2012-162ORDINANCE No. 2012-162
AN ORDINANCE ACCEPTING SEALED PROPOSALS AND AWARDING A CONTRACT FOR
MOWING SERVICES FOR THE CITY OF DENTON; PROVIDING FOR THE EXPENDITURE
OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP 4942— ANNUAL
CONTRACT FOR MOWING SERVICES AWARDED TO THE BEST VALUED PROPOSER
FOR EACH SECTION FOR AN ANNUAL ESTIMATED EXPENDITURE OF $268,982).
WHEREAS, the City has solicited, received and evaluated competitive sealed proposals for
the purchase of mowing services in accordance with the procedures of State law and City ordinances;
and
WHEREAS, the City Manager or a designated employee has received and reviewed and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for proposals;
and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The items in the following numbered request for proposal for materials,
equipment, supplies or services, shown in the "Request Proposals" on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance of price and the other evaluation factors included in the request
for proposals.
RFP
NUMBER
4942
4942
4942
CONTRACTO
TIBH Industries, Inc.
M.E.T. Lawncare dba
Maintaining the Common Ground LLC
Firehouse 22
AMOUNT
Exhibit A
Exhibit A
Exhibit A
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
proposals, the City accepts the offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Proposal Invitations,
Proposals, and related documents.
SECTION 3. Should the City and person submitting approved and accepted items and of
the submitted proposals wish to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the proposals, the City Manager or his designated representative is hereby
authorized to execute the written contract; provided that the written contract is in accordance with
the terms, conditions, specifications, standards, quantities and specified sums contained in the
Proposal and related documents herein approved and accepted.
SECTION 4. The City Council of the City of Denton, Texas hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of Denton
under RFP 4942 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with
the approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
�!z
PASSED AND APPROVED this the 7— day of , 2012.
�_ '
( '; , �
MARK A. U� G , MAYOR
ATTEST:
JENNIF'ER WALTERS, CITY SECRETARY
;
BY:
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
4-ORD- P 4942
RFP 4942 Annual Mowing Services Exhibit A
Best And Final Offer Pricing
Estimated
Recommended Contractor Awarded Services Contract Value
TIBH Libraries, Fire, DME, and Water $41,822.00
MET City Parks, Medians $152,560.00
FIREHOUSE 22 Cemetaries $74,600.00
Tota l � " $268,982.00:
CONTR.ACT BY AND BETWEEN
CITY OF DENTON, TEXAS AND
RFP NO. 4942
THIS CONTRA.CT is made and entered into this 7 day of Au ust A.D., 2012, by and between
M.E.T. Lawncare dba Maintaining the Common Ground LLC a corporation, whose address is 1907
Azalea St., Denton, TX 76205, hereinafter referred to as "Contractor," and the CITY OF DENTON,
TEXAS, a home rule municipal corporation, hereinafter referred to as "City," to be effective tipon
approval of the Denton City Council and subsequent execution of this Contract by the Denton City
Manager or his duly altthorized designee.
For and in consideration of the covenants and agreements contained herein, and for the mutual
benefits to be obtained hereby, the parties agree as follows:
I.
SCOPE OF SERVICES
Contractor shall provide all labor, supervision, materials and equipment necessary for RFP4942-
Annual Contract for Mowing Services-Proposal B-City Parks, Proposal C-City Medians & Right-
Of-Ways North. These products and services shall be provided in accordance with the Specifications
for RFP 4942, a copy of which is on file in the office of the Purchasing Agent, and the Contractor's Bid
in response thereto, a copy of which is attached hereto and incorporated herein far all purposes as
Exhibit "A" . The Contract consists of this written agreement and the following items which are
attached hereto and incorporated herein by reference:
(a) Specifications for Bid�? On file in the office of the Purchasing Agent)
(b) Contractor's Bid. (Exhibit "A");
(c) Insurance Requirements. (Exhibit "B");
(d) Form CIQ — Conflict of Interest Questionnaire (Exhibit "C").
These documents malce up the Contract documents and what is called for by one shall be as
binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the
Contract documents, the inconsistency ar conflict shall be resolved by giving precedence first to the
written agreement then to the contract documents in the order in which they are listed above. These
doctunents shall be referred to collectively as "Contract Documents."
II.
TIME OF COMPLETION
Contractor agrees and covenants that all work hereunder shall be complete within 14 days
following notice to proceed from City.
Or
III.
TERM OF CONTRACT
The initial term of this Contract shall be one year from date of contract execution tmless
otherwise stated. The City and the Awarded Contractor shall have the option to automatically renew this
contract for four (4) additional one year periods
IV.
WARRANTY
Contractor warrants and covenants to City that all goods and services provided by Contractor,
Contractar's subcontractors, and agents under the Agreement shall be free of defects and produced and
performed in a slcillfiil and warlcmanlil�e manner and shall comply with the specifications for said goods
and services as set forth in this Agreement and the Bid Specifications on file in the office of the
Purchasing Agent. Contractor warrants that the goods and services provided to City under this
Agreement shall be free from defects in material and workrrianship, for a period of three (3) year
commencing on the date that City issues final written acceptance of the project.
V.
PAYMENT
Payments hereunder shall be made to Contractar following city's acceptance of the work and
within thirty (30) days of receiving Contractor's invoice for the products and services delivered.
Coinpensation under this contract shall be based upon the mowing cycle pricing for Proposals A, D, F,
and G attached as Exhibit A.
Contractor recognizes that this Contract shall commence upon the effective date herein and
continue in fiill force and effect until termination in accordance with its provisions. Contractor and City
herein recognize that the continuation of any contract after the close of any given fiscal year of the City
of Denton, which fiscal year ends on September 30th of each year, shall be subject to Denton City
Council approval. In the event that the Denton City Council does not approve the appropriation of funds
far this contract, the Contract shall terminate at the end of the fiscal year for which funds were
appropriated and the parties shall have no further obligations hereunder.
