2012-020�RDINANCE NO. 2012-�2Q
AN ORDINANCE AUTHORIZING THE CITY MANAGER T� EXECUTE A THREE
YEAR PROFESSI4NAL SERVICES AGREEMENT (PSA) WITH C�LEMAN AND
ASSOCIATES LAND SURVEYING FOR GROUND SURVEYING SERVICES FOR THE
CITY 4F DENTON LANDFILL, AND PROVIDING F�R AN EFFECTIVE DATE (FILE
4858—GROUND SURVEYING SERVICES FOR CITY OF DENT4N LANDFILL
AWARDED TO C4LEMAN AND ASS4CIATES LAND SURVEYING IN AN AMDUNT
N�T T� EXCEED $350,000).
�LTHEREAS, the City Council deems that �t is in the public interest to engage the
surveying firm of Coleman & Associates Land Surveying (Coleman), Denton, Texas to
provide professional surveying and engineering serv�ces for the City of Denton, Texas that are
related to the Denton Solxd Waste Department — Denton Landfill; and
WHEREAS, the Public Ut�lity Board of Denton considered this �tem at its January 9,
2012 meeting and recommended approval by a vote of 6� 1; and
WHEREAS, City staff has reported to the City Counc�l that there is a substantial need
for the above-referenced professiona� surveying and eng�neering services, and that limited
City staff cannot adequate�y perform the spec�alized services and tasks w�th its own
personne�; and
WHEREAS, Chapter 2254 of the Texas Government Code, known as the
"Professional Services Procurement Act," generally prov�des that a C�ty may not select a
provider of professiona� services on the basis of compet�tive bids, but must se�ect the provider
on the basis of demonstrated competence, knowledge, and qualifications, and for a fair and
reasonable price; NOW, THEREF4RE,
THE CDUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1: The preamble to this ordinance is �ncorporated herewith by reference as
a part of this ordinance.
SECTI4N 2: The City Manager �s hereby authorized by the City Counc�� to execute
a"Professional Serv�ces Agreement for Surveying Services" (the "Agreement") with
Coleman & Associates Land Surveying, Denton, Texas, for professional surveying and
eng�neering services re�ated to the Denton So��d �aste Department, for a fee of not--to-exceed
$350,000; in substantia�ly the form of the "Agreement" that is attached hereto as Exhibit "A"
and �ncorporated herewith by reference.
SECTI�N 3: The award of this Agreement by the City is on the basis of the
demonstrated competence, knowledge, and qualifications of Coleman and the demonstrated
abxl�ty of Coleman to perform the services needed by the C�ty for a fair and reasonab�e price.
SECTI4N 4: The expenditure of funds as provided in the attached Agreement is
hereby authorized.
SECTI�N 5. The City Council of the �ity of Denton, Texas hereby expressly
delegates the authority to take any actions that may be required or permitted to be performed
by the C�ty of Denton under Fx�e 4855 to the C�ty Manager of the City of Denton, Texas, or
his designee.
SECTIDN 6: This ordinance shall become effective immediately upon its passage
and approval.
. `�'�
PASSED AND APPR�VED thls the ~— day of t , 2012.
ATTEST:
JENNIFER �]LTALTERS, CITY SECRETARY
By�
APPROVED AS TO LEGAL FORM:
ANITA BURGES S, CITY ATTORNEY
�
By:
3-ORD-FiI 5
E}�HIBIT A
��
- � � �`��� �..�.
THE STATE OF TEXAS
COUNTY 4F DENTON
PROFES SI�NAL SERVICES AGREEMENT
F�R SURVEYING SERVICES
,
. . �
THIS AGREEMENT is made and entered into as of the `� day of , 2� 12, by
and between the �xty of Denton, Texas, a Texas municipal corporation, with its principai f�ce at 215
East McKinney Street, Denton, Denton County, Texas 76201, hereinafter called "Owner" and
Coleman & Assocxates Land Surveying with its corporate off�ce at P.�. Box 686, Denton, Texas
76202 hereinafter called "Design Professional," acting here�n, by and through their duly authorized
repres entatives .
In consideration of the covenants and agreements herein contained, the parties hereto do
mutually AGREE as follows:
SECTION 1
EMP LQYMENT OF DE S IGN PROFE S S IONAL
The Owner hereby contracts with the Design Professional, a licensed Texas surveying firm, as
an independent contractor, The Design Profess�onal hereby agrees to perform the following services
as described herein and in the Proposal, the General Conditions, and the other attachments to this
Agreement that are referenced in Section 3, in connection with the Proj ec�.
1.1. The Project sha11 be known as "2011 �2014 Surveying Services for City of Denton
Landfill." It consis�s of us�ng Global Positioning System ("GPS") and conventional technology to
provide professional surveying and mapping serv�ces for the Cxty of Denton Landfill operation,located
in the Ci�y of Denton, Denton County, Texas.
SECTI�N 2
COMPENSATI�N
The �wner sha11 compensate the Design Professional as fol�ows:
2.1. Compensation shall be on a"cost-plus" bas�s. For Basic Services the total compensation
sha11 be not-to-exceed $350,000 for the �hree-year term of tnis Agreement.
2.2 Design Professional sha11 submit invoices on a monthly basis for work performed during the
previous month up to an aggregate of $95,000 for each �isca� year �October 1 through September 30
of the following year). Progress payments for Basic Services sha�� be paid Design Professional at
hourly reimbursable rates in accordance w�th a cost-plus basis.
2.3. Additional services or annua� rate adjustments due to inflation may be approved by both
par�ies hereto, over and above �he $95,000 per �.scal year limit set out in 2.2 above ($285,�40}, with
a iotal cap of not-to-exceed $350,004.
Page 1
2.4 Exhibit "B" is a letter dated December 21, 201 ��rom William M. Coleman, R.P.L. S. of
Coleman & Associates Land Surveying to Davxd Dugger, Manag� of the City of Denton Landfi��,
which exhibit contains the scope of work for the services to be performed hereunder by the Design
Pro fessional.
