2012-022ORDINANCE NO. 2012-022
AN ORDINANCE ACCEPTING COMPETITIVE PROPOSALS AND AWARDING A
CONTRACT FOR VIRTUAL DESKTOP INFRASTRUCTURE EXPANSION FOR THE CITY OF
DENTON TECHNOLOGY SERVICES DIVISION; PROVIDING FOR THE EXPENDITURE OF
FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP 4819-CONTRACT FOR
VIRTUAL DESKTOP 1NFRASTRUCTURE EXPANSION AWARDED TO INX, LLC.1N THE
AMOUNT OF $786,271.61, INCLUSIVE OF 1NTEREST CHARGES OVER THE THREE YEAR
LEASE PERIOD.
WHEREAS, the City has solicited, received and evaluated competitive sealed proposals for
the expansion of the City of Denton's existing virtual desktop structure in accordance with the
procedures of State law and City ordinances; and
WHEREAS, the City Manager or a designated employee has received and reviewed and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for proposals;
and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the r•�aterials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The items in the following numbered request for proposal for materials,
equipment, supplies or services, shown in the "Request Proposals" on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance of price and the other evaluation factors included in the request
for proposals.
RFP
NUMBER CONTR.ACTOR AMOUNT
4819 � INX, LLC. $786,271.61
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
proposals, the City accepts the offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standaxds, quantities and for the specified sums contained in the Proposal Invitations,
Proposals, and related documents.
SECTION 3. Should the City and person submitting approved and accepted items and of
the submitted proposals wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the proposals, the City Manager or his designated representative is hereby
authorized to execute the written contract; provided that the written contract is in accordance with
the terms, conditions, specifications, standards, quantities and specified sums contained in the
Proposal and related documents herein approved and accepted.
SECTION 4. The City Council of the City of Denton, Texas hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of Denton
under the RFP 4819 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with
the approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
/
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
,
BY:
s-o�- � 4si9 �
day of , 2012.
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CONTRACT BY AND BETWEEN
CITY OF DENTON, TEXAS AND INX, LLC.
THIS CONTRACT is made and entered into this 7th day of February A.D., 2012, by
and between INX, LLC. a limited liability corporation and wholly owned subsidiary of Presidio
Networked Solutions, whose address is 1955 Lakeway Drive, Suite 220, Lewisville, Texas
75024, hereinafter referred to as "Supplier," and the CITY OF DENTON, TEXAS, a home rule
municipal corporation, hereinafter referred to as "City," to be effective upon approval of the
Denton City Council and subsequent execution of this Contract by the Denton City Manager or
his duly authorized designee.
For and in consideration of the covenants and agreements contained herein, and for the
mutual benefits to be obtained hereby, the parties agree as follows:
SCOPE OF SERVICES
Supplier sha11 provide products or services in accordance with the Supplier's proposal in
response thereto, a copy of which is attached hereto and incorporated within City of Denton
Contract #4819. The Contract consists of this written agreement and the following items which
are attached hereto and incorporated herein by reference:
(a) City of Denton Contract #4819, including:
(b) Pricing section
(c) Scope of Worlc and Services
(d) Payment and Performance Requirements
(e) Standard Terms and Conditions
( fl Contractor pocumentation from Solicitation;
These documents make up the Contract documents and what is called for by one shall be
as binding as if called for by all. In the event of an inconsistency or conflict in any of the
provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving
precedence first to the written agreement then to the contract documents in the order in which
they are listed above. These documents shall be referred to collectively as "Contract
Documents."
RFP 4819 Virtual Desktop Infrastructure Expansion Project
IN WITNESS WHEREOF, the parties of these presents have executed this agreement in
the year and day first above written.
ATTEST:
n�Coend
�K �s
.�. . . ��s_ _ � � : ►I
Cit of ton
BY: ��`
George C. Campbell, City Mana eg r
(SEAL)
INX, LLC.
CONTRACTOR
1955 Lakeway Drive Suite 220
Lewisville, TX 75024
MAILING ADDRESS
469-549-3871
PHONE NUMBER
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BY: `
T LE
�G1-(A. � i� �b �'L . J � ° � �, �0� i�/�Gt� � �1 �
PRINTED NAME �—
(SEAL)
AN BURGESS, CITY TTO EY
�2
File 4819-Virtual Desktop Infrastructure Expansion Rev 1-31-12
CITY b� DENTON
RFP 48'I9 V1RTl1Al. b�SKTOP INFRASTRUCTURE EXPANSION
Section l
Gen�ra!
1. INTR�DUCTION
In accordance rvith tl�e piovisions of TeY�s Locai Govez�ia�ne�t Cac[e, Chapter 252, The
C�ty+ of Denton (the Ciiy} is �equesting ��roposals to contract witli an indavidual o��
business with considerable experience in piovicling goods oz� se��vices af this RFP. Tiae
praposals and the cost solutions shall be subtnitted to tlie City of Denton in a sealed
snbmission, in aceardance with Te�as Loeal Govei�uneni Code 252.O�X S and 252.042.
The awa��d�cl individua� ox� biisiness shall passess a pioven tcaol� �ecord of uszrng
innovative a�pioaches to providing goods atld services tl�at �•ep�•esent the best vnlue to
theu clients. The aw�cded indi�vidual o� busizaess si�ali l�ave the abilaty to accomplish all
aspects of the ��ec�uested seivices, T�e selected iuc�ividual o�� cantracto� should be able to
��•ovide innovati�e �nefhods tti deal �v�th munic�p�l challenges, and cost effective
sol�ttions.
Tl�e Cily of De�zio�i is cxe�fr�i fi�oFrt Te�le��nl Excise m�rl Siate b'rt(es Taa_,
A,. CUlY11�CTN7.T�SC P�tOFIL�
De�nton, Te:cas as a Maixx Street City in the Nax•fh Texas zsgion. Established in 1857,
Dento�i is tfie cot2nty seni of D�artoz� County a3�d tivas r�ameck fo�� ,�ohn B. Deziton, Deixton
is t�nic��te in compasitian; t��e city is comprised oi over 92 Sqlaflre mzles tivk��alx radiata out
ici �tll di�ectio�is froa�a the dow�ztown core, Itt addition to the unique �hysic�l
cox�zposition o� the city, there is a uniq��e charactek tQ tlie City. It as comprised of �
diversity oi neig�lbOrhoods aud land uses that xarage from historica! reside�ztial and
CO]]1III�LOIaI (�1S�t1CfS to new �esideniial st�bdivisions �nci indtastriai complexes to
gteez�belt a�•eas and �iewly an.nexed ztiral �reas. Denton is }�ome to t�vn state univez�sit�es,
the �Univarsity of Nortl� TexAS, a�.d Texas �ozna,n's University, ai�d two regioiiai
hospitals, The City is travezsed by state higliways, z�ail lines, and 7nterstate 35 E 8� W.
Den#on Couuty Trat�spo��tation Authority {DCT�) }aas begun operatioa� of a passengex�
i:�11 SBi�vice th�.txuns f�'oxn d�t�r�ntowt� Denton to the Gity of Carralltot�, where passengeis
m;ay transfer to the Dallas ,Are�t Rapid Transii (DART} system �nd contlnue h�avelling
by rai� tivitliin the Metroplex regian, T�e rail service is accacnpaiued by tha opening o�
t��io rail stat�ons in Denttin, �
B, BACK�ROUND
Tl�e City �f Ae��ton has e�periexiced significaat gros,vtli aver tfie past �etiv years azid
signi#"icani utilizatioi� of goods and se��vices to axaeet tlte ever growing needs of a�vibra�nt
co��aunz#y �as driven the lieec� to obtain long term caimmitments ta supply a�aafecials
a[ici sei�vices. The Ciiy desires An innov�tti�ve so�ution that ensures a successfi�l approach
ta piovide gooc�s a�zd services; and allaws fo�' fluid responsi�veness to rtpeoini��g o�i�nges
PAGE 3 pF RF'p #a819 Respondent's Initfals
CITY O� AENTON
R�I' d879 VIRTUAL D�SKTOP 1NFRASTRl1CTUR� �XPANSION
— both atiticipated an.d titifot�eseen. Tlie use o� technological oppokhanities throughout
the service delivery 3s encouraged.
2. MT1�IIi1�UM SUBY.C�SSYON �QUIR�NY�NTS
T.he fo�Io�ving minirmzni requi�•ea��ents must be demonst�•�tecl iti o�dex fo� the subniission
to be conside��ec� responsive to tk�e City o� Aenton. .r�ny pro�osal recaived, which is
detexanin.ed to nat meet these mandatory requiz�em;ents shall ba im�nedi�tely disqiialifed
and iejected as non-xesponsive. .
a�ust be able to pro�t�ide minimt�m e:�pe��t consultir�g xoles as ontlined in the RFI'
Please detail p�oject personnei anci expe�•ience that coznplies �vith R�'�' rec�uirem�nts
on page terz (1 �).
• Must have expexieiice in at least tl��ee (3} l�rge scala via•ttlal c�eskto� deploymezits.
Please detail on attaelvnent F.
l�iust be able to demonstaate a minis�um of %ve (S) yeacs of establisheci viilualized
eom�uting impie�nentaiions and or u}�g�acEes, a�id be able to piovide a mt�lti-
disci�linaiy staf�F a£ a size suf#"icient to per£o��m tt�e services identif�ed �vithin tlie
scope of work, The disciplines of staff t7���st include:
1. �xpez�ience �vith V1VIrvr�re v�x�tt�alizafion and vSpl�e��e 4 Enterprise,
2. �speiie�aee vviih Cisco Uni�ec� ColYiputing �ystem (UCS),
3, Expeiience vvil�i EMC Stor<�ge Area Netwoxks (�ANs),
4. Expez�ience lvith Panologic ciient implementatio3as ii� to 940 deskfo�s,
5, Exp�rienee vvitli V�vvaxe View implem�ntatiatts t�p to 200 desktaps,
6. E;�pea�ie�ce �vith Unidesk virtual ciesktop aa�an�tgement,
7. Systems Engineezs able to i�nplerrae��t a coi��lete solution, and
8. The ovel�il �zojeet n��nager m�rst iiave systalxi des�gn,
implamentation, and z�p�rade ex�erience,
e Must be able to piopose �zian.cing optioils (e.g, imAncirag, le�se-�iu�chase).
Please ��x�ovide tiv��xtten det�il of conii�actor's �bzlity to ineet tlicse rec�i�irements.
o The 1'roposing company doing tlie upgrac�e mitst 6e �•egistered by the State of Texas
ar the Cou�ify of Denton, to provide any se��vicas tivhicli niay �e rec�uired a�zd the
conxpany mt�st ht�ve all iicenstire rec�iTirad by tlie State to provide any services
required.
Cerfificaie of Stafus -- 7ssueti by the Texas Secrefaiy of S�a�e
A"ce�ti%cate o�status" is a certi%cate issixed�by the sec�etary o�state thaf serves as
offici�l eviden.ce oi an ent�ty's existenee or ai�thozity to tzansact btisiness irt �'ex�s, A
ceitificate of status p��ovic�es a state3nent of �n entity's status, as well as the entity's
cux��e�at J.ega� zia�ne and date o�foxmation or x'�gistratioa�. Hativ do 1� abtain 3nformation
PAGE � OF RFp #a819 FtaspondenYs initials�
ClTY OF D�NidN
RFP �819 VIRTUA�. q�SKTOP 1NFRASTRUCTURE EXpANSI(7N
abot�t filitag with the State of Tex�s, oz� obtaining copies or certificates fram the
�acretary of State's �Ne6page;litt��;//��vwtiv.sos,state.tx,us/coi�Icopies.sht�nl; Phone
512��63-5578; or e�nail coa��ce�:t tt sos.state,tx.us. •
Certificate o�'Accouut Staias -- Xsst►ed by fhe Te:�as Campf��ollez' o� �ub�ic
Accowtfs
Tnformatiort about ce��tificates af accoimt s#atus is avaitable fi�om the State of Te�as
C�anptz�ol�e�•'s Office. A Cei�tificate o£Account Status is utilized to detei7nine
whether a taxable entify doing busix�ess in T�xas is in good standing with its fi�mnellise
tax xepoxts and payments. A Cei�tificafe ofAccount Status may be ��equu•ed ir� order to
conduct real es�ate or �nanciai tEansactions iv Texas. To elteck existing aceou�it
stattts, ulili2e this �vebpage: https;//ourcpa.cpa,s�ate.tx,i�slcoa/Indax.3itnal,
3. COI�TRACT TERM
It is th.e inte�tfion of ihe City ' of Detttox� to a�vard �t eoazt��act fox� Vii�tnal Desktop
Lifiast�ucture �x�ansion se��viees �ox• an iriitial one (1) yea�, �eriod, '�'he City and the
A�v�►cciecl Contcactor shall hava the op#ion to a�exaew this cant�act fox� an addi#ion�l iwo {2)
o��e-yea�� �e��iods, for }�atential oa��going suppox•t oi maintenance o£ tha salutian, a��d
pate�nti�l �ddifional sei�viees that may be t�ecessa��y. Seivices 13nda��aken pu�suant to this
It�P will be rec�uired to commence tivithin foiii�ieen (1 �1) bttsiness da�s of dalive�y of a
Natice to Proeeecl. The scrvices shall be accom�lished pe�� fhe Scope of Worl� and Se�vices
as identifieci in �ectiozx IV and the Schedule of Events As oi�tlined vi Section VI.
The Coni�act shall cammex�ce 1�pon tiie issuance of a Notice of Av�aid by the City o�
Dentan and sl�all automa�ically expi�•e oz� Octobe� lst, 2012, wlt�� opkions foz• xene�val for
ttivo (2) addition�l o�e-yearperiods. At the sole option o�th.e City of Denton, the Gontrac#
may be fi���thex extanded as neec3eci, not to exceed a total of si� (6) months beyond the t�vo
(2) yeat� extension perioc�.
Renewt�l �'ex•iods:
1S` Renewal — X 0/01/12 — 9/30/13
2"� lZ�newal —10/01113 � 9l3Q114
�, PRZCING
Px�ica�zg xs �x�m and �:�ed for the di�iatioix o£tl�e corzt�•act, as indicatad �rz exhibit one (�).
The City oiDenton iequests �nat�ci�ig aptions as pa��t of tlie pRO�asal, T�ie �inaricitag ter�n
shoulct not e�ceed tluee (3j years. Intexest charges wI116e consicie��ed pat�t ofthe total cost
��•oposal. ,
S, PRIC� ADJUS'�'M�NTS
Price adjust�nenfs ace not �llo�ved, durSng tha �nitial ane��ear �eriod. Any addiiion�l
xeqiiestecl goods or seitiices will be rnutu�liy negotiated,
PAGE 5 OF RFP #�48� 9 Ftespondent's kniifals
CITY 0� DENTON
R�P �4819 VIRTUA�, p6SKT0i' INFRASTRUCTURE EXPAI�SION
6, SUBSTITU'�'X��S
Substifutioi�s are not permitted ��vithout the written approv�l o�T�ae Cif�� of Dento�l
Purchasing Depariment,
7, p�SQUALIF�CATYON�
AIIy t�17125 a1iCI CO11a1t�02]S t1ttACI18d t� ��a�1C{tatlpll tiVli� 11Pt �?0 CCll]SlC��l���lunl�ss
speciitcally re#'ez•x•ed ta an a solicitation and may xesult zn disc�uali%cation. Ai�y pxapos�ls
that do not clearly outiixxe a11 qu�►lificatxons niay be disqu�liiieci.
8, IN`��T�ECTUAL PRQYLRT�' II�ID��I{'YCATIOl�i
The cont�actoz wi1X i�idemnify, ciefend and hoid hai�n�less tlie Ci1y af De�ntvn, and i#s
au#horized useis, against any action oX• claim brought ag�inst the City of Denton, or its
authorized useis th�et xs based on a claim tliat soft�vlce infringes aay �atent ��ighYs,
capyrigl�t rights o�• i�icoiparated inisappa�opzaated trAde secrets. Cankractox wa�i pay any
damages attubutable ta s�ich claim tl�at are awaz�ded ag�inst tlie City of De�ton or its
ai�tharized i�se�•s, in a jiidgment or settlame��t, I� tlae City of Dexiton oi� its autlaorized
users' utilizatioti of t�te so�twate becomes s�ibjeet to a ci�im, o� is likely to becozne
stxbjeet to a elai�n, in tha soJe apinion of the City of De��ton, or its autl�orized itisers, the
Cont�•actoz shal�, at its soie expense (1} piocz���e for City of Denton o� i#s at�thorized users,
the right to coiitinue usizig siich so�tvvare uncter the tei�iis of fhis Cotifract; ox� {2) repl�ce
ox� modify tlie so�t.ware sa tk�at it is non-infringing. � �
9. ItIGHT� TO DA.TA, DOCUM�1'�TS, AND COlYXPU�'�R. SOFTWARE
(GOVERNIVY�NTAT� �1'�TITY aWNER,Sk�zP)
�ny soflwa�e, z•esearch, rapoi�ts studies, data, photographs, aiegatives o�� oth�r doeur�ents,
clrawi��gs or maierials piepnrecl by eontractor i1x the perforniaz�ce of its ob�igations unclar
ihis cojzt��act shall be th,e exclusiva �z•operty of the Caty o�Aenton aild a11 suelz tr�aterials
shall. be delivez�ed #o the City by the contractor �apan completion, tez�xnin�.tion, oa•
cancell�tion of tt�is cont�act. Can#iacior n1ay, at its o�vn e�.�ense, keep copies o� al1 its
�vritings for its �easo�al �iles. Contrac�ar shatl n.ot ��se, �villingly allow, or eause to have
such niaterials i�sad fox� any pw.pQSe otlier than the performance of cont�actor's
obligations unde�• tl�is cont��act without tl�e p�ior wa•itten consent of tlze Ci-ty; provided,
ho�vever, that eontractoi shall be allowed to i�se non-confidenti�l �i�atez•ials �or �vriting
samples in p��isuit of t]te work,
Tlie otivnersltip a•igh#s descrzbed herein sh�ll include, bl�t not be Iimi�ed to, the right ia
copy, pnblish, dis�lay, transfer, prepare derivativs �voxl�s, o�• othe��wise use �he ��vo��ks.
�0; ADDING �T�'W SER.V�CES TO `I'H� COI�IT�tA.CT A�'TE�2. A.'4'VARTI
Followi��g the Cont�•act a�v�rd, ADDITIONAL �zoducts of the same ge�iea•al category that
could l�ave beetx encon�passec� in tho award of tl�is cantzact, ar�d tkzat a��e not �lrsady on
the co�►tract, may be added, A foxrnal �vritten x�ec�uest �nay be sent to suceessfiil
PAGE 6 OF RF'E' #A819 RespondenCs Initials��
C1TY QF D�N70N
RFP 4819 VIRTUAL D�SKrOP INFRASTRUCTURE EXPA�lSION
Co�itractor {s) to px•ovide �i pro�osal on th� aclditionat services alid shall st�bznit proposals
to the City of Denton ns instz«ctad. A11 pzices aie subject ta negotzafio�i tivith a Best ai�d
Fii�al Offer ("BA.FO"). Tl�e City of Denton may accept or reject any or Rll �ricing
p�oposals, <tnd may issue a separate 1Z�'P or IFB fo�� the prod�cts aftet� ��ejecting some or
ail of tlie px�o�osals. The co���rzodities a�ad services coverecl under ti�is ���ovision sh�l!
conform to the statement of �vox�k, speci�cations, alld zequi�ements as autained in the
request, Contiact cl�auges shall be �nade i��. accordan.ce with Te�as Loeal GaveA�nent
Code 252A�8
11. COOI��RA.'�'ZV� pCJRC�ASIi�G / PIGGYBACI� OPTXOI�C
NIA
PAG� 7 Of� I�FP �#4819 ftespondank's In(tials ( v
� i: � �: j� �-
��� � �� ���rl� �.�.d S��°vi���
� .
CITY 4�' D�NTON �
R�'P 4878 ViRTUAL DESKTOP IN�RA�TRUCTU�iE �Xf�ANSfON
Sec�ion fl
Scope af Work and Services
1. �COP� Or WO�� AND S��tVIC�S
The scope of woi�k s��all be �inalized u�on the selection of the Contractor, The �roposal
subn�issio�� sl�all ha�re accurA#el� described yott� i�ndez'stattding of the objecfives and scope of the
r�questec! services ai�d pxpvzded A�n outline of yaur process to innp�eanent the x�equira��zents of -the
Scape p£ bVark �ad Sea�v�ces. Xt is at�h�cl�ated ihat the scope proposal submxssiot� tivill include, at
a minimum, tlie following:
A, G�N�RAL TtESrON'STBIL�TI�S ,A,ND ��QUIR�11�1V'TS
The City of Dariton (Czty) zs intexested in receiving proposals to coy�tract with a c��ialified
and expe�ieneed technology cont►•actox• to �e��form an expansion of the City's exist�ng
virkt�al des�Cto� in�i�astz�uctur�. T�is is a"tu��za-key" eng�.ge�nent, tivliere alI �spects of tha
upgrade �vill be performed 6y the tecJ�t�.o�ogy co�fractor, in ox•der ta be considered
sitecessfial, this s�all iiac�i3de tlie following requiret�ents:
TI�e specifie 3��c�uirements of the up$rade pe��fax�tned by tlze technology cont��actoa� are as
fallows;
P��,,S� 1
1, Project Planning aud Manageu�ent
2. Existi:n� Env��onn�e��t Disco�s�ezy and Ana�ys�s
3. Valxdatian o�Equipnient, Sa�itivaie and �'�ofessional Se��vices
requirements (See F,xlaibif !)
4, Oider and Rec�ive Equip�nn:ex�t and Soflwaz•e Licensin�.
5. Validate and doeument electrical power and caoling reqi�izements.
6. �'laase 1(initial phase) submit�ed to the City fox� acce�tance on
J�anuary 29�,2012*.
P�AS� 2
7, Inst�ll equiprnea�t in eYisting oabsnets and enclosures.
8, Pawer on ecluipment a►tcl pea•�orn� tests to ensu�e ec�ui�inei�t is funGfiional
�i�d confoi�aas ta mantif�eturas speciiications. �
9, Coia�gua�e atad �'�st
� Cisco TJCS Chassis and Blades
• NS 124 DAE and Dri�vas
e VNltivare Vietiv Liceaises
� i7nidesk Virt��al Desktop Manag�mesit
10. Fe�ru��ry 27, 2012x.
PHASE 3
I 1, Consl�lt witii City of Denton ��id ereate and o�fixz�ized VM�vare Vie4v
aeeess from iaxte�•nal and extetmai (intei�net) uet4vorks, '
Proprietary Iniormakion PAG� 9 OF RFP #4819 Respondent's Initials�
CITY OF D�NTQN
RFP 4819 Vla`CUAk. D�SK7'OP IN�RASTRUCTUR� �Xi'AI�SIQN
12. Cansult wi#h City oil�entoaz arzd create and VM�va�:e Vlew use e�ses
and scenarios for Vievv Composer, des�Ctap �oa�s, linked clonas, access
entitlentents, persistent disk and non-paz�sistent disk.
13. Cons�ilt tivitl� City of penton and eieate Unideslc iz�tegration witl�
VtiItiVfI1S c�I1CI PaC10j0�1C 111f1'AS�I'uctu�•e. .-
14, Consult r�vith City of Den#an and create Unic{esk dy.naixaic des,ktop
compositxon scenarios,
1S, Consult �vith City of Denton and cz�eate Unideslc a�aplicatiozi Z�ackaging
and delivery (L1�ers),
1 b. Consnit witi� City of Denton and cfeate X7nidesk optixnized Windows OS
provisioning and patching.
17. Co�isult �vi#h City of D�nton �nd create optin�ized stor�ge utilizatioz� -
combining'Sl'ivlware, Unidesk, znd EMC S�1N capabilities (i.e. linkeci
claaies, pez�siste��t pro�le data, single application instance, �nd de-
duplication�.
18. Phas� 3(3r pa�•ky ap�aications and t�•aining phase} coanpleted aiid
submitfed to the Gity for �.cceptance on At�i�i12, 2012�.
PHAS� �
19. Perfa�7n a teelin�ca� ztld functio�ial re�diness ass�ssment in preparatinn:
of "go-lxve"
20. Deploy trventy (20) vi�•t�►al deskto�s in variaus depa�•tn�eufs to valida��
coirect configur�iioal oi VMw�re, Panoiogie and �C7nidesk infi�astuct��•e,
21. P��ojeef completion sribmit�-ed ta t�ie City fot• accepta�xce o»
Anrii 30, 2012K bzsed ou resulis of "go-live"
'�A.11 dates are no�nizx�I baseci on City o£Denton's esfz�uate of effox�t
requia�ed az�d City of Denton �taff awai�ability. Projeet ���aRSes sho�ilc�
not be co�►plefec� Rn� Iatex f�an dai� xndicated, ca�n��t,o,� a:e
���ases pz�iox• to ciate indicated is necepts�ble.
B. M�ia�nxu�u �x�ext CaaisuItiug lZoles (�n individlaaL may fill more thaz� oaza role is
c�uali�cations axe xnet):
. a, Projeck l�Iatisger,
b. VMr�vare mini�nt►axt VMtivare C���tified PA�o:fessiot�al Cextl£'ication,
c, Mi�imz�m Cisco C�rtified Network Professional �vith Cisco
Uni#"�ed Cozii�ut���g Systeux (UCS),
d. E�C Dist�•ibution VA�. wiYh ��C NS120 Storag� At�ea
Netwarks {�ANs) expoxienc�,
e. �x�exzcnce witla Pataologic client in�p�ementation� up to 900
deskto�s,
f. Expe�•ience �vith Viiri�v�re Vi�w imp�enientations up fo 200
deskta�s,
g. Expe��ie��ae with Unidesk vit�tual deskto� manage�nerit, ar�el
h, Systeins �ngineets �ble to impiernent a completa sol��tion
C. �`i�ia�cing optians;
Proprietary Infarrnation pAGE 10 OF R�A #4819 Raspondent's Inii(als
0
c�rY o� n�rvror� �
RFA �8�9 VIRTUAL d�SKTOP IM�R�ASTRUCTUa� �XP/�NSION
a. Propdsa� s�ould ancil�de an aptior� to �nance the purchase of
equ�prrzent, soflwa��e and prafessioyia[ service.
b, The options may include straight fin�ncing o�� lease�purchase
r�vxth $1 buyont option, or some ofl�er finajlcing at7snge�nent.
The City of Dentozt naust retain owt�ers}ai� o� the so�tivare and
equipment at the e�id of the �nancing tei7n,
c. If t�e City oiDenton chooses to �nanea th� pt�rchase, In.tcz�est
charges w�ll be considered in ealculatiz�g tl�e fiotal �ra�osed
prices, �
c�. The City may elect an►ival, sen�i��r►nual or a eombination of
annuat and senzi-a��ital payments. The options sho��ld be
addressed in the prapas��,
Ciiy of Dento�i respoiisi�ilities;
The City of Denton resotuce au�til�bility for the praject is limzted, �vluch �vill
��ec�uire tlle upg��ade pai�tner to fill rnost roles to deliver ths ��z•oject
1. Provide sfaff to aid techa�ical ls�fi•ast��ucture cot�figu��atiazl
2, 'V�liciate and veF•ify syshem csitei'lA �lIlC� CI�31gk1
3, provide staff to tast system desigtz and fianction
4. The City o�Dentoa� sl�all p�ovicie appropriate wQrk space tivithiti City
offiees foa paoject staff to complete the upgracie p��ojeet.
S. The City of Deuton shall pro�ide remote aceess as necessary.
6. The City of Denton shall nat pzavzde pe� diein or #ravel for p.�oject staff
assi�x�ed to tlzis p�:ojeot, '�he negotiatedp�ice �or tlie.ztiJ,�grade shall be
�rtn, fi:�ed.
�. Cit� a�Denton xs cr�rreutly running; V�l�Iware r�lease �.1, Pano T,ogic
i�anager �,5, 'VMware �liew �ciministrator 4,G, No version of Unidask is
ct�crently installed, Servez� �Iazdwaze is tvc�o (2) Cisco L7CS B25Q-M2 blades.
Each biade ��as 2 CPUs,12 Co�es, �96GB RA►�S, SAN Hc3TfIl�ili�e is �MC CX-
120 tivith one sto��age pool of I OTB aiicl l 00GB Fastcaclie.
S��ety a�d Environmant�tl �Iazax•ds �
Tiie City does not wat•�ant or guaratitee ag�inst t�ae �aossib�lity tl��t s��ety pz•
ea�vitonment�l haza�'ds or potential �a2a�ds may axist �t th� Gity's faoilitias. The
Coritraotor shall ba ies�onsiU�e for �daniifyl�ag any �azardoi�s conditians �nd notlfying
fhe City of tl�ese conditions in w��iting no ��fex• tixa�� 30 days aifte�• conf�act ati�rax•d and
��•zox to initiation af sexvice delivery on#hepioperty. This will b� accoinplas�ed by the
Contractor canciucting an enviroruzis;ntal assess�nent and an occupational health, and
safety inspection of tlie sexvice b�y or iield servicc areas by cam�etent, c�uali�ed a��d
�pprapriately Ixcensed ptactitioners, The cosfs of these itzsp�etions ancf an}7 subsequent
corieetive aetion vvill be negotiated belween fhe City and the Cotitrac#or,
Proprietary lnformatlon PAGE �1 �� R�'� #489J f�espondenf's Initiais�
C17Y OF DENTC}N
RFP 4819 VIRTUAL DESKTOP lNFRASTRUCTURE �XPANSI�N
appropriately licensed practitioners. The costs of these inspections and any subsec�ue�lt
coirecti�ve action wi11 be negotiated between the City and tha Contractor.
Ali cont�acto�s to the City oi Denton are ��equired to ensure absolute safety standards
are applied and en%rced. The City of Denton �vill not be responsible for individual
contractor safety, and the awaxded contracto�• shall not hold the City of Denton
responsible. Known hazards shall immediately be �•eported and all safety p�•ecautions
shall be taken to px�evez�t potentxal sa�ety issues fi•on� occt�ax•ing.
Contractar Standard of Performance
Monthly Tin2e Standards - Cont�•actors shall fiilly understancl that the CiCy fully xeli�s
upon the Virtual Desktop Infrastrl�ctw•e to delivei• vital municipal services, and the
avaxiabzlity and reliability of the seiwice is of the essence. With this in �niud, the
Coxitracto�• shall meet the following pe��formanee standards at all times. Labor disputes,
stz•ikes, and othei� events, except those beyond the Contractor's control such as acts of
God, shali not relieve the Contractoz• fi•vm rneeting these standards, Far se�vice
c.ategory, the Contractor must ensure the given level of service is achieved, within t�ze
desig�z�ted number of tivorking hours,
Contracfar shall provide requested seiwices within specified deliveiy for 99% o�
�neeting the stated requirements and e�cpectations as detailed in the seope of worlc.
.
,
�k.,«r..fo..a�if;o.i .,orf • + .i .1 rl' .1 A 1
T}, !'� +���z�. i 11 2, .7 e !10%1 ., „t F e +Y..�F .7., .�F,e .,�F a1,�Bi€B�}�i�iiEO
z- c caixc�c�a '� � ian�i�va°v��v°ar-cro"
.�� 0
0
D
. �
ax� r��E��i�e ��e���g� ^��te—'�°�Rs��s^����t�€��et.. Renioved by mith�al
ag��eement between both parties/EDB 12.15.11
l3. ANTICIPATED PROBL�MS AND PROPQS�D SOLTITTONS
Respondent shall offer rvritten abseivations, based upon previous experiences in public
projects of this znagnitude, adda•essing any anticipated problems and offei• proposed
sohrtions to those problems.
C. RELEVANT EXPERIENCE AND CAPABILITIES
The i�esponding individual or business shall provide pertinent in%rmation about tk��
individual or busuless and related expe�ience(s) with the requested products ar seivices.
Iudieate what resources the individl�al or bUSiness will have availab�e ta allocata to fil�e
project. The respondent must currently be licensed to perform work in the State of Texas.
A copy of current licensing xraust l�e included zn your pi•oposal. Relevant experiences and
capabilities of the individual or business tea�n members and tearrx as a whole will be xated
PAGE 11 OF RFP #4819 RespondenPs Initials�/
ciTY oF ���vror�
RFP a818 VIRTUAt, DE5KTOA 1NF'R/�Sl'RUC7URE EXPANSiON
b�� the City by � review of botlt cotnpleted a�id on-going �ssignments, yeats of relevant
expesience in commtanifies of colYip�rable size, �nd cx'edez�tials. Greater weigl;t will be
gi��erz to co.ut��actors �vith recent projec#s, compz•ising tha proposed fearn.
CONTRACTORS O�tGAiVrZATION
a, Name aiid Address ofilie Individual o�• Business
INX Xnc,
1955 Lf�lce�v�y Dz•, Siiite 220
Le��visvxlle,'�exas 75057
b. Getlexal overview of thc Business
��iX Y�ic. is a leading U;S, l�z•ovidex� of z�' basecI unifiec� co�r�nal�nicatious and
�lata ceuterlclo2icl iaifi•asta�uctuz•e soluii��s fo�� entea�px•ise o����r�izati�»s.
Tlirouglx �ts suite`of teclmology� of�ez�i3ags, �NX provides orgaitiz,►tioaas }vitlx
�tivanced ax•cli�tecture soliitipns fhat also �oct�s oii the e�iabliiig
infrasf��i�etn�•e. �ex•vzces �re centered on tlis desigix, zra�le��xentat�iou and
su��port of lietworlc in#��asix•uetu��e, incltjding routiug a��cl s�vatcliix�ig, �i�ireless,
secu��it�'� Y1113f1CIj C4111T1171X1ICRf1aTl3� All(� CIOItC�I COIll�"}lItlll� SOIl1t10115
a�.cox•pox•ating botli ciat�r cerite�� and desI�to�� <<irtualizatiou, Ciistom8x�s
incliide cirter��a•ise ox•ga�aizRtions suc}i �s cox�po��atxo�is, as �j:e]1 �s £eder�l, state
n�ncl locnl govex�nmental �gez�cies. Becausc of its focirs, expertise a��cT
expet•tence, ZNX I�elieves i4 deli�ve�•s sa��ek•xai• resulfs foa• its ecisfotatez•s,
Aciditio�ial ixi�o�•as�atio�� abol�t INX e�n be fouiul on fhe Web at
`v��vtiv,inxi,com.
c, �usi�tess �'xo�le(s)? iiiel1�ding:
i, Type of Business (limi#ed paz�tn�iship, eo�poz•a#ion, etc,)
11,
iii
Proprietary Information
COI�]34X'Ri'xOn
Busir�ess Hxstoxy and Age
IN� is a 28 �re;�i•-oltl compan�� tlistfi bc��ix as a t�chuology l�al<lia��
C011ll)flll�. O�c�er t�me o�ie o�its b�tsi��ess tui�ts Q�pRnc�ed a��cl az�t�re���
tl�e ofihoz•s so th� othe►� busia�esses ��rei�o solc� o�� a��d Coa���ol��te �r�el��ad
wl#h tiie eo�u��n3� thAt is tocl�p �NY `viFl� 191ocutiovs aiorir�t�l tl�e
YJnitecl �t�tes.