VL
PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC
Contractor shall at all times exercise reasonable precautions for the safety of employees and
others on or near the work and shall comply with all applicable provisions of Federal, State, and
Municipal safety laws. The safety precautions actually talcen and the adequacy thereof shall be the sole
responsibility of the Contractor. Contractor shall indemnify City for any and all losses arising out of or
related to a breach of this duty by Contractor pursuant to paragraph VIII. INDEMNIFICATION and
paragraph IX. COMPLIANCE WITH APPLICABLE LAWS set forth herein.
VII.
LOSSES FROM NATiJRAL CAUSES
Unless otherwise specified, all loss or damage to Contractor arising out of the nature of the worlt
to be done, or from the action of the elements, or from any unforeseen circumstances in the prosecution
of the same, or from unusual obstructions or difficulties which may be encountered in the prosecution of
the worlc, shall be sustained and borne by the Contractor at its own cost and expense.
VIII.
INDEMNIFICATION
Contractor shall release, defend, indemnify and hold the City, its elected officials, officers and
employees harmless from and against all claims, damages, injuries (including death), property d�nages
(including loss of use), losses, demands, suits, judgments and costs, including attorney's fees and
expenses, in any way arising out of, related to, or resulting from the services provided by Contractor
under this Agreement or caused by the negligent act or omission or the intentional act or oinission of
Contractor, its officers, agents, employees, subcontractors, licensees, invitees or a.ny other third parties
for whom Contractor is legally responsible (hereinafter "Claims"). Contractor is eYpressly required to
defend City against all such Claims.
In the event the City is a named party to a suit arising oLit of the subject matter of this Contract,
the City shall have reasonable input into the selection of defense counsel to be retained by Contractor in
fiilfilling its obligation hereunder to defend and indemnify City. City reserves the right to provide a
portion or all of its own defense; however, City is under no obligation to do so. Any such action by City
is not to be construed as a waiver of Contractor's obligation to defend City or as a waiver of
Contractor's obligation to indemnify City pursuant to this Contract. Contractor shall retain defense
counsel within seven (7) business days of City's written notice that City is involcing its right to
indemnification tlnder this Contract. If Contractor fails to retain counsel within such time period, City
shall have the right to retain defense counsel on its own behalf, and Contractor sha11 be liable for all
costs incurred by City.
IX.
COMPLIANCE WITH APPLICABLE LAWS
Contractor shall at all times observe and comply with all Federal, State and local laws,
ordinances and regulations inchiding all amendments and revisions thereto, which iiz any manner affect
Contractor or the work, and shall indemnify and save harmless City against any cl�im related to or
arising from the violation of any such laws, ordinances and regulations �vhether by Contr�ctor, its
employees, officers, agents, subcontractors, or representatives. If Contractor observes that the worlc
is at variance therewith, Contractor shall promptly notify City in writing.
X.
VENUE
The laws of the State of Texas shall govern the interpretation, validity, perforinance and
enforcement of this Contract. The parties agree that this Contract is perfarmable in Denton Cotu�ty,
Texas, and that exclusive venue shall lie in Denton County, Texas.
XI.
ASSIGNMENT AND SUBLETTING
Contractor agrees to retain control and to give fiill attention to the fiilfillment of this Contract,
that this Contract shall not be assigned or sublet without the prior written consent of City, and that no
part or feature of the worlc will be sublet to anyone objectionable to City. Contractor fiirther agrees that
the subletting of any portion or feature of the work, or materials required in the performance of this
Contract, shall not relieve Contractor from its fiill obligations to City as provided by this Contract.
XII.
INDEPENDENT CONTRACTOR
Contractor covenants and agrees that Contractor is an independent contractor and not an officer,
agent, servant ar employee of City; that Contractor shall have exclusive control of an exclusive right to
control the details of the worlc performed hereunder and all persons performing saine, and shall be
responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors and
consultants; that the doctrine of respondent superior shall not apply as between City and Contractor, its
officers, agents, employees, contractors, subcontractors and consultants, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor.
XIII.
INSURANCE AND CERTIFICATES OF INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance coverage as set
forth in the Insurance Requirements marlced Exhibit "B" attached hereto and incorporated herein by
reference. Contractor shall provide a signed insurance certificate verifying that they have obtained the
required insurance coverage prior to the effective date of this Contract.
XIV.
HINDRANCES AND DELAYS
No claims shall be made by Contractor for damages resulting from lundrances or delays from
any cause during the progress of any portion of the worlc embraced in this Contract.
XV.
AFFIDAVIT OF NO PROHIBITED INTEREST
Contractor acknowledges and represents it is aware of all applicable laws, City Charter, and City
Code of Conduct regarding prohibited interests and that the existence of a prohibited interest at any time
will render the Contract voidable. Contractor has executed the Affidavit of No Prohibited Interest,
attached and incorporated herein as Exhibit "D".
XVI.
SEVERABILITY
The provisions of this Contract are severable. If any paragraph, section, subdivision, sentence,
clause, or phrase of this Contract is for any reason held to be contrary to the law or contrary to any rule
or regulation having the force and effect of the law, such decisions shall not affect the remaining
portions of the Contract. However, upon the occurrence of such eveilt, either party may teiminate this
Contract by giving the other party thirty (30) days written notice.
XVII.
TERMINATION
Either party may, at its option, with or without cause, and without penalty or prejudice to any
other remedy it may be entitled to at law, ar in equity or otherwise under this Contract, terminate fiirther
wark under this contract, in whole or in part by giving at least thirty (30) days prior written notice
thereof to Contractor with the understanding that all services being terminated shall cease upon the date
such notice is received.
