0. Audit Project Completion Form - 002 Procurement Card Process Effective Date: 01/26/2021
Last Updated: 01/26/2021
Audit Quality Control Program
Audit Project Completion Form
Internal Audit Department
Project Title: ______________________________________________ Project Number: _______
Table 1: Project Timeline
Deliverable Responsible Staff Audit Plan
FY
Date
Issued
Months to
Complete
Audit Report William Mafi
Umesh Dalal FY2017-18 08/13/2019 13
Follow-Up Report Neeraj Sama
Madison Rorschach FY2019-20 09/01/2020 2
Follow-Up Blurb Madison Rorschach N/A 01/08/2021 0
Total Months: 15
Concurment Rate: _____________________ Implementation Rate: ________________________
Table 2: Project Recommendation Summary
Recommendation Management
Response
Implementation
Status
1. Monitor p-card purchases for compliance with procurement
regulations. Concur Implemented
2. Educate dept. personnel about procurement regulations. Concur Implemented
3. Monitor p-card purchases to identify consolidation
opportunities. Concur Implemented
4. Educate dept. personnel about procurement regulations. Concur Implemented
5. Eliminate sparingly used cards. Concur Implemented
6. Look for p-card user consolidation opportunities in departments. Concur Implemented
7. Suspend p-cards with unapproved purchases. Concur Implemented
8. Require p-card transaction receipts to be uploaded. Concur Implemented
9. Monitor and enforce the City’s p-card procedures. Concur Implemented
10. Prohibit p-card administrators from having p-cards. Concur Implemented
11. Review active cards to determine appropriateness. Concur Implemented
12. Notify Compliance Officer of p-card audit results performed by
Purchasing staff.Concur Implemented
13. Provide p-card training to staff who supervise p-card
transactions. Concur Implemented
14. Evaluate the feasibility of participating in the State’s Travel
Management Program. Partially Concur Implemented
Based on the follow-up information reviewed, this audit project is completed and is officially closed:
City Auditor: ___________________________________________________ Date: ___________
Audit/Finance Chair: _____________________________________________ Date: ___________
Procurement-Card Process 002
93% 100%
DocuSign Envelope ID: 95979F2A-C5FB-4C1A-A707-588229623573
4/6/2021
4/1/2021