2.5. In the event that there is any conffict between the terms of this Agreement and �1ie
Genera.l Terms of the C�ty of Denton, attached hereto, �he Scope of Work and the provis�ons of
EXi11b1t "B" shall govern.
SECTION 3
ENTIRE AGREEMENT
This Agreement includes this executed agreement and the fo��owua.g documents all of which are
attached hereto and made a part hereof by reference as if fully set for�h herein:
3.1. Applicable provisions of the "City of Denton General Cond�tions to Agreement for
Architectural or Engineering Services" being attached hereto as Exhibit "A."
3.2. The Design Profess�ona�'s proposal letter dated December 21, 20 ��. from Wil�iam M.
Coleman, R. P. L. S. of Coleman & Assoc�ates Land Surveying to David Dugger, Manager of
the City of Denton Landfill, being attached hereto as Exhibit "B,"
This Agreement is signed by the parties hereto effect�ve as of �he date first above written.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By• �,
APP VED A T� LEGAL F4RM:
ANITA BURGES S, CITY ATTORNEY
�
� ,�.
.
By•
. �-. = �
.
"OWNER"
CITY QF DENT�N, TEXAS
A Texas Municipal Corporatxon
By ---
.
GE4RGE C . CAMPB ELL
CITY MANAGER
Page 2
ATTEST:
By:
"DESIGN PROFESSIONAL"
COLEMAN & ASSOC. LAND VEYING
By:
Page 3
Exhibit A
CITY OF DENTON
GENERAL CONDITIONS
TO
AGREEMENT FOR ARCHITECTURAL OR ENGINEERING SERVICES
ARTICLE 1. ARCHITECT OR ENGINEER'S RESPONSIBILITIES
1.1 The Architect or Engineer's services consist of ihose services for the Project {as defned in #he agreement (the "Agreement"} and
proposal (the "Pi•oposal") io which these General Conditions are a�,tached) performed by the Architeci or Engineer (hereinaf�er called
the "Design Professional") or Design Professional's ernpXoyees and consultants as enumerated in Ar�icles 2 and 3 of these General
Conditions as rnodified by the Agreement and Proposal(�he "Services").
1.2 The Design Professional will perform al� Services as an independent contractor to the prevailing professional standards consis�ent
wi�h the level of care ar�d skill ordinari�y exercised by members of the same profession cunrently practicing in the same localiiy under
sirnilar condiiions, inciuding reasonable, informed judgrnents and prompt timely actions (the "Degree of Care"). The Services shall be
performed as expediriously as is consistent with the Degree of Care necessary for the orderly progress of �he Pro�ect. Upon request of
the Owner, the Design Professional shall submit for the �wner's approva� a schedule for the performa.nce of the Services which may be
adjus�ed as the Project proceeds, and shall include allowances for periods of time requ�red for the �wner's revi.ew and for approval of
submissions by authorities having jurisdiction over the Project, Time limi.ts established by this schedule and approved by the Owner
shall not, except for reasonabte cause, be exceeded by the Design Professional or Owner, and any adjustments to thas schedule shall be
mutually acceptable to both parb.es.
ARTICLE 2 SCOPE QF BASIC SERVICES
2.1 BASIC SERVICES DEFINED. The Design Professional's Basic Services consist of those described in Exhibii "B" aitached
hereto, The Basic Services may be modified by Agreement.
ARTICLE 3 ADDITIQNAL SERVICES
3.1 GENERAL
3.1.1 The services described in. t�iis Ar�ic�e 3 are no� iticluded in Basic Services unless so identified in t�ie Agreement or
Proposal, and they shali be paid for by the Owner as provided in fhe Agreement, in addition �o the compensation for Basic
Services. The services described under Sections 3.2 and 3.4 shall only be provided if authorized or confirmed in writing by the
Owner. If services described under Contingent Additional Services in Section 3.3 are required due to circurnstances beyond the
Design Professional's control, the Design Professional shall notify the 4wner in wri�ing and shall not commence such additional
services until it receives written approval from the Owner to proceed. If the Owner indicates in writing that a�I or part of sueh
Contingent Additional Services are not required, the Design Professiona� sha1� have no obligation to provide those services.
Owner will be responsib�e for compensating the Design Professional for Contingent Additional 5ervices only if �liey are not
required due to the negligence or fault of Design Professxonal.
3.2 PROJECT REPRESENTATIUN BEYUND BASIC SERVICES
3.2.1 If more extensive representa�ion at the site than is described in Subseciion 2.6.5 is required, the Design Professiona� shall
provide one or more Project Representatives to assist in cairying out such additiona� on-siie responsibilities.
3.2.2 Proj ect Representatives sha11 be selected, employed and directed by the Design Professional, az�d �he Design Professional
shall be compensated therefor as agreed by the �wner and Design Professional.
3.3 CON�INGENT ADDITIQNAL SERVICES
3.3.1 Making material revisions in Drawings, Specifica�ions or other documen�s when such revisions are:
1. inconsistent with approvals or ins�ructions pre�ious�y given by the 4wner, including revisions made
necessary by adjustments in�he Owner's program or Project budget;
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2. required by �lie enactment or revision of codes, laws or regulations subsequent to the preparation of such
documents, or
3. due to changes required as a resul� of the Owner's failure to render decision in a timely ma.nner.
3.3.2 Providing services required because of significant changes in the Proj ect including, but not �imited to, size, quali.fiy,
comp�exity, or the Owner's schedule, excep� for services requ�red under Subsection 2.5.2.
3.3.3 Preparing Drawings, Specifications and other documentatxon and supporti.ng data, and providing other services in connec-
tion with Change Orders and Construction Change Directives.
3.3.4 Providing consultaiion concerning replacement of work damaged by fire or other cause during construc�ion, and �nish-
ing services required in connection with the replacement of such work.