XVIII.
ENTIRE AGREEMENT
This Contract and its attachments embody the entire agreement between the parties and may only
be modified in writing if executed by both parties,
XIX.
CONTRACT INTERPRETATION
Although this Contract is drafted by City, should any part be in dispute, the parties ab ee that the
Contract shall not be construed more favorably for either party.
XX.
SUCCESSORS AND ASSIGNS
This Contract shall be binding upon the parties hereto, their successors, heirs, personal
representatives and assigns.
XXI.
HEADINGS
The headings of this Contract are for the convenience of reference only and sliall not affect in
any manner any of the terms and conditions hereof.
XXII.
RIGHT TO AUDIT
The OWNER shall have the right to atitdit and make copies of the boolcs, records and comptrtations
pertaining to this agreement. The CONTRACTOR shall retain such boolcs, records, documents and
other evidence pertaining to this agreement during the contract period and five years thereafter, except if
an audit is in progress or audit findings are yet unresolved, in which case recards shall be lcept until all
audit taslcs are completed and resolved. These boolcs, records, docuinents and other evidence shall be
available, within 10 business days of written request. Further, the CONTRACTOR shall also require all
Subcontractors, material suppliers, and other payees to retain all books, records, cloctunents and other
evidence pertaining to this agreement, and to allow the OWNER similar access to those documents. All
boolcs and records will be made available within a 50 mile radius of the City of Denton. The cost of the
audit will be borne by the OWNER unless the audit reveals an overpayment of 1% or greater. If an
overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, inust
be borne by the CONTRACTOR which must be payable within five business days of receipt of an
invoice.
Failure to comply with the provisions of this section shall be a material breach of this contract and shall
constitute, in the OWNER'S sole discretion, grounds for termination thereof. Each of the teims
"boolcs", "records", "documents" and "other evidence", as used above, shall be construed to ll1ClliCie
drafts and electronic files, even if snch drafts or electronic files are subsequently used to generate ar
prepare a final printed document.
IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year
and day first above written.
CONTRACTOR
,
BY: " c���.an
OWNER (SI NATURE)
Date: �—`� ,I Z � �Jw.�,�,+�;nin �t,�
�Q�ri ��.�QbL� i 9 !
Name: �nn . k��r. �a,wn Co�c-e d1 �,o� C� mm un �;�u��=1
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Title: D i� 1� � f
t�,o.3ox �► 5 � 17��i�r��iX "�--6xuz
MAILING ADDRESS
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PHONE NUMBER
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FAX NUMBER
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PRINTED NAME
CITY OF DENTON �;
C = � G�
BY: �
CITY MANAGER
DATE: � �� � �-
DEPARTMENTAL APPROVAL
APPROVED A,5 TO LEGAL FORM
ANITA BURGESS, CITY ATTORNEY
�--=
BY: •
DATE:
�t�� � �94� - N�ov�i�g ��rvices
Ve�tc�ar �1�r�e:
L,�c��QOn.:
EXHIBIT "A"
$�.�.�`,
��n��n, ��
;� �
�.�_����_�� �����������
!`�d.�,�e
������, ��
. Annual FLFP
p�pp��p��, Amounf d�nnual R�P Ar��ounf
tll.�2 t,� i l �'(� o-k ��.
AR�PO�,�L A- LIBRARIES CLASS A $7,520.00 Ci�,r;�1� t�� a-p ��"`�',�
o� �1�� �a ;Cil��
PRC��a�AL. B- ClTY PARKS CLASS B $124,060.00 �ree�. ��i�r �e ��
e�ce P�� o�nS, v�e' ve
1��0!'O�AL C- CITY MEDIANS & RIGHT-OF-WAYS ,mo�e�� e U C� �
NORTH CLASS B $28,500.00 �"
��-a{�e.�-�-� l�s-Fec
pI�O�O�AI� Q- F1R� STATIOf�S CLASS A& 8 $1 �,980.OQ �� t�� �E-1� ���
�v�ov� �y��--1r-1� L��I�G�-�
PROP0�,4L �- CEMETERfES CLASS B $75,000.00 y�- -�r��r'S �o
P�QPOS�IL �� ELECTRICAL SU�STATIONS ����°� rn t'�,e wo� 1�
c�ass a& g �1�,�30.00 �,ve l I.
S;r, c� se l�- f
�ROP�SA�. C� - WAT�R RECLA1vjA`f'lON CLASS A .j
& C �23,355.�0 ��c��
PROI�OS�� H - CQDE ENFORCEMENT ��A
GRAND i0i,4L �293,84a.00
Price Per,��re Per
(i��WIP1G CL,��SIFiCATlO�{� Cy�fe" F'ric� Per Ac�e A�e �ycle'�
CLASSA _ �30_.00---------- -- -----------------------------------
�------------------------------------------------------------------------- ---------
CLASS B ----____ �30;00---------- -- -----------------------------------
------------------------------------------------------------------------ -- -
CLASS C --------��00_00--------- --------------------------------------
CLASS D $150.Q0
! - - � �� I�-I
Signatatre
Da��
CITY OF DENTON
RFP # 4942 — Annual Contract for Mowing Services
ADDENDUM # 2
SOLICITATION CHECKLIST
Q
Checklist #or RFP #4942
Title: Annual Contract for Mowing Services m_�-i-. � Q�,,, :� �«« ��,��,�
Opening Da#e: 5/29/2012 at 2:00 PM w�n���ri-c.�h;r � t1� e C�� rnm� n C^��� rc1 L-l- �-
Contractor Name and Address: ci.cZ n Co_�p �j �� ` ��i ���� ct l� c` S fi�
Contact: Actsbr, Cc��m!(Jb� 1 � -�7 ��nto n, � X�.�u
�
TX Taxpayer VIN#: b�Z--- o�1 Z� '�--1 �
Phone_ �i�lo=3��}-�z�z.
