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1lcodadldepartmentsllegallour documents\ordinances112\ecodevo downtown grant program.doc
ORDINANCE NO. 2012-OOI
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS,
AMENDING THE DOWNTOWN iNCENTIVE REIMBURSEMENT GRANT PROGRAM;
AND PROVIDING AN EFFECTVE DATE.
WHEREAS, on February 14, 2007, the Downtown Taslc Force unanimously
recommended creating an incentive program to promote desired development/redevelopment in
the downtown area of the City of Denton; and
WHEREAS, on April 3, 2007, the City Council of the City of Denton adopted the
Downtown Incentive Reimbursement Grant Program; and
WHEREAS on October 13, 2011, the Downtown Task Force recommended changes to
the original Downtown Incentive Reimbursement Grant Program; and
WHEREAS on November 1, 2011, the Economic Development Partnership Board
recommended the changes to the City Council of the City of Denton, including changing the
name of the program to "Downtown Reinvestment Grant Program;" and
WHEREAS, on December 6, 201 l, the City Council reviewed changes to the Downtown
Reinvestment Grant Program; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Council of the City of Denton hereby approves the changes to the
Downtown Reinvestment Grant Program, which is attached to and made a part of this ordinance
for all purposes.
SECTION 2. The City Council will fund the program in an amount to be considered
annually.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the �� day of � , 2012.
s:llegallour documents\ordinances1121ecodevo downtown grant program.doc
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY;
APPOVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
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DENTON POLICY FOR
DOWNTOWN REINVESTMENT GRANT PROGRAM
I. GENERAL PURPOSE AND OBJECTIVES
The City of Denton Economic Development department promotes Denton and its unique character
through the redevelopment and revitalization of Downtown, historic preservation, community
involvement, and by providing educational and technical assistance to business and property owners.
With Downtown as a key focus area of the Economic Development Program, the City of Denton City
Council adopted the following Downtown Reinvestment Grant Program.
Each fiscal year (October 1 through September 30), the City Council considers allocation of funds in the
City's budget for the grant program. Applications are considered as they are received, and may be
funded, if approved, until funds are depleted.
II. GRANT GUIDELINES
1. Commercial faqade rehabilitation grant funds are available for exterior work on building facades that
immediately overlook public streets located in the Downtown area as defined in the Downtown
Implementation Plan (DTIl'), see attached map, page 5.
2. Roof and foundation work on commercial buildings in the DTIP area may also be eligible for grant
funds, providing costs do not exceed 50% of the grant request.
3. No grant applications will be accepted for work that has already been started or complete, or for work
that is covered by insurance.
4. Grants are awarded on a reimbursement basis once completed work has been verified by City staff as
compliant with the plans proposed in the approved application. Any deviation from the approved
grant project may result in the total or partial withdrawal of the grant. Grants are awarded as a single
payment to the applicant.
5. All submitted work will be reviewed based on the Secretary of the Interior's Standards for
Rehabilitation (see page 7) and the City of Denton's Municipal Codes and Ordinances.
6. Grant applications and awards can be made in any of the reimbursable activities listed below and may
be combined for any single property or project. However, the m�imum award amount available
annually per project is $25,000.
7. An applicant is defined as an eligible property within the DTIP area. A single owner of multiple
properties may apply for grant funds for each property owned, but may not receive more than $25,000
per property.
8. If an applicant is awarded a reinvestment grant for fagade, awning or sign work and the fa�ade,
sign or awning is altered for any reason within one (1) year from construction, the applicant
may be required to reimburse the City of Denton immediately for the full amount of the grant.