3.3.5 Providing services made necessary by the default of the Contrac�or, by major defects or deficiencies in the woxk of the
Contractor, or by failure of performance of exther the Owner or Contracior under the Contract for Consfruction.
3.3.6 Providing services in evaluating an extensive number of c�aims submi�ted by the Contractor or others in connection with
the work.
3.3.7 Providing services in connection with a public hearing, arbitration proceeding or 1ega1 p�oceeding except where the
Design Professional is party thereto.
3.3.8 Providing services in addition to those required by A7rticle 2 for preparing documents for alternate, separate or sequentia�
bids or provxding services in connection with bidding or construction prior to the comple�ion of the Consiruction Documents
Phase.
3.3.9 Notwiihstanding any�khing contained ixi the Agreement, Proposal or these General Conditions to the contrary, all services
described in this Article 3�hat are caused or necessitated in whole or in part due to the negligent act or ornission of the Design
Professional sha�1 be performed by the Design Professional as a part of t�ie Basic Services under the Agreement w��h no
addxtional compensa�ion above and beyond the compensation due the Design Professional for �he Basic Services. The
intervening or concurrent negligence of the Owner shall not limit the Design Professiona�'s obliga�ions under this Subsection
3.3.9.
3.4 OPTIONAL ADDITIQNAL SERVICES
3.4.1 Providing f�nancial feasibi�ity or other special st-udies.
3.4.2 Providing plannu�g surveys, si�e evaluations or comparative studies of prospective sites.
3.4.3 Prov�ding special surveys, environmental studies and submissxons required for approvals of governmental authorities or
others having jurisdiction over �he Project.
3.4.4 Providing services relative to fu�ure faciliries, systems and equipm�nt.
3.4.5 Providing serv�ices to investigate existing conditions or fa.cilities or to make measured drawings thereof.
3.4.6 Providing services to ver�fy the accuracy of drawings or other information furnished by #11e Owner.
3.4.7 Providing coordination of constructxon performed by separaie contractors or by the 4wner's own forces and coordination
of services required in connectzon with construction performed and equipment supplied by the Owner.
3.4.8 Prov�diaag detailed quantity surveys or inventories of material, equipme�t and labor.
3.4.9 Providing analyses of operating and maintenance costs.
3.4.10 Makang invesiigations, inventories of mater�aXs or equipment, or valuations and detailed appraisals of exis�ng facilities.
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3.4.12 Providing assis�ance in the utilization of equipment or systems such as testing, adjusting and balancing, preparation of
operation and ma.intenance manuals, training personnel for operation and ma.intenance and consu�tation during operation.
3.4.13 Providing interior design and s�milar services requ�red for or in connec�ion with the selection, procurement or u�sta�lation
of furniture, furnishin.gs and related equipment.
3.4.14 Providing services ot�ier than as provided in Section 2.6.4, after issuance to the Owner of the final Certificaie for
Payment and expiration of the Warranfiy per�od of the Contract for Construction.
3.4.15 Providing services of consultants for other �ian architectural, civil, structural, mechanical and electrica� engineering por-
tions ofthe Project provided as a part of Bas�c Services.
3.4.16 Providing any other services not otllerwise included in this Agreement or not cusiomarily fi�rnished in accordance wxth
generally accepted architectural practice.
3.4.17 Prepari_ng a set of reproducible record drawings in addition to those required by Subsection 2.6. ]. 9, showing significant
changes in �he work made during construc�ion based on marked�up prints, drawings and other data. fiirnished by the �ontractor
to �he Desxgxa Professional.
3.4.18 Notwifi�a.stan.ding anythin.g contained in the Agreernent, Proposal or th.ese General Condi�ions to the con�rary, al1 services
described in this Article 3 that are caused or necessita.ied in whole or in part due to the negligent act or om�ssxon of th.e Design
Professional shall be performed by the Design Professional as a part of the Basic Services under the Agreement wi�a no
additional compensation above and beyond the compensation due the Design Professional for the Basic Services. The
intervening or concurrent negligence of the Owner shall not 1imi� the Design Professional's obligaiions under �his Subsection
3 .4.18.
ARTICLE 4 4WNER'S RESPONSIBILITIES
4.1 The �wner shall consult with the Design Professional regarding requirements for the Pro�ect, including (1) the �wner's
obj ectives, {2) schedule and design cons�rai_nts and criteria., includi.n.g space requirements and xelationships, flexibility,
expendability, special equipme�t, systems and site requirements, as more specifical�y described in Subsection 2.2.1.
4.2 The Ownex� sha.�l establish and update an overall budge� for the Proj ect, uacluding fhe Construction Cost, the Owner's other
costs and reasonable contingencies related to all of �iese costs.
4.3 The Owner sha11 designa.te a represenf.ative au�horized to act on �.ie �wner's behalf wxth respect to the Project. The Owner
or such aut.�iorized representative sha11 render decxsions in a timely manner pertaining fo documents submitted by the Design
Professional in order to avoid unreasonable delay in t�.e orderly and sequen�.a� progress of the Desxgn Professionax's services.
4.4 Where applicable, the Owner shall furnish surveys describing physical characteristics, legallimitations and u#ility locations
for the site of the Proj ect, and a written legal descriptzon of the site. The surveys and legal informat� on shall inc�ude, as ap-
plicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage; rights-of-way,
restrictions, easements, encroachrnents, zoning, deed restri.cti.ons, bounda�.es and contours of the site; �ocatzons, dimens�ons and
necessary data perta.ining to existing buildings, oiher improvements and trees; and information concerning available utility
services and lines, both public and priva�e, above and below grade, including inverts and depths. Al.� the informatxon on the
survey sha�� be referenced to a projec� benchmark.