Fax: `3 �-i� -- � 6 b- �� R z
Email:�«can-o c� �be�l�� �a��na��.cc�r�
1. Submit one (1) original and two (2) WRITTEN copies of submittal (REQUIRED) �
a. Submit Writteh Proposal by courier, hand delivery, or mail�_
b. Exhibit 1-Excel Pricing Sheet, Review, complete, and retum �
2. Email Exhibit 1 in Exce! fo�rnat to ebids(a�cityofdenton.com �_
3. Submittai Content (Meet S�ctiQn I�
• Review all requirements %�
• Ensure your firm meets all stated minimum requirements %�
- Documenta6on included to support the evaluation criteria.
• Company Informatlon �
• Relevant Experience and Qualfications �_
• Quality Assurance / Quality Controi .x.
• Litigation History Statement �C
• Addendum(s) Reviewed and return �1�
• Atkachment A, Not Applicable
• Attachment B, Review, complete, and retum �,
• Attachment C, Review, complete, and retum X
• Attachment D. Review, complete, and return X
• Attachment E, Review, complete, and retum X
• Attachment F, Review, complete, and retum X
• Attachment G, Not Applicable ,
• Attachment H, Review, complete, and return x
Exhibit 1
RFP 4942 Pricing Sheet for Contract for Mowing Services
The respondent sha// comp/ete the following section, which direct/y corresponds to Section �!! - Scope of Services, and Section Vl, Payment and Performance
�
PROPOSAL Annual RFP Amount
PROPOSAL A- LIBRARIES CLASS A $ 7,520.00
PROPOSAL B- CITY PARKS CLASS B� $ 124,060.00
PROPOSAL C- CITY MEDIANS & RIGHT-OF-WAYS NORTH CLASS B�$ 28,500.00
i'►'1 v c� ; �� c�� �"� �i5
PROPOSAL D- FIRE STATIONS CLASS A& B $� j�,��.��,� -3�d5 17,980.00
!Y��i.�i�c� �[�S
PROPOSAL E- CEMETERIES CLASS B $ �,�,��`� 75,000.00
PROPOSAL F- ELECTRICAL SUBSTATIONS CLASS A& B $ 17,430.00
PROPOSAL G- WATER RECLAMATION CLASS A& C $ 23,355.00
PROPOSAL H- CODE ENFORCEMENT No Bid
GRAND TOTAL $ . 293,845.00
A i $ 30.00
_ CLASS B
---------------------------------------------------------- �
CLASS C � $
CLASS D I $
30.00
100.00
150.00
�J
t�
�!'G����� � ° ���������
l �H�J H - IVfOilVlfl�
RFP 4942 Pricing Sheet #or Contract for Mowing Services
The respondent shall complete the following section, which directiy corresponds to
Section 111- Scope of Services, and Section VI, Payment and Perfarmance
LIBRARY GROUNDS: For Mowing of Weeds and Grass on City Medians and Lots Within The
Corporate Boundaries of The City of Denton, Texas, per all terms, conditions and
specifications herein.
Library Grounds Schedule: �d�
Est # of Mowing
Class Acres Cycles Cycle Annual Bid
Site (location)
North Branch Library, 3020 N. Locust ST. A 't $ 32.00 $ 70.00 $ 2,240.00
South Branch Library, 3228 Teasl�y Lane A 0.98 $ 32.00 $ 7Q.00 $ 2,240.00
B�
Est. # of Mowing
Planter Bed Maintenance Ctass {Sq. Feet) Cycles Cycle Annual Bid
North Branch Library A 21,100 32 $ 95. 0� $ 3, 040. ��
Alternate Item for future consideration:
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
Per cycle planter bed maintenance costs shall include shrub trimming three times per year (as per
specifications) and three applications of turf fertilizer (as per specifications}.
�
Proposal B - PARKS
CLASS B - Mowing
RFP 4942 Pricing Sheet for Contract for Mowing Services
The respondent shall complete the following section, which directly corresponds to Section II - Scope of Services, and Section
V, Payment and Performance
PARKS: For Mowing of Weeds and Grass on City Medians and Lots Within The Corporate �oundaries of
The City of Denton, Texas, per all terms, conditions and specifications herein.
PARKS size Est. $ RFP/ $ A�tnual RFP
Acre # of Mowing Cycle
Avondale (includes creek banks, both sides to ROW) 2021 Devonshare 18.1 20 $ 435.00 $ 8,700.00
Bowling Green Park, 2200 Bowlin� Green 6.48 20 $ 160.00 $ 3,200.00
Briercliff Park, 3000 State School Road & Unicorn Blvd. s.s2 20 $ 235.00 $ 4,700.00
Carl Young Sr. Park 327 S. Wood St. (Includes creek bank from top of 6.�5 20 $ 200.00 $ 4,000.00
bank to six feet down the slope.)
