other needs, a community-wide needs assessment survey which prioritized housing and community development activities, and participation in various coalitions and City organized meetings. In addition, the City analyzes homeless City of Denton PY 2019-2020 CAPER 21 OMB Control No: 2506-0117 (exp. 06/30/2018) data collected during the annual PIT Count as well as ongoing HMIS and CE data to understand barriers. Highlights of resulting actions include: • Provided $333,522 in General Funds in support of Human Services Grant Program. • Established a Development Fee Grant Program that provides $75,000 in grant funds to cover the cost of development fees for the renovation, reconstruction, and creation of affordable housing units and $150,000 for nonprofit facility development/improvements. Three (3) City project and one Habitat project were approved. • Continued to strengthen the Housing Crisis Response System and various homeless initiatives by providing $684,100 of funding for recommendations made by a Shelter Planning workgroup: o $400,000 funding for Enhanced Shelter Model to provide right of return to shelter, storage for belongings and housing-focused case management. o $80,000 in Shelter facility improvements to move the inclement weather shelter from only being open 3 days a week and during inclement weather days to 7 days a week. o $40,000 funding for Barriers Fund that provided financial assistance to divert and prevent homelessness and reduce barriers to accessing permanent housing. o $64,100 in funding to add a mental health case manager to the Street Outreach program. o $100,000 to supplement Rapid Rehousing funds when local agencies failed to secure ESG funding through State ESG program. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) In the 2019 PY, Community Development continued to comply with the Lead Rule. In 2019/20 the Minor Repair Program assisted six (6) pre-1978 units not exempted from the lead regulations. Of the five (5) tested for the presence of lead-based paint, two were found positive. In the Home Improvement Program, one project was completed, which required Interim Controls and Clearance to be achieved. There were no pre-1978 units in the Homebuyers Assistance Program. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City of Denton utilizes Community Development Block Grant (CDBG) and General Revenue Funds awarded to local nonprofit agencies to reduce the number of poverty-level families that improve the quality of housing and neighborhoods. Community Development also administers grant programs awarded through other City departments including the Police Department’s Fair Share Fund and the Denton Municipal Electric P-L-U-S One Utility Assistance Program to support Denton residents need adding to the number of programs and increasing the amount of funding is support of needs for families. 2019-20 program year action highlights include: 1. Affordable housing assistance programs: a) $915,075 of CDBG/HOME allocated to Implement or provide grants for Preserving Affordable housing through Repair, Renovation, Reconstruction, and Rental Rehabilitation projects. b) $225,000 of General Funds allocated to the Development Fee Grant to projects in support of the creation/preservation of Affordable Housing units and Nonprofit Public Facilities. c) $133,000 of General Funds allocated to the nonprofit Interfaith Ministries for utility assistance programs that increase Housing Stability and Prevent Homelessness d) $40,000 for General Funds allocated through the Barriers Fund for Diversion including rental City of Denton PY 2019-2020 CAPER 22 OMB Control No: 2506-0117 (exp. 06/30/2018) assistance increase Housing Stability and to Prevent Homelessness e) $99,959 of General Funds allocated for the implementation of a community-wide Affordable Housing Assessment 2. $335,000 for CDBG and General Funds allocated to support Public Services, Facility, and/or Infrastructure Grants to combat Food Insecurity provided through CDBG and General Funds a. $155,000 CDBG: – Denton Community Food Center ($100,000); SPAN, Inc. ($25,000); and The Salvation Army ($30,000) b. $25,000 General Fund – Our Daily Bread 3. $81,200 for General Funds to support Public Services, Facility, and/or Infrastructure Grants to increase availability and access to Health, Mental Health, and Behavioral Health Care through the Human Services Grant a. Denton County MHMR ($18,000); Health Services of North Texas ($53,200); and PediPlace ($10,000) 4. $356,485 for General Funds to support Public Services, Facility, and/or Infrastructure Grants to improve