�usiness Size (inclnc�ing m�mbe�� in each x•eqtuzed discipline)
INX cur��ently h�s �ppt•o�.�at�ately S2� employees ���itla 3.G7 0� tliase
beiitg ��ag��xeea'ill�* COl15l[I�R11fS, Of tl��f 1.67, approxim�tely 71 are
Il;��� Center/'Virt«�lizatioai s�ec��lized, 58 are Collabo�{ation (Ux�ifiecl
Coi�tt��ii��xcativ�ts) speci�lized, ar�ci 38 aa�e �aa��t of the Ne#�voi�Ic
Tnfrastr�ichu�c group (�onti��glSwitcl�ing, WLA�T, Sect���ity), Ple�sc
PAG� 13 OF RFP #4819 Respandani's Initials., i
G17Y �F DENTQN
RFP 4819 VIRTUAI. i�ESKTOP INFRASTRUCTUR� �XPANSION
azote �tx�ny of flicse caa�sr�ltau#s li�ve nxqz�e tli�n oiae s��eeialt�' f[ll�� CRIL
cross-oS�e�� into n�ore tha�i one grou��.
iv, Areas o;F special eonce�itration
o D�ta Cenfer Virtu�lizafxou
e U��ifiecl Coinmunic�ttxons
• Routing/S��►�iteltiiig
• Wireless �ANs
o Seau��xty
• V�ci�o
v, �'e�e�k�one nutnber and faY number
C�hr of Denton �ceoi��L# IV�axi�ge�s
Traci Cl�x•is�tkai�
Plaone 4G9,5�9,38�fX
rnx 4G9.S�9.3871
Stephaa�xe I3�►x�aaes
Plione �C9.5�49,38�f0
r+ax 4G9,s49,3s7o
Relevant pi�ior e��er�ezice iu%rmation to ine�ucle:
Seo Atts►chir�e�it �
a, Et�tity Naia�e aud Z.,00�tion �
b. Sez•vice descripiion �vit1�. s�ecific desca�iptions o� res�onsibilities, suceessas
a�ic} failures related to tk�e pxoject. 7nclude svebsite URL,s foz an� service
pzojects for �vl�ich they are available,
c. Name ar�d contaei infoi�nation for the �rajeet manager or othex� key
contact �vith the entiry co�at��actiiag these services,
d, Lisf a� municipal aEZd privafe client ieferences for relevant prajects �vith
contact naines and #elepl�oxxe nt�rr►bers
e, Past ex�ex�ience on siniilar ancl relevant pz�ajects.
f. Details of any a�vards xeceived. .
Propriekary Information F'AG� 14 OF RFP #48�9 Responctent`s fnikials )// '
� o�.
CITY OF D�NTON
RFP 4819 VIftTUAI� D�SKTOP INFRASTRUC7UR� �XPANSIQN
2011 YNX �cltie�ves Cisco Citsto��tei� Satisfacttoxx �xcellexice A�����,d
20�1 INX us�ne<i #70 a►if of CR��t's 2011 VAR504 {u�� fi•om #I67 �ax 2010)
2011 CRN Nehi'ox'l�xtt� �lite #1
2011 CRN Tecli �lite 250
2010 Vl%[w1z�e Globa� Deskton Cotn��efeuc}� 1'artlicr of tbe Yeax•
2010 CRN One of the Ton Hen�ti�c�x�e V�1,Rs
2010 Cisco Bardei�le38 Pila�tnea� of tlze'Year - So�ut1�
20�0 Cisco D�ta Cetiter Partner of t}�e Ye�x� ��Vest
2010 Cisco Coin�z�e�•ex�] Se�ar�ent �ax�ta�ea� of t��e Year -- �CJ,S.
2009 �YiYlrvare Sa�utions Pro,�icler Partner of the Xea�� -- A�ne��ic�►s
2009 Cisco Glob�1 pa�atitsr of tlte �.'eaa• -- Sez•vzces
20Q8 Cisco �lobaa �'ec�tziologv �xcellenc� P�x�tjior af tue Ysar
2010 Cisco Custanaex� �atis�acfioaz �xcoltea►ce {��val'ded to tlie tap 15% of
Giseo's cIxannel parfn4rs basecl �r��on cYtstarner feecib�zc��)
2QI.q �i�nasd oixe o� `�30 Cloud V'Al2� That Get I#" b� �;RN ���ga���e
Se�t 1�#, 2010
Px�aject �Understauding;
a, Brlefly describe youc unde��standin� of the requesfecl sexyxces, ampox•tan�
issttes, and Gityxeqt�i�ennen#s.
City of lle�aton is etpanding an e.�sting Virtual des��to� eaxvii•oiin�e�rt
a� about 20U seats levera�ing Cisco UCS foz� flie com��ute, EMC N�1�0
for tlie stox�age, Vl'.����a�•e �oz• tLe viz�tualizt►tion, and Pa�io Logic fax• ihe
eud ��axnts, Tlxe goal is to e:�pancl tIie exi�vlxoatme�tt to a to�;tl of about
900 seats, Yn aciciiiion fio simply expanding tlie tatal seaf couaxt, tkxe
C;tty of Denfo�� is aclding VVlwflre Vie��° antl TJ�iidesI� to �a�at
St�I(�3tI0T1&I CR�)R)Jl�1�l2S %V���lti� fll.��]• ea�s�z�•o��rr►ent-. �s ���ith an�� virtufll
cleslctop deploymeut, tlte znost ���ific�� issue rvlil be to el�surc fl�at tl�e
stoY�age is architectecl properly so tl�at tlio rec�tiired ��e��foa•tn�iice is
achzeved. It is iu�po�•taYtt tli�t ez�iticnl d�tes �re inc# with �ninimal
impact to tlxe City o�Dea�to�� use� co�iimuliity=.
Relo�vant rx��erie�ace:
Tlie Resnoa�dent shall I�ave the fnllo���iag mir�im�ur� ex�e�•tetice a��ci
denaousf�•�te corap]i�i�ce tivzth the follo�ving requix�euients:
(ContrACtoa�s �vlxiel� l�ave �ioi cietaileci tlacxa• experience as listed below
shallbe considei�ed i�ox�x�es��oa�s�ve),
�, Includa tluee (3) examples o� �ast wox� tl�at has been siiccess�iilly
izn.�Xerr�entec� oa� services provided, See l�ft�ch�nent F
b. Eigl�t (8) years experience vvith similac sezvlces, �a�ovide a descz��ption.
Proprietary informatlon PAGE '[5 O� R�P #48�9 Respon�ent`s Initials�
cfrv o� ti�r�rotv
RFP a819 VIF�i'UAL DESKTOP INFRASTI�UCTIJRE EXPAN510{V
INX is a 28 ��c�tr-old technolo�,y can���aa�y tlx�t h�s evolvecl ove�• tirne but
has alt�°ays offe��ec� m�rlcek-clriven professionaI sein�iees ��id tecLnolog��-
bxsed produets. I'or the ]ast 12 }�ears, thc foc�rs ���s been on Cisco
Syste�us n�oving iutfl NetA��p, ENIC, VN�K��re a�c� related pa�odnets a�ici
professioi�al sexwzces as tlxe technolo�y� r��orld �xoned in 4n the ni�n��
advnnt�ges of r�i��tu�lizafion Tnd cloud computing.
c, A standat•d license ox� cea�ti�cation, if applicable, l�l,A.
d. The individual ox bi�s.ita..ess miust be registex�ed by the St�#e of Te�as oz the
Coi�nty of Danton as a t�llsiness and the must have all licensure requi�ed
by ihe St�tte to proviele Aa� sex�vices. Certi�cn�e o£ �t�tns ax�d
Cei�ti�cate of Accounf �faius are i�iclnc�ed i�� our res�oixse
e. The xndividual or biisiness must cliso�ose any business a�elatioa�stiip that
tivoulcl have ata e�'�ect, of a aonfiict of intez•est. A confliet of iut�rest
state�nent must be signed as part of the co�t�act ne�ptiated �v�#h tl�e
av�rarded colitz�acto�(s). N/A
Respondent shalt detail any an� all a�elevaaxt Ixastoxy of litigation involvi��g ���ajects.
INX as i�i-�rolved i�i va��iotis ela3�yis a�id legryl Rctions i�i the o��di��s���r GUlll�so of
bi�siness, �Ve aa�e o� ta�.e apiu�oa� tliat tlaese pr•oeeedings ax•e xznz�xxteriai n�cl �vill no#
tiave an im���et oai TiV`X's performance of xts obligatio�is �ertainii�g to fl�is RT+'P,
Res�aucle�at sl��ll dctail an�� az�d all exce�tions tiviihin tiis �ropasal respanse.
Aci�io}i�ledged
n. �r��nc�s
Respondent shalL piovide xefea•ences includ'u�g contact nar►xes, e-mail ac�dresses �nd cti�ax•ex�t,
cazxect phone nlrmbezs o£ Co��tracto�•s o� public ex�tities for which you ha�e perfoi�nied
simil�� pcofessional sei�rices, Raspo�zdet�t shall eanzplate ta.t��chtner�t � w Ref�renees.
�, IN�UR.A�TC�
Xnst�rance reqnire��aez�t are referenc�d 4vithin. tl�e City's st�uelacd tarms ac�c� cpzzdit�ons.
A.ny devlatlons or exception.s to fhese requuemeirt s1�a1X be fiill.y declaaed wltl�in the
praposa! response.
TNX's Cei�fi�ic�fe o�'T�iflbilif�� rnsiu�ance...
��
2011 Insurance
Certi�icate, pdf
Proprietary Information PAG� 16 OF R�P #4819
Respondent's InitiaEs�
C1iY O� DENTQN
R�P 4819 VIRTUAL DESK7�P tN�F2ASi12UG7URE EXPANS1bt�
T. �QifJTP1VXENT SCHEDYJ�.,E
NOT AP�LICAS%E
�i, SAF'ETY R�CORD
NOT APPLICABL�
T. CQNTRACTS
�1QT APPLICA73LE
��, AbbYTYONAL GEN��AL R�QUIREMENTS
1, Prior ta commenceineirt of th� services, the City and selected individual or business
�vill conduct an initial meeting to revi�w the overall scope, schedata, deliverables ancl
planning process to itnplement a. successfirl pro�ram.
2, The awaz�ded Cont�actor shall p�•ov�de ta tl�e City o£Denton, det�tiiect reports o�'txx�ne
anc� services pz�ovzded ta tlie Cify on a dazly, tiveekly, or inmi#�ily basis, as negotiated
and agreed upon.
3, Staff available to assist the seleeteci provider is limited; #he proposals s��t��nitted
shouLci not atzticip�te eYtensive s#aff assistance c�uring sexvice d�livery,
1'ropriefary Informailon PAGE 17 OF RFP #4819 Respandent's lnifials�/
� � �� � �,
�:� r � � -
P�.yr�ent and. ������°�.�n��
��qui�°��a.����
U.
VI.
'VYi.
c�rY oF o�r�roN
RFP 4819 VIRTUAL. D�SK70P INFRASTRUC7'UR� �XPANS[ON
�S�CTION XII
Pay��eni aYid Pe��foa•x�s���ce Requxa�ements
�A�CM�NT AIVD INVO�C�S:
All ploposals s1�A11 speci�y teams and conditions ofpayxnent, �vhicli yviil be considex•ed as
pax•t of, bttt Yiot control, the a�,vard of proposals. City ieview, ins�ection, atic� praeessin�
procedizres o�dinax���y zequ3xe tl�irky (30) da�s afte�� �•ecezpt of invoice, m�taaia�s, oz�
services. �'roposa[s which call far paytaient ba�ore thzrty (30) days from receipt a�
it�vozce, o�� cash disco�ants given on suoh payanent, will be cvnsidered only if, in the
opinioz� of the Pn�chasing IYi�nage�, tl�e re�vi�w, i�s�ection, and p�aeessing p��ocedures
can be coz�pleted as specified,
Zixvoices shail be sent directly to tha G�ty of 7aezxton, ticcounts �'ayable J7epartrnent, 215
E M�Kinney St, Denton, TX, 7620�-�299. �, pxo-fn.t7na invoice shall be serzf to fhe
contract administratox•. It �s the intention o� the Cify of I7enton to make payment an
cornpleted o�:ders tivithin thii�ty dlys afie� x�eceipt of invoice or items; whichever is Iater,
unless unusi�ai ciecumstat�ces ax�ise. In�s�oices �nusi be �ttliy dacnmented as to labot•,
matexials, aaicl eqniZ�nieart �i�ovided, if applzcR�Ole, and must refei�ence tl�e City of
Dei�toii Pu��chase Orcler•3�i�i�nber in ox��ei• to be �roeessed, �to �ayments shflll }�e
n�acie on invoiees not �isting a Pu��cl�ase Ot�de�• Nuxnber.
T.A.7� EXEMPTYOI�:
'�he Ciiy o� 3�entan c�uali�es foi sales tax exem��tion pursuanY to the provisions af A�tiele
2n.04 (�'} of tl�e Tex�s Liznited �ales, Exczse and Use Tax Aet. Ajiy Goz�tractor
paz•fo��m�ng wQrk uadar this cont��act for the City of Denton may puz�chase materials tmel
suppli�s ar�d rent or lease equipment sales tax fi�ee, This is aceompazsl�.ed by issuing
exemption ce��tificates to supplieis, Certifzcates nxust coinply r�vith State Coinpf�oller's
x•u�ing #95�0.07 and �95-0.09.
PA.�J.YI�1�iT TO P�RFORMA,ZV'C� MIL�STO�t�S:
Ativarded contaaoto�� shali p��epa�e and submit iaivoices after co►�ipie#ion of s�eci£ic prnject
rnilesto�es, The iiaVOice sliall cleta�l tlie major milestanes �cco�nplished and detai�ed cost
info�Ynation for project, Tl�ese milestones sha11 be subanitted to #h� City o� Denton and the
Ci.ty's P�aject Staff sh�ll rev�ew such foz• com�ietion and acet�ra.cy, prioz to p�tyment
au#horizatioi�. The x�espo��dent slaai� com��Iefe �xhibxt Z, p��icin� sl�eet.
Proprietary Information PAG� 98 b� Ft�'P �i4819 t2esp�ndenE's lnitials�
�����°a�� # 4� � 9
���.�.��.�°d T���°�s �.��
���.d.iti��.s
CITY QF DENTON
R�P 4819 VIf2TUAL DESKTOP INFRASTRUC7UFt� EXRANSlON
S�CTIO�I V� �
Catv o�' Dettto�t
Standa�•d Pi���clxase T�rms and Ca�dition�s
Tl�ese stattdard Tez�ms attcf Conditions arid tlia Tarms and Coaaditions, Speoificatiores, Drawittgs and ofher
rec�uirerr►ents includect in the Gity of De�xton's sotioitation are appiicable to Conh�acts/P�rrcltase Orders
issued by the Ciry of Denton hareina$ar rs%rred to as tlie City or �iuyer and the Selle�� herein aftei•
k•eferred #o as tfie Bicldar, Cantractot• ac Sup�lie�•. Any deviations must ba iti tiva•iting and signed by a
rapresautatiue o#'the Ciry's �rvc�3t'ement bepartm$nt and tit� Supplier. No Te�•ms and Condltions
confained in tlie Sallers Pcopos�l respouse, Jnvoice or Statemsf�t s]�All seive to modify tlie terms sat forth
herein, Ifthera is a cojifl'sctbehveeu tiie provisinns on ti�e face of tlie Coiitcact/P«rchASe Ordert}iese
tivritten ��•ovisions �vill take preeedence.
By stibmi#fiiig an Offer in response to tlie Solicitatioii, the CQn#ractoz• �grees tliai the Coiitraet sl�all ba
govecned by tlie folto{vi�ig #eii�is and cotiditioi�s, unless e;�ceptioris are duly noted and �ully negotiated.
Uu�ess ottze►�vise speeified i�i tlie Contract, Sections 3, 4, 5, 6, 7, 8, 20, 21, �nd 36 shall appl}� only ta u.
Soticft�tion co purchase Goads, �ud Sections 9, 10, 11 and 22 shall apply only to R Solioitation ko
purcl�ase Services t� be per�otnzed principally at tlie Cify's pre►nises a• on pnbjic rigi�ts�of �vfly.
1. CO1�I�C�QR'S pBY,IG�TYON�. Ths Coiitraotor shall fi�!!y aud tienely provic3e ail deliveeables
desct•ibed in the Solicitatinn a�id in tl�a Contractar's Offer in strict accore�ftnce �vitit the terms, coven�nts,
and cot►di#ions of the Contr�tct A�id all applieable Federal, St�te, and loc�l la�vs, rules, aud i•egulations.
2. �F�ECT� DAT�/TE12IY�, Uniess otl�er�vise specified ii� the Sotiaitatioil, this Contract shafl be
effeciive as of tlie date tlae conicxct is signed by the City, And shall contit�Tie in effeat iuxtil ali obligatiot�s
Ai�e performed 3n accocciance tivith the Contcaat.
3, C�NTRACTOR TO PACI�A.G� D�LIV�RABLES; The Confractor �vill �nekage deliveraGles in
accordAnee �vitli good coann�ercial ��cactica and sha(1 includa ApAeking lis# sho�vingtlie ciescriptio�i of
each item, tlie qnantiiy a�id unit priee aniess otl�er�vise p��ovidec{ �n tlle SpecifiG�tions or Siippleraental
Tai�ms and Coltditions, eacl� slzipping contai�ter si2a11 ba clearly ai�d pe��maae��tly marked as folldtivs: (n)
T1te Contractor's name siid ac(drass, (b} tlte City's �tatzte, Tddi•ass and purcl�asa order o�• purchuse release
�iumbe�� and tlis price agceemetrt ��umbe►� if applicable, (c) Cnittaiite�• nt��nber and total nt�mber of
CO11fif1118l�s, e,g, bos 1 of �4 bo�ces, and (d) tlte raunber of the oontainer bea��ing t[ie packing list, Tha
Contrflctai� shall beat cost of packa�ing� Deliverables s1lt�ll Ue suIt�bly packecl to seattre lA�vest
t��ansportation costs And to eon�oran to all tlie requlrements of coi�nmo�x earrie�s and flny a��lica6le
specificatlon. The Csty's coui�t or tiveight shall be final and concl��sl�e oa� slupmeuts not �ccompanied by
packiiig lists,
4, �HIP'lYIENT UNA�� R�S�R.VATIQN PRO�YTLT7: Tlia Contxacta�� is not authorized to siiip tiia
tielive�•abies under reservation aud tzo tende�� of a bill of lading �vill operate ns � tesidei• of dalivea�ables.
S. TrTX.� & RTSI� OI+ LOSSc Title to and cisk of loss of the dal'zverables sh�lt pass to the Ciry onfy
Svlten tlie Ciry achially recoivas Qnd accepts fiie deliverables.
6. DE�,�RY T�RN1S AND TI2�tSPQRTATION CHARG�S: Deliverables s1�a11 be sl�i�pecl
�',Q.B. paint of delivery taaxless otiaer�vise speoifled i�a the S��pptemelrtal Terms and Coiiditions, Unless
ofhe��visa stAted iix the �:Ffer, #)te Coiit�'actor's p���ce sl�all b� dee�ned to include all delive�y a��d
Proprietary Informaflon PAG� 26 OF RFP #A819 Respondant's Initials��
CITY O� D�NT'ON .
RFP 48'19 VIFtTUAl, p�SK7QP INFRASTRUC7UR� �XPAN5lON
traiispartaiion clrarges.'�lie City shall have t(ie right to designate �vl�at inetl�oel of transpal�tation st��ll t�e
used to sl�ip tlze deliverables. The p1AC� of deliveiy slaaal be ti�at set foi�tlt tl�a puichase orc3er.
7. R��k�'Z` OF �NSP�CTION �,NA �J�CT�ON; The City exp�•essly reseives all riglits c�iider 1ativ,
ineluding, i�ut not limited ta tlie Uni£oi�m Co�nmerciAt Coda, to inspect fha deliverables ai delivery befoi�e
accepting them, and to rejec# defective or non-co»fo�7ning deliverables. 7f the Cily has the right to iaspeet
the Contx�ttctar's, o►• the Cniiirs�ctor's Szibconf►�actor's, £acslities, ortl�e deJivecables at the Contiaetor's, oi•
the Contrac#oi's SuUconh•actor's, premises, tlLa Co3ttraotor siiall fiirnish, or cause ta be fi�a���isLed, �vitliout
aclditioual chat•ga, �ll a•easanable facilziies aizd assisEance to the City to facilitate such inspection.
8, NO �PLAC�M�NT O� JI�T�CT�VE TENDER: Every tender or deliveiy of delivernbles anusk
fi�ILy co�nply tivitli all provisions of tl�e Contcact as to time of delive�y, qttaiity, a�id quantit�+. .Alty ]ZPn-
complyuig tender sl�all constihite a 6�•each �ac� the Contractor slia(I not l�ave t�ie sight to substitE�te a
can£orming teatde�•; provicied, �vl�ef�e the titna foc pe;'falmance has fiot ye� e:cpireci, the Contractnr may
notify the Ciry of the inteaztioai to cl�re and may tiien make a coi�fonning tender �vitliin t�1e fitne allotted in
tl�e contract,
9. �T�AC� AND CONDiTY01�i OZ+' WOR��: '�he City shail p��ovids tf�e Conti•actor access to tlie sites
�vl�ere tl2e Contractar is ta pe���ai�u the saxVtCeS c15 C6Cj111Fe(� ]1101CI�P for the Contractor ta perform tlte
seivices in a tiinely and effieient mavi�e��, in acc�rdanoe with aud suvject to the applicable sec�n�ity Iatiws,
r��les, and regniations. Tf�e Contractar ackuosvleclges that it has satisiied itself as to the nah��•e of the
City's seiwiec require�nei�ts and speci�tcations, the locntio►� and essential cl�ai'flCfEl�istics of tlie tivoi�k sites,
ttie qualit�� a»d qua�itity of ma#erials, eq�iipuient, labor aud fa�iliiies ��ecessAiy tn pea��o�•cn the se��vices,
aud any other co�idition or staie af fact �vluela cou�d ia at�y »ay affect per£orma�tce of the Contraotor's
obligations litidar the contr�ct. TJ�e Contractoc ttereby releases n2zd holds the City l�ar�t�less fi�oin �nd
against any liability o�• elai�n �or datn�ges of ai�y kind or �tatui•e if the acf�ial site or service conditions
diffei• from aspec#ed conditions,
io. wo�x�r+o�c�
A. Tl�e Co�atcaotm� shal l employ o�t]y orderly and compete�at tivorkers, skilLed vi tha pei�Qa'IilR11C�: Qf r11e
servicas evi�ich tliey �vill perfoi�tn unde�' tl�e Conti•act.
B. T�iB COIlfI'c�CfOr, its employees, suUco�ttracta��s, and subcontractor's employees may l�ot tvl�il0 eiag�eged
in pflrficip�ting or respoiic�u�g to a solicitafion oa� }vl�ile in the eourse and scope o£ daliveri��� goocEs ar
sei�vices under a�ity of Denton contract or on tl�e Ciry's pro�arty .
i, use �r possess a firearm, utelading a concealeti handgun tliat is licensed unde�• state la�v, exce��t
as requued by tl�e terms of the coiiicact; or
ii, use ot� ��ossess aicoholie o�• othei� iittoxicakiug bevea•ages, illegal drags or contc•olleci snbstattces,
nor �nay sueli �vorkers be iutoxicated, or l�udsr the ity�lttence of alcahol or drtigs, on ihe job,'
G. If the Ciiy o►� t]te City's rep�'esentative itotifies the Cantractor tl�at any �vorkec is il�competent,
disordez•ly a' disobedianf, has k�io�vingly orrapeltedly viol�iecl sa£ety t�egulatioris, ltas �ossessed aay
�t'ear���s, or has passessed or �vas ui�de�� the it�#�uence of alcoltot or cirtigs oii tlie job, fii�e Coniiactor sh�ll
immediataly remove s��c1i �vorkea� froi» Contraet services, aad �nay �lot einploy suclz �vorkez• �gai�x oii
Contract setwices tivitlioi�t the City's pa'Ior �lcitten consent.
In�anagc�txo►t; 'I`��e Coiitractar t�eprese�tits and �va�x�aiats tlzet it shall compiy tivith the ��ec�uiremeirts af tl�e
Immig�atioi� Reforaia and Control Act af 19$b �nd 199Q regartling smploymenk varification. a�id ��etei�ttor�
of ve��aficatioz� foa•ins for any individiials l�ireei on o�� af�er NovetYiber d, 1986, �vho �vill p�rfoiin ai�y l�boe
or saiviees widec the Co��tract a«d the Illegal i��amigrafion Refo�'tn aatd Zminigcant Res��o��si6ility Act of
i996 ("ItRTRA) onacted an September 30,199G.
11, COlY1PLZ.ANC� WiT13H�ALTH, SA�'�TY, AND �YYgtO�i1Y�NTAL Tt�GUI,ATI�NS: The
Cantractor, it's Subcaitractors, £�iid theic res��ective e�nployees, shall co�iiply £ully tivith a!1 applicftble
Proprietary lnformafion PAG� 27 OF RFP #48�9 Respondent's Initials v
CITY QF DENTOt�
R�P d899 VIRTUAL AESK70P 1NFRASTRUCTURE EXPANSION
federal, state, and 1oca1 hea[tl�, safefy, �nd environme�ifal Ia�vs, ordiu�uces, rules and t•egulations in tlze
pet�fo��innnce of tiie services, including 6itt not limited to tliose proitiulgated by the City and by the
OccupRtio��al Safety and Hea(t1i Administration (OSHA). 7�i case of co�if]ict, t�ie ►nost stringent sa Fety
reqi�irement shall goveri3.'I7ie Contracto�• si�ali indemnify and hold the City liarmiess fi�om a�id ngainst �ll
clain3s, dema�ids, suits, actions, judginents, fii�es, penalties xnd liability of eveiy kiiid acisi�ig fi�om the
bi•eacl� o;f flae Contractox•'s obligations ui�der this paragraph.
��tvi��ojanze��t�l Protecfion: TI�e Respo�dei�t sliall be i�i compliance tivith all applicable stAnd�a•ds, orders,
or reg��lAtio�is issued pursuant to fhe rnandates of the Cls�i� Ai�• Act (92 U.S.G. §7�t01 at se�,) and the
Pederal Water Pol�ution Control Act, t�s atnended, (33 US.C. §1251 et,rec�.),
12. INVOICE�:
A. Ti�e Colrtcactor si�AJl submit separafie inrroices in duplicate on each pt�rohase order or purch�se
release af#e�� eaci� deliveiy. Tfpa►�tia] sl�ipments oc detiveries ace authorizeci by tl�e City, a separate
iuvoice inust be sent for eac3i sliiptaie��t or delivery n�ade.
B, P��o}�er I�ivoices miist 9�iclude a i�i�ique iiivoice ���ui�bea�, ti�e purclinse orcler or cielivexy order
numl�er nnct tlie nxASie�� agreemeitt nwi�bet• if Rpni�cablo, tho De��artment's Name, a�ad the
ua�ne of i-he �oiut of coniact for thc Do��artme�rt. Imloices sliall be itemized a��ci tE•�nspa��tation
charges, if any, shall ho lis#ect saparately. r� eopy of the bitl of lecli�ag and t�le fi�eigi�t tivaybitf, n�lion
�pplicable, sl�all be attached #o the invozce, �'he Co�it��actox's ��ama, remitta�iee adciress and� 1�il�pliCft�}I8�
tlie #ax identi�oation rnunbe�� oza fha invoica must ex�atly m�tclk tha infoa�an�tion i+i the 'Ve�tdar's
a�egistcation tivitl� the City, Unless other�vise instt�ucted i�t tivriting, the City �nay ra[y on the ��emit�ance
nddress speci�ed an the Contractor's iuti�oice.
C. �uvoices foc ]abor shnll inolnde a copy of ail time-sheets tiviti� t►•ade Ixbor rate at�d deti�erables oi�der
munbe�� clearly identi�ed, InYOiees shall Also inclucle a tabulatiota o��vork-llours at t�ie Rp�ropriate a•ates
�ztd groi�ped l�y �vork ax'der ntanibar, Tirna billed foa� labor slaall be limi#ecl to hotat's �cfttally �vorked at t$e
�vork site. �
D, Unless otf�envise eYpcessly aufliori�ed i�� the Cat;tract, ihe Couhaetor s�nll pnss tlu�ough �Il
S�tbaonfrAC# and other autl�Qrized e�pense5 at achial cast �vithont m�rkup.
E, Fede��nl excise t�►xes, St�►te ta�es, or City sates ta�ces ml�st not ba includec{ in the invoiced a�notu�t,
The City ��ill fii����ish a t�x e:cempfion certlficate u�on �•eqitest.
13. �',A.YM�NT:
A. Al1 proper invoiees ateed to be sent to A.cootints Payable. Approved invvices �vill be pnid �vitliin thix�fy
(30) caleatdAr days of fhe Gity's reeeipt oftl►e d�liverables oti� of tl�e invoice i�aing reeeived in Accounts
Payable, �vllichova�� ls fate��.
B. �f �ay�nent is not iimsI� rnr►de, (per ��A►�agx�s�ph A); ia�tex�est sLall nccrue on tha t�up�id .balance at
tt�e lessor af fho x�ate s�}eei�ed fu TexAS �ovey�iime��t Code Section 2251,Q25 0�• tlze �nnximum
lawful t�;�te; exce��t, if pay�ne�tt is �iof tia�zely �nAde for n reason%�' wliieh the City may tivithhold
pmyitte��t I�ereuuder, interest shall nat aeer��e zo�ta� tei� (l.0) eale►xclaa� cl;�ys affe�� fl►e gro��nds for
withholcliug payt�vuf Lave been z�esolved.
C, If pa��kial shipmei�ts or deliveries are autliorized by tlie City, �h8 C011tl'AC�OI' �Yl�l U0 �c�it� f04't�l� �)�TfIc�I
sltiprnent or delive►�y, as stated avove, provic�ed that the invoice matcl�as tlte shipitte��t or delivejy,
b, The City may �vithlzolci or set off the e3itire paynieiit or paY�t of �ny payn�ent othel�vise dtte the
Contracto�• to siTCh extant as may �e tiecessary on accout�t of
i. delively of defective or non-ca»forming deXiverables by fhe Confr�ctor;
ii. third pat�ty clniu�s, �vliicfa are not covered by tiie insur2nca �vl�ich ttis Co�ltractoz• is rec�uired ta
provida, a��e £iled o�� re�sonaGle e�idenee i�idicating probable fili�ig of such claims;
iii, failu�•e of i�e Conkractoi• to pay Subcontractors, oi� fo�� �abor, maferi�ls oa� ec�nipme»t;
iv, dainAge to the propei�ty of the Cify or #lze City's agents, e�nployees or coni�uetprs, �vhicli is not
eovv�•ed by instu't�tzce rec�uired to be provide� by the Caztracfo�; .
Proprietary tnformation PAG� 28 O� RFP #4815 Respondent's lni#iaEs_ 1['�.
��
CITY OF DENTON
R�p A819 V1R1'UAL D�SK70p INFRA3TRUCTUR� EXAAN510N
v. re�son�ble avldence that the Cantractor's obligatzons �vill ndt be co�npleted tivitlun the fime
speci�ed in the Coiitrack, ancl that tlie tinp�id bal�nce woi2ld vot be acieqt3ate to cover actual or
liqc�idated dainagas for tl�e anticipaied delay;
vi. failnre of the Contraetoz• fo snbmit pro�Qr invoices tivith puccl�ase oider number, tivith all
�'equired attachments and suppox�ti�ig
doctt�nentatidn; oi�
vii. faih�re of �lia Co��traotor to coinply tivitli any mat�x�ia( �rovisio�� of tl�a Coni���ci �?ocuanents.
E. Notiee is hereby given that any a����rcfed conicactor ivlio is in arae�es #o the City ofDenta� for
delinqueizt ta�.es, the City �nay of�set indebtedliess o�vec� tlie City ttu�o��gf� payiuent witiiholding.
r,1'�y�n.eit# 1vit1 be in�de by check unIess tha pm�ties uiutt��lly ag��ee to payment by credit cACd ar
e�eefi�onic f�'a�isfer o�ftu�cis. The Colrtractor agrees fhat there shali be no addition�l ciiacges, Slli'Ci]ATgES, oz•
penalties to tlie Cify for payments made by eredit card or electroiiic fi�nds transfei�.
G. The a�varcling or eo�ttinl�ation ai this eontract is ctepe�tdent upon tlie av�ilability of fii�icii�ag. The City's
paya�lei�t obligations �ya payabl� anly aud solely fi•om fiinds Appropri�ted and available for tl�is cont�'act.
�'he �bse�ice of Appa�opriateci vr athar la�vfttlly availabla fiutds sliall cendei� t(ae Co��teacf ►�ull atzd void to
tlze exteiat fi��uls are Tiot Appa•o�riated or availabte attd �n� delivex•�tbles delir�eced but unp�id s1�a11 t�e
refi�u��iec� to tha Ca�att�aoto�•, The City shall p��ovide tiia Co�itractor tivritteii notics of tlie f�ilure of the Cit��
to make an adeqnafe Ap�ropriation for �uy fiscal yeRr to pny the atnoi;nts due ander the Gontract, or fhe
red�ietioti of anyAp�ropriation to a�i amowit lnsufficient to pe�7nit tl�e City tn pay its obligations uncier
tlte Contract. In f�e evei�f of noj3e vr inadequate a��pj•opriatlon of fi�nds, ttiere will be no pettaiiy nor
rel��oval fees charged io tlie City.
14. TIir�V��, ��CP�NS�S: All tcavel, (odgiaig and per dietn expenses 3n coittaectio�� witl� tlia Contract
shall be paici Uy t3ie Co��tr�atoi•, unless othei�vise stated an the contraet teritts.
1 S. �'71V'A� �'A.Y11�1`�1T AND CLOS�-OUT:
A. If a DBE/.iY1B�/WBE Program Plan is agrecd to and tlie Contractor lt�s itie11t7�1ed Sttbc�ntt'ACToI's, tlie
Co��tractor is ranui�•ed to si�Uanit n Con#�t�tct Close�0ut MBE/WBE Con}plinnee Report to the Pui�cl�asi�g
Managez• no later ti�a�� ttie IStli calandar day after coznpletioit of all �vo�•ki�ndar il�e co�itcact. �inal
payinent, i�ctainAge, or bothn�ny be �vifltlteld iitl�e Contracta• is noi in compliattce lvitt� Hie rec�uiremeiats
as accepted by tlie City.
B. Tlae z��aking auci acceptauce of im�} payment �viJl constitEiie:
i, a tvaiver of all etaims by the City a�ainst the Contru�tor, esce�i clai►ns (I} �vhiel� 3xave been
p�•avioi�sly nssex�ted ii� ���rItiiig afzd not yet settletl, (2) arising from defeciiva tivo�•k appea3�ing after finQl
inspection, (3) arising fi�om failure of tiie Contcactar to coznp�y tivitli the Cout►�act or the tei•�ns of any
tiva�a�anty spacl�ed laa��ein, (4) arisivg fi'Oril �E1.8 C011t1'tiP�01''S CO]1flI1Lllllg OU��gaC107151111ddr tl�e Contr�at,
iucluditig but not limlted to lndenuiity aiid wai�r�nty oUligations, or (S) �r•isi��g i»zde�� tha Ci�;y's rl$lzt to
A41a�#; Aud li. a tivaiver of all elaitns by ftza Contr�ctor against ttie City atliei' t�lilll illp50 �ireviously assartecl
i�t wrlting ai�ct ��ot yct settled, . .
16. Sp�CTAx. TOOX,S & TEST EQUIl'M�NT: Iftiie pa•ice sFated o�z tlie Offe�• inciijdes the cast of �iiy
specialtooling o�• s�eciaitest equip�nent fabricated or requic�ed by the Contractor for tl�aputpose offilliE�g
this o��dar, such speci�l tooli�tg eq�ti�ment und any process slieets �•elated tlie�•eto sliatl become the
properry of tl�e City �f�d sl�all be id�nti�ed by the Contraetor ns such.