Cooper Glen Open Space 3.4s 20 $ 90.00 $ 1,800.00
Crosstimbers, 1000 Hickory Creek l2oad � Frontage 2s 20 $ 625.00 $ 12,500.00
Denia Park and Denia Rec, 1001 Parvin — Class A Mowing �o.s 32 $ 250.00 $ 8,000.00
(DO NOT MOW BALLFIELDS)
Ernest Dallas Memorial Park, 6120 Sun Ray (Class B) 5 20 $ 125.00 $ 2,500.00
Evers Park 3100 N. Locust (south side of Windsor-Boy Scout Area) 4 20 $ 100.00 $ 2,000.00
(Class B)
Evers Park Sports Complex Common Areas, 3201 N. Locust — �0.3 32 $ 250.00 $ 8,000.00
(Class A) (DO NOT MOW BALLFIELDS)
Fred Moore 500 S. Bradshaw & American Legion 10 20 $ 300.00 $ 6,000.00
Joe Skiles, 1721 Stonegate 5.s 20 $ 135.00 $ 2,700.00
Keep Denton Beautiful, 1117 Riney Rd �.s8 20 $ 60.00 $ 1,200.00
Lake Forest, 3901 Ryan Rd 2�.5 20 $ 515.00 $ 10,300.00
Mack Park (North Section) —(Class A) (DO NOT MOW BALLFIELDS) 9.51 s2 $ 250.00 $ 8,000.00
Mack Park (South Section) / Roberts Park Common Areas —
(Class A) (DO NOT MOW BALLFIELDS)
McKenna, 600 N Bonnie Brae (includes inside communication fence)
Water tower not included
Milam Park off Mockingbird
Monterey Open Space,
Nettie Schultz, 1517 Mistywood
North Lakes Park Windsor ROW - NORTH
North Lakes Park Windsor ROW - SOUTH
North Lakes Disc Golf
North Pointe, 1300 Hercules Ln. (Type A Area)
* Owsley Park 2425 Stella
Sequoia, 1400 E. University
Tota9s for Cycles and Annual Bid
�
11.7 � 32 �$ 255.00 �$ 8,160.00
18.1 20 $ 435.00 $ 8,700.00
� 20 $ 50.00 $ 1, 000.00
2.sa 2a $ 75.00 $ 1,500.00
s 20 $ 220.00 $ 4,400.00
s.s Zo $ 165.00 $ 3,300.00
4.85 20 $ 125.00 $ 2,500.00
s.s 20 $ 215.00 $ 4,300.00
6.45 Zo $ 155.00 $ 3,100.00
o.s 20 $ 40.00 $ 800.00
s.s Zo $ 135.00 $ 2,700.00
* Owsley Park 2425 Stella = Under construction will change
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
$ 5,600.00 � $ 124,060.00
�
r�'������ � ° �9r�����,9��
i,�►S� � - iViowing
RFP 4942 Pricing Sheet for Contract for Mowing Services
The respondent shall complete the following section, which directly corresponds to Section III -
Scope of Services, and Section VI, Payment and Performance
MEDIANS AND OTHER SITES: For Mowing of Weeds and Grass
on City Medians and Lots Within The Corporate Boundaries of The
City of Denton, Texas, per all terms, conditions and specifications
MEDIAN Size Est. #$ Bid/Mowing $ Annual Bid
(Acres) of Cycle
cles
Audra Lane and Triangle at Paisley 1.05 20 $ 85.00 $ 1,700.00
Bump Ou� at Scripture and Malone o_�s 20 $ 40.00 $ 800.00
Churchill Dr & Churchill Circle Islands o.� 20 $ 20.00 $ 40�.00
Drainage Area from Alice (808 Alice) to Denton �.a� 20 $ 100.00 $ 2,000.00
EIm/US 77& Old Riney o.� 20 $ 30.D0 $ 600.00
Emerson & Woodhaven o.�a 20 $ 20.00 $ 400.00
Hercules Medians West of Stuart o.3s 20 $ 65.00 $ 1,300.00
Highland Park Circle lsland and Westridg� Island o.� 20 $ 40.00 $ 800.00
HWY 77(Elm) & Windsor o.2 20 $ 50.00 $ 1,000.00
Island at Malone @ Tulane o.�2s 20 $ 20.�� $ 400.00
Lot at the Dead End of North Carroil Blvd. 0.42 20 $ 40.00 $ 80�.00
North Texas at Hickory & Ave C at Oak o_2 20 $ 20.00 $ 400.00
Oak from I-35 to Bonnie Brae o.s 20 $ 85.00 $ 1,7�0.00
Oakland St. and Empty Lots o.�$ 2o $ 40.00 $ 800.00
Sherman & Bolivar
Sherman & Locust
Sherman & Stuart
Sherman & Woodlands
Trade Square Parking between Hickory & Mulberry
University (includes frontage of 380) & Boyd
US 77 (I-35 to 21641Locust) TotaJ of 4 maps
Windsor from I-35 to Bonnie Brae
Windsor & Sherman
ITotals for Cvcles and Annual Bid
0.2
o.os
0.1
a.o�
a2
U.3
i o.2
a.sa
0_1
�
20 $ 40.00 $ 800.00
20 $ 20.00 $ 4�0.00
20 $ 25. QO $ 500. 00
20 $ 2�.�� � 4�D.�a
20 $ 45.00 $ 90�.00
2a $ 40. �0 $ 800. 00
20 � 3so. oo $ 7, soo. o0
20 $ 165.00 $ 3, 300. 00
20 $ 25.0� $ 500.00
$ 1,425.00 1 $ 28,500.00
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
Per cycle planter bed maintenance costs shall include shrvb trimming three iimes per year (as per specifications} and three applicatic
fertilizer (as per specifications}.
The respondent shall complete the following section, which directly �orresponds to Section II -Scope afServices, and Section V, Payment and
Performance Requirements. The contractor shall not make changes to this format.
������Ae� � � �i�� �°�������
CLA55 A & B - Mowin�
RFP 4942 Pricing Sheet for Contract for Mowing Services
The respondent shall complete the following section, which directly corresponds to Section III -
5cope of Services, and Section Vl, Payment and Performance
FIRE STATIONS: For Mowing of Weeds and Grass on Gity Medians and Lots
Within The Corporate Boundaries of The City of Denton, Texas, per all terms,
cor�ditions and specifications herein.
�L
Contractor shall submit separate per cycle mowing bids and per cycle planter bed rrrairttEnance bids.