Family Stability by improving safety, support, and opportunity including access to affordable childcare, drop-out prevention programs and child protection through the Human Services Grant a. $67,000 CDBG: City of Denton Parks and Recreation Summer Camp ($29,000); Denton City County Day School ($38,000) b. $29,485 General Fund: Children’s Advocacy Center ($165,485); CASA ($31,000); Communities in Schools of North Texas ($30,000); Denton Christian Preschool ($28,00); and Fred Moore Day Nursery School ($35,000) 5. $35,000 in CDBG (and other amounts in Family Stability and Food Security) allocated to support Public Services, Facility, and/or Infrastructure Grants to increase availability and access to services for special needs populations (seniors, disabled, veterans, abused and neglected children, and victims of domestic violence) (CDBG - $35,000 DCFOF + others in other categories) 6. $763,200 for General Funds to support Public Services, Facility and/or Infrastructure Grants and Public/Private partnerships to make homelessness rare, brief, and nonrecurring through a coordinated Housing Crisis Response System (HCRS): a. $64,100 to Our Daily Bread for Street Outreach b. $480,000 to the Monsignor King Outreach Center for Emergency Shelter Public Services and Facility Improvement Funding (+ amounts provided #5 above) c. $12,000 to the United Way of Denton County for HMIS/Coordinated Entry d. $133,000 of General Funds allocated to the nonprofit Interfaith Ministries for utility assistance e. $40,000 for General Funds allocated through the Barriers Fund for Diversion including rental assistance increase Housing Stability and to Prevent Homelessness f. Food Security (2. above) g. $127,100 of General Funds allocated to the Monsignor King Outreach Center and Our Daily Bread for Rapid Rehousing h. $80,000 of General Funds allocated to the United Way of Denton County for system coordination and Collaboration in participation in the Denton County Homelessness Leadership Team to support the Housing Crisis Response System. 7. Intergovernmental collaboration through participation in DCTA Community Meetings to discuss solutions that increase access to Transportation. 8. Participation in the Denton County Workforce Success Leadership Team Actions taken to develop institutional structure. 91.220(k); 91.320(j) City of Denton PY 2019-2020 CAPER 23 OMB Control No: 2506-0117 (exp. 06/30/2018) From the support of public services programs, special projects, and system planning, the City is taking actions to ensure a coordinated response to complex social issues, including support for and improving the institutional structure. The City has defined these overall institutional structure strategies to: ▪ Develop and maintain a coordination system across service sectors and cultivation of systems to better match services to identified need; ▪ Identify and continuously evaluatethe strengths and gaps in housing and supportive services, including improving systems to share best practices information across sectors; ▪ Collect and utilize data that informs system-wide based decision making for prioritizing and selecting high performing projects. During the 2019-20 program year, the City Action Plan related to institutional structures were: ▪ GOAL 1: Continuing supporting a coordinated access network to significantly reduce the time it takes for a person who is homeless to identify and access the right services needed. ▪ GOAL 2: Improving community capacity by seeking to increase local resources for housing programs including housing location and stabilization resources; case management; and supportive services. ▪ GOAL 3: Facilitating coordination of case management and supportive services to help the homeless have access to the services necessary to secure housing and maintain housing stability. ▪ GOAL 4: Increasing supportive housing options for those with prioritized special needs. ACTIONS: ▪ Participate in Intergovernmental groups, local Coalitions, and Community Meetings to discuss solutions for improved community response systems to complex social issues. ▪ Provision of general funds to United Way for staff who provide technical support of Coordinated Entry and Homeless Management Information System. ▪ Provision of general funds for HMIS licenses to support more organizations participating and contributing data in our HCRS as well as more agencies involved in CE and the HPL ▪ Provision of CBDG and general funds for street outreach, diversion, emergency shelter, and Rapid Rehousing, including utility assistance programs ▪ Provision of general funds to United Way