2020-094 2020 Boards and Commissions Screening and Appointment ProcessDate: October 30, 2020 Report No. 2020-094
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Boards and Commissions 2020 Screening & Appointment Process
DISCUSSION:
The May 2, 2020 General and Special Elections were postponed to November 3, 2020 due to the
COVID-19 pandemic. The effect of the postponements specific to the City’s boards and
commissions program was the need to delay board and commission nominations/appointments as
they relate to the 2020-2022 terms.
A work session has been scheduled for December 15 during which the 2020-2022 Boards and
Commissions Screening & Appointment Process will be presented to City Council. At that time,
an overview of the nomination, vetting, appointment, terms, qualifications, and application
processes will be detailed. At that time, City Council will be provided pertinent member
information, including any applications submitted by existing Board or Commission members
seeking reappointment, as well as applications for any interested citizens seeking appointment to
a Board or Commission. The information will be provided in binder form to Council Members,
as has been done in previous years.
The proposed timeline is as follows. The nomination/appointment process and related timelines
will also apply to the newly created Chief of Police Advisory Board.
● November 6, 2020 Email notifications will be sent to all existing members and
other interested individuals to submit an online application,
due November 20.
• November, 2020 City staff will promote the upcoming Boards/Commissions
appointment process across its communication channels and
encourage interested individuals to submit by November 20
so their applications can be sent to Council.
● December 15, 2020 Staff Presentation to Council on the 2020-2022 Screening &
Appointment Process
● December 30, 2020 Deadline for Council Members to submit nominations (if
new, contact information is key)
● January 12, 2021 Formal appointments begin at City Council Meeting
Note: Appointments can begin sooner based on nominations received
in advance of the noted deadline and vetting completed.
To better manage, track and monitor nominations, appointments, member database, and
submission of applications, an online program is now available. Detail on current boards and
corresponding membership (available here) will still be retained in the new format, while the
application is streamlined to allow pertinent information to be captured and recorded without the
need for manual entry. You may view the test site here. The program will go live on Monday,
November 2.
Date: October 30, 2020 Report No. 2020-094
STAFF CONTACT:
Rosa Rios, City Secretary
940-349-8309
rosa.rios@cityofdenton.com