9. Projects will be reviewed and ranked with the following considerations in mind:
• Project results in an increase in property valuation and/or generates sales t� revenue
• Project rehabilitation reflects histaric accuracy
• Project improves the capacity of water, wastewater and electric utility services
� Water/Wastewater impact fees are assessed
� Project results in a significant increase in downtown population (residents and/or day or night
users)
• Location (i.e., proximity to the square, transit station or catalyst project)
• Other appropriate impacts may be considered on a case-by-case basis
III. PROGRAM DETAILS
Reinvestment grants are available for the following types of projects:
Fa�ade Rehabilitation and Building Renovation
Definition:
Removing slipcovers or non-historic/added facades, repointing brick or replacing mortar joints,
replacing or restoring cornices, removing paint from brick, replacing windows, restoring transom
windows, painting, roof and foundation work.
Grant Limits:
Fa�ade rehabilitation and building grants are limited to a 50% match of the eligible projects costs,
with a cap of $25,000 per grant for fa�ade, roof and foundation work. Roof and foundation repair
may constitute no more than half of the request and shall only be considered for funding if
included as a portion of a larger project.
Paint-only grants are limited to a 50% match with a cap of $5,000 per grant.
Awnings & Signs
Definition:
Replacing, adding or repairing awnings & signs. Signs may include signboards, projecting signs
and pedestrian signage (includes window sign, hanging sign and awning/canopy sign).
Grant Limits:
Awning grants are limited to a 50% match with a cap of $5,000 per grant. Sign grants are limited
to a 50% match with a cap of $500 per grant.
Impact Fee Reimbursement
Definition: Reimbursement for City of Denton water and wastewater impact fees
Grant Limits:
Impact Fee grants are limited to a 50% match with a cap of $25,000 per grant.
Utility Upgrades
Definition: Upgrades to water, wastewater and electrical service, includes interior upgrades as
well as exterior service upgrades
Grant Limits:
Utility Upgrade grants are limited to a 50% match with a cap of $25,000 per grant.
Downtown Reinvestment Grant Program Policy 2
N. GRANT APPLICATION PROCESS
1. Contact Economic Development Program Administrator to discuss project and determine eligibility.
If requested, the Program Administrator will set up an appointment with the Texas Main Street
Center's Architectural Assistance Program, which provides free assistance in selecting paint, color
schemes and building and sign materials for building fa�ade and signs.
2. Complete grant application form and sign the agreement form. Return the completed application
form with all original itemized work estimates, color samples, drawings and example sign material of
the proposed work to the Economic Development office at 215 E. McKinney no later than S pm the
iirst Monday of each month. Applications should include:
a. Drawings of all proposed grant work to be done. Drawings may be prepared by the Texas Main
Street Architect, the project architect, or contractor.
b. Color samples of all fnal paint selections and/or final building or sign material selections must
be included with the application.
c. Itemized work estimates on all project work from contractors or project architects must be
included with the application. (Self-contracted work will be reimbursed for eligible expenses,
excluding labor.)
d. Photos of the building's exterior, interior, roof or foundation (areas where work is to be
performed).
3. The approval process will include without limitation the following:
a. All projects must meet current building standards and codes, as well as building permit
requirements.
b. Applicants are required to attend and present their grant reinvestment project to the Downtown
Task Force (DTTF}. Grants of $10,000 and less will be subject to a recommendation by the
DTTF and approval by the City Manager. The DTTF meets monthly, as needed.
c. Grants of more than $10,000 must be reviewed and approved by the Economic Development
Partnership Board (EDPB) prior to consideration by the Denton City Council. The EDPB meets
monthly and will review submitted applications and consider the DTTF's recommendation.
d. If recommended by the EDPB, grants of more than $10,000 will be placed on the City Council
agenda and the Denton City Council will review the recommendations from the DTTF and
EDPB. The DTTF and EDPB recommendations are advisory only, and no recommendation shall
be binding on the Denton City Council. The Denton City Council has the fmal discretion with
regard to funding and reserves the right to modify or reject any project or elements of any project.
e. Applications must be complete and contain all required information. Additional information
requested by the DTTF, EDPB or the Denton City Council must be provided prior to
consideration of the grant.