for staff who provide technical support for joint agency bi-weekly case conferencing, management of the housing priority list, housing navigation, and mobilization of support services necessary to secure housing and maintain housing stability. ▪ Implementation of Affordable Housing Assessment to identify gaps and needs in housing solutions. ▪ Mayor’s challenge to End Veteran Homelessness Certification of Consistency The City provided support for the following funding applications during the 2019-20 PY: • Denton County Friends of the Family application to DOJ for Office on Violence Against Women (OVW) Grant. City of Denton PY 2019-2020 CAPER 24 OMB Control No: 2506-0117 (exp. 06/30/2018) • Three certificates of consistency were approved by the City of Denton during the 2019/20 PY for Denton County MHMR, Giving HOPE, Inc., and the United Way of Denton County for their Continuum of Care (CoC) grants. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) Various collaborative efforts have been instituted to support coordination between public and private housing and social service agencies. The Denton County Homeless Leadership Team supported by the City’s funding to the United Way of Denton County for homelessness initiatives, hosts four different workgroups and employs a Housing Navigator that engages these specific groups in targeted ways. Highlights of actions include: • Housing Navigator’s effort to meet with local rental property owners and managers and educate them regarding the need for affordable housing and how the private and non‐profit rental property owners could work to support Denton’s low‐income households. Twenty- three (23) landlords were recruited and made available rental units to house people experiencing homelessness. • Ten (10) workgroup meetings were held to enhance coordination between public and private housing and social service agencies • Seven (7) Case Conferencing meetings, each with approximately 10-20 providers in attendance, increased housing solutions. Understanding that our community and our organizations are facing the difficult challenge to develop and provide affordable housing, the City also initiated a regular meeting of staff from the City public housing and social service agencies to share information, have critical discussions, and work together to understand the current housing environment, the needs and, common goals, and identify potential opportunities or partnerships to increase affordable housing. The meetings included Denton Affordable Housing Corporation, Habitat for Humanity, City of Denton staff (Community Development, Economic Development, Development Services), and the United Way of Denton County were invited to collaborate and participate in a standing housing workgroup. Highlights of actions include: • Identification of gaps and barriers. • Discussion of data and resources needed • Initiated planning for an Affordable Housing Assessment for the community. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) The City of Denton’s analysis of impediments to fair housing choice indicated that there continues to be no overt barriers to fair housing. The activities carried out over the past year to support fair housing include the following: • Weekly advertisements in the local Denton Record‐Chronicle newsletter providing information regarding how to get assistance in filing a fair housing complaint; • Community Development Division works with local lenders and real estate professionals to support fair lending and fair housing practices. City of Denton PY 2019-2020 CAPER 25 OMB Control No: 2506-0117 (exp. 06/30/2018) • Provision of assistance to those with housing problems through both the Community Improvement Services (code enforcement) and Community Development; • Translation of program and legal documents into Spanish; • Program information provided in English/Spanish newsletters; • Continued support and development of affordable housing through the Housing Tax Credit program. • Developed of a new Development Fee Grant Program to provide a grant for development fees for the preservation and development of affordable housing by nonprofit developers. City of Denton PY 2019-2020 CAPER 26 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements CDBG Program Monitoring Community Development Division is responsible for monitoring subrecipients using a systematic process of review and evaluation of compliance with Service Agreement terms, conditions, and policies. Multiple methods are used to monitor agency service performance and agreement compliance. These include desk monitoring