4.5 Where applicable, the Owner shall furnish t�a.e serv�ices of geotechnical engineers when such services are requested by �ie
Design Professional. Such services may inc�ude but are not limited to test borings, test piis, determinations of soil bearing
values, perco�ation tests, evaluations of hazardous ma.ter�als, ground corrosion and resistivity tesis, including necessary
operations for anticipating sub-soil conditions, wifih reports and appropria�e professional recommendations.
4.6 The Owner sha�l fi�rnish the services of othe�r consu�iants when. such services are reasona.bly required by �he scope of the
Project and are requested by the Design Professiona� and are not retained by �he Design Professional as part of its Basxc Services
or Add�itional Services.
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4.7 When not a part of the Additional Services, the Owner sha11 furnish sixuctural, mechanical, chemical, a�r and water pollu�ion
iests, tests of hazardous ma.terials, and ot�ier �aboratory and env�ronmental tests, inspections and reports required by law or the
Contract Documents.
4.8 The services, information, surveys and repor�s required by Owner under Sections 4.5 fhrough 4.7 sha11 be furn�hed at the
Owner's expense, and the Design Professional sha.11 be entitled to rely upon the accuracy and completeness thereof in the
absence of any negligence on the part of �he Design Professiona.l.
4.9 The Owner sha11 give prompt written notice to the Design Professional if the Owne� becomes aware of any fault or defect in
the Proj ect or nonconformalce with the Contract Documents.
4.10 Design Professiona� shall propose language for certificaies or certifications to be requested of the Deszgn Professional. or
Design Profess�onal's consultants and shall submit such to the Qwner for rev�ew and approval at �east four�een (14) da.ys prior to
execution. The O�mer agrees not to request certif�cations that vvould require knowledge or services beyond �he scope of the
Agreement.
ARTICLE 5 CONSTRUCTIUN COST [DOES NOT APPLY YN THIS AGREEMENT]
ARTICLE 6 4WNERSHIP AND USE OF DOCUMENTS
6.1 The Drawings, Specxfica�ions and other documents prepared by the Design Professional for this Project are instruments of �he
Design Professiona.I's service and sha11 become the property of the Owner upon termination or completion of the Agreement. The
Design Professiona� is en�itled to retain copies of alI such documents. Such documents axe iniended only be applicable to t�his Project,
and Owner's use of such documen#s in other proj ec�s shall be at Owner's sole risk and expense. Yn t,he even� the Owner uses any of the
information or materials developed pursuant to �he Agreement in another project or for ot.�ier purposes than are spec�fied in the
Agreement, the Design ProfessionaX is re�eased from any and all l�ability relating to th.eir use in that project
6.2 Submission or distribution of documents to meet official reguYatory requirements or for simi�ar purposes in connection wi�h the
Project is not to be construed as publication in derogation of the Design Professional's reserved rights.
ARTICLE 7 TERMINATION, SUSPENSION OR ABANDONMENT
7.1 The Design Professiona� may terminate fhe Agreement upon not �ess than thirty days written notice should the Owner fail substan-
tially to perform in accordance with the terrns of the Agreement through no fault of the Design Professional. 4wner may ierminate the
Agreement or any phase thereof with or without cause upon th�y {30) days pz�or written no�ice to the Design Professional. All work
and labor be�ng performed under the Agi•eement shall cease immediately upon Design Professional's �•eceipt of such noiice. Before the
end of the ihirty (3Q) day period, Design Professional shall invoice �he Owne�r for all work it satisfactorily performed prior to the receipt
of such notice. No amount sha11 be due for lost or antic�pated profits. All plans, field surveys, and o�her data. re�ated to the Proj ect sha11
become property of the Qwner upon termination of the Agreement and shall be promptly delivered �o the Owner in a reasonably
organized forrn.. Should Owner subsequently contract with a new Design Professional for coniinuation of services on the Project,
Design Professional shall coope�rate in providing information.
7.2 rf the Project is suspended by the Owner for more than 30 consecutive days, the Design Professional shall be compensated for
services satisfactorily performed p�-i.or to notice of such suspension. When the Pro�ect is resumed, the Design Professional's
compensation shall be equitably adjusted to provide for expenses incurred in the interruption and resumption of t�ie Design
Professional's services.
7,3 The Agreemen� ma.y be �erminated by the Qwner upon not less than seven days written notice to the Design Professional in the
event that the Proj ect is permanently abandoned. If the Pro� ect is abandoned by the Owner for more than 90 consecutive days, the
Design Professional or the Owner may terma.na�e the Agreement by giving written notxce.
7.4 Failure of the �wner io make payments to the Design Professional for work satisfac�orily compleied in accordance wi�h the
Agreement shall be considered subs�antial nonperformance and cause for terinination.
7.5 If the Owner fai�s to xnake payment to Design Professional within thil-ty (30) days of receipt of a statement for services properly and
saiisfactorily performed, the Design Professional may, upon seven days written nofice to �he Owner, suspend performance of services
under the Agreement.
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7.6 Yn the event of termination not t�ie fault of the Design Professional, ihe Design Professional sha.11 be compensated for services
properly and satisfactorily performed prior to termination.
ARTICLE S PAYMENTS TO THE DESIGN PROFESSIQNAL
8.1 DIRECT PERSONNEL EXPENSE
8.1.1 The hourly fees as stated in Exhibit "B" to this Agreement.
8.2 REIMBURSABLE EXPENSES
8.2.1 Reunbursa.ble Expenses are in addi�ion to compensation for Basi.c and Additiona� Services and include expenses incurred
by the Design Professional and Design Professional's employees and consultan�s in fi.�ie interest of the Proj ect, as identified in
the following Clauses.
8.2.1.1 Expense of transportation in connect�on with �he Project; expenses in connection with authorized out-of-town
travel; long dis�ance comrnunica�ions; and fees paid for securing approval of authorities hav�ng jurisdiction over the Pro-
j ec�.
8.2.1.2 Expense of reproductions (except the reproduction of the sets of documents referenced in Subsection 2.6.19},
postage and handling of Drawings, Specxfxcations and other documents.