17. RIGk�'Z' TO AUDI'�:
A. The City shall have i1►e rlght to attdit a�zd maka copies oftha books, records Hsxd coanputatiais
pa��taining ta the Contract. Tlie Coi�traoto�� shall retain suc;i boaks, records, doctunents aud othe.r evlde�tce
pea•taining to flie Cnntcact �eriod and �ve years tlZe�eRfter, e;�cept if au auclit is iu progt'ess o;• audit
findings �re yeti�rv�esolved, ij� wk�ich case reeords sl�all be ke�t until alt andit tasks asa eon�pleted and
resolved, 'Z'hese books, records, doCntrients nnd othea� evicienee sl��ll be avai[able, �vitliinten (J.O� business
Proprietary Informailon PAG� 29 OF RFP #98�9 Respondent's Initials�/
CITY QF p�NTON
RFP A819 VIRTUAL. q�SKTO(� IN�RASTRIiCTURE EXPANSION
days of �vri�tsn. request, F�►rther, tl�e Contractor shatl also require �11 Su6contractors, material st�pplie�•s,
anci othe�� puyees to ��etain alI t�ooks, recards, documenfs and otf�er evidence ��ectaitii��g to the Conhaet,
anc! to allo�v tlie City siroila�� accass to tl�ose dactunents, Atl books and records �viil be made avaflabl�
�vitiiin a 50 mile ractins of tiie City of Denton, Tkie cost of the �tidit �viil be boi73e by flie City tntless the
audit reveals an oveipay�ne�t of 1% or �reater. �f an overpayme❑t of 1% or greater occuE's, tlie i�e�sonable
cost of tlie �i�dit, inclt3ding any fravel costs, must bo borne Uy tl�e Coa�tractor whiclz �niast f�e paynble
witl�iniive (S} biisiness days of recei�t of aii invoice. '
B. �'ailuce to comply �vitli the provisio11s of tf�is sectioxi sl��ll i�e a niaterial breaci� of tha Contr�tet and
sl�alI constiftite, in tl�e City's sole discretion, g�•ounds for tei�-ninatioii #E�ereof, Eacli o� tlie terms "books",
"records", "doetiments" anci `�othea� evitience", as i�sed above, shall be eo��sirttec� to tnc[ude drafts and
electa�onic filas, Aven if suolt drn8s or eleet�•onic files are sutisec�i�ently �lsed to geu�rate or prep,�tre a�na2
pt°iittec{ documenk.
18, SYlI3COl�ITRACTOltS;
A. If tl�e Confractor identii'ied Subcolit��actors iit a DB�/N1BE/WBE agreed to Plan, tlie Cotitraciot• shall
compiy with all requires��ents approved by the City, The Co»tract4r sliAll nat initially a�nploy any
Subcontractor escepE as provided i�i the Co�itractor's P1�n. Tlte Gontractor sltall not substit��te any+
Siibcontraotor idanti�ed in tlie Pian, unless the snbstit��te has beei� �cc�ptecl by tlie City in ivritiug, No
ace�ptnuca 6y #fie Ciiy of any St�bcontrACtor sliAll eoiastitute a waiver of auy rights or remedi�s of t(te City
�3>ith respeet to defeetive deiivera6les provided by � Subcojitracto�•, Tf a Plan h�s been ttppi•oved, tiie
Contcactot' is ndditionftlly ��eqi�u•ec1 to s�3bnzit a tno�ttftly Siibcontract A�vards and Expeaiditt�i•es �t��oz-t ta
tha I'raeure�nej�t Manager, no later than the tantli calsndar day o� eacli tnaith.
B. Wark pei•Formed for tlze Co��tracEv�• by a Sttbcontractor sl�afl be parsuai�t to a Svrittei� contract Uef�veen
tf�e Conh�actor �nd �ubcon#eactoc. '�he te3•ms oftlie snbconiract�iay �xot conflict tivith tlie terms of ihe
Cvntr�ct, and sl�all cou#ain �i•ovisions tl�at; '
i, require tltak all deliverabtes to Ue providect by #Jze Su6co�rtracto�• ba pj•ovided ii� stcict
accorcl�nce witl� fhe provisia�s, speci�cativns and terms of the Con#ract;
ii. prohibit the Subeoniractoc fi•oui fui�fher sitbcontracting azz� �iortion of the Contract �viti�out the
p��ior writte�� consent of t�e City and the Cont��actor, Ti;e City may i•eqiEire, as a ca��dition to such furtlzer
subconti•actiEig, th�tthe Si2bcontraetor post a paymenf bo��ci ia £oi7n, substaneo and acnoaue acceptaU�e to
the City; . -
iiE, reqtiice S�lbcontcnetors to su6mit all it�voices anc� appiications for paymeu[s, inciud'u�g any
ciaims for additiana2 payments, damages or ofher�vise, to tlte Contractor in sufficiant tim� to enable t�ie
Contx•acto�• to include sa�ne ��ritli its invoice or epplic�tioit ;fo�� �ayme��t to tlie City iu aocn��dnnce �vatla tlte
tei7ns of flie Con#raei;
iv, rec�t�jra that all S►►bcont►•actors obtain aud maiiztai��, t�11'Olt��C1011i ill8 �0rm oFthair contract,
insttra2lCe i11 tll0 �l�)C 1liC� AlnptjlltS SpeCi�ec� �Ol� tfie Colitraato�, tivith ttie City Ueing a named ius��rec� as its
intecest shall Appeai; and
t�, x�equu•e tl�at the Subcontractor i�tdemi�ify and hold tfze Gify l�arxnless to tl�e sam� eatent ns ttxo
Coutractor is rec�uired to inde�nnify the City,
C. `�Ite Conlr�oto�• sh€�ll be fi�liy respo��siUle to tlie Cify foi' ftjl aC#S t1ilCl O,fiialSSt01lS Of fI10 SElUC012fr�ctars
just as the Contractor is respol�sible fo�' tlie Cot�t�•actor's o�vn acts aud omissioixs, Nothing in tlle Confract
sl�all ereate foc the be�iefit of any sueh Stibefltiicactar �ity contr�ch�al rela#ionsl�ip behveenttis Ciiy and
any suclt Stibconiractoj; i�or sl�aU it ca•e�te s�iy obligation vai ilxe pa��t of #he City to pay or to see to tlie
payment of any nianeys due a�ly sucl� Subcont�aetor e:�cepE as may other�vise be x•eqaired vy lativ.
D, The Confractac sltall pRy each SeiUaontraetar its appropriate siiare of payiuents macle to the Contcaato�
noi later tha�1 te�� (10) ealet�dae days after receipt of pay�nant fcom tl�e City.
19. WAZtTt.�N�Y�PR�CE:
A,1'ha Contraetor tvarra�its tha prices c�uoted u� ttie Offe� �ce no l�igl�el• tl�an tlia Cpnt�'aato�'s aiirre�it
pj�ices o�x ordeis by others fo�• like deliverablas unde�� siinila►�tePlilS O��IiCC�la38,•
Propriefary Information PAGE 30 OF RFP #4899 Respandent's Initials�
C17'Y 0� p�NTON
RFP 4819 VIRTUAL ��SFCTpP INFRASTRUCTURE �XPANSIQN
B. The Conh�actoi� certi%es t��at the prices in the OfE'er huvQ beea� ata�ived at inde�endet�tly �vithout
C41iStiltAtl0llr COI111111iiliCat1011� OP agceeir�ent �'or Lhe puipose of restrlcting competition, �s to any mattei•
relating to sueh fees �vifh any otlxar coiztractor or �vith any competita►�.
C. In additian to a►ty oflaer ramedy available, tlze City may deduct from any AniQiuits o�ved to tlie
Conti�actor, oz• othez•wise i•ecaver, a��y a�nounts paid �or items in excess of tlie Cocitractor's cura�ea�t p►�ices
o3i orders Uy athers for like deliverables uitder sisnila►� terins of purcltase.
20, WA.].�.7Z�NTY -- TITL�: The Contractor �var�ants thnt it has good at�d iiidefeasible title ta ail
delivarabiss fitrnislaed andar tlte Contract, anc� tl�at the detiverables are fi•ee aud c�ear of all lie�is, claiins,
securily �nterests an<� encainbrances. Tlie Coutcactor shall inderruiify and 1�old tlze Cit�y harmlass frofn and
�gainst alI adversa fitle claims to the deliverables.
21. WARfiAi�ITY � DELIV��i.tiBL�S; Ti�e Coirtt�aetoi• wac3•ants anct �eprese�tts fhat all deliverables
sold the Csry i�adez• tk�e Co�rtract s1�ai1 be fi�ee front defects ii� cfesign, workiTiunsi�ip aC ll1AllllfflC�Are, aud
eonfot•m in atl matee�ial respects to fl�.e specifications, dra�ti+ings, and deseriptions in the Solicikation, f0 Arijj
satnplas fi�rnislied by tlie Cotitractor, to tl�e terins, cov�iia►�ts and co�iditians of the Cont��ACk, anc! to all
applicat��e State, �ede��al or lacal laws, riiles, aiid i�e�ulntions, attd izzdustiy codes aud standacds. Unless
otf�er�vise stated in the Solicitntiort, tt�e cielivez'ables shafl ba rtew or recyclecl mercitAiidise, arzd iaot usec� oi•
recoiiclitionecl.
A. Recycie<1 delivez•ables shall �e clearly idaiztified as such.
B. The Colifractor may not limit, exclude or c3isclaina the foz�egoing �va���'atity or any �vaxrauty unplied v�r
la�v; Aiid �ny alieinpt to do so sltall Ue �vitliout forca or effaot.
C. Unless ot(ierwise specified i�� the Co�rt�•act, fhe �vara�anty period stiall Ue at least ans year fi�om ti�e d�te
of aeeeptanee of il�e deliverablas or froan the date of acceptance of a��y replacoinent deJiverabtes, If doring
lhe tiyarrmnty �ei�iocl, o3ie ox�anore ofihe a�o1�e SvatY•anti�s ara b.�eaal�ed, tlte Contractor shAll prontptl�
�lpon receipt of dem�uc3 eiEher repaic tize uon-conforining deliverables, or 3�eptace th� non-conforming
cleliverAbles tivitli fitlly confo�lniug deliveraUles, at the Cify's optio�t at�d ai no additioual cost fo tlie Gity.
�i.11 costs ineide�ifal to sucli repair or z•cpl�eeme»t, incl��ding bat ��ok �imited to, atty packaging aad
sliipping aosts sl�ali be Uori�e eYClE�sively by tha Contt•actai�. The Ciiy si�all andeavor ta give the
COt1�CACf01� �v�•itten �iot�ee af the breaeh of �vacPail� 1Yi��1i11 ftlll•Ly (30) ca[eaidar days of discovery o£flie
breao�r of �va�ranty, but fflifo�•e to give timely notice shall not ijnp�ir tlts Cily's rigEits �tndea• this section.
A If tl�e Cont�actor is qna�le o�' tinSVillingto iepair or i•eplace defective or nosi-conformiiig deliverables
as requ �i•ed by the City, tiiet� in additio�i to any othex• availRble remedp, tlie City m�y reduee tl�e qtiaiitity
of deliveraf�les it may i�e required to purchase under tlie Contract fi�oan tha Coufractoi; a��d pucchase
confor�tting delive�•a81es fro�u o#i�er sources. Tii such e�vent, the Coutrnctor sha11 pay to ihB City upon
de�n�nd the increased cose, if any, i►ta�3rrec# by the City to procura such deltveral�les fi�ozr� �notl�er sou��ce.
E. If the Contracto�� is Xiot tfie manufact�icer, and tlze daliver�Ules .ara covared by � sepncate tnana�'actzi��er's
tivAra•aniy, the Contractor sl�a!! transfer and assign such mant�facture�•'s �vacra»ty to the CIty, If �or niry
raASOnthe cnan�a��cturer's tivarr��tty catttzaE ba fi�lly ti�ansferred to tl�e City, the Contrao#or shall assist ai�d
coaperate �vith tlte City ta tlie fullest eYte3it to enfoi•ce si�oh �nanu£�tctnrer's �vac�•anty foa� tlie ben�ft aftlaa
City, '
22. WAR1tANTiz — S��V�C�S: The Contraotor �varrants and repa'esents t1�at all servioes to Ue p�•ovided
#t�e City undei' the Contract wili be fttl[y and timely pe��formeci iu a good and �vo���unan�ike ntanner in
Aeeoz�danee �vith generally accapted i��dt�stiy sta�idttcds aad practices, the terms, eonditiot�s, aatd covena�its
af tlia Contract, and all Applieabte Federal, State and local lalvs, r�tles or rage�Iatio��s,
A, Tl�e Contractor �nay not limit, exclude pr disclaim tiia foregoictg �varra�ity o�� aF�y ivar��anty iinplied hy
la�v, and any �ttempt to do so sliall ba �vitliout force or ef�'ect.
B. Unless otl�ei�vise specified in tl�e Cont��act, tE►e waca�anly period sha�l bo at Ieast one year fro�n the
Acceptance Aate, If di�iing the �varranty period, one or more of the abave �va�rnnties �ce bi•eaclted, the
Coi�traetoa� sh�ll pa�omptl}� upou t•eceipt of demand parfoi�ti the services again iti aCCOrd�nce �Yit1� above
Proprletary Infvrmat[on F'AG� 39 OF R�P #48'19 Respondent's Initlals L�,/
�
CITY O� n�NTON
FtFP 9819 I1IRTUA�. DESKTOP 1�[FRASiRi1C7URE EXPANSIOt�
standa�'d at no additian�l cost to the City, AlI costs incidental to siicii adciitional per�ormance stt�ll be
bot�ne by the Contractor. `I'��e CIty shall endeavor to give ihe Cont�'�ctor lvritten notice of tt�o breacl� o�
�varranty wifhir� thi��t}r (34) calenc�ar days of diseovet�y of the breacii �vQi�r�uty, but failtn�e to give timely
notics sliall iiot impair tlie City's i•ights under tk�is secYioii.
C, I£tEie Contrackor is unabla or unlvilliiyg to pei•foi7n its services in aecoxdanca tii�3t}� tExe �bove sta►idard
as �•eqtured by the Ciry, the3� in lddition to �ny other availlble re�tiedy, the Ciry may reduee tha amount of
setvices if may be ��equired to p�u�e.��se uitder fhe Contraet from tl�e Contractor, and pu��citnse confo��tning
services fro�n othe�• sources. T�i seieh evei�t, tlte Conti'aGfUl� sl�all p�y ta the City l�pon dema�id tlie ii�ci•eased
cost, if any, i�tcur��ed by tite Ciry to praci�re such sea'vices fi•om a3io#hej• source.
23. ACCEPT�,NC� �I`INC4�PL�T� 0121YON�CON�ORMING D�LIV�RA,I3L�S: Tf, insteaci
af �'equit'ing im�nediata correction or re�noval a�i�d repl�cement of ctefeciive or �on-confarming
deliverabies, the City pa•efers to accept it, tf�e City m�y do so, The Contr�etor sl�atl pay all cleims, costs,
losses and damages a€t�ibut�ble #o the Gity's e��aliiation of n�id determination to Accept such deFective di•
non-coiiforining delivezabtes. If a�ty si�ch accopt�nce occurs prior to ��iat }�ayment, ti►e City anay deduct
such ��nounis 1s ace �iecessai�y to eo�npezssate tt�e City for t�ta dimi�iis#�ed vali�e of ti�e defeative o�� z�oi��
conforn�ing delivexables, Iftho aecsptat�ae occurs after fin�I p�yii�ei�t, such uurouat �vill be a�efi�ndeci to
the Ciry by ff�e Contrftctor,
2�E. RIG.�T x'0 ASSXJYtANCE; Wltenevez• ane party to the Comcact in gaod faithlias reasox� to questiozt
the other pacty's ui4ei�E to �3erPorm, demand n�a�� be made to fi�e other pflrt�r fo�� �vi�it#e�i assiu�ance of tl�a
intent to perfoim, In t1�a eventfhatno �ssuranca is given tivitt�iu tl�e time s��eci�ed after de�naixE is �nade,
tlie demaiacling p�ifiy �nay h•eat tliis ft►iiure �s nti anticipato�y 3•epudiatioli of the Contract,
2S. �TO� WORK NOTICE; The Ciiy �i��y Issue an immediate Stap Work 1Votice in t[7e event the
Contractor is obsez�vad pe��£oi'31�i�ig in a 3nanner tl�at is itt violation of Fed�rat, State, or tacal guxdelities, oi•
iti a ittat�ner that is da#ermiaed by tlie City to be u�issfe to eithe�• life or p�'opsa�ty. U�on notiiication, tlie
Confracta• �vitl ce�sa al! tivox'k ttiitil ttati�ed Uy t(ie City tltat the �iolation or unsafe oondition h�s been
eo���ected, Ttae Contraetor sf�a11 be li�ble for aii costs incurred Uy tlie City �s a resulfi oithe issnance of
sue}i Stop Work Notice.
2G. DEI'AUI,T; The Contractor shall be in def�t�lt tu�de►• the Co��tract if the Confrttetar (aj fails to fiilly,
timely asid fait[�fiilly perPor�n any of lts ina#erial ot�ligations tuider tlte Coutract, (b) fails to p��ovi�e
adequate ussarRnce ofpei�oinianee ui�cle�• �'aragraph 24, (e) beeomes insvtvent or seeks relie�uacfer the
bank��tt��tcy lativs oft4�e �hiited 5tates or {c�) makes a maferial misrepa•eser�Eation iii Cont�actor's Offet�, vl•
in any repo��t ar de]iveraUle reqi�ired to Ue submitted by the Contr�etor to tlic City.
27. 'Z`ERiV1INATIOI�T FOR CAY7S�: In the event of. a ciefaiilt by tha Cont.ractor, tl�e City sh�ll liave tlie
��ight to tornvitaEe tlie Co�riract%r eausa, by �vi�iftet� notice eff�ctive te�i (10) calendar days, i�n�ess
otl�et�vise s�eci�ed, after t�ie dato of snch a�atice, unless ths C�ntractor,lvithi�t suoh ten (14) day pez�iod,
euras such clefault, or pa�ovides evic�enee suf�oieiitto pi•ove to tl�e City's i•easonalsle satisfactio�t that suo1�
daf�iilt does not, in faci-, exist. Tn addition to syty other remedy stvailab�� i�atder law or ia� cguity, thc City
s�ta11 be entitled to recover �ll aciu�t da�nages, casts, losses and expenses, incwxed by the City as A res�lit
oftha Contractor's defaiiti, inelttding, �vttitoiitiimitation, cost o�cove►•, a•easonable atto��neys' fees, cout�t
costs, and pi•ejudgment and post judgmant i�itea•est at ftie masimiin� lativ�i�l rate. Additionally, i�a the avant
of � ttefault by tlxe Cont►�actor, t�ie City may re111ove #h� Co�rtractor irom the City's vendor Iistfoa• three
(3) yea;�s and any Of�er subinitted by the Coi�tracior mRy b8 c�lsC�tia�l�ed �OP e�p to th�ee (3) years. A11
11�,11#S flt1C� !'B111CC�10S UI1CiCC #�18 �.'0111Pt1C� £11'8 Cui]11l�ail'VB dllC� 81'8 ilOf 6YCIlfS1V0 0� Atly Ot�t81' 1'lght OT i�emedy
provided by ia�v.
Propriafary Informa6on PAG� 32 C?F R�P ��4815 Respondent's lnitials�v
C1TY O� n�N70N
�RFF �819 VIRTUAI, DESKTOP IN�RASTRUCTUl�E �XPANSI(]�V
28. T�RMINATI4N WITHOUT CAUS�c The Ciky sl�all liave the �•aght to te�mitiate tlie Contract, in
�vl�ola or in pal�f, tvitliout cai�se flny ti►ne upon thirty (3Q} calendar days' pa•iar tivrifte�i notice. Upoi� recsipt
of a notice of tertnination, the Contractor shall p��omptiy ceuse all fui�Iier �vork pin•su�nt ta the Coiitr�ct,
wit3� such ea.ceptia�xs, if a��y, speciiied in tlie not[ce oitern�ir�ation. The City sltall pay the Contractor, ta
#lie eYie�at of 1'i«►ds Appropriated or pthoi�vise legAlly avaifable foz• such pucposes, #'or all gaods delive�•ecl
and seiviees peA�t'ot•med and obligaiions incuii�ed prior to tlie date o£ termination i�X accocdflnCe tivifh tha
#er,ns lisc�eo£
29. FRAUD: F�'attdttlent statements by the Cont►•actor ori a�iy Offer or in any re�ort or deliverabl�
required to �a subnaltted by ilie Cosift•�ctor to tlae City sl�all be gcoi�nds for tl�a tarmination of tl�e Contcact
for eat�se by the Gxty a�tc� may resulf in legal Aetion.
30. DELA.�.'S:
A. The Ci#y ntay delay sclzeduled c�elivezy or otlis�' due dates by tivi•iften notice to the Co�it�•acto3� if tiie
City deems ii is in its best interest, Tf si�cl� delay cat�ses an i�tcrease in tlie cost of the svork iinder the
Cantract, the City al1d itie Co�rtractaz� shall negotiats ai� equitable adjiastmentfor costs inciirced by tha
Contraator in the Couti�act price and eYeci�te an ameudme�it to tlie Con�aet. Tlia Contt��otoi� m�1st ttssat�t its
rigtit to an adjustu�ent tivithsn thiety (30) calentl�i� days fro3n tlte date of reeeipt ofthe notice of c�elay,
�aih�re fo �g��ee oEt any adjnsted price shatl be handled wider tlie Dispitte Resolution p��ocess speci�'ied i�t
pa�ngraph �49. Ho�vever, �yotlting in t�is pravision shail e�c�fse the Contracto►� from dalaying the delivery
as notified,
B. Aioitfier pai�y shali be littble for any defaZilt o�• clelfly in the pe�•formance of its obtigatioiks under this
Contract if, �vl�ile and ko tlie e�tejit s��cli defanit or delay is enused by ncts of God, �t�e, riats, civ'tl
co�nmofzon,126o�' dtsrt�ptions, sabotAge, sovereign canduct, a�� �ciy otl�er cause beyottd tlie reasonable
control of s«ch 1?arty. 7n the eve��t of ciefault or delay is� contract per�o��a»ar►ce d��e to �ia�� o� the foregoi�yg
cnuses, then the tfine fvi• campletioii of tha services �vill Ue esteyided; provi<tecf, hotivever, in suclt au
event, a conferei�ce �rri11 be held �vitlzui tl�cee (3) busittess days to estaUilsh a nnthrally a�reeable perlod of
time reasonab�y �ecassat�y to ova3•came the ef#'ect of such failtlre to perfor�n.
31. IIVD�MIYITY;
A. Definitio3�s:
i, "incle�nnified Claims" sf�ali inel��da r�ny as�d alt claims, desnands, s�itts, causes ofRCtio11,
judgmea�ts and Iiabiiity of evexy cha�•actex, type or desce�ption, iucludi�kg all ceasonable costs aud
expenses of li#igation, cnedi�tion or oiher fllternate clispute resalutio�i meel�aiiism, inciudvig
attorJiey a�id other professios�al fees for; (1) da�uage #o o�' Ivss of tkze prope��y of any person
(including, Uirt not limited ta tlze City, the Contrnetor, tl►eir respective Agents, o��ice��s, eraplayees
and subcontracto�s; the o�ce,�s, agants,llid em�,loyees of sucli snbcontractors; atid third plities);
and/or (2) deatt�, bodily uijury, iil�tess, diseASe, �vaikea�'s eompai�satioai, lass o�services, or loss of
inca�ne ot' wages to any person (incfidii►g bi�t uot litnited to the agents, officers asid empiayees of
the City, flte Contractoi, fhe Contractor's subcontracto�s, �nd third parties}, ii. "F�LiIt�� S11ftI�
ittclnde tlie sale of dafective or non-conformii�g deliverables, ►iegligence, willfiil miscondnet ar a
b��eaeh of a��y Iegally imposed sirict liabitity standa�•d,
B. �'k� C4NT�2.AGTOR SHALL DE�'END (AT T�T� OYTYON OF T� CJ.T�), �D�NINI�'X,
AND HO�,D TH� CZ�'X, XTS SUCC�SSO�tS, ASSIGNS, O�`FIC�RS, EMPLOI'�E� AND
ETIECT�D Orr�C7A,LS HAl2Mt��SS I'ROM A.NA AGAiN�T ALL �ND�MNICi�D CLA,�S
DI�CTX.,Y AI2ISIIYG OU�` OF, INCIDENT TO, C�NC��I+IING OR R�SULTII�IG rR<1IYI'�`�
T'AULT �r TH� CONTRACTOR, OR THE CON'�'k�ACTnR'S A.GEN�'S, �MPLOYEES OZ2.
SC3�CONT�tACTORS, TI�T TH� YERTORMANCE OT TH� CO1�CT12ACTOR'S OBT.,IGATIONS
UND�R Ti�� CO�iTRACT. �I��'k�1NG H�REIN SHA.T.,X, ]3E D��1Yi�D TO LIMZT TH�
RZG�TS OT THE CZ`�'X' O�t T�Ti CONTRr�CTQXt (�IGLUD?�i FC, BT3`�' �VQ'Z' LIlYI�'��D TQ,
Proprietary lnformatian PAQE 33 0� Ft�P #4819 f2espon�ent's (nitials�
CIiY QF DENTON
RFP 4819 VIRTUAL DESKTOP INFRASTRUCTURE �7�PAI�SION
T� RTGHT TO SEEK CONTRIBU7.'ION} ,A.GAIN�T ANX THIRD �ARTY W�O MAY B�
X,Ir�,BL� �+'OR AIV� YlV'��MNIFIED C�,ATM.
32. 7NS�1�ArIC�: Tlie follosving insuraitce requirements are applicabie, in flddifion to the speciiic
ii�surance r�quirements detailed in A.tfaclunent A, Tl�e suc�essfitl conh•actor sha11 p��ocu�'e ttiid �x�aintain
ittsurance af flie types and in the mi�iimum Amouuts �cceptabte to fl�e City ofDenton, The iusarance shall be
�vciiien Uy a company licei�ssd to do bnsiness i�i the State of Tesas and satisfaetory to tli� City of Det�tan.
A. General Req��iremenis:
i. Tlie Contcactor shail at a mfnimlu�t cariy ii�st�rance in tl�e ty�as a�ic{ auio��nts indieated and
�greect to, as st�bmitted to tlie City and approved by tlie City tivatlii�x the proct►remettt process, for
the du;'atzon oftlze Contract, iuclu<ting estensxon options and hald ovetperiods, aeld diiring eny
tivarrAnty period.
ii. Tlre Confi•actor sf�all provida Cei�tifcates of T��sui•�tice witl� tha coverage's �nd endorsements
reqitired ta fhe City �s vexifte�tia� of coverage priot� to conh•act ea�ctttion and tivifltin foiu�teen
(14) calenclar d�ys �f�er �vritteir reqt�est �'i�orn the City. �'allure to pravjde tlie reqnued Certiiicate
o�Lisui�aiice may subject tl�e Offerto disquatifc�tion fro�n coiisicleration for a�vard, The
Conti�actor must �Isa fai�vard a Certificate of L�saraiice to the City ti��heziever a previously
�cient[�ed poliey period has e.cpired, or �u exte��s'ton optioit or hold ar�er pet�iod is e�.ei'oised, as
veri�catioxi o�continuing covai�ga.
iii. The Coiitractor sl�a[1 not com�ne►ice work unti] ti�e t�equired ins�u��nce is oUtflined and l�nfil
suelz instacance l�as been revie�ved by ti�e City. Approval of insurr��ace by #he City siaall not relie�ua
or deccease the liflbility of tlie Contractar horaiuider and sltall not be coiist��ued to Ue a limitatiou
of lia6ility on tite pai�t of the Contraatflz•.
iv. Tiie Contraakot' must submit oertifieates of i��si►rance to tl�a City for All sttbco�ttractors priar to
the subco�zh�actors commenoing woxk on the project,
v, T1ie Contraofor's a�tct all saUco�itractors' insurance eoverage sl��tl be tivi�iite�� by campaiiies
licensed to do business ita the SkQte of Texas at tiie time tt�e palicies €ti�e issued a�rd sha11 be
written by compauies �vith A.M. Best j•atings o�B-E-Vli or beiter, Tl�e City 3vi11 aocept �vorkers'
co���pensation coverage �vritten by the Texas Warke�s' Campe��s�tion Insurance Tuncf,
vi. All endorsemei�ts nait�ing tlie City �s ac3ditio��a1 insuced, �vaivers, aud uo#Ices of cancellation
enc�orsements as iveli as the Certificate of Ins��i�anco st�all coutain tlte solicitation n��tnbar and tiie
follo�ving inform�tion:
Ciiy of Denion
Mate�•ials Ma►tage�nsnt De��Ai�mant
901B Texas Sh•eet
Deuton, Texas 7G209
vii, The'bther" inszirance olniisa sl�ell not apply to fhe City tivl�exe fhe City is an adc�itia�a[
ins��red sliolvn on aEiy policy. It is inte�ided tliat policios requized jta tlye Cositract, cove��ii��Uotla
�lie City a��d the Coniractor, shA11 ba aansidered ��rimaiy cover�ge as nppllca6le,
viii, If ins►u�auce �olicies a��e not tivrifteil for amounts Agreed to �vith tlie City, flie Cptth•actor sla�ll
ca��y Umb��ella ar E�cess Liability Insue�tnce fo�• any differences in a�nounts specifiad, If Elcess
LiabilityInsi�ranca is provided, it si�all follo�v tlze fv��m of the primaiy coverage.
ix. Ttie City sl�all be eiititled, t�po�i requesY, at an agreect apon aocatian, and tivithot�t expanse, to
t•evietivi certi�ed co�ies of policies a1�d e�dorsemen�s tl�ereto ancl may make any reasonable
requests for c(aletion ar t'8Y]51031 OP ITIOCIt�CAflUli O�p2ttiCt1�211� �olicy terins, cai�dztions, limitations,
or exclnsions axce��t tivtiere policy pz�ovisions are establislzec{ by lativ ox A�e�ulatioais bN�xding t�po��
eittier ofttte pai�tiss 1�et�Eio or tlie Einc3et�vriter on any such �olicies.
x, The City resai�ves the xzgt�tto revie�v tl�e i�isi►rance reqtti�'ements set foi�th dur�ng the effective
�xeriocl of the Ca��traet �nd to m�ke �easonable adjustmeirts to it�su�•ance coverage, limits, and
F'roprietary lnformatlon PAG� 34 OF RFP #4819 f2espandent`s Initlals�
CITY �F DENTON
RFP Q849 VIFt7UAl. DESKTOP iN�RASTRUCTUR� �XPANSI4N
eYClitsioi�s �viien deemed necessary and prudetat by t}te City b�sed upoi� ch�uges in statutoiy lRtiv,
eoui�t deeisio»s, the alaux�s history of tlie iudust�y or �n:anci�( conditian of the insu�'Ance eompany
as r�°e11 as ihe Contraetor.
xi. '�(ie Contrnctor sl�all tiot cause a�iy insueattce fo be canceled tior peri��t a}iy insu��ance to l�pse
duriug the ter�n of tlte Cot�t��act oz� �s reqtii��ed in the Contract.
xii. �'l�e Contractoi• sl�all be ��as�ansible #'o�� p��emiuins, tlec�ttctibles aud self insured retel�tions, if
any, stated in policies. A.�i cfedi�ctibles or self iusui•eci reteniions shal! be disclosed an tlxa
Ce��ti�care af Insu�•ance.
x€ii, TI►e Co�itracEOr shall endeavor to provido tk�e City thirty (30) caleitda�� da�s' wa•itke�i notice o�
erosian of tl�e aggi•egate limits below occiu•retic� lltnits fa�• 111 a��lie�ble caverage's ind�cttted
within tl�e Coaitract. �
xiv. The i�isucauce coverage's specified in ivithii� the solicitation and requirenients are reqe�i���d
miniinums and are not intended to limit the a•esponsiUifity or liabitiry of the Coniraetor.
B, Specific Cove�•age Rec�uire�ne�ats: Speci�c insurance reqt�ireraen#s at�e caitaiuec! i�z the soiicitation
i��strumea�t, �
33. CLAI►l�S; �f �ny oJai�tt, cleinand, suit, or ot}�er �tetia�7 is assei�ted ngainst ihe Contractor }v7iiciz arises
ur�c3er oz� conceriis flie Coiifract, or �vhiol� conlc! have a mnte�•iat advei•se affeci ott #ha Co�afractrn�'s ability
to �erforn� fl�ex�eui�der, the Cont►•2ctor sii�ll give �va�itten a�oiice thereof fo #Ize City �vithin ten (10} caiei�clar
tl�ys �f�er receipt of �iotice by tlie Conti�actor, Suoh iiotice to tlxe C�ty sha�l stata fl�e date offiotificaiion of
any such c�ai�n, demancl, suit, or other actioil; t1�e names and acidresses o�tl�e claimai�t(s}; the b�sis
thei•eof; and tlie �inme of each pe�•so�z against ti�l�om sueli ctaim is Ueing asserted, Such notiee sl2atI be
delivea�ed pecsonal[p o�� by niail atid sval] be sent to the City artd to tho Dazxfon City Attor3iey. T'ersonal
delivery ta tlio City Atto�'ney shalt he to City Ha11, 215 E�st NlcKii�ney Street, Dej�ton, Tasas 76201.
3�. �l'OTYCiS: Untess oEliei�vise specified, a11 noticcs, rec�uests, or other commuuieations ��ec�itired oi�
Appl'ppi�iate to be given under tlie Coutr�et sl�all be in �vriti�ig a��d sh;�ll be deemed deiivered tl�ree {3)
busi��ess days after pasPmarked if se�jt by U.S. Postal Sei�vice Ce��tiiied or Registerec� �ait, �eturn l�eeeipt
Iteqi�ested. Notices de3ivej�ed by otller lnesns sh�lt be deeined delive��ed t�pon receipt by tha �ctt�ressee.
Rou#i�ie commt���xcations mRy be in�de by �i�st class mail, telefax, o�� other commarcislty acce�tetl �noazts.
I�oticas to ttte Coufractoi s1��I� be se�it to the address speoified in tlze Contractac's Offer, ar at s�►cI� other
addrsss as � pacry may notify the other 3n writu�g. Notices to tlie City slzall be adciressed to tl�e City at
9�1B 'Y'asfis Streat, benton, Te�fls 76209 and marked to tlie attention of tt�e �'�rch�si��g �ias�agei•.
35. RiGHTS TO BID,1'ROPOSA��, AND CONTRA.C�.'U.AL MATERTAL: Atl �na#erlal si�bx�aitted by
tlie Contrnator to t3te City shall become pcapel�y of the City upon receipt. Apy portio�2s ofsiieli m�terial
vlaimed by tf�e Contraatot to be prop�•iet��ymust be elearly marked as such, peter�ninutioti af t(ie pt�blic
nati�re of the m�terial is subjaet to tlie Te;cas Pt�blie 7��forinAtion �1.ot, Chaptar 552, �nc1 T'ezas Govea�ntneitt
Code.