£ All construction bids submitted by an applicant must be current and must be dated no earlier than
ninety (90) days prior to the application request. Bids shall be submitted on the contractor's or
project architect's letterhead and shall contain the contractor' name, address, telephone number
and shall itemize the bid in a manner that allows the DTTF, EDPB and Denton City Council to
determine the bid components and authenticity of the bid.
Downtown Reinvestment Grant Program Policy 3
g. An applicant whose application that has been denied by the Denton City Council shall not be
eligible to re-submit a grant application for six (6) months from the date the prior application was
declined by the Denton City Council.
h. Applicants receiving approval shall commence construction described within the application
within ninety (90) days from the date the grant is awarded. All applicants must complete the
construction described in the application within one (1) year from the date the grant is approved.
If the applicant is unable to commence construction within ninety (90) days from the date the
grant is approved or complete construction within one (1) year from the date the grant is
approved, the applicant may submit a written request for an extension for the commencement
date or completion date provided the extension request is made prior to the ninety (90) day or one
(1) year time limit. The DTTF or Denton City Council shall not be obligated to allow extensions,
but may do so for good cause determined solely by the entity which authorized the grant. The
extensions, if granted, shall be for the term and for the conditions determined exclusively by the
entity which authorized the grant. An extension denial cannot be appealed and shall be final.
i. As a condition of this grant application, the applicant consents and shall allow the Economic
Development staff to request City inspections to determine that the grant, if awarded, will not be
used for construction on any building that is not in compliance with the City Municipal Codes
and Ordinances that are applicable to the construction contemplated in the application.
j. No applicant has a proprietary right to receive gant funds. Each request will be considered on a
case-by-case basis.
k. The applicant shall be required to furnish photographs of the building's exterior, roof and
foundation after the construction is completed, as a condition of final grant reimbursement.
1. The applicant is required to obtain all applicable City permits and City approvals required for the
construction if a grant is awaxded.
m. An applicant should attend DTTF, EDPB and Denton City Council meetings in which
consideration of the application occurs.
4. Reimbursement: When the grant project has been satisfactorily completed and reviewed, the
applicant shall present the Economic Development office with copies of all paid invoices, including
copies of cancelled checks and/or credit card receipts, for a single payment reimbursement of the
approved funding. In addition, the applicant must complete a City of Denton Vendor Form and a
Form 1099 to receive payment from the City. Vendor forms and 1099's will be provided by the
Economic Development office.
Downtown Reinvestment Grant Program Policy 4
DOWNTOWN IMPLEMENTATION PLAN AREA MAP
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� DTIP Boundry
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0 0.0376.075 D.15 0.225 0.3 is not guaranteed Tor accurecy and may be aubject to revieion at any time without notiflcatlon. A Registered Surveyor for the
State of Texas wes not conaulted. For Survey level accuracy, aupervision and certi(Icatlon of tha produced data by a Regiatered
Profeasional Lend Surveyorforthe 9tate of Texaswould need to 6e pariortned.
Downtown Reinvestment Grant Program Policy 5
EXHIBIT A
CITY OF DENTON
DOWNTOWN REINVESTMENT GRANT PROGRAM
APPLICATION
City of Denton
Department of Economic Development
215 E. McKinney Street
Denton, TX 76201
940-349-7732
www. citvofdenton, coin
Julie. l�(a�cityo fdenton, com
Downtown Reinvestment Grant Program Policy 6
Downtown Reinvestment Grant Program Application
Please return completed with necessary attachments and signature to Economic Development
office, 215 E. McKinney no later than 5 pm by the first Monday of each month. If you have any
application questions, please contact the Economic Development Program Administrator at 940-
349-7732.
Applicant Name Date
Business Name
Mailing Address
Contact Phone Email Address
Building Owner (if different from applicant)
HistoricaUCurrent Building Name
Project Site/Address
Type of Work: (check all that apply)
Paint Only
Signage
Utility Upgrades
-
-
-
Fagade & Building Renovation
Awnings
Impact Fees
-
-
-
Details of Planned Improvements relating to Grant Request (attach additional information if
necessary)
Downtown Reinvestment Grant Program Policy 7
How will this project bene�t Downtown?
