2021-020 Boards and Commissions Meeting Time Survey ResultsApril 9, 2021 Report No. 2020-020
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Board and Commissions Meeting Time Survey Results
EXECUTIVE SUMMARY:
On Feb. 9, 2021, the Council directed City staff to conduct a survey of all board and commission
members to determine if members were satisfied with the current meeting days and times of their
respective bodies. The results show that a significant majority of the 71 respondents are satisfied
with their current meeting dates and times. Staff will recommend that the liaison for the Public
Art Committee schedule a discussion with that body on meeting days and times.
DISCUSSION:
On Feb. 9, 2021, the Council directed City staff to conduct a survey of all board and commission
members to determine if members were satisfied with the current meeting days and times of their
respective bodies. This direction was subsequent to a “1-minute pitch” request for a work session
on board and commission meeting times.
Staff distributed a survey to 168 board and commission members via email on March 9, 2021 with
a deadline to complete by March 16. A total of 71 responses were received, which is representative
of 42% of all board and commission members. The survey requested the following:
• Name and Board or Commission of which the respondent was a member;
• Whether the member was satisfied with their current meeting day or time;
• If not satisfied, their preferred day of the week or time of day to meet; and
• Any additional comments they wanted to share.
Of the 71 responses, 56 (79%) were satisfied with their current meeting day and time while 15
(21%) responded as not satisfied.
Below is a chart that summarizes the responses by board and commission. Included are the total
responses for each board, the number and percentage of responses listed as “unsatisfied” with their
current meeting day or time, and the percentage of the board that responded as “unsatisfied”
(regardless of whether the survey was completed). Only the Parks, Recreation and Beautification
Board, the Public Art Committee, and the Traffic Safety Commission had “unsatisfied” responses
at or above 50% of total responses.
Because of the low response rates from the Parks, Recreation and Beautification Board and the
Traffic Safety Commission, two (2) and one (1) response respectively, staff does not feel the
dissatisfaction rate is necessarily representative of each body. The Public Art Committee,
however, received 6 responses from a body of 9 members; and these responses were evenly split
on whether they were satisfied with their current meeting day and time.
April 9, 2021 Report No. 2020-020
Boards and Commissions Total
Responses
Responded
“Unsatisfied”
% Responded
“Unsatisfied”
% Committee
"Unsatisfied”
Airport Advisory Board 4 1 25% 14%
Animal Shelter Advisory Committee 3 1 33% 14%
Board of Ethics 6 1 17% 14%
Bond Oversight Committee 5 0 0% 0%
Civil Service Commission 0 0 0% 0%
Committee on Persons w/ Disabilities 7 0 0% 0%
Comm. Dev. Advisory Committee 4 0 0% 0%
Downtown Denton TIRZ Board 2 0 0% 0%
Economic Dev. Partnership Board 2 0 0% 0%
Health and Bldg. Standards Commission 3 0 0% 0%
Historic Landmark Commission 7 2 29% 22%
Human Services Advisory Committee 3 0 0% 0%
Library Board 5 2 40% 29%
Parks, Rec., & Beautification Board 2 1 50% 14%
Planning and Zoning Commission 5 0 0% 0%
Public Art Committee 6 3 50% 33%
Public Utilities Commission 2 0 0% 0%
TIRZ #2 Board 0 0 0% 0%
Traffic Safety Commission 1 1 100% 14%
Zoning Board of Adjustment 3 1 33% 14%
(NOTE: The Denton Police Department Chief of Police Advisory Board and Sustainability Framework Advisory
Committee did not have members at the time of the survey and the Development Code Review Committee was recently
formed. As a result, they are not listed/represented in the survey results.)
CONCLUSION:
The results reflect that most members of all boards and commissions, with one exception, are
satisfied with their current meeting times. The staff liaison for the Public Art Committee will, at
the earliest opportunity, solicit feedback from the Committee regarding their meeting day and time
to determine if the current schedule is satisfactory.
ATTACHMENTS:
The survey’s raw data, in excel spreadsheet form, is available by request.