of documents submitted monthly by agencies including reports, requests for reimbursement, financials, and governance documents; informal monitoring involving routine record requests by email, phone, and letter; formal monitoring evaluation involving telephone interviews and required meetings; and on-site monitoring evaluation. Staff monitors nonprofit agencies that have previously received CDBG funds for public facility improvements for five years to ensure that services ensure compliance with CDBG regulations such as Fairoaks Senior Housing, Denton City County Day Schol, Fred Moore Day Nursery School, and Denton Community Food Center. All nonprofit agencies submit quarterly or monthly financial and beneficiary reports. During the 2019-20 program year, all agencies continue to provide services to low and moderate- income persons and submitted required reports. In the 2019/20 PY, City staff completed 100% formal on-site monitoring for all CDBG agencies including Denton City County Day School, Denton County Friends of the Family, SPAN, Inc, Salvation Army, and the City’s Summer Camp Program. All the on-site monitorings were completed in December 2019 and included a review of program review, client files, governing documents, record keeping/reporting, board policies, anti-discrimination and financial management. Within 30 days of the formal on-site monitoring, a post-monitoring letter was submitted to the five CDBG agencies with the results of the monitoring, include any recommendations or concerns. No formal findings were identified in the monitoring. The identified concerns were minor. Monthly desk monitorings were also completed to review requests for reimbursements to ensure all expense items where eligible under the grant rules. The process has a strong system of checks and balances. All requests for reimbursements were then reviewed for allowable costs/eligibility, approved by the Grants Coordinator, authorized by Community Development Manager, processed for payment by the Administrative Assistant and reimbursements were completed by the Finance Department. Additionally, documented monthly monitoring included a review of financials and board governance documents. If any monitoring documents were not up to date, informal monitoring involved a written request for correction to provide updated monitoring documents. This was documented in the agency monthly report. In addition, there was a “HS Grant 6mo. Report and Annual Monitoring Notice” provided to 100% of the agencies funded. No concerns or findings were identified in monitoring. Based on indicators that the agency was below 50% in Expenditures and/or Performance agencies, provide written corrective action and receive formal monitoring. City of Denton PY 2019-2020 CAPER 27 OMB Control No: 2506-0117 (exp. 06/30/2018) HOME Program Monitoring The Denton Affordable Housing Corporation (DAHC), currently the City’s only Community Housing Development Organization (CHDO), is monitored on an annual basis and at other times as needed. Due to COVID-19, DAHC was not site monitored in FY 2019-20. DAHC is recertified as a CHDO prior to the start of every project. DAHC is also required to submit quarterly financial, beneficiary reports, yearly audits, and all HOME rental unit’s income applications. City housing staff provides DAHC with technical assistance with HOME construction projects and monitors the projects from start to finish. This includes initial inspections, assisting with work write-ups, in-progress inspections, reimbursements, and final inspection. CD staff completes an inspection of each unit with Denton Affordable Housing Corporation staff present to ensure that the rehabilitation or new construction specifications include all items required to bring the unit to the City of Denton building codes. Upon completion and prior to the release of any payment to DAHC, the unit is inspected to confirm that all required items have been completed. Cumberland Presbyterian Children's Home is monitored on an annual basis. Due to COVID-19, Cumberland was not site monitored in FY 2019-20. Cumberland is required to submit quarterly financial, beneficiary reports, yearly audits, and all HOME rental unit income applications. CD staff completes an inspection of each unit with Cumberland staff present to ensure that the rehabilitation or new construction specifications include all items required to bring the unit to the City of Denton building codes. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. Citizens have a variety of ways to provide comments on all Community Development programs and projects throughout the year. To ensure citizen participation in the 2019/20 performance report process, the City followed its 2015-19 Citizen Participation Plan. A notice was placed in the Denton Record Chronicle on October 11, 2020, requesting public comments on the draft 2019/20 CAPER. The advertisement stated that the City of Denton was accepting comments on the performance report from October 14 through 28 on the status of community development projects. The advertisement also included the location of the draft report. The affidavit of publication for the advertisement is located in Attachment 4. This section will be updated to include citizen participation activities, including the advertisement. City of Denton PY 2019-2020 CAPER 28 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. The City of Denton completed the following amendment during the 2019 PY: The City of Denton amended the 2015, 2017, and 2018 Action Plan for Housing and Community Development to reallocate a total of $27,172 in CDBG unprogrammed funds. A total of $27,172 were reallocated to the Minor Repair Program from 2015 funds ($2,393), 2017 funds ($1,040.49), and 2019 funds ($23,738.25). The unprogrammed funds were residual funds from completed projects. The City of Denton also amended the 2019 Action Plan for Housing and Community Development to reallocate a total of $114,195 in HOME funds from unprogrammed funds. A total of $114,195 were reallocated during the 2019 PY to the Home Improvement Program. The 2019 HOME unprogrammed was left unprogrammed during the 2019 Action Plan process. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. N/A City of Denton PY 2019-2020 CAPER 29 OMB Control No: 2506-0117 (exp. 06/30/2018) CR-50 - HOME 91.520(d) Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on-site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation. The City of Denton was scheduled to inspect nine (9) rental units during the 2019/20 PY based on HOME regulations.Between one (1) and four (4) rental units are inspected every three (3) years; between five (5) and twenty-five (25) units are inspected every two (2) years, and more than twenty-five (25) units are inspected yearly. The Rental Inspection Schedule located in Attachment 5 for the 2019/20 PY includes results of the on-site inspections of affordable rental housing assisted under the HOME program. During on-site inspections, any minor issues that were identified by the Community Development Inspector were corrected. Of the nine (9) rental units, only one (1) unit was inspected during the 2019/20 PY. The rental inspections for the additional eight (8) units were not completed during the PY because of the COVID-19 pandemic. On August 6, 2020, the City of Denton submitted a HOME waiver to HUD. The HOME waiver included a waiver of on-site inspections for HOME-assisted Rental Housing due to the COVID-19 Pandemic to ensure tenants' safety. The HOME waivers are effective until December 31, 2020. The inspection of the eight (8) rental units that were not inspected during the 2019 PY will be scheduled for inspection in the Spring of 2021 after the waiver expires and will be reported in the 2020 CAPER, unless the waiver is extended by HUD. Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b) The City of Denton housing programs were affirmatively marketed to low-income and minority households throughout the city. The following is a list of actions taken to affirmatively market to low- income and minority households during the 2019 PY: • Program information is available in English and Spanish with bilingual Spanish speaking staff available to applicants when needed. • Inspector carries a supply of housing program information brochures in his vehicle and distributes to residents of substandard properties. • Community Improvement Services (Code Enforcement) officers carry our brochures and provide them to residents of substandard properties. • The City of Denton Cable Channel (DTV) advertises CD housing assistance programs on a regular basis. Produced a project video with DTV to market housing programs using CDBG and HOME funds in support of affordable housing and a suitable living environment for Denton residents. • Denton nonprofit agencies refer households to City when housing repairs are needed. • The City’s website includes listings of program descriptions, requirements, and information needed to apply for assistance. • Home Improvement Program (HIP) applicants are given an option to allow a yard sign to be placed in their yard during rehab or reconstruction that advertises the City’s home repair programs. • Information on all programs is provided at the Participating Lenders and Real Estate Buyer’s Agents Training. City of Denton PY 2019-2020 CAPER 30 OMB Control No: 2506-0117 (exp. 06/30/2018) • CD brochures are available in the following special events: Neighborhood Empowerment Summit; Veterans Stand Down and Resources; Annual State of the City and Realtor and Lender Training. Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics A total of $124,091.11 in HOME Program Income was spent assisting two (s) homeowners through the Home Improvement Program. Below are the homeowner characteristics: • 100% percent had incomes below 50% of the area median income. • 100% were small households. • 50% were elderly households. Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing). 91.320(j) As more low-income households struggle to find affordable homes, preserving existing affordable housing is important. Preserving existing affordable housing is an important supplement to new developments, prevents displacement, is generally cheaper than building new housing, and conforms to existing land-use patterns. Each year, the City prioritizes the use of its CDBG, HOME, and local funding for the preservation of affordable housing that serves low- to moderate-income households. The goal of the Minor Repair and Home Improvement Programs is to allow homeowners who might not otherwise be able to afford necessary repairs to maintain a safe and healthy living environment. These programs help low- to moderate-income homeowners make much-needed repairs, enabling them to preserve and prevent the displacement of low-income households who otherwise may struggle to keep their home in livable condition. The Minor Repair Program works to address immediate urgent needs to help residents continue in their homes. Housing rehabilitation provides much-needed repairs to the whole house. Funds are used to bring a property up to code, tend to electricity or plumbing issues, repair the roof and floor, or make upgrades that enhance the home’s energy efficiency or accessibility. If rehabilitation is not an option, reconstruction is considered. All homes are reconstructed at the current Energy Star rating. These programs promote independence for seniors, allowing them to remain in their homes. The Home Improvement Program can accommodate households with lifestyle changes, and increase comfort for households with declining abilities. CDBG HOME General Fund Total Community Development Administration 0 $193,687 $67,101 $337,850 $598,639 21% AFFORDABLE HOUSING Affordable Development Fee Grant 20 $18,036 $18,036 DAHC: Rental Rehabilitation Program 4 $0 $0 Home Improvement Program 6 $66,265 $481,595 $547,860 Homebuyer Assistance Program 2 $1,930 $21,413 $23,343 Minor Repair Program 74 $199,265 $199,265 Subtotal 106 $267,460 $503,008 $18,036 $788,503 28% PUBLIC FACILITY AND IMPROVEMENTS Carl Young Park Restrooms Project 2225 $53,325 $53,325 Denton Community Food Center Project 15668 $91,240 $91,240 Grace Like Rain Project 0 $11,404 $11,404 MLK Park Playground Project 4934 $160,500 $160,500 Quakertown Park Playground Project 5720 $100,000 $100,000 Subtotal 28547 $416,469 $0 $0 $416,469 15% HOMELESS ASSISTANCE AND PREVENTION Denton Co. Friends of the Family 207 $43,237 $43,237 Interfaith Ministries 21 $2,529 $2,529 Monsignor King Outreach Center 658 $292,186 $292,186 Our Daily Bread 509 $68,364 $68,364 Salvation Army of Denton Co. 1827 $27,513 $6,581 $34,094 United Way ‐ Barriers Fund 66 $40,000 $40,000 United Way ‐ Coordinated Entry 3769 $72,284 $72,284 Subtotal 7057 $70,750 $0 $481,943 $552,693 20% PUBLIC SERVICES Children's Advocacy Center 386 $155,080 $155,080 Communities in School of North Texas 741 $30,000 $30,000 Court Appointed Special Advocates of Denton Co. 857 $28,250 $28,250 Denton Christian Preschool 74 $26,260 $26,260 Denton City Co. Day School 134 $27,306 $27,306 Denton Community Health Clinic 11 $4,368 $4,368 Denton County MHMR 513 $26,260 $26,260 Fred Moore Day School 296 $30,611 $30,611 Giving HOPE, Inc. 12 $0 $0 Greater Lewisville Youth & Family Counseling 36 $4,400 $4,400 Health Services of North Texas 246 $46,802 $46,802 PARD: Summer Camp Program 0 $25,000 $25,000 Pedi Place 632 $7,375 $7,375 Retired Senior Volunteer Program 374 $15,625 $15,625 SPAN, Inc 346 $25,000 $25,000 Subtotal 4658 $77,306 $0 $375,030 $452,335 16% TOTAL 40368 $1,025,672 $570,109 $1,212,859 $2,808,640 100% ADMINISTRATION ANNUAL PERFORMANCE SUMMARY ‐ 2019 PROGRAM YEAR August 1, 2019 through July 31, 2020 EXPENDITURESPERSON ASSISTED2015‐19 CONPLAN PRIORITY / ACTIVITY %