5.2.1.3 If author�zed in advance by the Owner, expense of overtime work requ�x7ng higher than regular rates.
8.2.1.4 Expense of renderings, models and mock-ups requested by �he �wner.
8.2.1.5 Expense of comput�r-aided design and drafting equipment time when used in connection with the Projec�.
8.2.1.6 4ther expenses that axe approved in advance in wr-iting by the Qwner.
8.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES
8.3.1 Payments for Basic Services sha.l� be made monthly and, shall be in proportion to services performed within each phase of
service, on the basis set for�h i�n. Sec�ion 2 of the Agreement and the schedule of work.
8.3.2 If and to �he extent that the time initially establxshed in �he Agreement is exceeded or extended through no fault of the
De�ign Professional, compensation for any services rendered during the additional period of time sball be compuied in �1ie
ma.nner set for�h in Section 2 of the Agreement. �
8.4 PAYMENTS ON ACCOUNT OF A,DDITIONAL SERVICES
8.4.1 Payments on account of the Design Professional's Additiona� Services and for Re�mbursable Expenses shall be made
monthly withiri 30 days after the presentation to the �wner of fh.e Design Professional's statement of services rendered or
expenses incurred.
S.5 PAYMENTS WITHHELD No deductzons sha11 be made from the Design Professional's compensation on account of penalty,
liquidated damages or o�her sums withheld on account of the cost of changes in the work other tlaan �hose for which the Design
Professional is responsible.
8.6 DESIGN PRUFESSI4NAL'S ACCOUNTING RECUR,DS Design Professiona� sha.�X ma.ke available to Owner or �wner's
autho�.zed representative records of Time Records and Reimbursable Expenses and expenses perta�ning to Additional Services for
inspection and copying during regular business hours for three (3) yeaxs after �he date of the final Payment ma.de under this Agreement,
or until any litigation reZated to �h.e Project is fina�, whichever date is Iater.
ARTICLE 9 INDEMNIFICATIQN �F UVVNER
9.1 The Design Professional shall zndemnify and save and ho�d harm�ess the Owner and �ts officers, officials, agents, and
ernployees from and against any and a�1 liability, claims, demands, damages, losses, and expenses, including, but not limited to
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court costs and reasonab�e attorney fees incurred by the Owner, and including, withou� limitat�on, damages for bodily and personal
injury, death and property damage, resulting from the vvi��ful misconduc�, or negligent acts or omissions of the De�ign Professiona�
or its off'icers, shareholders, agents, or emp�oyees in the performance of ihe Agreement.
9.2 Nothing herein sha11 be construed tio creaie a liability to a.ny person who is no� a party to the Agreemeni, and nothing herein
shal� waive any of the parties' defenses, both at law or equity, to any claim, cause af action, or litigat�on filed by anyone not a
party to the Agreement, inc�uding the defense of governmental immunity, which defenses are hereby expressly reserved.
ARTICLE 10 INSURANCE
14.1 During the performance of the Services under the Agreemen�, Design Professional shall maintain. the follovving insurance
with an insurance company licensed or authorized to do business in the Sta�e of Texas by the State Insurance Board or any
successor agency, which company has a rating with Best Rate Carriers of at least an "A-" or above:
10.2 Comprehensive Genera� Liability Insurance with bodily in,�ury limi�s of not less than $1.,400,000 for each occurrence and not
less than $2,000,000 in the aggregate, and with proper�y damage limits of no� less than $100,000 for each occurrence and not �ess
than �2so,000 in the aggregate.
10.3 Automobile Liability Insurance wi�h bodxly in�ury lim��s of not less than $500,000 for each person and not less �han $500,000
for each acciden�, and wiih property damage limi�s of not less than $100,000 for each accident.
10.4 Worker's Cornpensa�ion Insurance in accordance with staiutory requirements, and Employers' Liab��ity Insurance with l�mits
of not less than $100,000 for each accident including occupa�ional disease.
10.5 Design Professio�al shall provide either Errors & Omiss�ons �nsurance coverage or Professiona� Liability insurance
coverage in the amount of $�,000,000 combined single �irnit co�erage per occurrence, to cover any c�aim caused by Design
Professional's negligent professional act, error or omission.
10.6 The Design Professional shall furnish insurance cer�ificates or insurance policies to �he Owner evidencing �n.surance in
compliance wi�h this Ar�icle 10 at the time of the execution of the Agreement. The General L�ability and Au�omob��e Liability
insurance pol�cies shal� name the Owner as an addxtional insured, the Workers' �ompensation po�icy shall contain a waiver of
subroga�ion in favor of the Owner, and each policy shall contain a provision that such insurance shall not be canceled or modified
without thirty (3 0) days' prior written no�ice �o Owner and Design Professional. In such event, the Design Professional shall, prior
to the effective date of �he change or cancellation, furnish 4wner with subs�itute certifica�es of insurance meeting the requirements
of thxs Article 10.
ARTICLE 11 MISCELLANEOUS PRUVISIONS
11.1 The Agreement shall be governed by and conslrued in accordance with the laws of the State of Texas. Venue of any su�t or cause
of action under the Agreement sha�ll�e exc�us�vely in Denton County, Texas.
11.2 The 4wner and Des�gn Professiona�, respectively, bind themselves, their parttiers, successors, ass�gns and legal representaiives to
the other party �o ihis Agreement and to the partriers, successors, assigns and legal representatives of such other par�y with respect to all
covenants of this Agreement. The Design Professiona� shall not assign its interests in the Agreement withoui the written consent of �he
4wner.
