2012-023ORDINANCE NO. 2� 12-�23
AN ORDINANCE ACCEPTING COMPETITIVE BIDS BY WAY OF AN
INTERLOCAL AGREEMENT WITH TARRANT COUNTY AND AWARDING A
CONTRACT FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING
AN EFFECTIVE DATE (FILE 4492—INTERLOCAL AGREEMENT FOR GASOLINE
AND DIESEL FUEL WITH TARRANT COUNTY, CONTRACT AWARDED TO
DOUGLASS DISTRIBUTING COMPANY, IN THE ANNUAL ESTIMATED
AMOUNT OF $5,300,000).
WHEREAS, on February 1, 2011, the Commissions Court, through Court Order
#109759, approved the first renewal option of Bid No. 2010-046, Annual Contract for
Fuels, to the following vendors:
Primary: Martin Eagle Oil Company,
Secondary: Douglass Distributing Company; and
WHEREAS, the awards were based upon overall low bid meeting specifications
and contained options to renew for five (5) additional twelve (12) month periods at the
same prices; and
WHEREAS, per bid specifications, either party upon written thirty (30) days
notice prior to cancellation may terminate the contract; on December 27, 2011, the
primary vendor, Martin Eagle Oil Company, submitted a request to end the contract and
the secondary vendor, Douglass Distributing Company, agreed in writing to accept
primary award with their prices from the original award, effective from January 27, 2012
through Apri16, 2012; and
WHEREAS, pursuant to Ordinance 95-175, Tarrant County, Texas has solicited,
received and tabulated competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedure of state law on behalf
of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and
recommended that the herein described materials, equipment, supplies or services can be
purchased by the City through the Tarrant County Cooperative Purchasing programs at
less cost than the City would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the
appropriation of funds to be used for the purchase of the materials, equipment, supplies or
services approved and accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The Annual Contract for Fuels, made to Martin Eagle Oil Company
is hereby cancelled.
SECTION 2. The numbered items in the following numbered purchase order for
materials, equipment, supplies, or services, shown in the "File Number" listed hereon,
and on file in the office of the Purchasing Agent are hereby accepted and approved as
being the lowest responsible bids for such items:
FILE
NUMBER
4492
VENDOR
Douglass Distributing Company
AMOUNT
$5,300,000
SECTION 3. By the acceptance and approval of the above numbered items set
forth in the attached purchase orders, the City accepts the offer of the persons submitting
the bids to Tarrant County for such iterns and agrees to purchase the materials,
equipment, supplies or services in accordance with the terms, conditions, specifications,
standards, quantities and for the specified sums contained in the bid documents and
related documents filed with Tarrant County (Bid 2010-046), and the purchase orders
issued by the City.
SECTION 4. Should the City and persons submitting approved and accepted
items wish to enter into a formal written agreement as a result of the City's ratification of
bids awarded by the Tarrant County, the City Manager or his designated representative is
hereby authorized to execute the written contract which shall be attached hereto; provided
that the written contract is in accordance with the terms, conditions, specifications and
standards contained in the Proposal submitted to the Tarrant County, quantities and
specified sums contained in the City's purchase orders, and related documents herein
approved and accepted.
SECTION 5. By the acceptance and approval of the above numbered items set
forth, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approval purchase orders or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION 6. This Ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this � day of �,� - , 2012.
M RK A. BURROUGH� , MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
n
B
AP VED TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY: �
3-ORD-449