36. NO �WAX2I,iAN7.'X �Y CITY AGAXNS'I,` TNZ+'RINGEM�NTS: Tlie Con�t'aato�� a�epa�esents a�id
wacrants to the City tliat: (i) titc Canccuctor sl�all pravide the Ciiy goocl and iiidafeasible title to fhe
delivarables aud ("ri) tlie cieliver�bles supplied b� tlie Contractor ui �ccordance �vitlt tlte speai�cations iu
tlla Co�itract tivill iiot v�fringe, ciirectly or coi�tribxtorily, atty pntei;t; trade��iark, copya�igltt, tcacie seci•et, o�
�»y o#her intellecti�al property right o� any kind of aazy tlaii•d pArty; that z�o clafn�s l�ave besix �nade by aay
person or ontity �vith res�ect to ihe o�vnership ox� operatia�� of the delivex'�Ules Rntl tize�Contiactor c�oas uot
JCIIOIV OP a11y Y�111C� bflS1S f01 111�1 SUCiII ClAlil75. The CoittrRCtw• s1ka11, at its sole e.cpense, defend, tndeannify,
and 13o1c� the Cfty hacrnless fi�o�n aud ��ainst all liability, damages, and costs (iraoluding court costs nnd
raasonabta fees of attortieys and ather profession�ls) axisiug out of ot� a�esulting Fi�oin: (1) any claim that ths
City's e�eccise any�vhare i�i the worlcl of the rigl�ts sssociated tivith tl�e City'S' ativnersliip, and i�
applicabla, licetise rigl3ts, and its use af tlie daliverables infi�i�zges tl�e i�ttelleatnal praperty riglrts of nt�y
Prvprietary Informaiipn PAGE 35 OF RFP #�81�J Resppndent's Initials%Ifi-�
'f�`
ciTV o� n�NroN
RFP 48't9 VIRTUAL D�SKTdI' INFRASI"RUCTUR� �XPANSION
twrd pa��ty; or (ii) the Cot�ti•actor's Ureach of any af CQntrACtor's xap��eseiitAtiovs or tivarranties stated in
tIIIS C011fi'QC�, IIl �1t6 0Y211t O�Rily SltC�l Clc1il11, the City sh�ll l�ave the rigtat to inonito�� sucJt c1aLn ot� at its
option engage its rnvn sepacate cotinsel to act as co-counsel nn the City's behalf. Fu��thor, Co�itractor
�gt•ees tl�at tl�e Gify's spacifications regardiug tl�e delivet�ables slzall in �to ivay dimiizish Contractoi•'s
tivarranties n►• obligations i;uder tliis pTi�a$raph anc� the City �nakes no tivarranty Chat the prade�ction,
development, or delivery of siaeh deliverables �vill not impact such �varranties of Contt'actoe.
3i, CQNPID�NTIALITY; in orde�• to provide the delivei�ables i-o the City, Contractor inay reqiiii•e
access to certain ofthe City.'s andfor its lieenso�•s' con�dential infoi'11lAtA�l1 �111C1lICIllI� 1[1YBlltf011$y
e�nployee i►tfo�ination, tcude secrets, conftdential knativ�l�otiv, eon�dential 6i�siY�ess it�fortnatioci, and othee
in£or�natio� �vhzalz fl�s City or ifs liceusors conside�� aon�clenti�l) (collectively, "Confidential
�n�orn�aiion"). Cantractar aekua�vledges and agrees fhat tjie Con�de�stia( �nfor�n�tiwi is the vaiva6le
propei�t}r of t3�e Ciiy and/or its iioeiisors �nd auy iinaatliorized use, dasclosure, dissemination, a�.� of[�ez•
release af ihe Canfiic�e�stial informa#ion tivill subsi���tially iujure tfie City and/or �fs licansais, The
Contractot� (including its employeos, subco�zt��ae#ors, age�its, or representatives) flgrees tlifli it tivill
in�iutain tlte Con�dsntiat In%xmation in strict con�denee and sl�all not disctose, disseminate, copy,
divulge, recreate, oi• otheitiv�se use ihe Confidential I��forma#io�a �vithout the pa•ior �vri#tei� cansent o£tlte
City or iu a�nt�nner nat expt�essty �e�•mitted under t(iis Agreement, i���less the Confidenti€�1 informatiol� is
rec��iired to be disclosed by lativ or an orde�� of any eoiu�t or otl�sz� gove�7]1i10itiRl Allij]OPity tivith pi�oper
jurisdiotion, provided t1�e Co3�k�actor promptly �iotifies tlie City befo�•e c�isclosing sucli infar�nation so as
to po��nit tl�e City �•easo►iable iime io seek an appropriaie proiective ox•dei•. TJie Coi�tractor ngi•ees to tise
��rotective measures no less stringent tha�z tha Cozitr�ctor iises �viit�in its o�vn business to t}rotect its o�vn
most valuable information, whicJt pa�otective measures sh�►ll undez' atl eircuwstflnces be fti least reasonable
measures to ensure tl�e contittued con�cl8nti�lity pf the Co��fidential I�tforn�afion.
38, O'VVN�RSHIl' A.ND USE OF D��,�RA.BL�S; The City shall otvn �Il rights, titles, anci intet•ests
throughaut ilie worid uz a��d to tite de)iverablas.
A. Patents. As ta any �atentable subject m�ttei• eont�ined in the delivez•ables, ttie Cai�tractor Ag��ees to
disclose sucli patentAble subject znatter to tlie City, k'ttctliei; i�a•eques#ed uy tiie Ciry, the Contr�ctor agrees
to assign �►id, if i�ecessaiy, causa eAOh of its employees to lssig�� tlte airtire right, ti#la, and intaresi to
speciiic inventions under sucl� patenta6le snbject matter to #he City aud to e�.ecute, ackno�vledge, anci
deliver ai�d, if neeessaiy, eause eaelz of its e�nployees to exeettta, ackna�vlecfge, a�id ctaliver An assi�nnient
oflettea�s patelrt, In a forra to be reasoilably a�proved by tiie City, to tl�e City upo�x req��est by the City,
B. Copyt�i�l�ts. As ta auy deliverAbles eo��taining copyright�ble st�bject matter, tite Co�itracta� agrees ti�at
Z���an their crentlo�i, such del{verablas shall !�e coz�sideA•ed ns �vork tn�de-foj•-hice �y the Cont►•actor for ti�e
City und tlia Gity sitall o�vn all aopy�'lglitS 1i1 �11Ci t0 SLlOI� tIESJlY8,l�ables, provided }ioweva��, that notliiiig in
tl�is P�ragcapl� 38 sltall jxegate the Ci#y's sole or joint ownersi�ip o�'�ny sacb de]Ivecables �risiug by vix�hie
af tlae City's sole or joint Rtit�iorsliip of sacli cEelivarables. S1�ould by operatio�i of la�v, sucli deliverables
not Ue canslderad �vorks �nede-for-l�ice, the Contraator liorek�y assi�ns to tlie Gity (�i�d �gceas to eattse
each a� its e�nployees psoviding services to the City h�rettnder�to execute, ack.�iotiv�ed�e, and deliver au
assignrneatt to the City o� 111 zvorld�vide i•iglit, title, aiic� interest ii� and to such deliva�•sb�as. Witli respect
to sach ��ork niade-for�J�i►'e, tlte Cotrtt'actax agrees to e�.ecate, acknoivledg�, and deliver and ca►ise eaoh o�
its e�nployees pa'QV lLliil� 3�1'V1C0S �0 t�18 Cl�� I�e�•eti�tder to e:tecute, ackno4vledge, and deiivex� a tivork�
�tiade-for-Iiit�e agreeme��t, in a foi�n to be xeason�bly a�pj•oved by tlie Ciry, �0 tll0 Ct� li�0I2 C1011Y�Pj� O�
st�eh deliverables to #lte Cily or a# st�cl�. otlter ti�ne as tlic City may request.
C, Additional Assignmenfs. T1ie Confractor fiirther agrees to, ��id if applicabie, catase eacli of ifs
ein�loye8s to, e�;ecute, ackito�i7tedge, ��id deliver a!1 np�lic�tions, speaificativns, oaths, assigmnenfs, and
�Il othe�• iitslrnments tivl�icl� tlie C�iy might reasonabty decm uccessaiy in order to apply fo�' Ai1CI OUffl1i1
copyrigbt p��otectios�, rnask �vork registr�tiott, f►•adeinark �•egistration �ndlor pz�oiecYiai, lelie�s pa#�nt, or
an� simil�c riglrts in any and ai( coiintries ancl in ox•dex� to assign aiid convay to flie City, its succassois,
assigns and ilomu�ees, tlie sola �n�I exolusive i�iglifi, title, nnd interesY in :�nd to the deliva��ables. '�'he
Proprietary Informatian pAOC 36 4F RFP #48�9 RespandenPs (nitlals �i
C�TY OF DENTON
I��P 48'f9 V[RTUAL p�SKTOP (NFRASTRUCTURE �XPANSION
Co�itcacto�•'s obligations to execute, ackno��ledge, and cieliver (oi� cause to ba e�ec�ited, acluio�vledged,
a�id clelivea�ed) iiistrnmei�ts oc papecs such as tliose described in this Paragcap�i 38 a,, U,, and c, sl�all
canttiitis attea� tlie terminatiot� of th is ContrACt zvitlt respect to such clelivsrables, Tn fhe event tlte City
sliould not seek to abtain copyriglit pratecHon, mask �vot�k registration or patant pratectioaY for ar�y o�flie
delivera6les, but sholild desia�e td keep tlie sApye secret, ihe Contractor ng��ees to treat tha satiie as
Gon�dential Lifo��ination iu�der #he terms ofPar�grapif 37 aUov�.
39, �UBLYCATIOI+T�: A}1 pt�blished materiai a�zc� writteiz repoifis submitted t�nder the Coi�truct must be
originally daveloped �naterial unless other�vise specif'icnlly pravicled in the Cont�nct. When matex�ial noi
oa�igivally dsveloped is i�ieli►cted in a ceport iu any fortn, tlie source sltail be icientified.
�lQ. AD�Y�RT�SING: T1ie Contca.etor sliall not advertisa o�� publisla, tivi#l�ol�t the G`it�'s pr�ar co��sent, tlie
f�ct th�t fhe City i�ns eartered iirto fl�e Cotitt•act, e�.cept ko the e;ctalzt ��ec�uii•ed by la�v,
41. NO CONTIN���IT FE�S: Tlze Coi�f►•acto►• �varra�rts that sio pea•son or selli��g agency l�as been
ei�tployecl or i'etained to salioit or secure tlie Co�tt►•aot �tpo�z any a�reeineni or uixderstand'v�g for
commissio��, perce�rtage, brokerago, dr eoi�iiuge�at fee, excepting bo��� �de einployees of bona �de
esiat�Iished cammercial or selZing agencies �Yiatn#ait�ed by the Confractor foc ffie ptie�pose of secueiizg
btisiEiess. For breaoh p�• violation of tt�is �varranty, the City sEialll��ve tlia riglii�, i�i �ddition to nuy otJ�ea•
remedy avai�able, to caeicel the Cantract tivitlzout liability ��id to deduct fi�om any aiitoi�nts otived to tfae
Confi�actor, or oiho��vase recover, the fi�11 amount of sttch commission, parcentage, l�rokerAge oz•
coiiti�igettt fee,
42, GRA,�'UITY�Sc Tlte City may, by �vj�itten i�otiee fo the Couh'aetor, eaucal the Ca�tr�cc���itl�out
l�abilify if it is clefe�mi��ed by tlie City t3�at g�•atnit3es �varB offea•ed or given by the Contracto�• or atiy ageiit
or represet;tative of tha Co�t�•actor to any officer or employee of the Cit�� of Dento�� wlth a viaw totivard
secaring tlie Coufi•act or seeuri�ig favo��abie treatn�ent tivitlt res�ect to the a�svaeding or a{ncnding or tlie
making of any ciete��rninations wi#li raspect #o the pei'f01771711� O� SIiGIl GQlltl�act. In tlze eveiit the Cantract is
canceled b� ti�e Ciiy ��nrsn�nt to tiiis pi�o�r�sion, tlie City shall be entitled, in additio�i to nny otlier rigl�ts
a�xcE r�medies, to a�ecovez� o�� ��riit�Iioid the arnount of tlae cost vicnrred Uy 1he Coartcao#or in lx'oviding s��ch
g�•atuities.
�#3. PROHIBITIOI� A.GAINST PEitSONAL �T�R�ST IN CONT�tA.CTS: Na affcce��, e���ployee,
indepenc�ent cor�siiltan#, or elected official of flte City��l�a is inv4lved i�i i1�e clevelopment, evalz�atio�i, o�•
decision-n�aking pracess of the pez�far�nance of a�ry solicitation shall liave a�na�icial interest, direct or
indirect, i�t the Contract resi�iting feoin tliat solicit�tion, Any �villfi�l violation of this sectioia shall
C011stitllte 13npi�oplieiy !�i pf#'ice, and any ofiicer or ernployee gt�iity thet�eof s}��11 be sEibject to discii��Ina��y
action up to and including dismissat. Allj( V101f1i1011 Of fiI115 pPaviston, �vitli tJze kuotivl�dg�, eYpressed or
impiied, a� tl�e Co�itraokor shal] re�icler tf�a Contca4t voidable t�y tlie City. TJ�e Conf►'t�ctor sllall epatt�lste
and siibmit the Cfty's Conflict o� Interest Quest�o�maue (At#aclt�iaeiyt I3),
�4. Il��P���Nx CONTRA,CTQ�: The Confrnct sit�ll a�ot Ue constrtted as cre�tiug an
eniployerlem�loyee x�elRtionstiip, a pa��tnersl�ip, or R jOintYent��re. �J�e Contractor's se�vices shAll be those
of an sndopendettt cozttraetor. The Contractoc� agrees ai�c! zjnderstaitcis tliat the Gontrnet does ��ot grtsnf any
rights oc pz•ivileges estal�lishec� foi• employe�s of tlte Ciiy of X3enton, TaYas fo�•t�ie pt��poses o£ittcoiue tnX,
�vitltlaolding, sooia[ secEirity t�xas, �s�acafion or sick leave beiiefits, woxker's compensatioz�, or any ot[ier City
e�nployee bene�t. The City shalt nat l�ave supen�ision ancl conh•ol of the Cont�•actor o�• any employee of the
Cont�•aetoi; autl it is ex�ressty unde�•stood that ContracFor sl�nll pet�orm ti�e seivices liereu�tdet� according to
fhe �ttached s�eoi£'ications Rtt�ia get�ei•al directiaz oF the City iVlai�ager oFfhe City ofDeuto�i, �'eYas, oj• lais
desigue� under tl�is agresme►lY,
proprletary Informafion PAG� 37 0� RFP #4819 Respandent's Initials�/
CITY �F pENTON
�tFP �4$19 VIRTUAL D�SKTdP INFRASTRUCTUR� EKPANS(ON
45. ASSIGNIVT�NT-b�L�GATION: Tlic Cont►��tct slaap be biuding upon aud e»sure to tl�a benafit of
the City flnd the Contf�actor aud fheir �^espective succassors nud essigns, pE�avided ho�vever, that no right or
interest in tlze Cont�'act shaLl be nssigned and no obligation st�ell be delegated by the Coutractor �vitf►oat
tlis prior �viiiten consent of the City. Asry nttempted assigtt►nent or delegation by tlie Contractor shall be
void iri�less mada in con#'ot�initytivith this paragra�h, The Cont►�act is not inte�id�d to confex� rigltts o��
benefits ou anypexs��, co��k►•acto�• 4r entity tiot a pa��ty l�e►•eto; it being ttte intatrtlott of flie parties tliat
there are uo #hircE p�i�ty be�ieficiai�ies to the Co��t�ACt,
4b. 'VVA.TV�R: No claim or right ���isi�ag out o£ a breaeh of tlie Contraet can be dischl�•ged In �vhole ar in
pa��t by a jvaiver or x�en�uzciaclota o�#he claitn or rigl�t iinless ihe �vaiver or renunciatioll is sup}�oa�tcd by
C07181[I0Tflt101] Ari[I 15 1111Y1�iting signed by tlte aggr�eved pat�ty. No �vaiv@a• by eitltet� the Contrttctor or the
City of any one or tnore evei�ts of default by tlie other party shall operate as, or be construeci to Ue, a
parmane��t �vaiver of ai�y rights ot• obligations i�iider tlie Cax#ract, or an espress ox• izuplied acceptanco of
any oti�er existiug or fiifare defattlt or defutafts, ��Jhefher of � si�nilAr or ciifferent cl�aracter.
�47. M4DIFICATIONS: The Contract can be �nodified or ameuded oiily by a�vritiit� signed Uy botli
parfias. 3�to pre-printed o�• siinil�y te��ms on any ti�e Contcactor invoiee, orc[er ot� other doot�2nent si�all Eiave
any farce or e£fect Yo cl�ange the tei•ms, co��ena��ts, and conditions oF tha contr�cr.
�}8. INT�RPRLTATI�N: Tlte Contract is intended by tiie partiss fls a finnl, co�nplete and eYClusive
statema;it of the te�ms af thoir agt�eetnent, No aoucse of prio�• dealing behYee�i the paities or course of
pei�arui�nce or usage of ttie irade shall be relevant to supplen�ent o�• �cplain any term used in the
Calltr�ct�. �,.lthoz►gh tlxe Canfracexa�ay I�ave been substautialEy drafted I�y one pat�ky, it is the ii�tent Qf tlie
parties thnt all nrovisions be coustrued iti A manner tv t�e fnir to both parties, reading no p�•ovisions rnors
sh�iotly against oi�e p�rty o�� #he other. �Vhenever a#ei7n de£ned by fl�a iJni%��n Cammercial Cc�de, as
enacted by tl�e State of Texas, �s usect in tlie Contcact, E�io UCC definition st2all confrol, i�n[ess otl�ercvise
clefined in tlie Canfract.
49. p�SPUTE RE�O�UT�ON; ,
A.. If a disptrte at'1SeS OUfi 0�011'Blttfos tp f�18 COlZiract, w• fl�.a bz'8flCJ1 tllEl•eo�, thv pai�tie� ��.�ea to a��gatiata
p�•iol• to �rosecuting a suit fo�� dainages. Hotivever, tliis section does not prol�ibit tha �iling of t� la�ti�suit to
toll ##�e �'uuning of a statute of limitations or to seek xt�junetive reliaf, Either party may �uake a�vritten
a•ec�uest foa• a �neeting bahveen representatives of eaal� paE�y �vitliin fourtean (1��) calei�d�r days afte�
receipt o� ihe ��equest or si�ch lato�� peelq�i t1s A$i�eed by tl�e parties. Euch paZ�#y shall iiiol��de, at ami►iitntiin,
one (1) seiiior tevei individuai �vitii decision,znaking aiitkiority regarding the disputc, Tl�e p�it�ose a#'this
and auy sttbseqtient meoti�tg is to attenapt it� good �aitfi fo negotiate a resolution of ti�e dis�ute. Tf, 4vitf�in
thiz•ty (30) caleudar days after st�ch meeting, the p�tfiCS Ilfi'VC llOi SL1CC8�d8Ci It1 118�OtIE4flrig S 1'�50�UliOlt Oi
the dispute, il�ey ��il] ��t•aCeed dh•eetly #o mediation as described 6elotiv, Negntiafion itiay be waived by a
�Yl'i�tBYl Agi'eemeni signed by both partias, in �vhich �vent tlie parties rnay ��roceed c�irectiy to mediatio�f r�s
described belotiv.
B. Yf t1�e efforis to resolve tfie dis�t�ta throt►gh �xegatia#ion f�il, or the parties �vaive the ne$otiation
p�•ocess, tEie parties i�►sy select, ivitliili tltiirty (30) ca�endac days, n mediTto�� trained au i�iediation skills to
assist witi� resolution of the dispieke. Shonld they ohoose this aption; tlte City and tlie Contractor agcee to
act iu goo�1 faifh infhe selection af the inedi�tor aud to give cons�de��ation to quRli�ed indi�iciu�Is
nomii�ated to act as medinto��, Noflting in the Conti�aet prevents the partias from r�lying on die skills of a
persoii �vho is trained in t(�e sab�ject mattef• of tlie disaxtte or a contcact inteipretation ex�e1•t, Tf the �aities
fail to agree ozi ��nediator tivithin thicty (30) caleiidar days of itiitiaiio�� of tfte 3nedisilon pracess, the
mecliator shall be selected by #l�e Dei�to�i County Altei��ative Dis�ute ResolutionProgr�uu (DCA,�'). Tlie
parties �grea to pa��ticipata in i�iediatiou iEt gaod lFaiih fo� iip fo thirty (30) calendai� days from tlie ciate of
tl�e iust mediation session. Ttte City aud the ContLactor �vi31 s�iare the mediator's fees eqi�ally and the
Proprietary Iniormation PAGE 38 0� Ft�P #Aa19 R�&pondent`s Initials�
C[TY OF D�NTQN
RFP 4899 V1f27'UAI. I��SKTOf' IiV�RASTRUCTUR� �Xf'ANSiON
par#ies ivill bear tlieit� o�vn eosts of participation sucli as fees for any consultaiits ar flttoe�ieys they iu1��
utilize to represent tliem or otlie►�v�se �ssist tl�em in tl�e mediation,
50. JU�2TSDYCTION ANA V�N�l�: Tha Contraat ls znade under ��id sliall be gover�ied by tl�e la�vs of
flte State of'Tesas, lncluding, tvhen applicuble, tlie Uatifor�n Commerciat Coc�e as adopted iz� Tex�s,
�l.T.C.A., Bus, & Co�nm, Cocle, Cl�a��t�i' 1, escludi►�g auy i'UIE Or pr'snpiple tl�flt tivould refer to Qnd a�ply
the substantive la�v of anotliei state o�• jucisdiction, All issues a►•ising fi•om tyis Cont��act sltall be r$solved
in the coui�ts of Denton Couniy, Te:c�s an<i the p���tles �g��ee to sttUmit to tl�e eYC�usive pe��sonal
jlll'ISf�iCtiOn Of StiCh conl'ts. The foi�egoing, l�o�vever, shall i�ot be consh�ued or intei�preied to liinit or
t'eSfi`1Cf ti76 7'ig�lt 0!• ability af tlie City to seek and secare inju�icti�ve xelief fi•ani any coi��petetzt al�thai'if� AS
eontei��plated h�rein.
5I. INVALTDITY: T1ie i�ivnlidity, iltegality, or imenforceability of any protifision of ttie Contract sliall in
no way affect tlie vatidity or en�orceai�i3ity of any otl�ea• portion or p�•ovision of ihe Cantraat. Any voici
provision s1ia11 be desmed severec3 fi�om the Contracl ancl the Ualancs of the Cont►•act sfittil be consfruecl
and e��forcetE as if ths Co�ztraet dicE not oontain the pa►�tioul�r portion or provision heid tp be void. The
p�rties furtlYer ag��ee to refoi�m the Contract to raplace auy strioken provision �vitl� a valid provisioi� tl�at
comes as close as possible to the it�fent of tlie st►�icka�i p�'ov�sion. Tha p�'ovasiotas o� th'ss sectian shall taot
prevent tliis entira Contrnct from being voici should a provisioz� tivlaicli is th� essence af the Cojitract be
deteimined to be void,
52, .�T.OY,IDr�.YS; The follotiving tiolidays are obsarved by ilie City:
Neiv Year's Day (abserved)
l�iLK Day
Me�noi•i�l Day
�tlt o��uly
Labor Day
Thanks�iving Day
Day After'I'hanksgiviug
Clv�istnias Eve (oUsea�ved}
Cl�ristii�as Day (obsei�ved)
3�%�vYeac's J]Ay (obseived)
If a LagAl Halid�y fal[s on Satu��<1ay, it �viil be observed on the preeeding ���iclay, �f a LegAl HolicTay falls
on Siulday, it �vill ba ol�se�ve<i on the follo�ving Monday. Normal houN•s o£ ope�•ation st�all be behveen
8:00 am and 4;00 �m,1Vlo�aday through �riday, eYCluding Ciiy of Aenion Halidays. Aray schedn�ed
deliveries ar �vork }�erfornta�ice aiot �vitl�in tlie iioi�ital hoars of operatioji ati�ust be s�pproved by tlte City
ManQger of De��ton, Texas or l�is at►tho�•ized designea.
53. 5�112VNABILX'i'Y OF 4T3L�GA.'X'XONS: All pcovisions of the Contx�aot tiaat impase continuing
abligations on tiie paeties, iciclucii��g but tiot limited to tiie �v�r��anty, indemnity, a��d cou�dentiality
obligations of t}ie parties, sfi�li sac`vive ti�e espir�tion or tertninatio�z of il�e C:o»fract.
54. NON SUSP�NSION OR D�BA�'VI�NT C��TII+iCATION:
The Gity o�Denton is prohibited fi•om cantracti►�g �vith or mlking pr�n�e or sub-awards to pa��ties that az•e
stis�ended oc deb�rred o�� ��hase priucii�a�s are suspe�ided or <lebarreci fi�oan �ec�es•a1, State, oz� Cify af
Denton Coi�Eraats. By zceepting �t Co�itraot ivitlitlie City, tlie Veridol� cei�tif"ies tk�at its cot�f►•acto�� a�d its
pri�icipals are not curR•ently sE�spendsd o�� de�aa���ed from dving business tivith tlie Federal Gove►�nn�ent, as
indieated by ihe Gej�et�nl Saj�viees Adniinist�•ation I�ist of Pa�'ties Exelttcle<t from rederal P�'OCUCStYl6[li c111d
1'Ion�I'roc��re�vent Progra►ias, the State of TeYas, or the Ci(y of Dentoi�. .
Proprfeiary Information PAG� 39 OF I�FP #4�19 Respondent's Ir►Itlals�"
CITY QF DENTON
R�P 48'19 VlRTUAL n�SKTOP INFRASTRUCTUf2� �XPANSION
SS. �QU.AY. Opl'ORTUNZTX
A, �quul �m�loymen# Oppo�•tua�ity: No Qf£ex�o�•, a.r Offea•or's A�ent, s1i�[t engage ili auy discriroinato�y
employ�nent practice. ?�To pe�sou sliali, on t}te grounds ofraca, saY, age, disa6Hiry, c��ed, caloa, ge�ietic
test��g, or national origin, be rafi�sed lite bene�ts of, az� ve othezti�rise suUjeoted to discriminatioa�. under any
activities resultutg frotn this R�'Q.
�. Americ;�us witlt Disabilifies Act (ADA) Co�npli�aice: No Offeroi; or Offeroi's age�rt, shali
engage iv Any disoci»ninatoiy e�;��loynient �raotice against individnals �vxtlz clisabilities as defii�ed
itt the ,A,D�.
5G, �UY A��CAT+i ACT�STJI'PLI�S (Applicablo to cartain fedea�aliy fuuded re�nia�emeirts)
The follo�vi��g �edarally fi�nded rec�uire�nents ace ���plic�.ble, in �dditioji to the speci�c federally fundec�
requieements c�e#ailed iat Attac�mnn� C.
A. Defi��itions. As used in tfus �arag��apl� —
i, "Campoi►ent" means au �x�tiole, ntateri�l, ox supplq incaiporated ciirectly i►�ta an eE�d product.
ii. "�ost of cotnpanents" mea�is - �
(1 j Fo�� cornpoiteuts purcllASed by tha Conh�actor, tha acquisitioiz eost, iuclt�ding t�•anspo��tatlon costs to the
placa of incoiporation into the end grod«et (�vlieiher o�� not suc1� costs axe pa�d to a cioinestic contraetor},
and any applicab�e t�ufy {ti��Izqfhea� ac not a ctuty-free e��t�y ce;tiiicate is issueci); or
(2) �'or ooinpo�ients tnanttfach�red bythe Contractoi•, �]l costs associated tvitli tlie m�►nufactua'e oftlie
compane�rt, ii�cludit�g t;•a��spartatiou costs as clescsibed in �aragr�pl� (1) of t1�is definitian, pli►s alloea6le
overizead cosis, but axcluditig profik. Cast of components cloes noi include a�ty costs associated tivitla tlis
inanuf�cture of fha end peoduct.
iii, "Domestic and prodtict" uxeaus-
(l} An unman��factu�ed end pirodtict mitied oa� produeed in tt�e Uaiited Statss; or
(2) .A.ti eiad p��odnct manufactuced iax the Uni#ed States, �if the cost of its components mined, producee�, o�
m��iufactured i�i flie United States exceeds 50 pe�•caat of tlte cast of all its components. Compouents of
fat�$ign oa�igin o#'tlie same elass or kiiicl as those that tlie ageuey cleterinittes are �i�Y mitted, p�•odueed, o�•
manufacfut•ecl in st�fficient and reasonably avail�eble coit�mercial c�iia��iities a�a satisfactoiy� g��ality a�'e
treated as domeskic, Ser�p �e�terated, collected, and prapnred for p��ocessing in the United States is
considcred do�t�astic,
iY, "Eud ��roduct° means tiiose artieles, mntet�ials, ��x� su}�pties to be aec}uired tinder the contract fa• public
use.
v, "Foreign end produat" means a�i o�id prod�ict ather than n domestic siici �roduct.
vi. "United States° means tl�e SO States, tlie District o��of�imbia, an� outly�ixg ���eas.
B. Tha Bt�y Aane�'lca�t Act (�41 U,S.G, I Oa - l Od) p�•ovidas a p�•efersnce for domestic eiul products for
su�plies �tcqtucec� fo�� use in the Unitect States.
C. The City doas liat n�aintaiu a Iist of foreig►i r���ticles that �vil] Ue trettt�d as �oanestic �'or tl�is Coi�trucf;
but �vill cax�sider for appx'ov�l foreigii articles as domestic Por this prod�lct if the artioies are on n list
npproveci by �nother Grnve�����rzentel Agenoy, The Offero�• slaall snU�aiit docuinentfftion with tl�sir Offer
deinonstc�ting thaY tlta at•ticle is on an ap}�raved Ooveri�mental list.
D. The ConU�actor shali deliver oialy clonaest�o ea�d �i�'odt�cts e�cept to the extsa�t tfxat it spec��ed daliS�eiy
of fore�giti eitci p��oc�t�cts in tlia pravision of tlie Solieitaiia�i entitled "Buy Aniericau Act Cea�tificahe".
57.12YGHT Td �O�A'�'xOIY: Ti�e City oiDenton rosorves the �'�$Itt t0 U96 flny �nd Qll in�ol�mntion
prese�ted i�l Rn� t�esponsa tn this solicit�tion, �vl�etltier an2ended or uot, axcept as pro�ubited by lativ.
Seiectioii of rejectio�� oi Ftie submi#t�l does not affect Fhis rigl3t,
58, LZC;,�NS� r��S OR TA�S: �'i�ovided the soJicitatio�� requi�•es au a�v�uded co�rteacfor or st►pplier to be
lice��sed by the Sfate of Texas, any aizd �li fees and taYes are theres�ottsi�ility oPtl�e �•espa�dant.
F'roptietary Iniormation PAG� 40 OF RFP #W819 Respondent's Inifiafs�`
C1TY �3F' DENTON �
RFP 4819 VIRTUAL O�SKT�P INFRASTRUCI'UR� �XPANSION
59. PREVA.�LING WAG� 12AT�S: AlI �'esponde�its �vill be i'eqi�irecf to coEnply �vi�h Pcovision S 159a of
"Vernon's Annotated Civil Staiu#es" offhe State ofTexas �vith respectto t1�e pay�uent o�prevailing �v�gv
rafes and proliibiting discriminatiov isi tlae ei��ploymeirt flractices, �
http:lhv�vtiv,access,�po.gov/davisbaco��/h,html �
6Q. COM�'LYAI�IC� WIT�iALL STAT�, FEDERAL, AND LOCALLAWS: The con#E•actor or
supplier shall com�Iy with all State, Fedea�al, and I,ocal la�vs and �'equire�nents. The �tespondeaat mnst
co�nply tiviih all ap�lieable lnrvs at all times, iiicluding, zvithoi►t iimit�ition, tlte fallotving: (i) §3G.02 af liie
Te��s Penaf Cocle, �vhich l�a•ol�ih�ts bribe�•y; (ii) §36,09 of tlte Tesas Peital Code, �v1�Ielt (���Qhibits tl�e
offea�ing or eonfer��ing oi �ene�ts to publlc servants, Tlie Res�onde�it sliall give �li notices a��d eomply
�vitlt all l���vs Atxd i•egaiations a�plicable to �i�raushing and pe��'o�711c�I1Cp QftI10 Cpllft�act,
Gl, I'P�pE�L, STA.'��, AND LOCA� itEQU��MENT9: Respo,zcie��t sliall den�a��strate aE�-slte
complianca �vitl� the �edor�l Tnx Reform Act of I986, Section 1706, amendin� Section 530 oP die
Revenue Act of of 1978, dealing �vith isst7atiee of Form W-2's to co�nmo�S l�tiv e��ployess. RespanclenY is
i�esponsible fo�• both fe�ieral a�id State i�neinployment iusurance coverage �nd standard Woi�koi's
Compensatiot� snstu�ance covernge. Respoiident shali ei�siire cocnplia�ice �vith all �'edek•�[ a��d State t�s
laws and �v�tlsiioldi3�g requireme�rts. The City of Denion sliall not be ii�ble to Res�oixdent or its eir�ployeos
for atiy U�iempioynient or �,Vorkers' Com�exisa�zoii coveraga, or fede��al or Sfnte lvathliolding
rec�nirements, ContrRetos• slintl fnden�riify tlie City o� Dexztan aud sl2ait pay all casts, pei�alties, pt loss0s
resi�lting fro�n Res�ondent's omissioz� o�' b�'each of this Section.
62. DRYJG I+R�� �4'ORX�LAC�: The coutractor shsll comply �vith the applicable provisions af the
Dr�jg-k�x•ea �Vork 1'l�ce Act of 1988 {Public L��v ] 00-690, Title V, Subtitle 17; �#1 U.S.C, 7Q1 ET S�Q.)
��kd maiutain a dcug free �vork euvironment; andtlie fittal ►•ute, goveriiment�SVide reqi;i�•e�ients for cirttg-
fcee tvork place (���z�ts}, issaed Gy #l�a Office oiMauage�nent and Baclget aud ttio Department of Def�nse
{32 CFlt pai�t 280, Sii6pn►�t �) to i�npleme�iE tiie pi�ovisioi�s of the Dr���-�cee '4Vork Place Aet of 1988 is
ineorporated by referanca a�id ilie contraetot• shall compiy �Vifl� the relevn�it pcavisions f(tet�eof, incfuding
auy arneudme�zts to tl�e �ikal a�ule fhatynay hereafter ba issued.
63. RTS�C3�tDEN� L�,A,BI�ITY �QR DAMAG� TO GOVTl.tNMENT �'ROP�RTY: The
Respoa�dent sl�all be liahle for all d��ttages #o govecnnient o�vued, leased, o�� ocviipzed p�'operty and ,
eqiupment caiTSed by tlie Respoudent and its employees, agents, subconhaotors, and sup�liers, inaSucling
�ny cle{ive��y or caifiage compa�iy, in connectzoii �vitl� any pai�fo��trtance �ursannt ta the Co�ttc•aat, T3ie
itespoyident sl��tll9iotifj� the City of Deniozi Procureme�tt hlai�agex� i�i �vciting of aaiy sitcli dmtuage �v�thin
ona (1) calendar d�y, �
64. £ORC� Mt1J�UR.�t The Gity of penton, atty Customer, atid the �aspondent sl�all not be
responsible fo�� performa��ce under t.(ie Cotairuck slzould it be prave�rted fi�am par�ormance by �u �et of zvar,
order of Isgai aE�ti�ority, �ct of God, or otliea• iu�avoidabie cattse npir Attributable to t1�e fai�lt or negligence
of the City of Denton, Li the event of fln occurrence imder tlijs Seatiofi, tlxe Respoizde��t lvifl be aYCnsecl
fi•orn si�y furt}�e�• perforj�xai�ce o�� observance of tlie requirements sa ef£ecteci foz• as lo��g as sucl�
cireumstances pi•evail a��d tl�a Raspo��dent coaitinues to use c�����nercialiy reaso,�able effo��ts to
rECOi�imence perfo��ni�nca ar obse��vance whenever and to �vl»tevez• e:�tent possible �vitfiout delay. Tlte
Respol;dent sht�ll i�mtte<liately t�o#i£y tha City of Dento�i Procureme�ii iYlanage�• by telephona (fio be
confirined in writiiig witiirt� #"ive {S} ealendax' days o�'the inception of such ocourj•eiice) and descri6e at a
reasanable leve! of det�it tl�e oircuEnsta�xces eansing tlte non-p�rforma�lce or delay iit perFarmance.