STAFF CONTACT:
Ryan Adams
Director of Customer Service and Public Affairs
Ryan.Adams@cityofdenton.com
REQUESTOR:
City Council
PARTICIPATING DEPARTMENTS:
April 9, 2021 Report No. 2020-020
City Secretary’s Office
Customer Service and Public Affairs
STAFF TIME TO COMPLETE REPORT: 4 hours
April 9, 2021 Report No. 2020-020
INFORMAL STAFF REPORT
TO MAYOR AND CITY COUNCIL
SUBJECT:
Board and Commissions Meeting Time Survey Results
EXECUTIVE SUMMARY:
On Feb. 9, 2021, the Council directed City staff to conduct a survey of all board and commission
members to determine if members were satisfied with the current meeting days and times of their
respective bodies. The results show that a significant majority of the 71 respondents are satisfied
with their current meeting dates and times. Staff will recommend that the liaison for the Public
Art Committee schedule a discussion with that body on meeting days and times.
DISCUSSION:
On Feb. 9, 2021, the Council directed City staff to conduct a survey of all board and commission
members to determine if members were satisfied with the current meeting days and times of their
respective bodies. This direction was subsequent to a “1-minute pitch” request for a work session
on board and commission meeting times.
Staff distributed a survey to 168 board and commission members via email on March 9, 2021 with
a deadline to complete by March 16. A total of 71 responses were received, which is representative
of 42% of all board and commission members. The survey requested the following:
Name and Board or Commission of which the respondent was a member;
Whether the member was satisfied with their current meeting day or time;
If not satisfied, their preferred day of the week or time of day to meet; and
Any additional comments they wanted to share.
Of the 71 responses, 56 (79%) were satisfied with their current meeting day and time while 15
(21%) responded as not satisfied.
Below is a chart that summarizes the responses by board and commission. Included are the total
responses for each board, the number and percentage of responses listed as “unsatisfied” with their
current meeting day or time, and the percentage of the board that responded as “unsatisfied”
(regardless of whether the survey was completed). Only the Parks, Recreation and Beautification
Board, the Public Art Committee, and the Traffic Safety Commission had “unsatisfied” responses
at or above 50% of total responses.
Because of the low response rates from the Parks, Recreation and Beautification Board and the
Traffic Safety Commission, two (2) and one (1) response respectively, staff does not feel the
dissatisfaction rate is necessarily representative of each body. The Public Art Committee,
however, received 6 responses from a body of 9 members; and these responses were evenly split
on whether they were satisfied with their current meeting day and time.
April 9, 2021 Report No. 2020-020
Boards and Commissions Total
Responses
Responded
“Unsatisfied”
% Responded
“Unsatisfied”
% Committee
"Unsatisfied”
Airport Advisory Board 4 1 25% 14%
Animal Shelter Advisory Committee 3 1 33% 14%
Board of Ethics 6 1 17% 14%
Bond Oversight Committee 5 0 0% 0%
Civil Service Commission 0 0 0% 0%
Committee on Persons w/ Disabilities 7 0 0% 0%
Comm. Dev. Advisory Committee 4 0 0% 0%
Downtown Denton TIRZ Board 2 0 0% 0%
Economic Dev. Partnership Board 2 0 0% 0%
Health and Bldg. Standards Commission 3 0 0% 0%
Historic Landmark Commission 7 2 29% 22%
Human Services Advisory Committee 3 0 0% 0%
Library Board 5 2 40% 29%
Parks, Rec., & Beautification Board 2 1 50% 14%
Planning and Zoning Commission 5 0 0% 0%
Public Art Committee 6 3 50% 33%
Public Utilities Commission 2 0 0% 0%
TIRZ #2 Board 0 0 0% 0%
Traffic Safety Commission 1 1 100% 14%
Zoning Board of Adjustment 3 1 33% 14%
(NOTE: The Denton Police Department Chief of Police Advisory Board and Sustainability Framework Advisory
Committee did not have members at the time of the survey and the Development Code Review Committee was recently
formed. As a result, they are not listed/represented in the survey results.)
CONCLUSION:
The results reflect that most members of all boards and commissions, with one exception, are
satisfied with their current meeting times. The staff liaison for the Public Art Committee will, at
the earliest opportunity, solicit feedback from the Committee regarding their meeting day and time
to determine if the current schedule is satisfactory.
ATTACHMENTS:
The survey’s raw data, in excel spreadsheet form, is available by request.
STAFF CONTACT:
Ryan Adams
Director of Customer Service and Public Affairs
Ryan.Adams@cityofdenton.com
REQUESTOR:
City Council
PARTICIPATING DEPARTMENTS:
April 9, 2021 Report No. 2020-020
City Secretary’s Office
Customer Service and Public Affairs
STAFF TIME TO COMPLETE REPORT: 4 hours