11.3 The term Agreemen� as used herein includes the executed Agreemen�, the Proposal, these General Conditions and o�her
a�tachmen#s referenced in Section 3 of the Agreement v�h�ich together represent the entire and in�egrated agreement between the Owner
and Design Professional and supersedes all prior negotiations, representations or agreements, either written or ora�. The Agreement
may be amended only by wr�tten instrument signed by both Owner and Design Profess�ona�. When interpreting the Agreement the
executed Agreement, Proposal, ihese General Condi�ions and the other attachments referenced in Section 3 of the Agreement sha11 to
the extent that is reasonab�y possible be read so as to harmonize the provXSions. However, should the provisions of these documents be
in conflict so tihat they can no� be reasonab�y harmonized, such documents shall be given priority in �he fo�lowing order:
The Froposal (Exhibit "B")
The executed Agreement
These General Provis�ons (Exhibit "A"}
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11.4 Notbang conta.ined in �he Agreement sha11 create a contractua� re�ationship with or a cause of action in favor of a third-pa.rty
against either the �wner or Design Professional.
11.5 Upon receipt of prior wriiten approval of Owner, the Design Professiona� sha�1 have the righ� to inc�ude representations of the
design of �he Project, including photographs of the exte��ior and interior, among the Design Professional's promotiona� and professional
materials. The Desig,n Professional's ma.terials shall not include the Oumer's confidential or proprietary information if the Owner has
previously advfsed the Design Professxona� in writing of the specific informat�on considered by the Owner to be confidentxal or
proprietary. The Owner sha11 provide professional cred.it for the Desxgn. Profess�onal on the construction sign and in any promo�ional
ma.terials for the Proj ect.
11.6 Approval by the Owner sha11 not constitute, nor be deemed a release of the responsibility and liabi�iiy of the Design
Professional, its employees, associates, agents, subcontractors, and subconsultants for the accuracy and competericy of their
designs or other work; nor shall such approva� be deerned to be an assumption of such responsibility by the Owner for any defect
in the design or o�her work prepared by the Desxgn Professional, its employees, subcon#ractors, agents, and consu�tants.
11.7 All notices, communications, and reports required or permitted under ihe Agreement shall be personal�y delivered or mailed
to �he respective parties by depositing same in the United States maii to the address shown below signature block on the
Agreemeni, cer�if ed mail, reiurn receipt requested, unless otherwise specif ed herein, A11 notices shall be deerned effective upon
receipt by the party to whom such notice is given, or within three �3} days after mailing.
11.8 If any provision of the Agreement is found or deemed by a court of competent jurisdictxon to be in�a�id or unenforceable, it
shall be considered severable from the rernainder of the Agreernent and sha11 not cause the remainder to be invalid or
unenforceable. In such eveni, the parties shal� reform the Agreement �o replace such siricken provision with a valid and
enforceab�e provisxon which comes as close as possible to expressing the intention of the stricken provision.
11.9 The Design Professional sha11 comply with a11 federal, state, and local laws, ru�es, regulations, and ordinances app�icable to
the work covered hereunder as they may now read or hereafter be amended during the term of this Agreement.
11.10 �n performing the Services required hereunder, the Design Professional shall not discrim�i.n.ate aga�nst any person on the
basis of race, color, religion, sex, national origin or ances�ry, age, or physzcal hand�cap.
11.11 The captions of the Agreement are for informational purposes only, and sha�l not in any way affect fhe substantive terms or
conditions of ihe Agreement.
Page �0
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David Dugger
City of Denton Landfi�l
1527 South Mayhill Road
Denton, TX 7d208
940-349-5001
Exhibit B
�oleman 8z. Assoc. Lancl Surve 'n
Y� g
�.«. ���� �s�
.l.J�.��l���l� r�`ex<�,� 76202
P�lUi1L ��4��5f �5-�321 r l� a�Y (94Q) �G5-�J800
December 21, 2011
Re: 2Q11�2014 Pro osa� for Surve in Services
Mr. David Dugger,
Pursuant to your request, we are pleased to provide you with the following three-year agreement
to provide professional surveying services.
1. Project Description
The proj ect consists of using GPS and conventional technology to provide professional
surveying and mapping services for the City of Denton Landf �X Operations situated in the City
and County of Denton, Texas.
2. Basic Services
The basic servxces Coleman & Associates Land Surveying wi�l provide on, actxng �n the capacity
of a professional surveyor, include, but are not limited to, the fo�lowxng:
A. Prov�de topographical field information on the curren� active landf 11 area using
previously estab�ished contro� and reference datum in order to monitor the changes in
the volume of fill on a quarterly and annua� basis scheduled as follows;
Quar�erly Reporis:
1 December
2 March
3 June
4 September
Annual Repor�:
1 September
B. Calculate the volume of f�ll and compaction ratios and present results in a wr�tten
report w�th supporting drawings on a quarterly and annual basis.
C. Provide Additional Survey and Mapping informatiion as specified by the Landfill
management to include, but not limited to: Maps & Reports for Subsidence
monitoring of Cell 1& 2 based upon the Topographic Survey of Ce11 1& 2 as of
September 2010; Gas CoX�ection & Gas Gathering Systern Mapping; Exhibits and
Maps with Metes & Bounds Descript�ons for Lease Tracts within the property
boundary; Topographic Surveys; As-Built Cons�ruct�on Surveys; Construction
Staking; Submittals to national, state & local government entities; Representation in
P�anning, Zoning & Platting cases; Boundary Surveying & Analysis; R�O�W
Easements & Staking; Ma�ntain & expand Geodetic Control Network; GPS
(Bluebook} Monumentation; and Expert Witness.
D. Provide GIS Mapping Services including, but not limited to: Maps, Schernatic
Reports & Geospatia� Representations.
E. Pro�ide i�.forrnat�on and consuXting to other firms, inst�tutions, agencies or
individuals as specified by the City needed to coordinate the deve�opment of the
landfi�l.
3. Understanding of Project Conditions
This project is based on tihe fo��owxng understand�ng of project conditions:
A. Coleman & Associates Land Survey�ng must comp�y with applicable state and �ocal
regulat�ons.
B. Coleman & Associates Land Surveying w�XX provide professional �iability insurance.
C. The City of Denton w�11 provide records of information on existing and future
Landfil� permit areas.