GS, NO�T�WAxV�R �I`�GHT�S: Failuce of a Partyto reqnire perforn�ance by fltiotlaQr Party t�iictei� tlje
Coiitract �vitl not a££ect tl�e rigi�t of such 1'aiiy to i�equu•e peiforma�tce in tiaa fature. No del�y� �flIIl1CO3 or
waivei of eitlier Pat�y�'s exercise or �aciial exercise ot any rigl�t or iemedy �mdea• tl3e Contract sl�alt
Proprietary lnformation PAG� A1 0� RFP �fA819 Respondent's tr►itials�/
CI7Y QF p�NT�N �
RFP 4819 VIRTUA�. DESK7�P INFi�ASTRUCTUR� �XPANSION
oparate to limit, inipait�, preclude, caucel, �vsive or othe►�,vise affect scicls rxgtxt ox'remedy. A rvaiver by
Parky of auy breach of nny term of ihe Co�itcact �v411 aiot be construed es a tivaiver of any canti�zning or
succesding breRCh. �
66, N� WAN�:Tt OI' SOV:���GN INYiYI[JNiTY: The 1'Arties expressly agrce that no �rovision of t13e
Confr�ct is in any tivay inte��ded to consiitnke a�vaive�' by tl�e City of Denton of any i�mnuuities fi•om suit
or from liability tli�t the City df T�entoli �nay have by op�ration of la�v.
G7. RECORbS R�T�N�'ZO�I: Tlie Respondent shall rstain ail �naucial records, st�ppoz•ting dact�menfs,
stafistic2l records, and any ottier recorcis or baolcs re�ati��g to tlis pea�foa�mattcas called for in ttie CoiitraeY.
T�18 R09�OI1(�L'tlf $i1fll� 1'6tAlIl 1�� SIZCiI 1'�CO1C�S �01� a periocfi of foar (�) years aftvr tI�e eipiratiott of tlte
Couti�aei, oj• t�ntii-tlte CpA o�� State kl�tclitox''s O�'�ca is satisfiecf tlt�t a�l t►itdit and litigafion matters �ce
resolvec�, �vlxicltever pe��iod is lo�ager. T1�e Ttespondent sI�all grairt access to all hao�CS, reeorcis and
doct�uieirts pertiueutto the Contractto the CPA, tltie State Auditor of Texas, and n��y fedaral govaaatmenf�l
entity th�t lias attthortry to t•eviel� recorcls dt�a tu %det'a1 flinds being speiii �t»de� tl�e Co�rt��act.
Proprietary lnformailan pAGE 92 OF RFP #4899 Respondent's infkials�l/�
������.�� � 4� 19
� �-i��.�r�. �
Exhibit 1 '
RFP 4819 Equipment, Software and Professional Services Requirements
The respondent shall complete the following section, which directly corresponds to Sedion !I - Scope of Services, and Section V, Payment and Performonce Requirements. The
contractor shall not make changes to this format.
Services Proposal Pricing:
requested
ITEM UOM uct/Servic �ompletion Original 8est and Final
schedule Proposal Cost Offer
1 Eq Phase I as
2 EA Phase II as
3 EA Phase III as
4 EA PhaselV
Total Cost of Service for Virtual Desktop Infrastructure Expansion Project, Phase I, II, III, and IV
Cost of Additional Services
ITEM
Original Proposal BAFO Costs
Costs Years 1-3 Years 1-3
5 Design/Configuration Hourly Rate $189.00 $
7 Project Manager Hourly Rate $189.00 $
6 Professional Hourly Rate $189.00 $
Payment Term Discounts
Payment terms for the City of Denton are typically 30 days.
Please indicate the additional discount extended to each monthly
invoice that is paid as indicated.
Invoice Paid in 20
Invoice Paid in 15
"This belqW listed equipment, software, license, and services are representative of the City's of Denton requirements
for the identified project The requested pricing shall be ulilized in dete�minafion of the "cost of service", of the various phases of the project,
' and any additional needs that may become known. to the City duting the contract pe�iod.
, . , . ; � , :, : .; :.� •,� �:: :°.: :;�.. .. :;`.: :.. _ .: Th is below.tisted eq �ipment� sattware, license;. and servic� are, r�presentative of the.City's, o`; Derrton requ itements;-;:=:::.� :: ..:: : ..�::.:.
: ,. ... .-.,.. .... • ,. ..: �.... .•:.: .. . . , . . .. .. . .:• . . :•• • .:.;. .. • � ..•�.. . : ..
.: .:. ........,..
;°`� for the.identified piajeet:The.req.aested pru;ing" shali f�e: u4l"Red'ui.determinatiap of tPte."cosf �of seryice": of the vatiaus phases:of the projec#,: :. `;� :
.:�.:��,,.,...,,...,:�.:,,.�:r� .. ,
,...:::�. . . : . .
: . . . : : . � . ; � ::..� .. . : � :.��: : °-,� and amf additiaroa! :�eeds that
. � ,. . . � : �; . .: ••,. :.;; ::•:: •,::� .. . :. : • : :. . . may become ks:own 5o the CiYy darin9 the contra� periodr�' �::: -: : :.. � ' - :. :. ' : . �: • • •: ; : :_ .
�sco USC Equipment Re�uirements
NiaLOOZ=
SFP-HidG6-CU3M=
I�S2D-C650fi-U pG
N07.-uACJ.
N20-CBLKBi
N24-FAI�5
N20-F1N006
CAB-AGC6K iWUC
N20-Ib584
NZO-PACS-2500W
CO N-UCSl-2C6508
N20-B562S-2-tSPG
A01 XO].0�
N20-BH'CS4
A�2-M308GBS 2
A02-MEivl Kt7-0Q4A
M20-ACOQ02
VMW VS-ENT-7A
CON-f5V1-VSENTIA
caN-ucss-s6s�z u
610b Ilcesse and ta6Ies
UCS 6109 Series FaBric InterconnecY 110GE port ficense
10GSASE-CU SFPt Cab[e 3.MeCer
510& Chassis
l3CS 5108 B�ade Server Chassis/0 PSU/8 fansl0 'Fabrk extender
Sn.gf e phase aG power modale far 1105 51.Q8
Blade sfat blanking panel for uC5 5108/s�ngfe slot
Fan modufefor UCS 5108
UCS 51.08 B[ade Server Gha5sis FvV package
Power Cord, 25IIVac 16A, iwist I ock NEMA L6-20 plag, US
UCS 2iO4XP Fabric ExCender/4 �xternal i0�b por�s
25UOW gowersupply unitfor UC55108
UC SllPPQRT 8X5XI�IBD 5108 BEad e Server GSassis 3Yr
B25dMZ BIades (Qty 6}
LlCS 825D M2 B[aBe Server w/o CPU, memory HDD, mexranine
2.66GHz Xean X5650 95W CPU/12MS cache/DDR31333MHz
CPU f�eat sink for UCS 8250 M2 B1ade Server
8C6 DDR3-1333MHz RD[MM/PC3-10600/?x4GB Kit
Sundle component forA02-N1308G61-2
UCS M82KR lrrival trtterface Card/Pde/2 port lOGb
VMware vSpRere �nterprise (i CPU), 2yr ss,pport required
!SV 2aX7 VMrvare �Sphere Ent 1 CPU 3Yr RQD
UC SUPPORT 8X5XNSD UCSS25D M2 Blade Svr 3Yr
�fVtC I�S120 Equipmenfi Req�irements
3�L544FDAE 4G DAE EACiORY OR FIELD INSTALL
NS-SA97-020U 2T8 7200RPN15A7A [[ DISKWJRGB F'C lJ PGRAOE
NS-4Gi5-60011 604G6 75K 4G FC 4yAS DISK DRNE UPGRADE
AIS-AFfl4-IOOLS �OOGB 3_5lN 520$AS FLASH DRNE 4C,8 FC LiPGRAI}E
PSUPGD-CEI.R ZERODOLLARCELERRACRPACITYfJPGRD
Pano Logic Equiprnent Requirements
PANf1-PAC-102-NA Parto System Package {G2j -- North Ameriq —• Bla�k
Finish: Newgeneratlon Pano Zera Client, Pano System
software seas license, oneyear Maintenance, and
continuing Sasic Support
PANd-PSS-001 Preinium Support & N'�aintenance S�bscriptiorc (3 year)
��
8
8
1
1
8
8
1
4
2
4
3
S
�
�
14.4
288
b
�
36
i$
Discocmted Extended
UI1itPrice [Sni�Price PriCe
$ 2.774.Q0 � $ 1,25282 5 3,54256
$ 210_00 S 1ifi.S5 $ 932.4Q
�
�5 999.00 ` S 2579.57 $ 2,57951
� ]nclud� $ - $ -
]ncluded $ - $ -
1nGUded ' $ - $ -
s ...,.._._.. $ - � -
i $ ^ $ . $ _
$ 3�749.00 i $ I,S12.07 $ 3,2z4.3.4
IS 336.00 ; S 402.4& $ 3„609-92
S S 68.00 ,j S 54.06 $ 1b2.18
f
S 5,15b.00 ; $ 2,217II8 $ �.3,34z.48
$ 2,754.00 ` S 1,18422 S 14,21.0.54
� Inc[uded� $ - S -
$ 721A0 $ 3i0.43 $ 44,644.32
lnCluded � S - $ -
$ 1.49g.00 ' S fi4-0.,57 $ 3.867.42
,�51,�04 $ 2,318.13 $ 27,817.56
� $ 863.00 $ 686.09 $ 24,639.24
S 257.00 ' $ 244.32 $ 3,677.76
2 $ 5,900 00 $ 2,433.75 $ 4,867.50
15 5 3,365.A0 S 1„388_06 S 20,82494
�,S $ 3,�6SA0 S 1,429.3J. $ 2Z,439.69
5 $ 20,2Z5.00 $ 4,27.7.81 S 21,089.65
J. 5 - S - $ ^
�oo S as9_oa 5 a�.� S z�,aas.oa
740 S i27.00 5 93.38 $ 55,7$6_00
��
-En:itlirtg [usEOmerto oneyear of llx S anline, email
and phone support, Maintenance software updates and
advance waaanty rep[acernents fot Pano hardware.
1nc[udes 50 Per rncidentSupport Cases, valid durirtg
subscripYian.
PAPiO-FAG-301-t�[A USB Key with preinsza[led Pana Remote software
[icer�sed forthis deviceanly, tiown]oadabte Pano
Cateway software far secure access far external
networks, a�d cantirtuirtg 8asie Sup,aort
VMware Softvdare Requiremen�ts
�llSS-PR-100-C-12 Vf'P L3 VNiW VU4 PREMIER B1�FDL 1pOPK
VUS-PR-100-3CrSSS-C 3YR lOQPK BA51CSf�15 VMW VfS4 PR�NIIER SN�L
Nore: Part numbers qsroted ore forYew 5_
Yrew 4 sfcrls were rliscar�isaed on 10JT4/2011
wirh the Versian 5relea.se.
�Tnideslc Software Requirements
Uu-GP10R VP 1�rtual Desktap Managesnent (Named UsarTotal 900j
UIV-C-SZ00-3 Compleze Care Service:3 Year
Nore: Product quoted ;s ihe sar»e ars reguesred
in RFP bvt re}IecCS c praduct burrdle fnrmore advaelageous
pritrng.
200 $ 35.00 $ 28.18 $ 5,63&.{70
2
2
�
$ 17,916.15 $ 55,83,230
$ 13,387.30 $ 26,77�Ab
$ 7,sflo.00 S 6�,soa.00
$ 5,1.00-DO $ 45,90Q.00
�
tF�l�l�l�
C15C0_
qSCO�CAPITAL�FINANCINGOPTION- � Capital
December 1J, 2011 .
""�uote Expires: January 12, 2012
City of Denton
E�UIPMEM
FINANCE OPTION: The financing will be compleled 6y Key Govemment Flnance, Cisco Systems Capifal's financing paM1ner for govemment and education customers.
payments due under the financing vrill be made diredly to Key Govemment Finance at P.O. Box 1187, Englewvod, CO 80 7 50.1 1 8 7.
L.ESSOR: Key Govemmenl Finance, Inc.
LESSEE: Cily of Oenton
EqUIPMENT: Cisco Systems Products .
� PrajectSummary;�;
Cisco S slems and olher Producls ,$ �;�.,�F 5d'6'^I�0!4fiF
Maintenance �Su��,t', 'hdP.228'is'.`.
Professional Services ��{��t;�l„," ,�7g° ,OOi�,�Uy
rp.sro r n���?o�;
Est Sales Tax If an „s �,;
TOTAL AMOUNT TO BE FINANGED S ��p";;;., 3 X62y778�E4?,
FINANCING This is a laz-exempt state and municipal govemment financing with the tille to the equipment passing Lo lessee. This is a net financing under which Lessee
STRUCTURE: pays all cosls, including insurance, maintenance and taxes, for lhe lerm of ihe financing. At the end of ihe financing tertn the equipment can be purchased
for $1
�:�� Pd ents � �� ���DUe Oate Pa mertt Factor ' � -�Pmts I Year �!� Term� � �� �
y2fi2,090.54 '2N512012 0.343599733 1 3Years
$262,�90.54 "2l15/2073 -
8262.090.54 '2/15/2014
"'ASSUmes 11'ISI2012 leasefescrow funding
() Tiie payment fado� expresses the payment as a percentage ofthe Equipment Cost To calcufate the periodiclease payment farany Equipment Cost, mu/fiply fhe payment factorby the �
Equipment Cost.
RATE INDEX:
The inlerest rale provided above is based on currenl markel reles as of ihe date of this proposal, and mill be subjecl lo change based on market conditions
as af the tlme of closing. Afler closing the interest rate will he fuced for the term oF the financing.
APPROVAL:
The financing contemplated by lhis proposal is subjed fo the execution and delivery of all appropriale documenls (n fortn salisfactory lo Lessor), including
without limita6on, to ihe extent applicable, the Master Lease Agreemenl, any Schedule, financing statements, legal apinion or other documents or
agreemenls 2asonably required by �essor. This proposal, unlil credil approved, serves as a quotation, nol a commitmenl by Key Govemmenl Fnance io
provide crediL Final acceptance of ihis proposal is subject to credit, collateral and esseMial use reviewand approval by Lessor,
The inleresl rate quoted herein assumes that the inlerest wmponenl of ihe Payments is exempl (rom fede2l income tax. Lessorwill provide a taxa6le
financing proposal if it is delermined that the financing will nol qualiy (orlax�xempl interesl rales.
CONTACT: Contactyourfinancing representative with any questions:
Aaron Ricks- US Slate 8 Local Govemment Accoun[ Manager
Cisco Systems Capital
602.778.2162
aricks ol�cisco.com
NOTES:
The rates provided above are based on a minimum Funding amount o( $50,000. If lotal lo be funded will be less lhan $50,000 please conlact us Tar a
revised Proposal.
In Ascocfation with Key Government Flnance, Ina
1000 South McCaslin Blvd
Su?eriof, CO Bv727
Process for Camp[e�ing a Cisco Gaptta.lKey Gavemment Ftrtance Trartsacfion
Check l�ern
V�lhen f�umber
Camplete ClierriAr�ion Fn BLU�
Gisco Cap"�talfKey �ovemmerrt Finance Action in Red
1 Request 8oard ta ha�e Project Reviewed for Approval
2 Begin Review of Sample CorrtracYs
(provided apon request by Cisco Capital)
3 CIPent Completes Esserr�ial Use:
Fax Esserrtia[ Use to:
4 CCepL Provides Last 3 Years of Audited Fnancials
anline:
So�tcopy.
Hardcopy.
5 Credit Reviesrv by Cisca Capii�allKey Govetnment Finance
(with esseniiai use and frnancialsy
6 Upon Satisfactory Comptetiar� of Credifi RevFew
A Formal Docr�merrt Packag� is ser►fito fihe CCient
7 Client reviews, appro�es, signs and ret�sms formal docur�ent package to
Cisco CapKaUKey Govemmerrt Fnance (inciuding Opinion of Counsel�
8 Cisco CapiiallKey GovemmercE Fnance funds Project info escrow anci sends
Purchase drder to Awardee
9 Awardee orders assets and pralect begiRs
9 0 As milestones are campieted, Froject Manager senCis disbursemeni form to
Cisca CapitaVKey Govemment �'inance.
Taf� 2 on quote
.iason Hennings
296�-370-4109
Pravide l3RLto jason.m_hennings@key.com
send to:,jason_m.hennings@[cey_com
Federal E�ress to: �
Key Govemrnent Finance
1000 SouElt McCas[irs Bivd.
Superior, CO 80027
Phane: faA free: 888-307-6233 x 1442
Fed �x A�L [�umber: t2990�042
�Iorrnal2 6�siness days/Yr end may be longe
7 9 Cisca CapitaUKey Govemmer�t Finance wires payment to awardee
42 CGent makes paymerrts to Cisco CapitaUFCey Govemmer,t Finance perthe �g�eed schedule
�
Ge�eral �u�d
Other (prov�ide detaii)
9_ gave �nnds been apprnpriated foz- �e
14. Will any Ioan or �razzt znonies be dir�
�£ so provi�de det�il_
1�. �a.ve you ever de�'3ulted ar uou�ppY
A.s oif
nents c��re a� ihe propo
nsed #o naake the pap�n
ated o�z a lease or bond
4
.
�
�
ft�e cut-ren�
'�iscaY Yea�- ��ad:
GeneraI I.iabilzty xu.sn�z•a�ace Cowera�e Iimifs in #he amonat of $1 Milti.on is reqwu-e� IFappiirable, antom�ab�e �iabiiiiy covera�;e oi$3 zuid�iom required
Zs t5:e Iessee a member of a maua�ed ris% aaol? If ves nIease rrrovide thc namn
tIxe �essee �as additianai commercial insurance coverage �lease �ro�vide eo�e�e Iinuzfs.
So that we may be� our credit review prdcess, please scan and email ttiis applica.tion. aloag t�i� your equipment c�uote (bill o£�m,atez�zals) aad t�he si�nec� fina�ec�u�
�ronosal, io jasan_m.hennin�s@ke�r.cam
PIease mail or e�uait the 3 mast recen� copies ofvour Auclited AnnuaI �'"�o;ancial Statemeats, n�us a covv af this vearTs k►�d�e�. to
7ason Henz�,in�s 72Q-304-i442 p]z / 2Y6-370-4�149 fax
Key Csovernment Fx�tance, Inc_ jason_m_hennings�a Key_com
I000 S_ McCasli.n BIvd_
Super�or CO 80027
Piease note that we do req�ire t�e capxes of yonr audited au3uuaX �i�aan�ci�l statemeuts i�oi order to process yonr req�test
!
�
K�YCORP CONFIDENTEAL . ' �
�a�nt�°�.c� � 4� �. 9
I�s�.��.nc�
�� OP ID: SC
.4�COROI DATE �MMJ00lYYYY)
�� CERTIFICATE OF LIABI�.ITY INSURANCE 01/25/12
iH1S CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICA'iE HOLDER. THIS
CERTIF{CATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AM�ND, EXTEND OR ALi'ER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURAtJCE DOES NOT CONSTITUTE A CaNTRACT BETWEEN TME ISSlJlNG INSURfiR(S}, AUTH0121ZED
REPRESENTATIVE OR PRODUCER, ANA 7HE CERTIFtCAT� HOLDER.
IMPORTANT: If the certiffcate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATlON IS WAIVED, subject to
the terms and conditlons of the policy, certain policies may require an endorsement, A statement on this certificate does not confer rights to the
certificaYe holder in lieu oF such endorsementls).
PRODUCER
The Addis Group, Inc.
2500 Renaissance Sivd. Ste 10D
King of Prussia, PA 49+�06-2772
Ghristine B. Delaney
INSIIRED presidio Networked Solutions
AO Communications
Southland Solutions �
Atlantix Global Systems, l.L.0
Mr, Paul Fletcher
7601 Qra Glen Drive, Suite 100
61
61
' ! iNSU���,a:�ecteral Insurance.Co
�� -,���r iNSUaERe:PacificlndemnityCo.
,`,L�j\�� INSURERG;,--.-----..
IN9URER D :
COVERAGES CERTIPICATE NUMBEIt: REVI310N NUMBER:
THIS IS TO C�RTIFY THAT THE POLICIES OF INSURANGE LISTED eEL�W HAVE BEEN ISSUED TO TME INSURE6 NAMED ABOVE FOR T}1E POLICY PERIOD
INDICATED. NOPMTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CON7RACT qR OTHER DOCUMENT WITH R�SPECT 7� WHICH 7HIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORD�D BY TH� POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AIVD CONDITIONS OF SUCH POLIGIES. LlMITS SHOWt+I MAY HAVE BEEN REDUCED BY PAfD CLAIMS.
�LTR TYPE OF INSU CE �^� �p� 5�� '� �. pOLICY NUM9ER MMLDD� MMIDD �P LIMI7S
GENERAL LfABILITY EACH OCCURRENCE $ 'I �OOQ�OO
� AMAGETOftENTED
A X COMMERCIAL GENERAI LIABILIN X 3585242a 10l01/11 10l01l12 pREMlSES Ea occurrenca �� W u �,���,��
CLAIMS-MADE � OCC MEO EXP (My one person) $ � �,��
X Contractual L(ab � PERSONALBADVINJURY $� � �,���i��
� GENERALAGGREGATE 5 �2,000,00
GEN'LAGGREGATELIMITAPPLIESPER: PRODUCTS-COMPIOPAGG $ Z�OOO�OO
POI.ICY X PRO- LOC .�~.~_'M�` $
AUTOMOBILE LIASILI7Y/ X / INBINE� SINGLE LIMIT $ � OOO OO
✓ ✓ 10/01/11 10/01/72 ���accident) � �
A X nwv nuro 73543321 BO{71LY INJURY (Per persan) s
ALL ONMED AUTOS BODILY INJURY(Per accldenq S
SCHE�ULEd AU70S PROPERTY DAMAGE
A X HIREDAUT0.S 73543321 10/07/71 10l01/72 (Paraccident) $
A X NON-OWNEDqUT�S 73543321 70f01111 10I07112 � s
�--
]( UMBRELLALIAB X OGCUR EACHOCCURRENCE $ 'iO�OOO�OO
EXCES9LIAB CEAIMS-MADE AGGREGA7E $ iO�OOO�OO
A X 79857023 9U101/11 10/01I12 -�-------_�_...__.
OEDUC719LE $. _,.. ,
RETENTION $ $
WORKERS COMPEN3ATION STATU- TH-
AND EMPLOYERS' LIABILITY
� ANYPROPRIETORIPARTNERfE7CECUTIVEYfN 7�725�J9a 10/01/91 ���0'�/�2 �,�„�qCHACCIDENT $ �e���i��
OFFICER/8AEM9�REXCLUOED? � N!A
(Mandetory In NH) E.L. DISEASE -EA EMPLOYEE S _ � i00�,0�
If yes, des�he unde�
DESCRIPTIONOFOPERATIO below ..DISEASE-POLICYLlMIT $ �,DOO�OD
A Errors & Omissions 36852422 10/01111 10ID1112 Limit a,000,00
q Bikt Real & PP 5852422 10/01/11 10l01/12 L1mtt 44,700,00
DESCRIPTION OF OpERATI0N5! LOCATIONS 1 V£HICLES (Attath�c ORD 1U1, AddlNenal Remarks Schedule, if more space is required)
City of Denton is listed as additfonal insurect✓
City of Denton ✓
Elton D. Brock
901 B Texas Street
Denton, TX 76249
ACORD 26 �2009l09y
u�NroNc
SHOUL� ANY OF THE ABOVE bESCRIBED PQL.ICIHS BE GANCELLED BEFORE
THE EXPtRATION DATE THEREOF, N0710E WILL BE DELIVERED IN
ACCORDANCE WITH THE PoLICY PROVI310NS,
At17HORIZ�D I�EPR�S�NTA7IVE ✓
�%��'v�L�'-r�cv � •
�O 1988-2009 ACORD CORPORATiON. All r(ghts reserved.
7he ACORD name and logo are registered marks ofACORD
r
i
����r°a�� # �� 1.9
��r�.�°��� ���.�������
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' CITY OF D�NTON
�iFP �819 VIRTUAL. DESKTQP �IVFRASTRUCTURE L?CPANSION
� ATTACI��ENT C
I3UAGE�' AIVD GC?MPr,XANCE (�IIESTIONl�TA� .A,kVD FO�tM�
1. Contractor Name: �N1Y �n�c,
2. Address (Prizzcipal Place of Bz�siness}: 1955 Lake�v�y D��ive, Suife 220, Le���isv7le, Te�.as
7502�1 •
3. Does your campaiiy �aave a� estabiished �lLysical pa�esence in the State o£TexAS, ox t�Ze Cit�r a£
Denton? ��x'�'es�s, yes, ��e ha�e se`�ez�Al bx�aiacla �ocatious inc�udingLe�i'iSViIlC� HOIiSf011j
A.l�sfin, S1n Ai�tm�io s�nd �1 Paso. Yf �;�e �vere to �1e a}v�x�ded this ��rajecf, it �s��autcl be
serviced oiit o£ #l�e Letivis�rille bi��iicv.
4. Ta�PayerlD#; 7G�OSZ�2�9
5. �EinailAddressofl'r.ima�ycozxtact; #c]���isma�a�itL�ci.coyn;sb;���nes�inxi.com
6. �i�ebsxte Address: 7������.in:�i.eo�n
7. Telephone: �i69,549,384�
8. . Fax: �#69,5�(9,387].
9. Qther�,ocafioiis: kIoustox�, TX, Anstiu, T�', Sa�� Auro��io, TX, El Paso, �'�, Albtfc�uet'CjliC�
N�I, Scoitsdale, AZ, 'Woodl�uic� I�ills, CA, Sacramento, GA, �,alce (ls��e�a, Ort, �i�gene,
OR., Belle�c�ue, '4'4'A, Boise, �D, Ca��tox�, NTA, Gl�stonbui�T, CT, lY1oa��•isville, NC, Beflaesda,
N�D, OIz1al�anx� Czty, OK, Brolceri Ai�ra�V, OK
lU. Organization C1ass: Corpoa�afioii
P�,ctnerslup
�rzdividual
Co�.�oratzon
Associaiion
I1. D�te Establishecl 1983
12. �'orme�: Business Narne: Allsta�• �ysteir�, Ine. �aa�ne cf��nged to TySecfox� Corpox•ation
(7/10/2000); I-�ectoz• Corpor�txozi n�ine chingeci to XXV� �a�c. (12/28/2005)
l3. Date of I7issolution: See above
14, Subsidiary of : N1A
I5, Historically YJndei�ttiltzecl Biis�ness: Yes or No I�o
proprietary Informalion f'AGE 43 OF R�P #4819 Respondent's Initials�
GITY �� p�NTON
R�P 4819 VIf2TUAL DESKTOP IN�f2AS7RUCTURE EXPANSION
16. P��incipals and Off'iceis;
Please detail responsiUilities �vith the name of each principal or officer.
Ja���es Long; �xeeutive Chnirmaaa
l�Yurlc Hilz; Presxc�e�►f & C�U
Ball Caspez�; Cos�fa•ollez/ChiefAccounting Officer
S�r� Hoiieycutt: Assistr�nt Caaat�rolle��
Dana k�o��e� Aix•ector af lteve�iiie �1eca��zitiu�g
Ricl�Havt�thorne: VP o�rinance/Txe�surei�
Paul T�lotz; 5��, VP. o� OpeA�afAOaxs
Jo7z G��avest Si�, VP of Tcchnolagy
Ands� Caclwell: Sr. VP af Sales
l�YiI{e r'rcnch; Sr, VP of Mnrl�eting
17. Key Pez•so�rael and Responsibilities:
Please det�il responsi�iIities w�th the iiame of �ach key pexsonnel.
Ste�haiiieBaraies: Sr. A.ccouiit�xecufiS�e
'�'��aca Cli��isnian; Si�, Account �xecutive
C:�rl� Dof��; Si°, Project 1lln�iage��
A�rou Y�i»bnll: P��nposecl Le�d �ii�inecr
Miclt�tel Edmo�dsan; Sx�� Consulti�ig En�iiReer
Roax �,oget Sr, Coiistilti.��g �ng�ueer
18. Numi�er of Personnel by Diseipline:
Disaiplina Number of Staff # Ragiste�•ed
Disci �lina # oxS4ai:f # �eglstea�ed
Accpwttlug 17 N/A
Aclmiu 7 N/A,
Cor �orate Acln�in 3�4 N/A
Corporeto Snles 7 N/r3,
Corpors�te Tecli 7 N/A
�ederal Admi�� 2 N/�i
Feclora� Sales 3 �f/�
�edernl Tecl► 13 N/�.
Fina�ci31 Cor �orrife �t Nl1+,
I4YXS (liaisto�i IT) 6 NlA
1�ISS Atlmiii 2 N/A-
14TSS Tech 12 N/A,
Ope��ntioa�s Cor � d0 N/A
Regio»al Ad�ai�x d NfA.
Ro zoa�al Snles 152 NIA.
Reglp�tal'�'cel� -- �7►� & PIYI 200 NIA
l9. Sezviees �aovided by Couflactor:
Proprietary information PAGE a4 �F RFP �4819 Respandenk's lnikiais�
CITY �F Q�NTQN
RFP A899 VIRTUAL. D�SKTOA IN�RASTRUC'CUR� �XI'A�IStafV
Please pxovic�e �. detailed lisiing af all services that yvur compflny �rovides.
Tlie INX solutioz�s �rchitectux�es can;sist o#'tlu�ce braad c;�tego��xes of tecauxology
infi•ast��ucture: i�Teh�rox��iTvfi�astx'uctu1�c,U�aafiecl Gnmai�u��ientions �nd Co�iaborsttiou a�d
llata Ce�iter. INX z�rovides pxafr,ssxo��aI sei��iees thnt inelude eonsiiltl��g, pla�miiig �nd
desigt� c�igiaaeeri�ig, iYnlalementation ongiueering an�ci sysfeius i�atc���atioax. 'z'Iaesc sea�v�ces
pxovi�le tschy�olo�l in�x�astrucfure soiniions for enferpi'�52—CIRSS Ol�g��tizatioaas sucl� as
corpo3�ations, hes�lthcnz�e oa�g��iizntions, etliccatiolial insti#�tions, fltuI Tcc�e��al, sfstte s�nci
loc�l gove���a»ieuta� agencies, � .
Please datail yotu� prxor e�periez�ce working on siivilaa• projects with TeYas goveinmentat
entities.
iN� )xas S bxstuches ia� `�ex�s, Stake and ]ocaa go�Tex�t�aejit is our i€�rgest��ex�t�c�l market
nnSia�iaaly so af any� one finie �vo ha�s�e mnny, m,aT�y projecfs in, pro�ress s►ci'OSS tli� Sfki�C,
'�']aey �'ange iu size fironi siYaalt VDZ pilofs to ]s�r�e ��et�vorlc re���eshes �i�ce tl�c xutt�tiax�xll�ai�
�loll�r �a�oject �ve clid fox� Ft, V�aa�kl� �SD this ,yeac.
�let�se detail �our sixnil��� se���ices pzavided over tlie p�tst �ive {5) years.
�NX �s a 2$ j�eax�-olci teelxa�ology coa�a��any fhflt ]�as evolvecl ovex� ti�axe but Ji�s �thv�ys
of�'ei°ed rnax•Zr.et�clri��eu p�•ofessional searyices az�cl #ecl�nolog��-based Z�raclucts. Fox� ttie
lflst 12 yeai�s, the focus hfls Uee�i flu Cisco Systents anoving i�rto NefApp, �IVIC,'VNIy��are
and a�ela#ed pz•oducts and px�o�essxo�ial Se�'vtces �9 the tecl�uology �vo}°id lioi�ed in on tI�e
many ad<<aixtages of<<irfustlization aa�c] clond compnting,
Det�i1 ctoct�mented praof of at lesst t�vee (3) projects intha past five (5} years.
Please detail these se��vices, ic�c�.uding, the x�atcale af #lie sei�vices provided, ai�cl the scope of th�
activities, the oxganizativi�s foa• wl�ich the sezv�ces �ve�e pxovided, tlae dates of the piojects, and
the docurnented benefit ta tlie go�veinmentfll entiEy, Sce Attacliment P
20, Has yoin• con�patay �led or been named iaa any litigation �r�vo�ving your cozn�aany and tl�e
O�vnex on a contiact within the last ii�v� yea��s und�r yot�r cluYent compa.n� nanae or any
otl�er cvnz}�any nai�te? Tf so provide det�ils of the issuas and r�soluiion if available, Inalude
larvst�its where Otivner was involved.� �
INX is in��oh�ecl �n �*arious cl;�i�ris ar►ci le�Tl actiaiis in the �a'(�111A1`�' C011l�s� of busi�iess.
'We are of tl�e apinim� th�t tl�esc proccedings Az�e izum�tex'IRI �i]nt(I VVIl� 1�Ot )lfli'C AI�
i�npact an TNX' perfa��inai�cc of its abli�ations pertainii�g to this 12FP,
21. PleASe provide Ak Xeast (3) thz•ee referelaces (pr�efer«bly rrr�rnicipnlifies} and contract
amounts, See Atfacl�nient F
22. Have you evea: defa��Zted on oz• �ailed to coznplete a co�n#�•act t�nder youx� ci�z�xent com��any
name ok� any othei� company name? 7f sa, �vliere a�ztt ti�thy? Giv� nan�e and teleplzone nt�mb�a�
of Otivner.
Proprietary Information PAG� 45 OF RFP #�4819 Respondent's initials�,�
crrv o� d�NYOtv
RFP �819 VfRTUAL n�SKTOP IN�RAS7FtUC7URE EXPANSlON
N�a�e tl��t we ara r�sv�re of
23, Have you ever had a confraot termivated b}r the 4tiv�ier7 If so, tivi�ea•e arid wlry7 Giv� n�n�e
and telepholie rn�m�beA� (s) of Ov�me�• (s).
No�ie i-Iiat rve are aS��stt�e o�'
24. Has your compan�� irnplemented an E�n�loyee Healtli a�td Safety progrAm co�pliar�t ivith 29
CFR 191� "General Indust��y Standa��ds" �xd/or 29 C�R 192b "Genez�a[ Construction
Standards" as fl�ey a��ly #o youl Compauy's custoniar�� aeti�ities?
http;//tivw�,v,osha.gav(plsloslia�veb/ativasrch.search �Fa�•�n?� doc tv�e—STANJ_?ARDS&p tOC
�levelMt&p keS�valu�=1926
Yes
25. Do yol� sea any pF•oble�ns meeting ouz• established ti�neline? If so, �vhy?
I�Io
26. Did you n�eet tkze time�ine with other �+i�htal des�Ctop p�ojects? ��a�at, �v�xy?
ror tlte �uost pnx•t, ;��es
27. Wlaltproblen�(s) ��ave yot� eneountered Z�ith p�•eviotils virtttal desktop pz•ojects?
'�`l�e �yzost pre�=alen,t xssues aa•e storage not be�a�g nx•cl�itected proper•1;�r (VDZ's success is
bxsecl on perfoz'IYIRXICB IlOt CRj)flCl��) and �etting olie��t aeg�Gy �tp�licafions to ��ea��o�m .
propez�l�,
28. WhAt at�e t�e key differences betwee�i small viz�h��l deskto� de�lay�neilts (e.g. 200 seats) atxd
1�ge virtu�l desktop deployn�ents (e.g. 900 se�ts)'?
1. Ine��e�siz�� tlze stor�ge for Uflth Z�e��fnx�zn�iice and capacifiy� 2. T��a adciitio�x of moz�e
�S� ltosts to inc�•ease CPU �nct �nemoiy
Proprietary [nformatfon PAG� �6 0� Ft�P #4899 Respondent's Inlfials��
CITY OF D�NTON
R�p 4899 ViRTUAL D�SKTO!' 1NFRASTRUC7UR� �XF'A(�SIOM1!