Per cycle planter bed rnaintenance costs shall include shrub #rimming three times per year (as per specifications} and three
appiications of turf fertilizer (as per specifications)_
c t�r�r't t�'� c� e S-1��`0� Sa� � � c�
Class B Mowing
RFP 4942 Pricing Sheet for Contract for Mowing Services
The respondent shall complete the following section, which directly corresponds to Section lll -
Scope of Services, and Section VI, Payment ond Performance
CEMETERIES GROUNDS: For Mowing of Weeds and Grass on City Medians
and Lots Within The Corporate Boundaries of The City of Denton, Texas, per all
terms, conditions and specifications herein.
� Size Est. # of Bid / Mowing
' Site (location� Class (Acres) Cycles C cle Annual Bid
�
IOOF Turf B 25 20 $ 2,235.00 $ 44,700.00
4akwood Turf B 13 20 $ 1,130.00 $ 22,600.00
IOOF Litter Control B 25 20 $ 175.00 $ 3,500.00
Oakwood Litter Control B 13 20 $ 110.00 $ 2,200.00
Est. # of Bid/Mowing
Planter Bed Maintenance Class Size (Sq.Ft) Cycles Cycle Annual Bid
100 F Beds B 561 20 $ 25.00 $ 500. 00
Oakwood Beds — Flag poles B 150 20 $ 25.00 $ 500.00
IOOF Color Bed Change B 361 2 $ 500.00 $ 1,000.00
Alternate Items for future
consideration:
Totals for Cycles and $ 4,200.00 $ 75,000.00
Annual Bid
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
Per cycle planter bed maintenance costs shall include shrub trimming three times per year (as per specifications) and
three applications of turf fertilizer (as per specifications).
.` ,
�������� � � �������� ���� � �����
Ciass A, �, C i'�i�v,ring
RFP 4942 Pricing Sheet for Contract for Mowing Services
The respondent shall complete the fo(loyring section, which directly corresponds to Section
Ill - Scope of Services, and Section Vl, Payment and Performance
ELECTRIC SU6STATIONS: For Mowing of Weeds and Grass on City Medians and
Lots Within The Corporate Boundaries of The City of Denton, Texas, per all terms,
conditions and specifications herein.
Site Location
Arco Substation, 1868 Geesling Rd. - 76208
• Bonnie Brae Substation, 1221 N. Bonnie Brae St. - 7G2D1
Denton North Interchanqe, 4105 N. Locust - 76207
Ft. Worth Substation, 4171 Ft. Worth Drive - 76226
Hickory Substation, 101 N. Bonnie Brae - 762Q1
Kings Row Substation, 1988 Kings Row - 76209
Locust Substation, 1304 S. Locust - 76201
Northlakes Substation, 3400 N. Bonnie Brae - 76207
Pockrus Substation, South of f-35 E on Pockrus Rd - 76208
Pole Yard, 1701 Spencer Rd -76205
Teasley Substation, 2428 Hickory Creek - 76210
. �
. �I
Est
Size Est. # of Bid / Mowing
Class t'4�� cles Cycle Annual Bid
B 2 20 $ 85.00 $ 1700.00
:
�
�
:
�
�
:
�
�
�
0.6 20 $ 60.00 $ 1,2Q0.00
0.3 20 $ 55.00 $ 1,100. 00
1 7 $ 120.00 $ 840.00
o.� 20 � 4�.00 � 900.00
0.4 20 $ 35.00 $ 700.00
'I .25 20 $ 90.00 $ 1, 800.00
0.5 20 $ 55.00 $ 1,100.00
�.8 20 $ 60.00 $ 1,200.00
7 32 $ 200.00 $ 6,400.00
0.5 I 7 I$ 70.00 I$ 490.00
�otals for Cycles and Annual Bid � �
• Bonnie rae Substation - Under Construction will change
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
$ 875.00 � $ 17
Per cycle planter bed maintenance costs shall include shrub trimming three times per year (as per specificaiions) and three
applications of turt fertilizer (as per specifications).
�R������. � 6 �°���� R�����,�����
CLASSA&C
RFP 4942 Pricing Sheet for Contract #or Mowing Services
The respondent sha11 complete ihe fo!lowing section, which directly correspvnds to
Section !I! - Scope of Services, and Section Vl, Payment and Performance
WATER RECLAMATION: For Mowing of Weeds and Grass on City Medians and Lots Within The
Corporate Boundaries of The City of Denton, Texas, per all terms, conditions and specifications herein.
Site Location
Barrow Station - Barrow Dr.
Granada Station, 3600 Granada
Lakeview Station, 20� Lakeview Blvd.
Lift Stations:
Cooper Creek @ 230 N Mayhill Rd.
Hickory Creek @ Old Alton Road
North Entrance Area, S. Mayhill Rd.
Robson Ranch Plant, 5494 S. Florence Rd., Justin, TX
Water Reclamation Plant, 110U S. Mayhill , Denton, TX
Wimbleton, 4000 Winston Dr.
Totals for Cycles and Annual Bid
Planter Bed Maintenance
Water Reclamation Administration Bldg., 1100 S. Mayhill
Denton , Tx.
TOTAL
I Z.
Size Est.#ot Bid/Mowing
ciass (Acres) cycies Cycles Annual Bid
� a_5 7 $ 65.00 $ 455.00
� o. � 2s 7 $ 35.00 $ 245.00
c � 7 $ 180.00 $ 1,260.00
� o_�s 7 $ 85.D0 $� 595.00
� 0.5 7 $ 70.00 $ 490.00
� � 0 7 $ 180.00 $ 1, 260.00
c 5 7 $ 165.00 $ 1,155.00
Approx.
A 14 32 $ 545.00 $ 17,440.00
c o.125 7 $ 65.00 $ 455.00
$ 1,390.00 $ 23,355.00
Size ��oF Bid/Mowing
Class (Acres) cyc�es Cycles Annual Bid
� 650 32 $0.00 $0.00
$ 1, 390.00 $ 23, 355.00
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
Per cycle planter bed maintenance costs shall include shrub trimming three times per year (as per specifications} and three
applications of turf fertilizer (as per specifications}.