D. The City of Denton wil� provide a project representative (Dav�d Dugger or other
desxgnated person) who w�Xl have the authorXty to recexve repor�s, coord�nate
activities of city staff, and determine the information and/or report formats required
as the projec� proceeds. As conflicts and discrepancies are discovered, they will be
resolved in the mos� expedient manner possib�e.
E. Coleman & Associates Land Surveying will provide project management and a1�
surveying to accompl�sh the bas�c service. The proj ect will utilize real time GPS
technology as well as conventiona� surveying methods. Fieldwork wi�l be
coordinated urith the landfill staff on site.
F. Coleman & Assoc�ates Land Surveying will deliver a copy of a11 exhibits, surveying
notes and database information used to accomplish each task as required.
..,
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Dri�e Time
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Field Crew
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2 Man Field Crew
3 Man Field Crew
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RPLS
201 � Item Price List*
RPLS-Registered Profess�onal Land SurveyorlGlSP
S.I,T. Surveyor--In-Tra�ning
Technician
GIS Survey Technician
Senior Survey Technician
Survey Technician
*Ra�es subject to change
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75.00
85.�4
130.00
155.00
125.�0
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185.00
135. �0
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COLE-11 �P ID: DC
������� DATE (MMIDDIYYYYj
CERT�FICATE 4F L�AB�LITY ��1ISURANCE o����r�z
THIS CERT[FICATE 1S ISSUED AS A MATTER OF �NFORMATION 4NLY AND C�NFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THfS
CERTIF�CATE D�ES NOT AFFIRMATIVELY OR NEGATEVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE D�ES NOT CONSTITUTE A CONTRACT BETWEEN THE lSSUING INSURER�S�, AIITHORIZED
REPRESENTAT�VE OR PRODUCER, AND THE GERTIFICATE HOLDER.
IMPORTANT: It fhe certificate holder is an ADDIT�ONAL iNSURED, �he policy(ies} musk be endorsed. �f SUBR4GATION IS 1NAIVED, subject to
the terms and conditions of the po{icy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certifica�e holder in �ieu of such endorsement�sj.
PRODUCER 5� 2�33�-9836 NAMEACT
At7C0 InS Se�'VIC@S O� AC1StITl PHONE
3103 Bee Cave Road, Suife 242 512-330-9856 ,a,�c No Ext : a�c No ;
Austin, TX 78746 Ao RIESS:
f�in� Cl��-i�r�
INSURED Cofeman & Associ @S
Land Surveying�
300 N Efrn St�-eet Ste 200
Denton, TX 7620'I
fNSl1RER�S AFFORDING COVERAGE NAIC #
INSURER A: Texas Mutual fns.� Co. 22945
INSl1RER B: Und�rwriters a# Lloyds �
�/ �'Y INSURER C :
� �
� INSURER D :
�
INSURER E :
INSURER F :
COVERAGES CERT[FICATE NUMBER: REV�SI4N NUMBER:
TH[S IS TO CERTlFY THAT THE POLICIES OF �NSURANCE LiSTED BELOW HAVE 6EEN ISSUED TO THE iNSURED NAMED ABOVE FOR THE POLICY PER10D
1NDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION 4F ANY CONTRACT OR OTHER DOCUMENT W�TH RESPECT TO WHfCH THIS
CERT�FICATE MAY BE ESSUED �R MAY PERTAIN, THE 1NSURANCE AFFORDED BY THE POL�CIES DESCRIBED HEREIN (S SUBJECT TO ALL THE TERMS,
EXGLUSIONS AN� CONDIT[�NS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
fNSR TYPE OF {NSURANCE ADD S BR pp��CY N�MBER MMIDDYIYYYY MMID n YY LIM�TS
LTR .
GENERAL LIABILITY EACH OCCURRENCE $
DAMAGE TO RENTED
COMMERC{AL GENERAL LIABILIN PREM�SES Ea occurrence �
CLAIMS-MADE � OCCUR MED EXP (Any one person) �
PERSONAL 8� ADV INJURY $
� GENERAL AGGREGATE $
GEN'L AGGREGATE LIMIT APPLIES PER: PR�DUCTS - C�MPIO� AGG $
POLICY �R�� �OC �
COMBINED SINGLE LIM1T
AUTOMOBILE LIABILITY Ea accicient $
BODILY INJURY (Per person} $
ANY AUTO
ALL OWNED SCHEDULED BODILY INJURY (Per accideni) $
AUTOS AUT05
NON-OWNED PROPERTY DAMAGE �
HIRED AUTOS AUT05 Per accident
$
11MBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB C�AIMS�MADE AGGREGATE �
DED RETENTION $ �
WQRKERS COMPENSATfON WC STATIJ- OTH-
ORY LIM TS ER
AND EMPLOYERS' LIABILITY
A ANY PROPRIETORIPARTNERIEXECUTIVE Y� N SBPOOO'I 202377 �GI27I'I'1 OG1271'� 2 E.L. EACH ACCIDENT $ SO��UO�
OFF�CERIMEMBER EXC�UDED7 � N! A SOU �O�
(Mandatory i� NHj E.L, DjS�ASE - EA EMPLOYEE $ �
if yes, describe under 500,UOU
DESCRIPTION OF OP ATIONS below .. D�SEASE - POLICY LIMIT $
g Professional ELD0530129-201'[ 12122I'i 1 12l22!'i 2 Per Claim ���������
Aggregafe . � �,000,000
DESCRIPTIOIV OF OPERATf�fVS ! LOCATION51 VEHICLES (Attach ACORD 101, Additional Remarks Scheciule, if more space is requ�redj
Waiver of Subrogation in fa�or of City of Denton fp►� Workers
Compensafion as required by written contract. ✓
CERTIFiCATE H4LDER
Git of Denton✓
Y
'� �27 S Mayhi�l Rd
Den�on, TX 76208
ACORD 25 �20'� OID5)
GITYDE4
CANCELLATION
SHOULD ANY OF THE ABOVE DESGRIBED POLlCIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE W1LL BE DELIVERED 1N
ACCOR�ANCE VIlITH THE POLICY PROVIS��NS.