ATTACHiYIENT I`
R�T�RENC�S
Please listihree (3) Governinelit refei�ences, ot]►ex� than thc City of Aentan, �vho cac� verify flie q�iality of sexvice your
compauy providvs, The City pre�ers customca's of siinllar size A�td scope of �voa'k ta this pxopos�l.
RE�'ERENCE ON�
GOVETtNIvjLNT/CaMPANYNAI�i�: "�vler Incle,pendenf Scl�ool Aish�l�t
Nere Is n liirk lo roatclr o vldeo oflhis re�re�rce �'roui orrr �vebsll� h'1i�://wv�rw inxi aam/media-eenter/vide�
�=� It ts tite rr.sl i�i�lco nn ll�e fov roiv. left sirle
�.00ATION: 1319 Ne`�� Suni���hxoolcDrive, Tvlo►�, Tcaas?5710
CONTACTi'ERSONAN�?TITLB, Joltn�►'bn�i�h DirectorofTeclmolo�s�Sai�r�ces '
TELEPHONE NUMBF.�R: 903.262.1085
SGOPE O� tiVORi�: 2500 serts of V1Y�tivare Yievv (ili nrn���ess), h,p�y9ensc. TrenclA�Iici•o, VI3loeic oit v�Clc e»ti
CONTRACT PSRIOD: Nove►nber 2U.10 (�sses&tnEnt be¢nu� to nresenf
COI�iTRA.CT AMOUNT: �1,90U,OOU
1�I�R�IVC�'d'WO
GOVLItNMENT/COMPANYNAM�: Senftle,3,lniversity
LOCATION: 901 12�h A��eniie. Senffle, ��sltii�gtoi►, 98122
GONTACT FERSON AN�'�ITLE: Nlntt Bvers, Svsf�atts dmii�istratoi�
TELEPHQN� NUMBLR: 2Q5,29b,60Q0
SGOPE Q� WORK: I000 sents 'VNIr��APC V�81S i'll1171111H qll G'33C0 UC,S i01� C m»tite�� Lnbs
COI�fTItACT PERI4p: �449 to »rosant ►ti�ltli conti��ued ��g oh'tl1
CONTRACT Al20IJ%IT; A�api'v�imatels= �800ti000 io �lnte
RCI�'�RENC� TZ-��t��
GO�ERNMENT/COMI'ANY NAME; Wnsl�in�toiti Deparfiueut aF Co���•eetions — Corrcetional7ndustries
LOCt1tION: 8018$'h Avenue S�, `�'l[1111i'�lfCl', iVA 9�SO1
C01�iTACTPERSON AND TITLL�: C*��n#her Joluison, b�ormatioai Te�lu►oloe}� O��erations N.Istii��Qr
TET��i��TOIV� NTJb1BEi�: 3GQ,;_486.2�,�,d
BCD�E Ox WQRI�: Nii�e site d50 Pnno �,aelc cnll ce��le�' deploYment �or i�unates
CONTRAGT PERIOD: Marcli 2010 tn Scutember 2016
CONTRACI' AMOiJN�': A�,�nz�oxim�teh� 5,t75,�0a
#�roprietary infarmafion PAG� 47 4F RFP #4849 Respandenf's lnitials !��
��� � �
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Confidentia! I��formation
Prof�ssional Prdfil�
Aaron is a Senior Vlrtaalization Consultant wikh iNX
fncorporated on the Data Center and Vlrtualizafian
Professional5e�vices Team, He has aver 13 years
experlence in infarmation tecl3nology, with most af his
experience cnming from both large arid small lT
organizations.
Before Aaron Ja(ned INX in 2009 as a Senior Virtuaf ization
Consulkant. He carne from Hawlett-Aackard Engineerii�g
Services Organizatio�i, where he served as a Master �JP
Bladesystems MatrEx angineer anc� technica! consuliant
and v�as a viial part of the HE' Microsoft and AroUant
Essentials team for 7 years.
He is now part of the 1NX Data Center and Vlrtuaiizatiori
7eam based in Lewisville, �exas witE3 a focus on
iinplementing a wide ranc�e of Cisco and VNtware
virtuailzation / cloud com�uting environments and
services,
Work �xperlence;
Hewlstt-Pacl<ard
McKinney, Texas
Master NP Bladesystems Matrix �ngineer
7echnical Consultant, see above.
7riaton North America
Irving, Taxas
Solution J Business l't Consultant—Technical ieam Lead
'fechnical team lead, project engineer, and domain
administrator in a primarily Wii�dows 2003 Aciive
birectory in{rastructure • ttesponslbfe for sys#ems located
aeross tweniy-four rernote and two local sites from the
pallas area, Induding monitoring overall systems healtf�
and daily operations � Responsi�fe �or remote installs of
Compaq / HP servers r�nning various aperat(ng systems
sttch as W9t�dows NT / 20�0 / 2003 servers � Managed
anc! configured Cisco networking Equipment &uch as
swltches, wireless access points, ACS servers� Cfsco Works
moniEoring server and Vpl� clients • Managed FiP SA1V /
F.VA infrastructures, grocade Fiber ChannsE svritches,
multi-vendor HBA's � HP sfade systems and Rapid
depfoyment soft�vare � TroubEeshoot iechnical problenis
and developed ar�d im�lemented many IT salutions for
tiie organizakion • Managed Ci#r1x Access 5u{te 4.0,
MetaFrame XP, XPe and 1.8a server farms, � Maintafned a
client's global networK of overseveral hundred deuices in
a team environment. � enn(igured and implement
multipEe VMware �SX servers and Virtual Center.
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Conlidential Informa tion
FinanciaJ tnstE4ution
Part Arthur, Texas
Network Ac{ministratar
Managed Windows NT/ 2000 Servers, thin cllents,
personal computers and printers � Troubfeshoot technica!
pra6lems anc� dQVe(oping / implementing Ci#rix and PC
in�aging solutions for the organization � Assisted with
implementation of Citrix Metaframe Server Farm �
Managed Citrix Meta�rame �.,8a Server �arm •
�Aaintained 'network nf one hundred and fifiy + devices
across three locations
Mortc�a�e - Financial Institutic�n
Beaumont, iexas
Mi5 Uirector
Menaged MIS budget and proposa( for new technologies
� Assis#ed in dotcom presentatians for e-laans,
discussing tecl�nica{ details wlth clients � Managed
Wfndaws NT / Novell Servers, persot�al computers and
priniers • Trou6lesliaot technical problems and
developing f iroplementing solutions for organizatton �
Mainta(ned t�eiwortc of seveniy-five + ctevices atross two
locatians.
Construction �ndustry
Por! Arthur, 7exas
MIS Dlrector / N�twork Administrator
Managed MlS budget and proposal far new technalogies
� ivtanaged Windo�vs NT 4.0 / Terminal Servers, personal
computers and printers • Troubleshoattechr�lcal .
problems and developing / impfement9ng LAN ! WAN
solutions for the organization � Developed and
implemented Citrix MetaFrame 3..8a Server Farm �
Maintained nerivork o# one hundred and twenty-five +
devices across seven ivcaiions,
pags 2
1/����p1A]�/�..1
V�7Sik{
P.�etl1�N
<. .
��� � ��
�a,r�'� D�t,�'� �IVI�
Senlor Projeot ManagoY
Experienae
Carfa Doiy is a Project Manager Professlonal with 15+ years of experience
managinc� Cisco System installations. senior Project i+Aanager on concurrent
large, muiti-stte Unifieci Gommunicaiions, LANIWA�l, wireless, securily, data
centervirti�alizatEon and Vbl deploymenfs. participate In presales calis, cr�a#e
SOWslprapasalslBOMs and RFP responses. .
Profess�dna[ Accomplishments
Lead I'roject Manager ior multi�slte, concurrent proJects including projecf
piannirtg, execuiion, risk management, communicallons, budgst management,
staffin�lscheduling, team leadership and managemenl develapment. Create,
review and deiiver fiEial project docuittentation and obtaln project sign off.
o American Nali�nal Bank
o United Reg€onal Nealihcare Systems
4 Cro�v Noldings
e Ailas Copco
a Chlidren's Med(cai Cenfer
♦ D�W Afrport
� T71 Inc.
�7
Carla.doty@Inxl,com
Certifications
. Project Management Professlonal
(E�MP) .
• Cisco 7elepresence Project Manager
o Cisco IPT Prajact Managemenf
MilestonEs
• Cisco 1PC Specialization Steps #o
Success
• Cisco IPi Snecia(izafion Project
Coordinator
• Cisco !PT Specl�lizalion AcGO�mt
Manager
. Clsco Certified Saies Expert AV�iID
• C(sco Certifled Sales Expert SMB
Projeat Manag�ment
e 5enior ProjeaF Manager
Praduct Knowledc�e ! ExperEise
+ Clsco Unified Communicalions
lnstalfations
o Cisco UCS
• Cisca Infrastructure (nsiallatlons
. Cisco Wireless lnslallations
Aroject Sumunary
e Gisco Unified Communloafions
Installations (4JCM, UnilylUnity
Connaction, UCCx, CER).
o Dua! lntegrations with legacy PBXs.
• Cisco IPT Upgrades ta Unlf[ed
Communfcaitons.
. Cisca Wireless lnsta(lattans.
• Cisco Infrastructure installatlons.
• Managing deplayment experlence
ranging fram small and mid-sized,
ta large n�tlonai multi-sites.
o VMware vSphere
. �MC S#otag�
• NatApp Storage
o VDl � Pano Loqic, VMware View
��i�����,
�����
PAHS71fik
`�• � _
1'.�„�a � ; _ -.'+.
Ron LO�e
VCF��i NCI�� EMGI�� CCNA� MCS1�
pata CenfeY VIYluallzatlon �ngineer
�xper�et�ce
Ron l.oge is an experienced engineering �rofesslonal with 1�i years of
progressiv� exparience in v�rious lT fields speciallzing in Cloud Computing,
Neiwork Engineering, and Storage Area Networking. He is proiicient in the
design, irnpfementation, lroublashooting, and support af enterprise systams
Ineiuding VMware vSphere, Micros�ft Active D(rectory suike, Nstwork Appliance
Siorage Salufions, Gisco UCS, LANs, WANs, nefwork security, SONEi.
prro�essional Accomp[�shment�
� Daslgned and Implamented a NetApp 2040 to house cusfomer data, and
perform fNe migraEions.
o Assisted in the design of a 2000 virtual desktop lnfrastructure utflizing
VMware l/iew 4.6, Nexus 1000v, and �MC storage.
o lmplemented Pano �.ogic Manager and integratect View to provide a unif(ed
desktop among a varie#y of deviess while provlding #he storage savings
using Llnked Clones
a)nstalled an� Configured llCS at muftipte custnmer locations,
o InsfaEled and configured Nexus 1000v and Nexus 1010
e Performed 165-� P2V rnigrations uli[ixing difFerenk tools and technfques
required fo have a successful P2V migratio�.
o F'8rformed a NetApp (i�er swap fram a bad V39�0 to a new V3270 with no
data loss.
P implementaiion consultani tor USA� Microso#t Active Dlrectory Forest
consolidatian project to provfde a un�iled F'oresf far AF bases worldwida
usf�tg Ind�stry best pract€ces
s Standardized the administra#9on lools {hardware, soflwarej thaf manage ancE
defend the base boEmdaries at the Infegrated Nefwork Operafions Security
Cenkers. .
4 Lead nesign �ng(neer for VMware View 4 deployment of �f50 thln clients
o l.ead Destgn Enginesr for USAF boundary switch and route� i�pgrade for
� 0�4 sifes worldwide
a Proactively expanded Virluai infrasfructure sysfern resources (siorage
space, processing power, memory, software ficensing, etc) in response ta
increased. utilizatlon oF exisfing system capabilifies
e Performed engineering sarvices to t�pgrade lhe Virtual Infrastructure system
baseline ovec fime. Sysfem upgra�e tasks fncluded bios, firmware, software
and confi�urat'son updat�s necessary ta gain optimaf performance from !he
deployed Virtua{ (nfrastructure sysfems andlor comply with operalional and
sysfem security requlrements,
0 4.ead Design and Implemeniatfon �ngl�eer for virtualizing ih� existing
datacenter onto a Dell M1000e Chassis using VMwara, Nexus 2kl5kl7k
swltches
ron.loge@Inxi.com
�erflfiaa4lons
• VCP4
• NCI� .
• NPBG
• �MCIE
e MCSL'
• MCTS �xchange 20a7
Pro,�ea� Management
. Project Technical Lead
Prodecf Knavsr[edge / Expertise
+ Vizioncorg vconverter
• VMware Converfer
. VMware vSphere
• VMware VEew
+ Pano l.agic
. Mierosoft Active plrectory Su[te
. Di-iCP
. DNS �
• NetApp Starage Soiutfons
. EMC Avamar
o �MC [)�t� DOt11�1t1
a Nexus 1k/2k/5k/7kdatacenter
switches
e C3sco core and access switches
• Nortef Oplera 35Q0
o CISCO Ot�lS SOPlET
. Hp Chass[s and Blades
. Cisco MpS 9500
� ;�� � �� � � ��R'�I�i�t�
PROFESSIONAI.
�� il�iil�U
.�15C�
. -- .. -.�t . PA1t1i1�R
l+i�tl''rr�Ell�}��t`iil ��i$'S �
Michael �dxnot�dson
VMware VC�
E�IC
Srlltrt�talizatlon Hnpineer
�xper�ence
Michael Edmondson is an axperienced enginearing professional with 25�- years
of progressive experience in the IT industry. He [s proticlent 1n the design,
itnplementafion, trnubleshoofing, and support of enterprise servers lncluding
Wlndows 2003/20Q8, AD 2003/8, VMware vSphere, �MC VNX, Symm�frix,
CLARiiON, anc� Celerra and a varleiy of other technologies. Mlchael also has
experience wilh MS �xchange, MS SQL, pKl cert[ficafe services, V�.NET, �iber
Zoning and Switching, Re�iicatlnn, qF2/BC, Act'tve Directory, and pNS.
Pro�'es�ional Acaomplishmer�fs
RenRe Ir�surance
♦ l,ead Engineer on Virtual Data Gvn#er f�roject
o Archltected, Designed, and Deployed Virtual aata Centers in Plano, TX and
Atlanta, GA
o Dua{ tane af each site) EM� Celerra NS480s wlth NFS
Conc�ntra Data Sysfems
o Lead Engineer nn Virtual Data Cenier ProJect
o Virtual pata CenFer aimin� at a 100%a virtual WinTe! environment
o New �MC VMAX SAN to u�c�racte the preextsting DM?C3
Southside Bank -
a Lead �ng[neer on Vlrtual Data Center Projeci
e Upc�rade existing ESX environment ftom 3.x to 4.x
� Architect and Design multl-stite VMware Virtuai Pata Canfers running dual
new �MC NS�80s wlih replication and SFtM.
pnlchael edmondsOnC�InXi.com
969.5�9.386R oHlce
Certificatiox�s
. VCP -- VNiware 3.x and 4.x
+ �MCIE CLARiiON
• �MCI� Symmefrix
o EMC7A Symmetrix
o EMCt� Cele(Ca �
. �MC RecoverPalnt
e Cisco Data Center Architect
Projeci Managen�ent
. Project Technical Lea�
Product Knawted�e 1 �x�erfise
o Nlindows N7, 2a00, 2003, 2008
• Active Directory and I�NS, includinc�
extensive programming
. VMware
o �j111C Storage
. Sforage Area Networks
o Cisco UCS
Ce��t[fica#e af Acc�unt Sfatus � Letter o� Good S#anding
� t,� o��
0
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the dapexthat��he�nex�$faanchi.se��ax� epoxt,3vri].��be�due�November�15��2Q11gh
�'his aaxti�ica�e does na� rnake a xaprssentation as to the s�a�ug of the
enti�y's regi.s�'ratiorl� i.f anyr tail•.h �he Texas Secsce�ar�r of S�d�e.
�h�.s cex��-fica�e i.s valici �or �he pu�pose of conveiawon�riisncex�i�io�te��.s
en�i.ty is subj�et to i�anchise tax as requ�.red by
not valid �or any athax fa.Iing wirh �hc� Texas secxstary ai S�a�e,
�SV�N R�1b�R NY HAt�]D ANl7
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Au�tin, �lii� 10�h d8Y of
da�ober 20�1 7�,U�
Susan Combe
maxas Comptro3-lex
Taxpayex nUmbeY.: �.7605132999
�'i1e number: 0011196206
Form 05•30d (Rav�i2-07f97)
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5ecxatary of 5ta�e
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Scorct�tr}� of St�ic
The undersigned, as Secretary of 5tate o�'Te u ho � ed;und rt1�e��ay�e�jt�EC`TOR GQRP(3RATT0�
�or Cem�"iclte Of Auihority for TirlX YNC., R
(iile number I 1196246), a DET..r�WARE, USA, Pa��Qigj� Fa�-Protit Cor�aorattoe�, was filed i�� this ai��ce
on October ��, � �9�•
Tt is further cerfi£'ied tliat the e►�tity st�.tus in Texas �s in exiskence.
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S#ate nt my o�ice in Austin, Texas on October t0, 2b11,
����,�`s �..�..�.
Hope tluclracle
Secretary af State
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cretUled to Client Account �ay bo refundeti upon rec�ucst. Refunds (if np�lianble) will bs pracessed �vllhin l0
Uusin�ss daya. Aaknowiedgewo��t ofFili�ig Doe�i�ent{s} {iFprosent) is aftaal�ed.
Thara ig a 2,7% conti�e►uence feES on credit outd p�}��ueitts. Tlus ldclitio���i nuio��ut ��i11 �e eo►�ipnted �nd shA�v�z
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0
CITY �]F D�NTON
RFP �819 VIRT'UAt, D�SK'I'Op IN�FtASTRUCTUR� �XPANSION
.�TTACT3IVI�NT G
CONFLfCT OF INT�R�ST QUESTfC7NNAlRE
�'ox Yenilor or oiTaei� pei•son dohig business �vith loca� �ovea�nme��faa ontlty
This quastiaunatre roflecfs clianges ruade to fLe I��v by H.I3. 1�91, 80tL Leg,, Itegula�� Session.
FQRM CIQ
OTFICE USE ONLY
Tlifs quastio�z��aire !s beivg i"�1e8 I�i accordauce �vltEi cliapter 37G o£ tl�e �.ocA] Goverrnnent Code by a perso�i DataRecei�ed
�vho has a Uusi��ess re2attousltlp as deiuxed by Sectioii 176.001{1-3) tivlth fl locai goveriwientai entlty a�id t�e
perspn meets reqttii�amants u�idee Section 17G,04G{a),
Ry l�w tl�is nnastionr�aure must be filed �vith the r�cords adminislrator of tho lacat government entity not 1aEer
tltnn Flte 7tli busiriess day �fter the dete tho person becomes a�v�ce of facts tl�at requirc the statetttent to be filed.
See Sectiot� 17b.00G, Local Government Code, �
A person commits an offensa iftha ��erson kno�vi«gly violates Section 176.006, Local Government Code. An
o�fense widertliis seetion is a C1ass C n�isctemeanor,
I \fluic of person u�tio Ims a b�ESiitess rclotio;�shin ti4�itL locol gover��nrmit�! o�uiE��.
r�l�
� Checictf�is bos if }•ou ore flling nn updqte to A prev�ously�i]ied questionnaia•e.
(TJte t�w requires tiiAt you fiie an t3pdated co�upleted questionnafre witiY tEte approprlate filt�tg authority not tater tha�E tfte 7i° bi�siuess day a fter tlie
<late Ihc originally �€led ques�iorutnirc becomes i�tcomplete or lnaccurate.) �
Name of locai govemmcnt officer witl�wt�om �ilerlEOS oit employment or bnsLiess retn�io,ishlp.
Knme of OfGcer
Thts seciion, (item 3 tnciuding subpads A, B, C& D), musl be complol4d for each ofBcer wilh vrhom 1he fiier ?ias an employm�nt or oiher business
retalionship ae def3ned by Seci[on 978,001(1-a), Locai Government Codo. Ai(aoh addliional pages to ih(s Farm CIQ as riecassary,
A. Is the focal govetnrnent offlcer oamed in thls seclion recefving or I(kefy to receive taxable Income, ottier ihan invesfinent income, Irom ihe
tiler of Ilie yuestionnaire?
� Yes 0 No
�. Is the tifer of fhe quest(onnafre recafving or HEceiy to recelve laxablo lnc4me, o1h6� iftan fnveslment Incams, fronz or al lha dlrecllon af Ihs
�ocal qovernment offiCer named In lbfs seellon AND ihe taxable income is r�ot recelvad frorn the loaai governmenta! entlry?
I�I Yes t�..! No
C. Is tha filer of this questionnaire emp[nyed by a carparation or other business enl(ty wilh respect to whfah lha loeal govemment officer
seNes as an officer or direator, or ha(ds an ownership of 1 o percenf or more4
0 Yes � No
D. Dascrihe each aHlliatfon or business relationship.
Signalurs of person doing businbss Vri1h ihe c�ovemmentat entiry
t 2- � I l� ��.o l I
Dafe ,�ptedasraotzo�
proprletary In#armation PA�� �8 Q� RFP #4899 Respondent's Initials
CITY OF D�NTON
RFP 4899 VIRTUAL D�SKTOP INI�RASTaUCTURE EXPAfVSION
ATTACHN.I��I'�' H
DISADVAlVTA�G�ED BUSINFSS UTXLX7A.�`��N
The City of De�ito�z �vitl ensure th�t p��rcl�ases o:Fequi�ment, tnateri�ls, sn���lies, at�d la�• sezvices com�ly
�vitli Texas �,ocal Government Cod� 252.021 S, in regards ta competztxve �'equi��eme�ts in xelation to
Dzsadvantaged Business Ente��prises (DBE). The City tivill ensure that all procurement oppaa•hi��itxes are
cost effectiv�, and contributabla to the colnpetztiveness of tlie Ciiy, �tncl its custome��s. All �'rocz�rem�nt
activities �vilZ be eozadueted in aix open a�.c� �aiz• manner wit(i ec�i�ai o�po��lt�nxty provided for all qualifiect
parkies. Th� City of l�entoii �riIl provide ec�ual eontracting opportunities as pro��idec� by State and
Fecier�l ]aw to s��iall bi�siness entei�rises, Historical�y Unde��utilized Busi�iesses, a��d pisadvax�taged
Business Enterpa�ises. T�ie City of Denton e�icouxages all ��varded Contractors to seek quali�ic�tian as a
DBE And/or utilize DBE's as sub-contractocs, zvhere%asible, to x�eet the ovei��ll intent ofthe
legislation.
Aisadvantased Busix�ess �n#eruxises (D�3�1: a�e s�zcouzaged to pa��ticipate ixi t�le Gity of Den#on's
proaluemant pi�ocess, The purchasing Depactment �vill provide adclitiozxal clarification of specifications,
�sszs#�nce with Pxoposal �ox•KZ�s, �nd fiu�thei� expl�,nation o�px�oci�rement proceclures to those DBEs wha
�'ec�t�est it. Repxesea�tatives fi�om DBE eoinpanies should identify tk�exnselves as s�tc�� and snbmit a copy
of the Cei�iificatioxi. The City �ecagt�zes the certifications of the State o£Texas Builc�ing �nd
Proce�rement Commission HUB �a�ograin, AId companies seeking infoi°n�ation concerning DBE
cei�tification �re urged #a contact,
State of Texas HUB Progtam — Tl'�SS Div�siozz
1'O �ax 13047, Austin, T� 7$71�-3Q�47
(SX2) �63�5872 0� (88S) 863-5881 o�•lzi#p;//tiv4v«�.tivindotiv,state.tx.tis/p��ocu�•exx�ernt/�xo�/htib/
Znst��ueti0xas; �f youz• comp�nyis fllready celtifiecfi, at#aah � aopy a£yaur cextx�catzon ta tbis �azxn �nd
reti�rn wxth the submissio�. Yf you� conipAny is not alrea�ty cex•tifiecl, aiid could be eonsidered as meetin�
ceiti�c�.tion requirem�nts, please usc tke r,veb lintc to obtaita sttch. I£ you ai�e submitting a�'es�o�ase ancl
plan to utilize DBE's, t�ten use the foi7n below ta identify the busi�Zess tu�d inclt�de the busaness �IJ�3
cartification. •
COMl'ANYNt1.ME: `� Y� y� �c,G �
REPRESENTATIVE: �I�-�'r n i � _�.x��s
ADDRF,SS: i��� 1�1�--e��-e.�/ �ri�r 2 3 Su��2-t 220
CITY, STA'�'E, Z�P: �e �,�-�� �, t� �� l l� T`�� �- So S�-
TEI,��'HONE NO. �-1 l� �l . 5 �-( �f . � �C�� �A� NCl . �Itn �'i • �Lt GI . £s �'I s'C.o
Xndicate all ti��t ����1�: rl I{q- .
Minoriiy-O�vnect Business E�iferprise
�4Voinen-4wn.ed Businass Entez��ise
Disadvant�ged Business En.tet�pxise
Proprietary Itaformation !'AG� 49 OF R�P #4919 Respondent's Inllials
.�,.TT.A,CHiVY�I�IT �
ACK1V0'WLEbG�NY�NT
TW� STA7� OF TEXAS
COUN7Y OF D�NTON
The �n�dersigued flgrees this Ii.FP becoijias theprop�rty of t13e CIty ofDenton a�ivrtl�a offioial open�x�,
The zin<icrsigned aftirms I�e has familit�rized hi�nseif �vith ll�e loc�ti conditions undet ivltic� flie work is ta U�
perfornxed; satis�ed liimself of tfte conditions of delivery, Land3u�g ��id starflge of equipmvut and all otl�e�� m1t#ers
ti�at inay be incidental to the wo��k, before siibmittiug a pa•oposa[.
The i�ndersigned agrees, if fl3ts propost�l is accepted, to fi�mish T�zy �nd atl ikeinsiservlces upon tivhich prices arc
offered, at tuo price(s} and upon !he te►•ms nnd conditions contained in the Speci�cafions. The perlod %r acceptance
of tf�is Propasal ivill be i�Inety (90} cnlendar c�ays uifiess a differciit period Is noted,
The uut�ersigned a�"irms if��t fhey are d�►ly sutf�orized to execute ihis cont�•act, tbat tl�is ItFP has not Ueenpreparecf iu
collttsioii svith Any otlter Bidder, �ior any employee of the City of Denton, a��c� tLaf tlie conte�xts of this RF'P )iave iiot
bceli comivanicated to any other proposer or to aEiy empIoyee of the City of Denfon pxior to tlie offtclal ope��Lig of
t8is bid.
Res�ondeut hereby assigns to the City any and alt claims for overcharges �ssociated �vith tl�is contrttet wliich �trlse
�mder tha antlt�z�st lativs of the Unttec� St�tes, 15 �USGA 5ection 1 et sea,, and tivhioh arise imder die a�iHtrust lnws of
Ilie SEate of Te�as, Tex, Bus. & Com. Code, Sectio�i 15.d1, etsen.
The �mdersigned af�irtns tiiat tltey have reaci a►id do imderstanc� the spec��cations �nd any aEtachniei�ts co�itained ir�
ti�is 1ti'� package,
The nndersigued agrees t1i�t the ItFP p�sted on the �vebsite �rc the o�cia! specifications attd s1�ai1 not �lEe�� the
elecicoa�iC Copg of tl�e specifications �tid/orpricu�g slieet (E�clilbit �), withottt claarly idantifying clzangcs,
`I'he i�ndarsigned undersfnnds tIiey wi1L ba respvnsible for �nonftoring the City of Denton Puz•cltasing Website �t:
1 ttp:/(wu���� eityofciv��to�t con�lindeY e�ti? a� be�397 b ensure fliey lzavc da�vnio�ded a�id sigued r�ll acldef�duni(s)
rec�uired fo�• sEtbmissIo�i �viElt ttteir proposql.
Should a co�iflict acise bet�veen the Pp, supplier terms, or contrsct; fI16 iCl'lllS 1i1tI COiIC��ttOt1S SBt f01i�1 Itl f{11S RT��
shali prcvail.
I esa•tify tf�at I ii�ve �nde nv eviilful naisreEn•esenl�tions in Ehis Proposal S��brnissiot�, �xo�� itav� 1�viflilield i�iformatiait
in my stakemejits �iid 1tts�vors to �tiestioi�s, I am 1�vTro fhs►t the ii�form�tEon givan 6y me in il�is proposTt �vii( be
iirvest9gated, witl� �ny full per�nission, aud fl�at auy misrc�r8S0nfatt0]]S 01' oll](SSIOIIS m1y CEtp58 tIIY pTOp09p1 t0 IlC
rejectecl,
NAME AND A,DDR�SS qT+ CONtpAN�'; AC3�HpRI��b �2 , � T IV�;
INX Tnc, Siguatnre
1955 L�ke�vay Dr D1te _) 21 i l� � c� I 1
St�ite 220 Name k'aul K]otz
T.etivisvilie, TX 7505?
Tel, No, 469.5�49.3$00
�m�i1, Pa��1,Klot in�i,con
Title S�• VicaPresident o£Oper�tiozis
�ax No. 469,5�9.3870
O�IGIN�L
December 28, 2011
City of Denton
Kevin Gunn
215 E. McKinney
Denton, TX 76201
Dear Mr. Gunn:
�
�
Key Government Finance, Inc.
1000 South McCaslin Boulevard
Superior, CO 80027-9456
Enclosed, please find two (2) sets of financing documents for your review and execution. (If these documents were
emailed to you, please print out two {2) sets.) Execute both sets and return all of the originals to my attention. The original
sets of the executed documents are required prior to funding your transaction. To expedite the return of these
documents, please overnight them to me using Key Government Finance's FedEx account # 129905042, and send
to:
KEY GOVERNMENT FINANCE. INC. ATTN: SUZANNE HOFF
1000 S. MCCASLIN BLVD. SUPERIOR, CO 80027.
All fully executed documents must be refurned no later fhan January 18, 2019; otherwise, fhe
transaction may be subject to re-pricing.
Only the person with Signing Authority should execute the documents. For verification of original
documents, please execute in blue ink. Upon closing, Key Government Finance will return a fully executed original set
for your files.
Please refer to the enclosed Document Checklist when preparing the documents.
Executed documents reauired for funding are:
1.
2.
3.
4.
5,
6.
7.
8.
9.
10
11
12
13
Tax-Exempt Lease/Purchase Agreement
Addendum to Tax-Exempt Lease/Purchase Agreement
Property Schedule
Property Description and Payment Schedule (Exhibit 1)
Lessee's Certificate (Exhibit 2) and a copv of the Board minutes or resolutions
Payment of Proceeds Instructions (Exhibit 3)
Acceptance Certificate (Exhibit 4)
Bank Qualification Certificate (Exhibit 5)
Certificate of Insurance — Required prior to funding.
Notification of Tax Treatment with Tax Exemption Certificate or Letter — Required for annual sfate tax audits.
8038-G IRS form with Report Number filled in — Original required to be submitted to the 1RS af funding, which we will
submit on your behalf.
Invoicing Instructions — Required in order to ensure that invoices are directed to the proper area in your organization.
Escrow Agreement
Please cc:��t�ct me at 720-304-1419 with any questions or concerns you may have.
Sinceruly,
5uz�n�e 1-1oPf, Account Manager
KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper
DOCUMENTATION CHECKLIST
❑ Tax-Exempt LeaselPurchase Aqreement — Schedule 1*
� Addendum to Tax-Exempt Lease/Purchase Aqreement*
❑ Propertv Schedule 3*
❑ Propertv Description and Pavment Schedule -Exhibit 1
❑ Lessee's Certificate - Exhibit 2. Please fill in the date of the meeting of the governing body, referenced in section 1.
We require a copy of those minutes or board resolutions for our files.
❑ Pavment of Proceeds Instructions - Exhibit 3. This is the Vendor payment information.
❑ Acceptance Certificate - Exhibit 4. The dafe of Acceptance will need fo be filled in with the date the equipment
is installed and accepted.
❑ Bank Qualification Certificate-Exhibit 5
❑ Repuest for Certificate of Insurance — Please fill out the form and fax it to your insurance company.
The Insurance Certificate is required prior to funding.
❑ Notification of Tax Treatment - Please provide your State of Sales/Use Tax Exemption Certificate
❑ 8038-G - The purpose of this form is to report to the IRS that we have completed a tax-exempt financing.
❑ Invoicinq Instructions — The information you provide enables us to invoice you correctly.
❑ Escrow Aqreement
Please keep copies of Exhibit A(Form of Requisition of Costs of Property) and Schedule 1(Disbursement
Schedule). When you are ready to disburse funds from Escrow, you will need to sign and fill in both Exhibit A and
Schedule 1. Along with those 2 forms, we will need copies of invoices. Exhibit 5(Acceptance Certificate) will need
to be filled out when the project is complete and it is your final payment request.
*The items above marked with an asterisk require a signature in the presence of a witness/attestor. The attesting of the
signature does not require a notary, but the signature of a person present at the time the document is signed.
KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper
Tax-Exempt Lease/Purchase Agreement
BETWEEN: Key Government Finance, Inc. (the "Lessor")
1000 South McCaslin Bivd.
Su erior, CO 80027
AND: City of Denton (the "Lessee")
215 E. McKinney
Denton, TX 76201
Attention: Kevin Gunn
Tele hone: 940-349-8595
DATED: 1/10/12
ARTICLE I
1.01 Definitions. The following terms will have the meanings indicated below unless the context clearly requires otherwise:
"AgenY' means any agent for the Registered Owners, if any, to which all or a portion of Lessor's right, title and interest in, to and under the Property Schedule
and the Property under the Property Schedule may be assigned for the benefit of the Registered Owners of Lease Participation Certificates in the Property
Schedule.
"AgreemenY' means this Tax-Exempt Lease/Purchase Agreement, including all exhibits and schedules attached hereto. \
"Commencement Date" is the date when the term of the Property Schedule and Lessee's obligation to pay rent thereunder commences, which date shall 6e set
forth in the Property Schedule.
"Event of Nonappropriation" is defined in Section 6.06.
"Event of Default" is defined in Section 13.01.
"Lease Participation Certificates" means certificates evidencing a right to receive a share of Rental Payments payable under the Property Schedule and
Purchase Price Payments payable under the Property Schedule and any other rights set forth herein with respect to the Property under said Property Schedule.
"Lease Term" means, with respect to the Property Schedule, the Original Term and all Renewal Terms. The Lease Term for the Property Schedule executed
hereunder shall be set forth in the Property Schedule, as provided in Section 4.02.
"Lessee" means the entity identified as such in the first paragraph hereof, and its permitted successors and assigns.
"Lessor" means the entity identified as such in the first paragraph hereof, and its successors and assigns.
"Original Term" means, with respect to the Property Schedule, the period from the Commencement Date until the end of the budget year of Lessee in effect at
the Commencement Date.
"Property" means, collectively, the property leased/purchased pursuant to this Agreement and Property Schedule and all replacements, repairs, restoratlons,
modifications and improvements thereof or thereto made pursuant to Section 8.01 or Article IX.
"Property Schedule" means the Property Schedule in the form attached hereto for Property Schedule 1.
"Purchase Price" means the amount that Lessee may, in its discretion, pay to Lessor to purchase the Property under the Property Schedule, as provided in
Section 11.01 and as set forth in the Property Schedule.
"Reglstered Owners" means the registered owners of Lease Participation Certificates in the Property Schedule as shown on the registration books maintained
by the Agent.
"Renewal Terms" means the renewal terms of the Property Schedule, each having a duration of one year and a term coextensive with Lessee's budget year.
"Rental Payments" means the rental payments payable by Lessee under Article VI of this Agreement and the Property Schedule, as set forth in the Property
Schedule.