•
o �
PROPOSAL H - CODE ENFORCEMENT
RFP 4942 Pricing Sheet for Contract for Mowing Services
The respondent shal! complete the following section, which directly corresponds to Section Ill - Scope of Services,
and Section Vl, Payment and Performance
`�
Mowing of Parcels with UnPestricted Access
(i.e. openings to parcel larger than three (3) feet, vacant lots)
CATEGORY DESCRIPTION Bid Amount Bid Amount
(Area to be mowed is up to (Majority of area to be
3' height) mowed is over 3' height)
�_A Parcels of land up to 10,00� square fee � /per lot $ /per lot
II-A Parcels of land up to 10,001 square $ /per lot $ /per lot
feet to 1 acre
���-A Parcels of land more than 1 acre � Iper acre $ /per lot
Mowing of Parcels with Restricted Access
(equipment must fit through three (3) foot opening)
CATEGORY DESCRlPTIO�1 Bid Amount Bid Amount
(Area to tse mowed is up to (Majority of area to be
3' height) mowed is over 3' height)
�_B Parcels of land up to 10,000 square fee � /per lot $ Iper lot
�� B Parcels of land up to 10,001 square $ /per tot $ /per lot
feet to 1 acre
III-B Parcels of land more than 1 acre � /per acre $ /per lot
Trash and Debris Removal
CATEGORY DESCRIPTION Bid Amount
Trash and debris removal based on cubic yard calculated bythe City � /cu. yd.
IV of Denton Solid Waste formula.
Hourly rate for labor and trimmer on specialty rate per Contract �
Terms and Conditions #4
Contact Linda Barrett (940) 349-7819 for more information
f�
CITY OF DENTON
RFP ANNUAL CONTRACT FOR MOWING SERVICES
ATTACHMENT B
BUSINESS OVERVIEW QUESTIONNAIRE AND FORMS
���.cv •n Cct�� b e � l
1. Contractor Na.me: � , �- � ��� �.� C�� � � �a mGt� � �� l'n ir5 -t-h e Co•,�n � 0 Yl
C�o c� c,�n� LL C
2. Address (Principal Place of Business):
1 �i o� A �-a�ec.� st. , D�� n-�-c��� , �X �� �-�= �-�
3. Does your company have an established physical presence in the State of Texas, or the City of
Denton? 4�e S
4. Tax Payer ID#: rYl .�- i.�wwY, Cc�se � U-Z-o �3121�-1
C��-,��oti, C���V�n�� a •�,�-1ZQ�-3��
5. Email Address of Primary contact:
C�as-o�� J�ec c���P �� e�� c� �,n��� `. c ��
6. Web ite Address:
� ��
7. Telephone:
��l0-3��--�ZS Z
8. F�:
�r�ors��.e�3��z.
9. Other Locations:
���
10. Organi.zation Class:
Partnership
Individual
- orporatio - i� � c_
Association
11. Date Esta lished:
�� p��t��
12. Former Business Name:
N ( �l
13. Date of Dissolution:
N��-i
14. Subsidiary of:
� I�
15. Historically Underutilized Business: Yes or T�o
16. Principals and Officers: (�� � ti� Lc'�-n1� h�e` (-1�t � 5 i c� zn�"
�c.zcer� CLtin��11- li���� �c �� �r��� I���b��'
Please detail responsibilities with the name of each principal,or offi�er:
�Civti1- �OG�nt�ee(��r�j�c�s#�rntrv-zlc.�t���S,Coo;c��v�c.�te Cce.wS SCi1�G��`eS��1�1V't��c����:1��
17. Key Personnel and Responsibilities: � `'t� � �` � � `^� �`= �'Y' � r �� ��t` � i�S
���u1�i'f� ��SSC �
Please detail responsibilities with the name of each key personnel?� �°'°,`��`'"� C`-`� �� � c;� c���5
18. Number of Personnel by Discipline: �> �S�°-��e'�n m� �` �`` �� �
._ {�p�::w:v�c� � C_�v� c��r�«.�e
�(� ��u(�tE
c�ct�\ y �ce ��S � s�he���les
�� v��' �� c�' PAGE 65 OF RFP #4942
�, - M cLv�«G�s S
,_.. r�,- ! __\
I `�
CITY OF DENTON
RFP ANNUAL CONTRACT FOR MOWING SERVICES
Discipline Number of Staff # Registered
19. Services Provided by Contractor:
a. Please provide a detailed listing of all services that your company provides.
b. Please detail your prior experie�ce working on similar projects with Texas governmental
entities.
c. Please detail your similar services provided over the past two (2) years.
d. Detail docutnented proof of at least tl�ree (3) projects in the past two (2) years.
e. Please detail these services, including, the nature of the services provided, the scope of the
activities, the organizations for which the services were provided, the dates of the projects,
and the documented benefit to the governmental entity. S�.� b L\ � �v
20. Has your company filed or beeu named in any litigation involving your company and the
Owner on a contract within the last five years under your current company name or any
other company name? If so provide details of the issues and resolution if available. Include
lawsuits where Owner was involved. �, v
21. Please provide at least (3) three references (preferably municipalities) and contract
amounts. Include project description, contact n m� osition, and organization name and
telephone number for each reference list See attachment .