AUTHORiZED REPRESENTATIVE �
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41988-2010 ACORD CORPORATION, AIl righ#s reserved.
The ACORD rtame and iogo are registered marks of ACQRD
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� � DATE (MMlDDlYYYYj
'�c°R° CERTIFI�ATE �F L�ABILITY �NSURANCE
�� lz/�o/201�
THIS CERTIFICATE IS ISSUED AS A MATTER OF �NFORMATION ONLY AND CONFERS IVO RjGHTS IJPaN THE CERTIFICATE HOLDER. THIS
CERT�F�CATE DOES N4T AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE P4LIClES
BELOW. THIS CERTIFICATE OF INSURANCE DOES N�T CONSTITUTE A C�NTRACT BETWEEN THE [SSU�NG INSURER�S), AUTHaR1ZED
REPRESENTATIVE OR PRQDUCER, AND THE CERTIFICATE HOLDER. .
�MPaRTANT: Ei fhe certifcate ho[der [s an ADDITIONAL INSURED, the policy�iesy must be endorsed. If SUBRaGAT��N �S WAIVED, subjeci to
the terms� and cond�tions of the pol�cy, cerkasn policies may requjre an endarsement. A s�afemen� an this certifica#e does not canfer rights fo the
certificate holder in lieu of such endorsement�s).
PRDDUC�R coNTACT �icole Green �
NAME:
HUTCHERS�N INSiTRANCE SERVICES PHONE ,�940) 382-9696 FAx (s�o)3s�-s9sz
A!C Na :
1212 N Locust St Suite B A �R�ESS. ngreen@lardandco . net _
INSURER S AFFORDING COYERAGE
Denton TX 7 6201 INSURER A:American Hallmark
�NSURED ' INSURER B :
William M. Caleman & Associates Inc ., INSURER C:
DBA: Coleman & Assoc. Land Surveying� �� INSURLRD:
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P. O. B�X G S G �1 INSURER E:
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Denton TX 75202-0686 INSURER F:
r_n��FQar,F� rFF�TIFIC'ATF NlIMRFR�CLlll230�5983
REVISI�N NUMBER:
NAIC #
! THIS !s To cERTIFY THAT THE PoLICIES oF INSURANCE LISTED BELOW HAVE BEEN iSSUED To THE INSURED NAMED ABOVE FoR THE PoL1cY PERIOD
INDICATED. NaTVIlITHSTANDING ANY REQUIREMENT, TERM �R C�NDITI�N OF ANY CONTRACT OR OTHER DOCUMENT V111TH RESPECT T� WHICH THIS
CERTIFICATE MAY BE [SSUED �R MAY PERTAIN, THE lNSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN fS SUBJECT T� ALL THE TERMS,
EXCLLJSI�NS AND CONDITIONS 4F SUCH PQLICIES. LIM[TS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR pOLICY EFF POLICY L�XP ~
LTR TYPE oF �NS ANcE I�R yy�p PoLlcY NuMBER MNUDD/YYYY MM1oolYYYY LIMITS
GENERAL LIABiLITY EACH OCCURRENCE $ 1, 040 , OOQ
MAGE TO RENTED 1 O Q O O O
X COMMERCIAL. GENERAL LIABILITY REMISES Ea occurrence $ r
V C 46 462 1/1/2012 1/1/2013 MED EXP An ohe erson $ 5, 00�
A CLAtMS-MADE � OCCUR 44 L 7 ( Y !� )
PERSONAL & ADV INJURY $ 1, OOO , OOD
GENERAL AGGREGATE $ Z, 000 � D00
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/aP AGG $ INCLUDED
X POLfCY PR� LOC �
AUTOM061LE LIABILITY EO a�l �eD SiNGLE LIMET � 1 OOO OOO
X ANY AUTO � DlLY iNJURY {Per persan) �
A ALL OWNED SCHEDULED 4CL467462 � 1/1/2012 1 1 2013
AUTOS AUTOS �� BOD1�Y IN,�URY {Per accident} $
NON-�WNED PROPERTY DAMAGE $
HlRED AUTOS AUTOS Per accic#ent
ENDTS - BLANKET W17S $
UMBRELLA LEAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTI�N $ �
WORKERS COMPENSATION WC STATU- OTH-
AND EMPLOYERS' L�ABELITY
ANY PROPRIETORIPARTNERIIXECUTIVE �� N E.L. EACH AGCIDENT �
OFFICERIMEMB�R EXCLUDED? ❑ N �'4
(Mandatory in NH) E.L. DISEASE - EA EMPLQYE $
If� yes, describe under
DESGRIPTION OF OPERATIONS below E.L. DISEASE - P�UCY LfMIT $
DESCR[PTION oF oPERATIoNs 1 LocATloNS 1 VEHICL.ES {Attach ACORD io7, Additional Remarks Sched�[le, iF inare space is required)
Certificate Holder is considered Additional Insured on the above lia�aility policy .�i�
CERTIF�CATE HQLDER
(940) 349--8057
�
CITY QF DENT�N
1527 S. MAYHILL ROAD
DENT�N, TX 7620B
CANCELLATION
SHOULD ANY OF THE ABOVE DESCR�BED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NoTICE WILL BE DELIVERE� �N
AGCORDANGE 1[VITH THE POLICY PR�Vl51�NS.
AUTHORIZED REPRESENTATIVE
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_
Brian Hutcherson/NG �.�.�"
ACORD 25 {20� �IU5} O� 988-20� 0 AGORD CORPaRATION. AI� righ�s reserved,
1NS0�� �20�00�.0� The ACORD name and lago are regis�ered ma�ks of aCOrRD
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