"Rental Payments Dates" means the rental payments dates for the Rental Payments as set forth in the Property Schedule.
"State" means the state in which Lessee is situated.
"Vendor" means the manufacturer or contractor of the Property as well as the agents or dealers of the manufacturer or contractor from whom Lessor or Lessee
purchased or is purchasing all or any portion of the Property.
ARTICLE II
2.01 Prouertv Schedule. Upon the occurrence of an Event of Default or an Event of Nonappropriation with respect to the Property Schedule, Lessor shall
have the rights and remedies specified herein with respect to the Property financed and the Rental Payments payable under the Property Schedule.
KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper
ARTICLE III
3.01 Covenants of Lessee. As of the Commencement Date for the Property Schedule executed and delivered hereunder, Lessee shall be deemed to
represent, covenant and warrant for the benefit of Lessor, any Agent, and any Registered Owners, as follows:
(a) Lessee is a public body corporate and politic duly organized and existing under the constitution and laws of the State with full power and
authority to enter into this Agreement and the Property Schedule and the transactions contemplated thereby and to perform all of its obligations
thereunder.
(b) Lessee will do or cause to be done all things necessary to preserve and keep in full force and effect its existence as a body corporate and politic.
To the extent Lessee should merge with another entity under the laws of the State, Lessee agrees that as a condition to such merger it will
require that the remaining or resulting entity shall be assigned Lessee's rights and shall assume Lessee's obligations hereunder.
(c) Lessee has been duly authorized to execute and deliver this Agreement and the Property Schedule by proper action by its governing body, or by
other appropriate official approval, and all requirements have been met and procedures have occurred in order to ensure the validity and
enforceability of this Agreement and the Property Schedule, and Lessee has complied with such public bidding requirements as may be
applicable to this Agreement and the Property Schedule and the acquisition by Lessee of the Property thereunder.
(d) During the Lease Term for the Property Schedule, the Property thereunder will pertorm and will be used by Lessee only for the purpose of
performing essential governmental uses and public functions within the permissible scope of Lessee's authority.
(e) Lessee will provide Lessor with current financial statements, budgets and proof of appropriation for the ensuing budget year and other financial
information relating to the ability of Lessee to continue this Agreement and the Property Schedule in such form and containing such information
as may be requested by Lessor.
(� Lessee will comply with all applicable provisions of the Internal Revenue Code of 1986, as amended (the "Code"), including Sections 103 and
148 thereof, and the regulations of the Treasury Department thereunder, from time to time proposed or in effect, in order to maintain the
excludability from gross income for federal income tax purposes of the interest component of Rental Payments under the Property Schedule and
will not use or permit the use of the Property in such a manner as to cause the Property Schedule to be a"private activity bond" under Section
141(a) of the Code. Lessee covenants and agrees that it will use the proceeds of the Property Schedule as soon as practicable and with all
reasonable dispatch for the purpose for which the Property Schedule has been entered into, and that no part of the proceeds of the Property
Schedule shall be invested in any securities, obligations or other investments except for the temporary period pending such use nor used, at any
time, directly or indirectly, in a manner which, if such use had been reasonably anticipated on the date of issuance of the Agreement, would have
caused any portion of the Property Schedule to be or become "arbitrage bonds" within the meaning of Section 1U3(b)(2) or Section 148 of the
Code and the regulations of the Treasury Department thereunder proposed or in effect at the time of such use and applicable to obligations
issued on the date of issuance of the Property Schedule.
(g) The execution, delivery and perFormance of this Agreement and the Property Schedule and compliance with the provisions hereof and thereof 6y
Lessee does not conflict with or result in a violation or breach or constitute a default under, any resolution, bond, agreement, indenture,
mortgage, note, lease or other instrument to which Lessee is a party or by which it is bound by any law or any rule, regulation, order or decree of
any court, governmental agency or body having jurisdiction over Lessee or any of its activities or properties resulting in the creation or imposition
of any lien, charge or other security interest or encumbrance of any nature whatsoever upon any property or assets of Lessee or to which it is
subject.
(h) Lessee's exact legal name is as set forth on the first page of this Agreement. Lessee will not change its legal name in any respect without giving
thirty (30) days prior notice to Lessor.
ARTICLE IV
4.01 Lease of Propertv. On the Commencement Date of the Property Schedule executed hereunder, Lessor will be deemed to demise, lease and let to
Lessee, and Lessee will be deemed to rent, lease and hire from Lessor, the Property described in the Property Schedule, in accordance with this Agreement and
the Property Schedule, for the Lease Term set forth in the Property Schedule.
4.02 Lease Term. The term of the Property Schedule shall commence on the Commencement Date set forth therein and shall terminate upon payment of
the final Rental Payment set forth in the Property Schedule and the exercise of the Purchase Option described in Sectlon 11.01, unless terminated sooner
pursuant to this Agreement or the Property 5chedule.
4.03 Deliverv. Installation and Acceptance of Prouertv. Lessee shall order the Property, shall cause the Property to be delivered and installed at the
locations specified in the Property Schedule and shall pay all taxes, delivery costs and installation costs, if any, in connection therewith. To the extent funds are
deposited under the escrow agreement or trust agreement for the acquisition of the Property, such funds shall be disbursed as provided therein. When the
Property described in the Properly Schedule is delivered, installed and accepted as to Lessee's specifications, Lessee shall immediately accept the Property and
evidence said acceptance by executing and delivering to Lessor the Acceptance Certificate substantially in the form attached to the Property Schedule.
ARTICLE V
5.01 Eniovment of Propertv. Lessee shall during the Lease Term peaceably and quietly have, hold and enjoy the Property, without suit, trouble or
hindrance from Lessor, except as expressly set forth in this Agreement. No Registered Owner shall interfere with such quiet use and enjoyment during the Lease
Term so long as Lessee is not in default under the Property Schedule.
5.02 Location: Insuection. The Property will be initially located or based at the location specified in the Property Schedule. Lessor shall have the right at
all reasonable times during business hours to enter into and upon the property of Lessee for the purpose of inspecting the Property.
ARTICLE VI
6.01 Rental Pavments to Constitute a Current Expense of Lessee. Lessor and Lessee understand and intend that the obligation of Lessee to pay
Rental Payments hereunder shall constitute a current expense of Lessee and shall not in any way be construed to be a debt of Lessee in contravention of any
applicable constitutional, statutory or charter limitation or requirement concerning the creation of indebtedness by Lessee, nor shall anything contained herein
constitute a pledge of the faith and credit or taxing power of Lessee. Upon the appropriation of Rental Payments for a fiscal year, the Rental Payments for said
fiscal year, and only the Rental Payments for said current fiscal year, shall be a binding obligation of Lessee; provided that such obligation shall not include a
pledge of the taxing power of Lessee.
KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper
6.02 Pavment of Rental Pavments. Lessee shall promptly pay Rental Payments under the Property Schedule, exclusively from legally available funds, in
lawful money of the United States of America, to Lessor in such amounts and on such dates as described in the Property Schedule, at Lessor's address set forth
on the first page of this Agreement, unless Lessor instructs Lessee otherwise. Lessee shall pay Lessor a charge on any delinquent Rental Payments under the
Property Schedule in an amount sufficient to cover all additional costs and expenses incurred by Lessor and Agent from such delinquent Rental Payment. In
addition, Lessee shall pay a late charge of five cents per dollar or the highest amount permitted by applicable law, whichever is lower, on all delinquent Rental
Payments.
6.03 Interest Component. A portion of each Rental Payment due under the Property Schedule is paid as, and represents payment of, interest, and the
Property Schedule hereunder shall set forth the interest component (or method of computation thereo� of the Rental Payment thereunder during the Lease
Term.
6.04 Rental Pavments to be Unconditional. SUBJECT TO SECTION 6.06, THE OBLIGATIONS OF LESSEE TO PAY THE RENTAL PAYMENTS DUE
UNDER THE PROPERTY SCHEDULE AND TO PERFORM AND OBSERVE THE OTHER COVENANTS AND AGREEMENTS CONTAINED HEREIN SHALL
BE ABSOLUTE AND UNCONDITIONAL IN ALL EVENTS WITHOUT ABATEMENT, DIMINUTION, DEDUCTION, SET-OFF OR DEFENSE, FOR ANY REASON,
INCLUDING WITHOUT LIMITATION, ANY DEFECTS, MALFUNCTIONS, BREAKDOWNS OR INFIRMITIES IN THE PROPERTY OR ANY ACCIDENT,
CONDEMNATION OR UNFORESEEN CIRCUMSTANCES. THIS PROVISION SHALL NOT LIMIT LESSEE'S RIGHTS OR ACTIONS AGAINST ANY VENDOR
AS PROVIDED IN SECTION 10.02.
6.05 Continuation of Lease bv Lessee. Lessee intends to continue the Property Schedule entered into pursuant to this Agreement and to pay the Rental
Payments thereunder. Lessee reasonably believes that legally available funds in an amount sufficient to make all Rental Payments during the term of the
Property Schedule can be obtained. Lessee agrees that its staff will pro�ide, during the budgeting process for each budget year to the governing body of Lessee,
notification of any Rental Payments due under the Prope�ty Schedule during the following budget year. Notwithstanding this covenant, if Lessee fails to
appropriate the Rental Payments for the Property Schedule pursuant to Section 6.06, the Property Schedule shall terminate. Although Lessee has made this
covenant, in the event that it fails to provide such notice, no remedy is provided and Lessee shall not be liable for any damages for its failure to so comply.
6.06 Non-Apuropriation. If sufficient funds are not appropriated to make Rental Payments required under the Property 5chedule, the Property Schedule
shall terminate and Lessee shall not be obligated to make Rental Payments under the Property Schedule beyond the then current fiscal year for which funds
have been appropriated. Upon the occurrence of such nonappropriation (an "Event of Nonappropriation") Lessee shall, no later than the end of the fiscal year for
which Rental Payments have been appropriated, deliver possession of the Property under the Property Schedule to Lessor. If Lessee fails to deliver possession
of the Property to Lessor upon termination of the Property Schedule by reason of an Event of Nonappropriation, the termination shall nevertheless be effective
but Lessee shall be responsible for the payment of damages in an amount equal to the portion of Rental Payments thereafter coming due that is attributable to
the number of days after the termination during which the Lessee fails to deliver possession and for any other loss suffered by Lessor as a result of Lessee's
failure to deliver possession as required. In addition, Lessor may, by written instructions to the Agent or to any other escrow agent who is hoiding proceeds of the
Property Schedule, instruct the Agent or such escrow agent to release all such proceeds and any earnings thereon to Lessor, such sums to be credited to
Lessee's obligations under the Property Schedule and this Agreement. Lessee shall notify Lessor in writing within seven (7) days after the failure of the Lessee
to appropriate funds sufficient for the payment of the Rental Payments, but failure to provide such notice shall not operate to extend the Lease Term or result in
any liability to Lessee. Non-appropriation shall not constitute a beach of the Agreement.
6.07 Defeasance of Rental Pavments. Lessee may at any time irrevocably deposit in escrow with a defeasance escrow agent for the purpose of paying
all of the principal component and interest component accruing under the Property Schedule, a sum of cash and non-callable securities consisting of direct
obligations of, or obligations the principal of and interest on which are unconditionally guaranteed by, the United States of America or any agency or
instrumentality thereof, in such aggregate amount, bearing interest at such rates and maturing on such dates as shall be required to provide funds sufficient for
this purpose. Upon such defeasance, all right, title and interest of Lessor in the Property under the Property Schedule shall terminate. Lessee shall cause such
investment to comply with the requirements of federal tax law so that the exclusion from gross income of the interest component of Rental Payments on the
Property Schedule is not adversely affected.
ARTICLE VII
7.01 Title to the Propertv. Upon acceptance of the Property by Lessee and unless otherwise required by the laws of the State, title to the Property shall
vest in Lessee, subject to Lessor's interests under the Property Schedule and this Agreement.
7.02 Personal Prouertv. The Property is and will remain personal property and will not be deemed to be a�xed to or a part of the real estate on which it
may be situated, notwithstanding that the Property or any part thereof may be or hereafter become in any manner physically affixed or attached to real estate or
any building thereon. If requested by Lessor, Lessee will, at Lessee's expense, furnish a waiver of any interest in the Property from any party having an interest
in any such real estate or building.
7.03 Securitv Interest. To secure the performance of all of Lessee's obligations under this Agreement, including without limitation the Property Schedule
now existing, Lessee grants to Lessor, for the benefit of Lessor and its successors and assigns, a security interest constituting a first lien on Lessee's interest in
all of the Property, whether now owned or hereafter acquired, all additions, attachments, alterations and accessions to the Property, all substitutions and
replacements for the Property, and on any proceeds of any of the foregoing, including insurance proceeds. Lessee shall execute any additional documents,
including financing statements, affidavits, notices and similar instruments, in form and substance satisfactory to Lessor, which Lessor deems necessary or
appropriate to establish, maintain and pertect a security interest in the Property in favor of Lessor and its successors and assigns. Lessee hereby authorizes
Lessor to file all financing statements which Lessor deems necessary or appropriate to establish, maintain and perfect such security interest.
7.04 Substitution. Lessee may substitute for all or any portion of the Property under the Property Schedule personal property of approximately equal or
greater market value and with an equal or greater useful life. In the event of any such substitution, Lessee shall deliver to Lessor a certification that the personal
property proposed to be substituted has approximately equal or greater market value and an equal or greater useful life as the portion of the Property being
substituted for. Lessee shall be responsible for all costs and expenses for any such substitution. Lessee shall cause all financing statements, fixture filings,
certificates of title, affidavits, notices and simllar instruments, to be made or filed in a timely manner to secure and perfect the security interest of Lessor in the
substituted property.
ARTICLE VIII
8.01 Maintenance of Proaertv bv Lessee. Lessee shall keep and maintain the Property in good condition and working order and in compliance with the
manufacturer's specifications, shall use, operate and maintain the Property in conformity with all laws and regulations concerning the Property's ownership,
possession, use and maintenance, and shall keep the Property free and clear of all liens and claims, other than those created by this Agreement. Lessee shall
have sole responsibility to maintain and repair the Property.
8.02 Liens. Taxes, Other Governmental Charqes and Utilitv Charues. Lessee shall keep the Property free of all levies, liens and encumbrances,
except for the interest of Lessor under this Agreement. The parties to this Agreement contemplate that the Property will be used for a governmental or
proprietary purpose of Lessee and, therefore, that the Property will be exempt from all property taxes. The Rental Payments payable by Lessee under this
Agreement and the Property Schedule hereunder have been established to reflect the savings resulting from this exemption from taxation. Lessee will take such
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actions necessary under applicable law to obtain said exemption. Nevertheless, if the use, possession or acquisition of the Property is determined to be subject
to taxation or later becomes subject to such taxes, Lessee shall pay when due all taxes and governmental charges lawfully assessed or levied against or with
respect to the Property. Lessee shall pay all gas, water, steam, electricity, heat, power, telephone, utility and other charges incurred in the operation,
maintenance, use, occupancy and upkeep of the Property. Lessee shall pay such taxes or charges as the same may become due; provided that, with respect to
any such taxes or charges that may lawfully be paid in installments over a period of years, Lessee shall be obligated to pay only such installments as accrue
during the then current fiscal year of the Lease Term for such Property.
8.03 Insurance. At its own expense, Lessee shall maintain (a) casualty insurance insuring the Property against loss or damage by fire and all other risks
covered by the standard extended coverage endorsement then in use in the State and any other risks reasonably required by Lessor in an amount equal to at
least the outstanding principal component of Rental Payments, and (b) liability insurance that protects Lessor from liability in all events in an amount reasonably
acceptable to Lessor, and (c) worker's compensation insurance covering all employees working on, in, near or about the Property; provided that Lessee may
self-insure against all such risks. All insurance proceeds from casualty losses shall be payable as hereinafter provided in this Agreement. All such insurance
shall be with insurers that are authorized to issue such insurance in the State. All such liability insurance shall name Lessor as an additional insured. All such
casualty insurance shall contain a provision making any losses payable to Lessor and Lessee as their respective interests may appear. All such insurance shall
contain a provision to the effect that such insurance shall not be canceled or modified without first giving written notice thereof to Lessor and Lessee at least
thirty (30) days in advance of such cancellation or modification. Lessee shall furnish to Lessor, on or before the Commencement Date for the Property Schedule,
and thereafter at Lessor's request, certificates evidencing such coverage, or, if Lessee self-insures, a written description of its self-insurance program together
with a certification from Lessee's risk manager or insurance agent or consultant to the effect that Lessee's self-insurance program provides adequate coverage
against the risks listed above.
8.04 Advances. In the event Lessee shall fail to either maintain the insurance required by this Agreement or keep the Property in good repair and working
order, Lessor may, but shall be under no obligation to, purchase the required insurance and pay the cost of the premiums thereof or maintain and repair the
Property and pay the cost thereof. All amounts so advanced by Lessor shall constitute additional rent for the Lease Term for the Property Schedule for which the
Property is under and shall be due and payable on the next Rental Payment Date and Lessee covenants and agrees to pay such amounts so advanced by
Lessor with interest thereon from the date such amounts are advanced until paid at the rate of 12% per annum or the maximum amount permitted by law,
whichever is less.
ARTICLE IX
9.01 Damaqe or Destruction. If (a) the Property under the Property Schedule or any portion thereof is destroyed, in whole or in part, or is damaged by fire
or other casualty, or (b) title to, or the temporary use of, the Property under the Property Schedule or any part thereof shall be taken under the exercise or threat
of the power of eminent domain by any governmental body or by any person, firm or corporation acting pursuant to governmental authority, Lessor and Lessee
will cause the Net Proceeds (as hereinafter defined) of any insurance claim, condemnation award or sale under threat of condemnation to be applied to the
prompt replacement, repair, restoration, modification or improvement of the Property, unless Lessee shall have exercised its right to defease the Property
Schedule as provided herein, or unless Lessee shall have exercised its option to purchase Lessor's interest in the Property if the Property Schedule so provides.
Any balance of the Net Proceeds remaining after such work has been completed shall be paid to Lessee. For purposes of Section 14.02(b) and this Article IX,
the term "Net Proceeds" shall mean the amount remaining from the gross proceeds of any Insurance claim, condemnation award or sale under threat of
condemnation after deducting all expenses, including attorneys' fees, incurred in the collection thereof.
9.02 Insufficiencv of Net Proceeds. If the Net Proceeds are insufficient to pay in full the cost of any repair, restoration, modification or improvement
referred to in Section 9.01, Lessee shall (a) complete such replacement, repair, restoration, modification or improvement and pay any costs thereof in excess of
the amount of the Net Proceeds and, if Lessee shall make any payments pursuant to this Section, Lessee shall not be entitled to any reimbursement therefor
from Lessor nor shall Lessee be entitled to any diminution of the amounts payable under Section 6.02, or (b) defease the Property Schedule pursuant to Section
6.07, or (c) exercise its option to purchase Lessor's interest in the Property pursuant to the optional purchase provisions of the Property Schedule, if any. The
amount of the Net Proceeds, if any, remaining after completing such repair, restoration, modification or improvement or after such defeasance or purchase may
be retained by Lessee.
ARTICLE X
70.01 Disclaimer of Warranties. LESSOR MAKES NO (AND SHALL NOT BE DEEMED TO HAVE MADE ANY) WARRANTIES, EXPRESS OR IMPLIED,
AS TO ANY MATTER WHATSOEVER, INCLUDING, WITHOUT LIMITATION, THE DESIGN, OPERATION OR CONDITION OF, OR THE QUALITY OF THE
MATERIAL, EQUIPMENT OR WORKMANSHIP IN, THE PROPERTY, ITS MERCHANTABILITY OR ITS FITNESS FOR ANY PARTICULAR PURPOSE, THE
STATE OF TITLE THERETO OR ANY COMPONENT THEREOF, THE ABSENCE OF LATENT OR OTHER DEFECTS (WHETHER OR NOT DISCOVERABLE),
AND LESSOR HEREBY DISCLAIMS THE SAME; IT BEING UNDERSTOOD THAT THE PROPERTY IS LEASED TO LESSEE "AS IS" ON THE DATE OF THIS
AGREEMENT OR THE DATE OF DELIVERY, WHICHEVER IS LATER, AND ALL SUCH RISKS, IF ANY, ARE TO BE BORNE BY LESSEE. Lessee
acknowledges that it has made (or will make) the selection of the Property from the Vendor based on its own judgment and expressly disclaims any reliance
upon any statements or representations made by Lessor. Lessee understands and agrees that (a) neither the Vendor nor any sales representative or other
agent of Vendor, is (i) an agent of Lessor, or (ii) authorized to make or alter any term or condition of this Agreement, and (b) no such waiver or alteration shall
vary the terms of this Agreement unless expressly set forth herein. In no event shall Lessor be liable for any incidental, indirect, special or consequential
damage in connection with or arising out of this Agreement, the Property Schedule, or the existence, furnishing, functioning or use of any item, product or
service pravided far in this Agreement or the Property Schedule.
10.02 Vendor's Warranties. Lessor hereby irrevocably assigns to Lessee all rights that Lessor may have to assert from time to time whatever claims and
rights (including without limitation warranties) related to the Property against the Vendor. Lessee's sole remedy for the breach of such warranty, indemnification
or representation shall be against the Vendor of the Property, and not against Lessor, nor shall such matter have any effect whatsoever on the rights and
obligations of Lessor with respect to this Agreement, including the right to receive full and timely payments hereunder. Lessee expressly acknowledges that
Lessor makes, and has made, no representations or warranties whatsoever as to the existence or the availability of such warranties of the Vendor of the
Property.
10.03 Use of the Propertv. Lessee will not install, use, operate or maintain the Property improperly, carelessly, in violation of any applicable law or in a
manner contrary to that contemplated by this Agreement and the Property Schedule. Lessee shall provide all permits and licenses, if any, necessary for the
installation and operation of the Property. In addition, Lessee agrees to comply in all respects with all laws of the jurisdiction in which its operations involving any
item of Property may extend and any legislative, executive, administrative or judicial body exercising any power or jurisdiction over the items of the Property;
provided that Lessee may contest in good faith the validity or application of any such law or rule in any reasonable manner that does not, in the opinion of
Lessor, adversely affect the interest of Lessor in and to the Property or its interest or rights under this Agreement. Lessee shall promptly notify Lessor in writing
of any pending or threatened investigation, inquiry, claim or action by any governmental authority which could adversely affect this Agreement, the Property
Schedule or the Property thereunder.
10.04 Modifications. Subject to the provisions of this Section, Lessee shall have the right, at its own expense, to make alterations, additions, modifications
or improvements to the Property. All such alterations, additions, modifications and improvements shall thereafter comprise part of the Property and shall be
subject to the provisions of this Agreement. Such alterations, additions, modifications and improvements shall not in any way damage the Property, substantially
alter its nature or cause it to be used for purposes other than those authorized under the provisions of state and federal law; and the Property, on completion of
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any alterations, additions, modifications or improvements made pursuant to this Section, shall be of a value which is equal to or greater than the value of the
Property immediately prior to the making of such alterations, additions, modifications and improvements. Lessee shall, at its own expense, make such
alterations, additions, modifications and improvements to the Property as may be required from time to time by applicable law or by any governmental authority.
ARTICLE XI
11.01 Option to Purchase. Lessee shall have the option to purchase Lessor's entire interest in all of the Property subject to the Property Schedule and to
terminate any restrictions herein on the Property under the Property Schedule on the last day of the Lease Term for the Property Schedule, if the Property
Schedule is still in effect on such day, upon payment in full of the Rental Payments due thereunder plus payment of One (1) Dollar to Lessor. Lessee shall give
written notice to Lessor of its intent to purchase Lessor's interest in the Property at least sixty (60) days prior to the last day of the Lease Term for the Property
Schedule. Upon exercise of the purchase option as set forth in this Section 11.01 and payment of the purchase price under the Property Schedule, and
pertormance by Lessee of all other terms, conditions and provisions hereof, Lessor shall deli�er to Lessee all such documents and instruments as Lessee may
reasonably require to evidence the transfer, without warranty by or recourse to Lessor, of all of Lessor's right, title and interest in and to the Property subject to
the Property Schedule to Lessee.
11.02 Oation to Prepav. Lessee shall have the option to prepay the Rental Payments due under the Property Schedule, but only if the Property Schedu�e
so provides, and on the terms set forth in the Property 5chedule.
ARTICLE XII
12.01 Assianment bv Lessor. Lessor's right, title and interest in, to and under the Property Schedule and the Property under the Property Schedule may
be assigned and reassigned in whole or in part to one or more assignees or subassignees by Lessor and, to the extent of their interest, by any Registered
Owner, without the necessity of obtaining the consent of Lessee; provided that (i) any assignment, other than an assignment to or by a Registered Owner, shall
not be effective until Lessee has received written notice, signed by the assignor, of the name, address and tax identification number of the assignee, and (ii) any
assignment to or by a Registered Owner shall not be effective until it is registered on the registration books kept by the Agent. Lessee shall retain all such
notices as a register of all assignees (other than Registered Owners) and shall make all payments to the assignee or assignees designated in such register or, in
the case of Registered Owners, to the Agent. In the event that Lessor's interest in the Property Schedule and the Property thereunder is assigned to the Agent,
Lease Participation Certificates in the Property Schedule may be executed and delivered by the Agent to Registered Owners. Lessee agrees to execute all
documents, including notices of assignment and chattel mortgages or financing statements that may be reasonably requested by Lessor or any assignee to
protect its interests in this Agreement and the Property Schedule.
12.02 Propertv Schedules Seqarate Financinns. This section is DELETED.
12.03 Asslqnment and Subleasina bv Lessee. NONE OF LESSEE'S RIGHT, TITLE AND INTEREST IN, TO AND UNDER THIS AGREEMENT AND IN
THE PROPERTY MAY BE ASSIGNED, SUBLEASED OR ENCUMBERED BY LESSEE FOR ANY REA50N, WITHOUT THE PRIOR WRITTEN CONSENT OF
LE550R.
12.04 Release and Indemnification Covenants. To the extent permitted by law, and only to the extent permitted by the laws of the 5tate of Texas, Lessee
and Lessor shall indemnify, protect and hold harmless the other party for liability arising from any and all clalms, injury, loss, cost or damage to person or
property occasioned by the activities of its own agents or employees in the performance of its respective responsibilitles under this Agreement; which
obligations, under this Section 12.04, shall remaln valid and binding notwithstanding termination of the Agreement. This paragraph is intended to define the
liabilities between the Lessee and Lessor and is not intended to modify, in any way, the parties' liabilities as may otherwise be governed by law.
ARTICLE XIII
13.01 Events of Default Defined. Any of the following shall constitute an "Event of DefaulY' under the Property Schedule:
(a) Failure by Lessee to pay any Rental Payment under the Property Schedule or other payment required to be paid with respect thereto at the time
specified therein;
(b) Failure by Lessee to observe and perform any covenant, condition or agreement on its part to be observed or perFormed with respect to the
Property Schedule, other than as referred to in subparagraph (a) above, for a period of thirty (30) days after written notice specifying such failure
and requesting that it be remedied is given to Lessee by Lessor, unless Lessor shall agree in writing to an extension of such time prior to its
expiration; provided that, if the failure stated in the notice cannot be corrected within the applicable period, Lessor will not unreasonably withhold
its consent to an extension of such time if corrective action is instituted by Lessee within the applicable perlod and diligently pursued until the
default is corrected;
(c) Any statement, representation or warranty made by Lessee in or pursuant to the Property Schedule or its execution, delivery or pertormance
shall prove to have been false, incorrect, misleading or breached in any material respect on the date when made;
(d) Lessee shall (i) apply for or consent to the appointment of a receiver, trustee, custodian or liquidator of Lessee, or of all or a substantial part of
the assets of Lessee, (ii) be unable, fail or admit in writing its inability generally to pay its debts as they become due, (iii) make a general
assignment for the benefit of creditors, (iv) have an order for relief entered against it under applicable federal bankruptcy law, or (v) file a
voluntary petition in bankruptcy or a petition or an answer seeking reorganization or an arrangement with creditors or taking advantage of any
insolvency law or any answer admitting the material allegations of a petition filed against Lessee in any bankruptcy, reorganization or insolvency
proceeding; or
(e) An order, judgment or decree shall be entered by any court of competent jurisdiction, approving a petition or appointing a recefver, trustee,
custodian or liquidator of Lessee or of all or a substantial part of the assets of Lessee, in each case without its application, approval or consent,
and such order, judgment or decree shall continue unstayed and in effect for any period of 60 consecutive days.
The foregoing provisions of Section 13.01 are subject to the following limitation: if by reason of force ma eure Lessee is unable in whole or in part to
perform its agreements under this Agreement and the Property Schedule (other than the obligations on the part of Lessee contalned in Article VI hereo� Lessee
shall not be in default during the continuance of such inability. The term "force maieure" as used herein shall mean the following: acts of God; strikes, lockouts or
other industrial disturbances; acts of public enemies; orders or restraints of any kind of the government of the United States or of the State or any of their
departments, agencies or officials, or any civil or military authority; insurrections, riots, landslides, earthquakes, fires, storms, droughts, floods, explosions,
breakage or accident to machinery, transmission pipes or canals; or any other cause or event not reasonably within the control of Lessee.
13.02 Remedies on Default. Whenever any Event of Default exists with respect to the Property Schedule, Lessor shall have the right, at its sole option
without any further demand or notice, to take one or any combination of the following remedial steps:
(a) Without terminating the Property Schedule, and by written notice to Lessee, Lessor may declare all Rental Payments and other amounts payable
by Lessee thereunder to the end of the then-current budget year of Lessee to be due, including without limitation delinquent Rental Payments
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under the Property Schedule from prior budget years, and such amounts shall thereafter bear interest at the rate of 12% per annum or the
maximum rate permitted by applicable law, whichever is less;
(b) Lessor may terminate the Property Schedule, may enter the premises where the Property subject to the Property Schedule is located and retake
possession of the Property, or require Lessee, at Lessee's expense, to promptly return any or all of the Property to the possession of Lessor at
such place within the United States as Lessor shall specify, and Lessor may thereafter dispose of the Property in accordance with Article 9 of the
Uniform Commercial Code in effect in the State; provided, however, that any proceeds from the disposition of the property in excess of the sum
required to (i) defease the Property Schedule pursuant to Section 6.07, (ii) pay any other amounts then due under the Property Schedule, and
(iii) pay Lessor's costs and expenses associated with the disposition of the Property (including attorneys fees), shall be paid to Lessee or such
other creditor of Lessee as may be entitled thereto, and further provided that no deficiency shall be allowed against Lessee;
(c) By written notice to the Agent, if any, Lessor may instruct the Agent to apply all sums held by the Agent in any accounts relating to the Property
Schedule under the applicable escrow or trust agreement as provided in the applicable escrow or trust agreement.
(d) By written notice to any escrow agent (other than the Agent) who is holding proceeds of the Property Schedule, Lessor may instruct such escrow
agent to release all such proceeds and any earnings thereon to Lessor, such sums to be credited to payment of Lessee's obligations under the
Property Schedule;
(e) Lessor may take any action, at law or in equity, that is permitted by applicable law and that may appear necessary or desirable to enforce or to
protect any of its rights under the Property Schedule and this Agreement.
13.03 No Remedv Exclusive. No remedy herein conferred upon or reserved to Lessor is intended to be exclusive and every such remedy shall be
cumulative and shall be in addition to every other remedy given under this Lease now or hereafter existing at law or in equity. No delay or omission to exercise
any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right or power may
be exercised from time to time and as often as may be deemed expedient. In order to entitle Lessor to exercise any remedy reserved to it in this Article it shall
not be necessary to give any notice, other than such notice as may be required in this Article.
13.04 Costs and Attornev Fees. In the event suit or action is instituted to enforce any of the terms of this Agreement, the prevailing party shall be entitled
to recover from the other party such sum as the court may adjudge reasonable as attorneys' fees at trial or on appeal of such suit or action or in any bankruptcy
proceeding, in addition to all other sums provided by law. If no party can be considered the prevafling party, the judge will have the discretion to equitable
apportion the costs and expenses.
ARTICLE XIV
14.01 Notices. All notices, certificates or other communications hereunder shall be sufficiently given and shall be deemed given when delivered or mailed
by certified mail, postage prepaid, to the parties hereto at the addresses immediately after the signatures to this Agreement (or at such other address as either
party hereto shall designate in writing to the other for notices to such party), to any assignee (other than a Registered Owner) at its address as it appears on the
registration books maintained by Lessee and to any Registered Owner at its address as it appears on the registration books maintained by the Agent.
14.02 Certification as to Arbitracte. Unless a separate Certificate as to Arbitrage is delivered on the Commencement Date, Lessee shall be deemed to
make the following representations and covenants as of the Commencement Date for the Property Schedule:
(a) The estimated total costs, including taxes, freight, installation, cost of issuance, of the Property under the Property Schedule will not be less than
the total principal amount of the Rental Payments.
(b) The Property under the Property Schedule has heen ordered or is expected to be ordered within six months and the Property is expected to be
delivered and installed, and the Vendor fully paid, within one year from the Commencement Date. Lessee will pursue the completion of the
Property and the expenditure of the net proceeds of the Property Schedule with due diligence.
(c) Lessee has not created or established, and does not expect to create or establish, any sinking fund or other similar fund (i) that is reasonably
expected to be used to pay the Rental Payments under the Property Schedule, or (ii) that may be used solely to prevent a default in the payment
of the Rental Payments under the Property Schedule.
(d) The Property under the Property Schedule has not been and is not expected to be sold or otherwise disposed of by Lessee, either in whole or in
major part, prior to the last maturity of the Rental Payments under the Property Schedule.
(e) There are no other obligations of Lessee which (i) are being sold within 15 days of the Commencement Date of the Property Schedule; (ii) are
being sold pursuant to the same plan of financing as the Property Schedule; and (iii) are expected to be paid from substantially the same source
of funds.
(fl The officer or official who has executed the Property Schedule on Lessee's behalf is familiar with Lessee's expectations regarding the use and
expenditure of the proceeds of the Property Schedule. To the best of Lessee's knowledge, information and belief, the facts and estimates set
forth herein are accurate and the expectations of Lessee set forth herein are reasonable.
14.03 Further Assurances. Lessee agrees to execute such other and further documents, including, without limitation, confirmatory financing statements,
continuation statements, certificates of title and the like, and to take all such action as may be necessary or appropriate, from time to time, in the reasonable
opinion of Lessor, to perfect, confirm, establish, reestablish, continue, or complete the interests of Lessor in this Agreement and the Property Schedule, to
consummate the transactions contemplated hereby and thereby, and to carry out the purposes and intentions of this Agreement and the Property Schedule.
14.04 Bindina Effect. This Agreement shall inure to the benefit of and shall be binding upon Lessor and Lessee and their respective successors and
assigns.
14.05 5everabilitv. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding
shall not invalidate or render unenforceable any other provision hereof.
14.06 Waiver of Jurv Trials. Lessee and Lessor hereby irrevocably waive all right to trial byjury in any action, proceeding or counterclaim (whether based
on contract, tort or otherwise) arising out of or relating to this Agreement or the actions of Lessor or Lessee in the negotiation, administration, performance or
enfarcement hereof.
14.07 Amendments, Channes and Modifications. This Agreement may be amended in writing by Lessor and Lessee to the extent the amendment or
modification does not apply to this Property 5chedule at the time of such amendment or modification. The consent of the applicable assignee or Agent, if any,
shall be required to any amendment or modification before such amendment or modification shall be applicable to this Property Schedule.
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14.08 Execution in Counterqarts. This Agreement and the Property Schedule hereunder may be simultaneously executed in several counterparts, each of
which shall be an original and all of which shall constitute but one and the same instrument.
14.09 Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. Venue shall be in Denton
County, Texas.
