2012-008ORDINANCE NO. 2� 12-��g
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL
CONTRACT FOR THE PURCHASE OF THE ELECTRIC TRANSMISSION CONDUCTORS
FOR THE CITY OF DENTON, TEXAS, DENTON MUNICIPAL ELECTRIC; PROVIDING FOR
THE EXPENDITURE OF FUNDS THEREFOR; PROVIDING FOR THE RETROACTNE
RATIFICATION OF THE PURCHASE IN THE AMOUNT OF $335,129.60 AS PERMITTED IN
THE PROVISIONS OF THE ORDINANCE NO. 2009-189, THE ORDINANCE PROVIDING FOR
PROCUREMENT PROCEDURES FOR PURCHASES BY DENTON MUNICIPAL ELECTRIC
FOR ELECTRIC PRODUCTION, TRANSMISSION, DISTRIBUTION, AND STATION
SYSTEMS 1N ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE SECTION
252.022(C); PROVIDiNG AN EFFECTIVE DATE (BID NO. 4880-ANNUAL CONTRACT FOR
THE PURCHASE OF ELECTRIC TRANSMISSION CONDUCTORS AWARDED TO STUART
C. IRBY IN THE NET PRICING AS SHOWN IN EXHIBIT "A").
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of State
law and City ordinances; and
WHEREAS, there is an urgent need to reconstruct the Texas Municipal Power Agency
("TMPA")1381cV transmission line from Denton West to Fort Worth Substation; and from Denton
West to Jim Christal Substation, as the lines do not currently meet the NERC and ERCOT
performance requirements for single outages. If either line experiences an outage at or near the time
of the summer pealc, the other line will overload, possibly to the point of failure. TMPA has been
unable to approve, design, and procure materials and construction services to reconductor these lines
before the stunmer of 2012. As a member city of TMPA, and because of the potentially severe
impact to the City, the City proposes to undertalce the project; and
WHEREAS, an immediate purchase and ordering of the materials covered in this ordinance
is necessary, without any delay, because of the lag time involved in the production and the delivery
of the materials to the City in order for the City to then construct and secure the conductor; and it is
in the interests of the public health and safety to do so; and
WHEREAS, the City Council finds and concludes that due to the circumstances recited
above, that a"critical business need" exists, and further finds that Staff has performed all of the
requirements and prerequisites that are required by Ordinance No. 2009-189 regarding this
procurement; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described bid for the materials, equipment, supplies or services as shown in the "Bid
Proposal" submitted therefor; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The preamble hereinabove is hereby adopted and is incorporated herewith for
all purposes pertinent, as a part of this ordinance.
SECTION 2. The numbered items in the following numbered bids for materials, equipment,
supplies, or services, shown in the "Bid Proposal" on file in the office of the City Purchasing Agent,
are hereby accepted and approved as being the lowest responsible bids for such items:
BID
NUMBER
4880
ITEM
NO
Various
VENDOR
Stuart C. Irby
•u• 1
Exhibit "A"
SECTION 3. By the acceptance and approval of the above numbered items of the submitted
bids, the City accepts the offer of the person submitting the bid for such items and agrees to purchase
the materials, equipment, supplies or services in accordance with the terms, specifications, standards,
quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related
documents.
SECTION 4. Should the City and the winning bidder wish to enter into a formal written
contract as a result of the acceptance, approval, and awarding of the bid, the City Manager or his
designated representative is hereby authorized to execute a written Contract in accordance with the
terms, conditions, specifications, standards, quantities and specified sums contained in the Bid
Proposal and the related documents thereto, and to further extend that Contract as determined to be
advantageous to the City of Denton, Texas.
SECTION 5. The City Council of the City of Denton, Texas hereby expressly delegates the
authority to talce any actions that may be required or permitted to be performed by the City of
Denton, Texas under the Purchase Order to the City Manager of the City of Denton, Texas, or his
designee.
SECTION 6. By the acceptance and approval of the above enumerated bid, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bid.
SECTION 7. All actions taken by Staff regarding the purchase of the goods referenced
hereinabove are hereby approved, ratified and confirmed; and this Ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the
�A
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPR ED A TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
�
BY:
3-O -BID 4880
BID # 4880 Exhibit A
DATE: December 2, 2011
Annual Contract for Electric Transmission Conductor -Suwannee
Est.
Item Annual DESCRIPTION VEND�R
QtY
Stuart C.
Irby Co.
Principle Place of Business: Ft. Worth,
Wire, 959.6 Bare Alu►nittum
Conductor, Class ACSS/TW, 22
Straud, Overall diameter 1.108",
D.C. resistance 0.0172 Ohm/1000
1 130000 ft. @ 20°C, Rated breaking $2.248
shength 33,1001bs. (Code name
"Su�vannee" on 5,000 ft.
minimmn staiidard returnable
steel reels .
2 26 Reel Deposit $2,400.00
Notes 10,400'/steel
reel
Total Wire Cost $292,240
Total Wire Cost with Reel $354,640
Reel Return $62,400
Delivery 22-24 wks
Authorized Distributor Yes