Project Expenditures Estimated Costs Grant Requested
FagadeBuilding Rehab
Awnings
Signs
Impact Fees
Utility Upgrades
Totals
TOTAL COST OF PROPOSED PROJECT $
TOTAL GRANT REQUEST $
(May not exceed 50% of TOTAL COST up to $25,000) _
Attach with all required color samples of paint, awning/canopy, sign design, etc., as well as
photographs of building's exterior facade, roof and foundation.
Applicant's Signature Date
Downtown Reinvestment Grant Program Policy 8
DOWNTOWN REINVESTMENT GRANT AGREEMENT FORM
Please complete and return with Downtown Reinvestment Grant Application to Economic
Development office, 215 E. McKinney no later than 5 pm by the first Monday of each month. If
you have any questions, please contact the Economic Development Program Administrator at 940-
349-7732.
I have met with the Economic Development Program Administrator, and I have read and fully understand
the Downtown Reinvestrnent Grant procedures established by the Denton City Council. I intend to use
this grant program for the aforementioned renovation projects to advance the efforts of revitalization and
historic preservation of Denton's historic downtown. I have not received, noN will I receive insurance
monies for this revitalization project.
I understand that if I am awarded a Downtown Reinvestment Grant by the City of Denton, any deviation
from the approved project may result in the partial or total withdrawal of the grant. (If I am awarded a
reinvestment grant for farade, awning or sign work and the fagade, sign or awning is altered for any
reason within one (1) year from construction, I may be required to reimburse the City of Denton
immediately for the full amount of the grant.)
Business/Organization Name
Applicant's Signature Printed Name Date
Building Owner's Signature (if different from appd icant) Printed Name Date
---------------------------------------------------------------------------------------------------------------------------
This section is to be completed by Economic Development staff
Date considered by DTTF Recommendation Staff Signature
Date considered by City Manager Recommendation City Manager Signature
Date considered by EDPB Recommendation Staff Signature
Downtown Reinvestment Grant Program Policy 9
REVIEW PROCESS
Total project scores can range from 0 to 30 points.
Recommendations will be based on:
0- 14 points = No funding
15-19 points = Grant recommendation up to $5,000
20-24 points = Grant recommendation up to $10,000
25-30 points = Grant recommendation up to $25,000
Grants more than $10,000 will be subject to a recommendation by the Denton Economic
Development Partnership Board and approval by the Denton City Council.
Grant applications will be scored based on:
• Economic Impact — 0-5 Points
o Total investment dollars as provided in the grant application
o Investment in structure construction or renovation (excluding purchase price)
o Investment in furniture, fixtures and equipment; estimated taxable sales
• Historic Accuracy — 0-5 Points
o New construction/complements existing buildings
o Restores building to historic accuracy
o Renovation of building with historic marker
(Local, state or national historic marker)
Upgrades to Utilities/Impact Fees -- 0-5 Points
o Requires upgrades in electrical service
o Increases existing water/wastewater capacity
o No existing utilities to structure
o Extends water/wastewater lines (improves additional properties)
o Impact fees may be ranked depending upon percentage of fees to eligible expenses
• Increases Population -- 0-5 Points
o Increases consumer traffic (day or night)
o Increases quality or high end residential units
• Location -- 0-5 Points
o Near square or transit area
o Potential to spur adjacent or nearby development
o Catalyst project area
• Other -- 0-5 Points
o Partners with other businesses (i.e., shared parking)
o Project is a"target" business (i.e., grocery, pharmacy, "Denton Store")
o Promotes development of Denton Arts and Entertainment District
Downtown Reinvestment Grant Program Policy 10
Grant Scoring System 0 1 2 3 4 5
Economic impact
Historic accuracy
Utility Upgrades/Impact fees
Increases population
Location
Other
Totals
Downtown Reinvestment Grant Program Policy 11