14.10 Caqtions. The captions or headings in this Agreement are for convenience only and in no way define, limit or describe the scope or intent of any
provisions or sections of this Agreement.
IN WITNESS WHEREOF, Lessor and Lessee have caused this Agreement to be executed in their names by their duly authorized representatives as
of the date first above written.
Lessor:
Name:
Title:
Inc.
�AN D. DePONTE
enior perations Manager
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Addendum to Tax-Exempt Lease/Purchase Agreement
Texas Counties, Municipalities, Hospital Districts, Fire Districts and School Districts
THIS ADDENDUM, which is entered into as of 1/10/12, between Key Government Finance, Inc. ("Lessor")
and City of Denton ("Lessee"), is intended to modify and supplement the Tax-Exempt Lease/Purchase Agreement beiween
Lessor and Lessee of even date herewith (the "Master Agreement"). Capitalized terms not otherwise defined herein shall
have the meanings set forth in the Master Agreement.
Notwithstanding anything to the contrary set forth in the Master Agreement, the Master Agreement is
amended as follows:
Section 6.05 is deleted in its entirety.
If Lessee is a school district, in addition to the representations, warranties, and covenants contained in the
Master Agreement, Lessee represents and warrants that the requirements of Education Code sections 44.031 and 44.033, if
applicable, have been complied with.
IN WITNESS WHEREOF, Lessor and Lessee have caused this Addendum to be executed in their names by their duly
authorized representatives as of the date first above written.
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Property Schedule
Tax-Exempt Lease/Purchase Agreement
This Property Schedule is entered into as of the Commencement Date set forth below, pursuant to that certain Tax-Exempt
Lease/Purchase Agreement (the "Master Agreement"), dated as of 1/10/12, between Key Government Finance, Inc., and City of
Denton.
1. Interpretation. The terms and conditions of the Master Agreement are incorporated herein by reference as if fully set forth herein.
Reference is made to the Master Agreement for all representations, covenants and warranties made by Lessee in the execution of this
Property Schedule, unless specifically set forth herein. In the event of a conflict between the provisions of the Master Agreement and
the provisions of this Property Schedule, the provisions of this Property Schedule shall control. All capitalized terms not otherwise
defined herein shall have the meanings provided in the Master Agreement.
2. Commencement Date. The Commencement Date for this Property Schedule is 1110/12.
3, Propertv Description and Pavment Schedule. The Property subject to this Property Schedule is described in Exhibit A hereto. Lessee
shall not remove such property from the locations set forth therein without giving prior written notice to Lessor. The Rental Payment
Schedule for this Property Schedule is set forth in Exhibit 1.
4. Lessee's Certificate. The Lessee's Certificate is attached as Exhibit 2
5. Proceeds. Lessor shall disburse the proceeds of this Property Schedule in accordance with the instructions attached hereto as Exhibit
3
6. Acceptance Certificate. The form of Acceptance Certificate is attached as Exhibit 4
7. Additional Purchase Option Provisions. In addition to the Purchase Option provisions set forth in the Master Agreement, Rental
Payments payable under this Property Schedule shall be subject to prepayment as follows: See termination amount in Exhibit 1
(Payment Schedule), subject to per diem adjustment.
8. Bank Qualification Certificate Attached as Exhibit 5
9. Expiration. Lessor, at its sole determination, may choose not to accept this Property Schedule if the fully executed, original
Agreement (including this Property Schedule and all ancillary documents) are not received by Lessor at its place of business by
1 /18/2012.
IN WITNESS WHEREOF, Lessor and Lessee have caused this Property Schedule to be executed in their names by their duly authorized
representatives as of the Commencement Date above.
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EXHIBIT 1
Property Description and Payment Schedule
Re: Property Schedule to Tax-Exempt Lease/Purchase Agreement between Key
Government Finance, Inc. and City of Denton.
The Property is as follows: The Property as more fully described in Exhibit A incorporated herein
by reference and attached hereto.
EQUIPM�NT LOCATION: 215 E. McKinney, Denton, TX 76205
USE: Networking - This use is essential to the proper, efficient and economic functioning of
Lessee or to the services that Lessee provides; and Lessee has immediate need for and expects
to make immediate use of substantially all of the Property, which need is not temporary or
expected to diminish in the foreseeable future.
Rental Payment Schedule
Total Principal Amount $762,778.64
EXHIBIT A
Property Description
As described in INX Quote # TC040511 SBPS, TC040511 SBUCSv2, TC040511 SBVMW, TC040611 SBEMCVDIopt1,
TC040611SBPN0, and TC040611SBUD dated 12/13/2011, referred to and incorporated herein by this reference.
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EXHIBIT 2
Lessee's Certificate
Re: Property Schedule to Tax-Exempt Lease/Purchase Agreement between Key Government Finance, Inc. and City
of Denton.
The undersigned, being the duly elected, qualified and acting of the City of Denton ("Lessee") do
hereby certify, as of 1/10/12, as follows:
1. Lessee did, at a meeting of the governing body of the Lessee held on �E�GGf/Zy 7.�D�� by resolution
or ordinance duly enacted, in accordance with all requirements of law, approve and authorize the execution and delivery of
the above-referenced Property Schedule (the "Property Schedule") and the Tax-Exempt Lease/Purchase Agreement (the
"Master Agreement") by the following named representative of Lessee, to wit:
2. The above-named representative of the Lessee held at the time of such authorization and holds at the
present time the office set forth above.
3. The meeting(s) of the governing body of the Lessee at which the Master Agreement and the Property
Schedule were approved and authorized to be executed was duly called, regularly convened and attended throughout by
the requisite quorum of the members thereof, and the enactment approving the Master Agreement and the Property
Schedule and authorizing the execution thereof has not been altered or rescinded. All meetings of the governing body of
Lessee relating to the authorization and delivery of Master Agreement and the Property Schedule have been: (a) held
within the geographic boundaries of the Lessee; (b) open to the public, allowing all people to attend; (c) conducted in
accordance with internal procedures of the governing body; and (d) conducted in accordance with the charter of the
Lessee, if any, and the laws of the State. .
4. No event or condition that constitutes, or with the giving of notice or the lapse of time or both would
constitute, an Event of Default or an Event of Nonappropriation (as such terms are defined in the Master Agreement)
exists at the date hereof with respect to this Property Schedule under the Master Agreement.
5. The acquisition of all of the Property under the Property Schedule has been duly authorized by the
governing body of Lessee.
6. Lessee has, in accordance with the requirements of law, fully budgeted and appropriated sufficient funds
for the current budget year to make the Rental Payments scheduled to come due during the current budget year under the
Property Schedule and to meet its other obligations for the current budget year and such funds have not been expended
for other purposes.
7. As of the date hereof, no litigation is pending, (or, to my knowledge, threatened) against Lessee in any
court (a) seeking to restrain or enjoin the delivery of the Master Agreement or the Property Schedule or of other
agreements similar to the Master Agreement; (b) questioning the authority of Lessee to execute the Master Agreement or
the Property Schedule, or the validity of the Master Agreement or the Property Schedule, or the payment of principal of or
interest on, the Property Schedule; (c) questioning the constitutionality of any statute, or the validity of any proceedings,
authorizing the execution of the Master Agreement and the Property Schedule; or (d) affecting the provisions made for the
payment of or security for the Master Agreement and the Property Schedule.
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EXHIBIT 3
Payment of Proceeds Instructions
Key Government Finance, Inc.
1000 South McCaslin Blvd.
Superior, CO 80027
Re: Property Schedule (the "Property Schedule") to Tax-Exempt Lease/Purchase Agreement between Key
Government Finance, Inc. ("Lessor") and City of Denton ("Lessee").
Ladies and Gentlemen:
The undersigned, an Authorized Representative of the Lessee hereby requests and authorizes Lessor to disburse the net
proceeds of the Property Schedule as follows:
Name of Payee: Key Bank N.A.
By check
City of Denton
By: ! ,
Name: �EF12Cr� � �i/rIP.B�LL
Title: �°I T}/ /�f//L�f1�'a�J�
By wire transfer X
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EXHIBIT 4
Key Government Finance, Inc.
1000 South McCaslin Blvd.
Superior, CO 80027
Acceptance Certificate
Re: Property Schedule to Tax-Exempt Lease/Purchase Agreement between Key Government Finance, Inc. and City
of Denton
Ladies and Gentlemen:
In accordance with the above-referenced Tax-Exempt Lease/Purchase Agreement (the "Master Agreement"), the
undersigned ("Lessee") hereby certifies and represents to, and agrees with, Key Government Finance, Inc. ("Lessor"), as
follows:
(1)
(2)
The Property, as such terms are defined in the above-referenced Property Schedule, has been acquired,
made, delivered, installed and accepted on the date indicated below.
Lessee has conducted such inspection and/or testing of the Property as it deems necessary and appropriate
and hereby acknowledges that it accepts the Property for all purposes.
(3) No event or condition that constitutes, or with notice or lapse of time, or both, would constitute, an Event of
Default or an Event of Nonappropriation (as such terms are defined in the Master Agreement) exists at the
date hereof.
Date: ���3�2GLft,@� �� ����
City of Denton
as Lessee
By: �� �� —
Name: t�E02C�� (= - �H/�JP�C3�GL
Title: �iTY /l��NftC���
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EXHIBIT 5
Key Government Finance, Inc.
1000 South McCaslin Blvd.
Superior, CO 80027
Bank Qualification Certificate
Re: Property Schedule No. 1 to Master Tax-Exempt Lease/Purchase Agreement, Dated 1/10/2012 between Key
Government Finance, Inc. and City of Denton
Bank Qualified Tax-Exempt Obligation
❑(Check box for Bank Qualified designation)
Lessee hereby designates this Properly Schedule as a"qualified tax-exempt obligation" as defined in Section
265(b)(3)(B) of the Code. Lessee reasonably anticipates issuing tax-exempt obligations (excluding private activity bonds other
than qualified 501(c)(3) bonds and including all tax-exempt obligations of subordinate entities of the Lessee) during the
calendar year in which the Commencement Date of this Properly Schedule falls, in an amount not exceeding $10,000,000.00.
Non-Bank Qualified Tax-Exempt Obliqation
❑(Check box for Non-Bank Qualified designation)
Lessee reasonably anticipates issuing more than $10,000,000.00 in tax-exempt obligations in the calendar year of the
Commencement Date as defined in the Properly Schedule.
**Note: ONE of the boxes above MUST be checked.
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**Please fill out this form and fax it to your insurance company**
Request for Certificate of Insurance
TO:
Insurance Carrier: (Name)
(Address)
(Address)
(Contact Name)
(Contact Phone)
(Contact Fax) _
FROM:
Customer/Lessee: City of Denton
215 E. McKinney
Denton, TX 76201
Contact Name: Director of Technology Kevin Gunn
Contact Phone: 940-349-8595
Contact Fax: 940-349-8533
City of Denton is in the process of financing Networking equipment with Key Government Finance, Inc.
City of Denton requests that Key Government Finance, Inc. be listed as "Key Government Finance, Inc., their
successors and assigns" and that it be named ADDITIONAL INSURED as to liability coverage and LOSS
PAYEE as to property coverage. A copy of said certificate should be forwarded to Key Government Finance,
Inc. as described below.
NOTE: Coverage is to include:
(1) insurance against all risks of physical loss or damage to the Equipment;
(2) commercial general liability insurance (including blanket contractual liability coverage and products
liability coverage) for personal and bodily injury and property damage of not less than $1,000,000; and
(3) if applicable, automobile liability coverage of not less than $3,000,000.
Key Government Finance, Inc. is to receive 30 davs prior written notice of cancellation or material change in
coverage. Qualifying language such as "endeavor to provide"; "but failure to do so shall impose no
obligafion or Iiability of any kind upon fhe insurer, ifs agents or representafive" or the like will NOT be
accepted and will delay funding.
❑ 1. Please FAX this completed information to:
Key Government Finance, Inc.
Suzanne Hoff, Account Manager
Phone Number: 720-304-1419
Fax Number: 866-840-3016
❑ 2. Please MAIL a Certificate of Insurance to:
Key Government Finance, Inc.
Suzanne Hoff
1000 S. McCaslin Boulevard
Superior, CO 80027
❑ 3. Please CONTACT the Account Manager:
✓ When faxing this Certificate.
✓ If this cannot be completed today.
✓ If you have any questions.
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Notification of Tax Treatment
Key Government Finance, Inc. is required to collect and remit sales/use tax in the taxing jurisdiction where your equipment
will be located. In the event we do not receive a valid sales tax exemption certificate prior to the date your lease
commences, you will be charged sales/use tax.
Personal property tax returns will be filed as required by local law. In the event that any tax abatements or special
exemptions are available on the equipment you will be leasing from us, please notify us as soon as possible and forward
the related documentation to us. This will ensure that your leased equipment will be reported correctly.
Please indicate below if you feel that your lease is subject to tax or whether a valid exemption exists.
I agree that my lease is subject to sales/use tax.
X I am exempt from salesluse tax and I have attached a completed exemption certificate to Key
Government Finance, Inc.
I have previously provided a completed exemption certificate to Key Government Finance, Inc. which is
valid for this transaction.
I am exempt from state tax but subject to local tax. I have attached a completed exemption certificate.
I have a valid abatement or property tax exemption (documentation attached).
If applicable to the tax rates in your state, are you outside the city limits or in an unincorporated area?
Additional comments;
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LESSEE INVOICE INSTRUCTIONS
(The information you provide enables us to invoice you correctly.)
City of Denton
BILL TO ADDRESS:
BILLING CONTACT:
First, M.I. and Last Name:
Title:
Phone Number:
Fax Number:
PURCHASE ORDER NUMBER:
Invoices require purchase order numbers: YES NO
Purchase Order Number:
FEDERAL TAX ID NUMBER:
EQUIPMENT LOCATION (�f different from Bi��ing Address):
ADDITIONAL INFORMATION NEEDED ON INVOICE:
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Escrow Disbursement Instructions for Tax-Exempt financing
In reference to your equipment financing, we will be depositing the financing proceeds directly into an escrow
account. This account will provide you with the ability to disburse funds incrementally (either directly to vendors
or to reimburse yourself) based on equipment invoices (any $ size and frequency). You will control the
disbursement of funds by completing the attached documents.
Escrow Disbursements — The following are the steps that you will need to take when making disbursements
of proceeds from your escrow account:
1. Complete and sign Exhibit A"FORM OF REQUISITION OF COSTS OF PROPERTY". This needs to be
on your letterhead.
2. Complete and sign — Schedule 1"DISBURSEMENT SCHEDULE" complete with payment information.
3. Attach — Invoice(s) from the Vendor(s).
4. Mail a completed and signed copy of the Exhibit A, Schedule 1 and the Vendor invoices to my attention
at the address listed below.
• Note: If the disbursement from the escrow is for the reimbursement of funds already expended,
you must attach proof of payment (front and back of cancelled checks).
**PLEASE NOTE THAT WE MUST RECEIVE THE ORIGINAL DOCUMENTS**
Once you are ready to do the final disbursement out of the Escrow account:
Final Disbursement — Include the signed and dated original of the Exhibit 4"ACCEPTANCE
CERTIFICATE" (this document was part of your original document package), along with the Exhibit A
"FORM OF REQUISITION OF COSTS OF PROPERTY" and the rest of the attachments needed.
Additionally, please include a letter stating that this is the final disbursement and that you wish to close the
Escrow account.
If there is any money remaining in the Escrow account, after the final disbursement to the Vendor(s), the
balance will be applied to your next payment.
If you have any questions regarding this information, please give me a call.
Thank you.
Suzanne Hoff
Key Government Finance
1000 S. McCaslin Blvd.
Superior CO 80027
720-304-1419
866-840-3016 Fax
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ESCROW AGREEMENT
This Escrow Agreement (the "Escrow AgreemenY'), dated as of 1/10/12 and entered into among Key
Government Finance, Inc. ("Lessor"), City of Denton ("Lessee") and KeyBank National Association (the "Escrow AgenY').
RECITALS:
A. Lessor and Lessee are parties to a Tax-Exempt Lease/Purchase Agreement, dated as of 1/10/12 and
the Property Schedule thereunder (the "Lease") whereunder Lessee is acquiring from Lessor certain personal property more
particularly described therein (the "Property").
B. Lessor and Lessee intend to cause or have caused certain funds to be deposited with Escrow Agent to
pay for costs of the Property, and Escrow Agent has agreed to disburse said funds in accordance with the terms and conditions
of this Agreement.
C. Each of the parties has authority to enter into this Agreement and has taken all actions necessary to
authorize the execution of this Agreement by the officers whose signatures are affixed hereto.
NOW, THEREFORE, the parties agree as follows:
1. Appointment of Escrow Agent. Lessor, Lessee and Escrow Agent agree that Escrow Agent shall act as
sole Escrow Agent under the Lease and this Escrow Agreement, in accordance with the terms and conditions set forth in this
Escrow Agreement. The Escrow Agent, in its capacity as escrow agent hereunder, shall not be deemed to be a party to the
Lease, and this Escrow Agreement shall be deemed to constitute the entire agreement regarding the Acquisition Fund (as
hereinafter defined) among Lessor, Lessee and Escrow Agent.
2. Acquisition Fund. There is hereby established in the custody of Escrow Agent a special trust fund
designated as the "City of Denton Acquisition Fund" (the "Acquisition Fund") to be held and administered by Escrow Agent in
trust for Lessee in accordance with this Escrow Agreement, subject to Lessor's rights under Section 3 hereof. It is anticipated
that the funds in the Acquisition Fund and earnings thereon shall be sufficient to pay the cost of acquisition of the Property. In
the event such sums are insufficient, Lessee shall be responsible for the timely payment of any deficiency.
The moneys and investments held by Escrow Agent under this Agreement are irrevocably held in trust for the
benefit of Lessee and Lessor, and such moneys, together with any income or interest earned thereon, shall be expended only as
provided in this Agreement, and shall not be subject to levy or attachment or lien by or for the benefit of any creditor of Lessee
(other than Lessor) or Lessor. Lessor, Lessee and Escrow Agent intend that the Acquisition Fund constitute an escrow account
in which Lessee has no legal or equitable right, title or interest until satisfaction in full of all conditions contained herein and in
the Lease for the disbursement of funds by Escrow Agent therefrom. However, if the parties' intention that Lessee shall have no
legal or equitable right, title or interest until all conditions for disbursement are satisfied in full is not respected in any legal
proceeding, the parties hereto intend that Lessor have a security interest in such account, and such security interest is hereby
granted to Lessor by Lessee, to secure payment of all sums due to Lessor under the Lease. For such purpose, Escrow Agent
hereby agrees to act as agent for Lessor in connection with the perfection of such security interest and agrees to note, or cause
to be noted, on all books and records relating to such accounts, Lessor's interest therein.
2.A. Deposit in Acquisition Fund. There shall be deposited in the Acquisition Fund the sum of
$1762,778.64. Escrow Agent shall maintain accounting records sufficient to permit calculation of the income on investments and
interest earned on deposit of amounts held in the Acquisition Fund, and such income and interest shall become part of the
Acquisition Fund and may be expended as provided herein.
2.6. Disbursements from Acquisition Fund. Escrow Agent shall make payments from the Acquisition Fund
to pay costs of the Property upon receipt of requisitions from Lessee, signed by an authorized individual substantially in the form
attached hereto as Exhibit A, which is incorporated by reference herein. In the event Escrow Agent is directed or requested by
Lessee to hold or deposit any retained funds or to accept a retainage bond (in lieu of funds) as may be required by law or the
terms of the acquisition contract to which Lessee is a party, Escrow Agent shall act in accordance with Lessee's instructions,
and such retained funds (or performance bond) and any interest thereon shall be paid as pro�ided in instructions to Escrow
Agent from Lessee. The final requisition shall include the final acceptance certificate required in the Lease, which shall be
executed by the Lessee and deli�ered to the Escrow Agent. Where requisitions involve titled motor vehicles, the requisition shall
also include:
(i) Manufacturer's Certificate of Origin.
(ii) Motor vehicle paperwork appropriate to state of registration, noting Key Government Finance, Inc. as lien
holder.
(iii) Insurance certificate naming Key Government Finance, Inc., its successors and assigns as sole loss payee and
additional insured for the specified equipment.
Termination of Escrow.
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(a) Acquisition of Property. Upon the final acceptance of the Property by Lessee, as evidenced by
execution by Lessee of a final acceptance certification pursuant to the Lease and delivered to Escrow Agent, and the payment
of all costs related thereto (i) any retainage shall be disbursed as directed by Lessee, and (ii) any amounts remaining in the
Acquisition Fund (including the earnings from investments thereofl shall be transferred to Lessee and be applied toward
reimbursement of Lessee for funds advanced for the Property. To the extent that additional moneys in excess of those needed
to reimburse Lessee for the acquisition of the Property exist in the Acquisition Fund, such amounts shall be paid to Lessor and
applied first to the next payment due on the Lease and then applied to prepayment of the principal component of installment
payments and Lessor shall recalculate the lease payment schedule for the remaining term such that the remaining lease
payments shall be level. Upon disbursement of all sums in the Acquisition Fund, this Escrow Agreement shall terminate,
provided that the indemnifications by Lessee shall survive the termination of this Escrow Agreement.
(b) Eighteen Months. This Escrow Agreement shall terminate eighteen (18) months from the date of
this Escrow Agreement. It may, however, be extended by mutual consent of the Lessee and Lessor in writing to the Escrow
Agent either in advance of the termination or retroactively. Any money remaining in the Acquisition Fund at the time of
termination under this subsection (b) shall be transferred to Lessor and shall be applied first to the next payment due under the
Lease, and then, if there are amounts remaining, applied to the prepayment of the Lease being applied to principal and Lessor
shall recalculate the lease payment schedule for the remaining term such that the remaining lease payments shall be level.
Lessee shall be deemed to have accepted all Property paid for from the Acquisition Fund at the time of termination under this
subsection (b). Upon disbursement of all sums in the Acquisition Fund, this Escrow Agreement shall terminate, provided that the
indemnifications by Lessee shall survive the termination of this Escrow Agreement.
(c) Event of Default; Nonappropriation. Upon receipt of written notice from Lessor of an event of
default by Lessee under the Lease or an event of nonappropriation, if provided for under the Lease, Escrow Agent shall disburse
the funds in the Acquisition Fund to Lessor for application in accordance with the Lease. Upon such payments from the
Acquisition Fund, this Escrow Agreement shall terminate, provided that the indemnifications by Lessee shall survive the
termination of this Escrow Agreement.
4. Investment of Acquisition Fund; Arbitrage Rebate.
(a) Investment of Acquisition Fund. Monies held by Escrow Agent hereunder shall be invested and
reinvested by Escrow Agent upon written instructions from Lessee in an investment which is a permitted investment for Lessee
under the laws of the state in which Lessee is organized. Escrow Agent shall have no responsibility for advising Lessee or
Lessor as to the permissibility of any investment of monies in the Acquisition Fund. If Escrow Agent does not receive a written
direction from Lessee as to the investment or reinvestment of monies in the Acquisition Fund, Escrow Agent may hold such
monies uninvested until such direction is received. Escrow Agent shall have no responsibility for any losses suffered from any
investment of monies on deposit in the Acquisition Fund authorized by Lessee.
(b) Arbitrage Rebate. Lessee hereby represents, covenants and warrants that pursuant to Treasury
Regulations Section 1.148-7(d), the gross proceeds of the Lease will be expended for the governmental purposes for which the
Lease was entered into, as follows: at least 15% within six months after the Commencement Date, such date being the date of
deposit of funds into the Acquisition Account under Section 2.A., hereof, at least 60% within 12 months after the
Commencement Date, and 100% within 18 months after the Commencement Date. If Lessee is unable to comply with Section
1.148-7(d) of the Treasury Regulations, Lessee shall, at its sole expense and cost, compute rebatable arbitrage on the Lease
and pay rebatable arbitrage to the United States at least once every five years, and within 60 days after payment of the final
rental or installment payment due under the Lease.
5. Amendment and Modification. This Escrow Agreement may not be amended, modified, altered,
supplemented or waived except by a written instrument executed by Lessor, Lessee and Escrow Agent.
Regarding the Escrow Agent.
(a) Duties of Escrow Agent. Escrow Agent undertakes to perform only such duties as are
specifically set forth in this Escrow Agreement. Escrow Agent shall be under no implied obligation or subject to any implied
liability hereunder. Escrow Agent shall incur no liability whatsoever except for its gross negligence or willful misconduct so long
as it is acting in good faith. Escrow Agent shall not be required to take notice of any of the provisions of the Lease or any
document or instrument executed in connection therewith, except as expressly set forth in this Escrow Agreement. The
permissive right of the Escrow Agent to do things enumerated in this Escrow Agreement shall not be construed as a duty.
(b) Escrow Agent Reliance. Escrow Agent may act in reliance upon any writing or instrument or
signature which it, in good faith, believes to be genuine, may assume the validity and accuracy of any statement or assertion
contained in such a writing or instrument, and may assume that any person purporting to give any writing, notice, advice or
instructions in connection with the provisions hereof has been duly authorized to do so. Escrow Agent shall not be liable in any
manner for the sufficiency or correctness as to form, manner and execution, or validity of any instrument deposited with it, nor as
to the identity, authority or right of any person executing the same; and its duties hereunder shall be limited to those specifically
provided herein.
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(c) Counsel and Fees; Reliance upon Counsel. If Escrow Agent believes it to be reasonably
necessary to consult with counsel concerning any of its duties in connection herewith, or in case the Escrow Agent becomes
involved in litigation on account of acting hereunder, then, in either case, its cost, expenses and reasonable attorneys fees shall
be paid by Lessee. Escrow AgenYs right to receive its attorneys' fees and expenses shall survive the termination of this Escrow
Agreement. If Escrow Agent consults with counsel, Escrow Agent may act, in good faith, in reliance upon the advice of counsel
concerning its duties in connection herewith or in acting hereunder.
(d) No Obligation to Take Legal Action. Escrow Agent shall not be under any obligation to take
any legal action in connection with this Escrow Agreement or for its enforcement, or to appear, prosecute or defend any action
or legal proceeding which, in its opinion, would or might involve it in any costs, expense, loss or liability, or to otherwise expend
or risk its own funds or incur any financial liability in the performance of this Escrow Agreement, unless and as often required by
it, it shall be furnished with security and indemnity satisfactory against all such costs, expenses, losses or liabilities. If any
controversy arises between the parties hereto or with any third person, the Escrow Agent shall not be required to resolve the
same or to take any action to do so (other than to use its best efforts to give notice of such controversy to Lessor and Lessee)
but may, at its discretion, institute such interpleader or other proceedings as it deems proper.
(e) Quarterly Statement. Escrow Agent shall issue a quarterly accounting statement showing
receipts to and disbursements from the Acquisition Fund. Such statement shall be mailed to Lessor and Lessee.
(� Resignation and Termination. Escrow Agent may, upon providing thirty days written notice,
resign its position as Escrow Agent and terminate its liabilities and obligations hereunder. In the event Escrow Agent is not
notified within thirty days of a successor Escrow Agent, Escrow Agent shall be entitled to transfer all funds to a court of
competent jurisdiction with a request to have a successor appointed, at the expense of Lessee. Upon filing such action and
delivering such assets, Escrow Agent's obligations and responsibilities shall cease. Lessor and Lessee may jointly terminate
Escrow Agent and appoint a successor Escrow Agent by providing 15 days written notice to Escrow Agent.
7. Indemnification. To the extent permitted by law, Lessee hereby assumes liability for, and hereby
agrees (whether or not any of the transactions contemplated hereby are consummated) to indemnify, protect, save and keep
harmless the Escrow Agent and its respective successors, assigns, agents, employees and servants, from and against any and
all liabilities, obligations, losses, damages, penalties, claims, actions, suits, costs, expenses and disbursements (including
reasonable legal fees and disbursements) of whatsoever kind and nature which may be imposed on, incurred by or asserted
against, Escrow Agent at any time (whether or not also indemnified against the same by Lessee or any other person under any
other agreement or instrument, but without double indemnity) in any way relating to or arising out of the execution, delivery and
perFormance of this Escrow Agreement, the establishment hereunder of the Acquisition Fund, the acceptance of the funds and
securities deposited therein, the purchase of any securities to be purchased pursuant thereto, the retention of such securities or
the proceeds thereof, and any payment, transfer or other application of moneys or securities by Escrow Agent in accordance
with the provisions of this Escrow Agreement; provided, however, that Lessee shall not be required to indemnify, protect, save or
keep harmless Escrow Agent against Escrow Agent's own gross negligence or willful misconduct or gross negligence or willful
misconduct of Escrow Agent's respective successors, assigns, agents and employees or the material breach by Escrow Agent
of the terms of this Escrow Agreement. The indemnities contained in this Section shall survive the termination of this Agreement.
8. Notices. Any notices permitted or required under this Escrow Agreement shall be made in writing and
shall be deemed given upon the date of personal delivery or 48 hours after deposit in the United States mail, certified or
registered, postage fully prepaid, return receipt requested, addressed to the addresses set forth on the signature page of this
Escrow Agreement. The party to whom notices or copies of notices are to be sent shall have the right at any time and from time
to time to change its address for notice or person to receive notice by giving notice in the manner specified in this paragraph.
9. Escrow Agent's Fee. Escrow Agent shall be paid no fee for setting up the escrow. In the event that
Escrow Agent is made a party to litigation with respect to the Acquisition Fund, or brings an action in interpleader, or Escrow
Agent is required to render any service not provided for in this Escrow Agreement, or there is any assignment of interests in this
escrow or any modification hereof, Escrow Agent shall be entitled to reasonable compensation for such extraordinary services
and reimbursement by Lessee for all fees, costs, liability and expenses, including attorney fees. Lessee also agrees to pay any
investment fees or other charges of Escrow Agent, such as wire transfer charges and disbursement charges and agrees such
fees and charges may be deducted by and paid to the Escrow Agent from funds in or to be deposited in the Acquisition
investment earnings to be deposited in the Acquisition Fund.
10. Counterparts. This Escrow Agreement may be executed in any number of counterparts, each of which
shall be deemed an original, but all of which shall constitute one and the same instrument. This Escrow Agreement is to be
executed by the parties hereto in sufficient numbers so that an Escrow Agreement bearing each party's original signature can be
held by the Escrow Agent.
11. Waiver. Any waiver by any party of any breach of any term or condition of this Escrow Agreement shall
not operate as a waiver of any other breach of such term or condition or any other term or condition, nor shall any failure to
enforce such provision hereof operate as a waiver of such provision or of any other provision hereof, nor constitute nor be
deemed a waiver or release of any other party for anything arising out of, connected with, or based on this Escrow Agreement.
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12. Exhibits. All exhibits, schedules and lists attached to this Escrow Agreement or delivered pursuant to
this Escrow Agreement shall be deemed a part of this Escrow Agreement and incorporated herein, where applicable, as if fully
set forth herein.
13. Applicable Law. This Escrow Agreement shall be governed by the laws of the state in which Lessee is
located.
14. Successors and Assigns. This Escrow Agreement shall be binding on and shall inure to the benefit of
the parties and their respective successors and assigns. Any corporation or association into which the Escrow Agent may
merge, or to which Escrow Agent may sell or transfer its banking business, shall automatically be and become successor
Escrow Agent hereunder and vested with all powers as was its predecessor without the execution or filing of any instruments or
further act, deed or conveyance on the part of the parties hereto.
15. Severability. In the event any provision of this Escrow Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other
provision hereof.
IN WITNESS WHEREOF, Lessor, Lessee and Escrow Agent have caused this Escrow Agreement to be
executed by their duly authorized representatives, all as of the date first above written.
Key m e, Inc.
By
thorized Officer
Title BRlAN D. DePON1TE
enior perations Nlanager
Address: 1000 S. McCaslin Blvd.
Superior, CO 80027
KEYBANK NATIONAL ASSOCIATION
BY.
Authorized Officer
Address: 127 Public Square
Cleveland OH 44114
City of De on
gy �/-
uthorized Officer
Title ��%,/ �A/1/f%�E.Z�
Address: 215 E. McKinney
Denton, TX 76201
KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper
fPlease tvpe on vour letterheadl
EXHIBIT A
FORM OF REQUISITION
COSTS OF PROPERTY
C/O Key Government Finance, Inc.
1000 South McCaslin Blvd.
Superior, CO 80027
Attn: Suzanne Hoff
720-304-1419
On Behalf of:
KeyBank National Association
127 Public Square
Cleveland OH 44114
Amount Requested: $
Total Disbursements to Date: $
Requisition No.:
1. The undersigned, an officer or official of Lessee, hereby requests and authorizes KeyBank National Association, as
Escrow Agent under the Escrow Agreement dated as of 1/10/12, among City of Denton (the "Lessee"), Key Government Finance, Inc.
(the "Lessor") and Escrow Agent, to pay to or upon the order of the Lessee the amount specified above for the payment or
reimbursement of costs of Property described in Schedule 1 attached.
2. The Lessee hereby certifies that:
(a) each obligation mentioned in Schedule 1 has been properly incurred, is a proper charge against the
Acquisition Fund and has not been the basis of any previous disbursement;
(b) no part of the disbursement requested hereby will be used to pay for materials not yet incorporated into the
Property or for services not yet performed in connection therewith;
(c) insurance requirements of the Lease have been complied with and such coverage is in force;
(d) as of the date of this Requisition no event of default or event of nonappropriation, if any, as such terms are
defined in the Lease between Lessor and Lessee has occurred and is continuing and no event which with notice or lapse of time, or
both, has occurred and is continuing which would constitute such event of default or event of nonappropriation; and
(e) the Property acquired with this disbursement is functionally complete and operationally independent and is
hereby accepted. If this is the final requisition, the final acceptance certification required in the Lease is attached hereto.
3. All capitalized terms herein shall have the meanings assigned to them in the Escrow Agreement
4. The list of equipment, set forth in the equipment/property description to the Lease, shall be deemed amended upon
payment of this requisition to include the property set forth in Schedule 1 hereto and any property paid with funds of this requisition.
City of Denton
By:
Name:
Title:
Date:
Approved by Lessor, or in the event Lessor's right, title and interest in the Lease has been assigned, by the current assignee of Lessor's right, title and
interest in the Lease Agreement:
Key Government Finance, Inc.
By:
Name:
Title:
Date:
[Lessee to attach final acceptance certification if final disbursement request.]
KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper
SCHEDULE1
DISBURSEMENT SCHEDULE
To Requisition No. for the Acquisition Fund:
1. Amount: $
Payee:
By check By wire transfer
If by check, Payee's address:
If by wire transfer, instructions as follows:
2. Amount: $
Payee:
By check By wire transfer
If by check, Payee's address:
If by wire transfer, instructions as follows:
to:
City of Denton
By: _
Name:
Title:
Date:
KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper
INVOICE
Bill to:
City of Denton
Kevin Gunn
215 E McKinney St
Denton, TX 76205
Item
1 I Lease
Please remit funds to:
Key Government Finance, Inc.
Attn: Suzanne Hoff
PO Box 74238
Cleveland, OH 44194
Contact Phone: 720-304-1419
Invoice No.
Invoice Date:
Lease No.
Purchase Order No.
Contract No.
CSA No.
ACT No.
Reference:
Description
t due 2/10/2012
Please remember to:
1) Make checks payable to Key Government Finance, Inc.
2) Return a copy of this invoice with your payment.
3) Keep a copy of this invoice for your records.
4) Direct all inquiries to the contact listed above.
Comments:
.
Key Government Finance, Inc.
1000 S. McCaslin Blvd.
Superior CO 80027
Denton-01
12/28/11
TBD
Total
�0.54
iax
Balance Due $262,090.54
REMITTANCE INFORMATION
Date:
Amount Due:
Amount
Enclosed:
KEYCORP CONFIDENTIAL - This is counterpart # of manually executed counterparts. Only counterpart # 1 constitutes chattel paper