22. Have you ever defaulted on or failed to complete a contract under your current company
name or any other company name? If so, where and why? Give narne and telephone number
of Ovcmer. � �
23. Have you ever had a contract ternunated by the Owner? If so, where and why? Give name
and telephone number (s) of Owner (s). ,� t
� � c�
24. Has your company implemented an Employee Health and Safety Program compliant with 29
CFR 1910 "General Industry Standards" and/or 29 CFR 1926 "General Construction
Standards" as they apply to your Cornpany's customary activities?
http://Www.osha.�ov/pls/oshaweb/owasrch.search form?p doc type=STANDARDS&p toc
level=l &p ke�alue=1926
_ � ( p�
���<����rti �q : }, . ��.� -Fe�-}�1��;n � •� �'la..n���l,ec,l �rnc�`v�tenc�n�e�
C�. 9`noV�iY��j �Mt"� j:u�c��ja ���� C�-@c��c � he��n`c�ae �'=
c � �c'ec �c� vr'c'�` �nc�
�v,.c F:�S�c�l\��"�u'�1'� Yv��Y� ��F U�t��-o�, ��; 10'����SS- �c'���5 �
� G.,.�.c- l�.htS ;�Y1 a�vU ec�, C i�y �
� . mo�,�,z�a ��� c:�y ��� �����r��- � � �� P
,^(lec��arS, S��.bS�c�-���r�s, �u:.',\��:es;UJct�et Z��. � w�L�e� O��.p-1-.
C
S � � b . a. be .t � . � N 'L� � �� �c�.`�2-S C� + P c'_.rto �� �b�� 10 � �-c : : yc,�t:� �� '�r� t�iQR re��
� � C� ��o�n
C • �- �F b�v�� � � �-ctiQ ��-2- �+-� � '�r�te� � C �', ��,nt.zr- s � � _� ��
ct � c: t.� c�r� �,c� ;
� 1� ����� ����zc ���� �S mc � �,ou���, �'o °r'o �F
, �z t c. ��,-.ovUe�� c,,e�e er�cc�m���(W ��
�. �D•�v,tt,��- �-�C;�i- jcesev�t;.k���,i�u�^�e �ca•.v�vm� iv� 2o\Z�, � \�`S
ao��
��y�3L b�:..�C'.5- 'i1e.� y�° � c���e� � {�o� �b�ilK
Omk ZoC;`� � �r�cic��-E-� h��,.a�
PAGE 66 OF RFP #4942
i�
CITY OF DENTON
RFP ANNUAL CONTRACT FOR MOWING SERVICES
ATTACHIV�NT C
SAFETY RECORD QUESTIONNAIItE
The City of Denton desires to avail itself of the benefits of Section 252.0435 of the Local
Government Code, and consider the safety records of potential contractors prior to awarding bids on
City contracts. Pursuant to Section 252.0435 of the Loca1 Government Code, the City of Denton has
adopted the following written definition and criteria for accurately determining the safety record of
a bidder prior to awarding bids on Ciiy contracts.
The definition and criteria for detern�ni�g the safety record of a bidder for this consideration sha11
be:
The City of Denton shall consider the safety record of the bidders in determiniug the
responsibility thereof. The City may consider any incidence uavolving worker safety or safety
of the citizens of the City of Denton, be it related or caused by environmental, mechanical,
operational, supervisimn or any other cause or factor. Specifi�al�y, the City ffiay consider,
among other things:
a. Complaints to, or final orders entered by, the Occupational Safety and
Health Review Commission (OSHRC), against the bidder for violations of
' OSHA regulations within the past three (3) years.
b. Citations (as defined below) from an Environmental Protection Agency (as
defined below) for violations within the past five (5) years. Environmental
Protection Agencies include, but are not necessarily lirnited to, the U.S.
Army Corps of Engineers ([JSACOE), the U.S. Fish and Wildlife Service
(USFWS), the Environmental Protection Agency (EPA), the Texas
Commission on Environmental Quality (TCEQ), the Texas Natural
Resource Conservation Commission (TNRCC) (predecessor to the TCEQ),
the Texas Depa.rtment of Health (TDH), the Texas Parks and Wildlife
Department (TPWD), the Structural Pest Control Board (SPCB), agencies of
local governments responsible for enforcing environmental protection or
worker safety related laws or regulations, and similar regulatory agencies of
other states of the United States. Cita.tions include notices of violation,
notices of enforcement, suspension/revocations of state or federal licenses or
registrations, fines assessed, pending criminal complaints, indictments, or
convictions, admuusirative orders, draft orders, final orders, and judicial
final judgments.
a Convictions of a criminal offense within the past ten (10) years, which
resulted in bodily harm or death.
d. Any other safety related matter deemed by the City Council to be material in
deternaining the responsibility of the bidder and his or her ability to perform
the services or goods required by the bid documents in a safe environment,
both for the workers and other employees of bidder and the citizens of the
City of Denton.
PAGE 67 OF RFP #4942
1�
CITY OF DENTON
RFP ANNUAL CONTRACT FOR MOWING SERVICES
In order to obtain proper information from bidders so tha.t City of Denton may consider the safety
records of potential contractors prior to awarding bids on City contracts, City of Denton requires
that bidders answer the following three (3) questions and submit them with their bids:
QUESTION ONE
Has the bidder, or the firm, corporation, partnership, or institution represented by the bidder, or
anyone acting for such firm, corporation, partnership or institution, received citations for violations
of OSHA within the past three (3) years?
YES NO
If the bidder has indicated YES for question number one above, the bidder must provide to City of
Denton, with its bid submission, the following information with respect to each such citation:
Date of offense, location of establishment inspected, category of offense, final disposition of
offense, if any, and penalty assessed. •
QUESTION TWO
Has the bidder, or the firm, corporation, partnership, or institution represented by the bidder, or
anyone acfing for sucb firm, corporation, partnersWp or institution, received citations for violations of
environmental protection laws or regulations, of any ldnd or type, within the past Sve years? Citatioas
include notice of violation, notice of enforcement, suspension/revocations of state or federal licenses, or
registrations, fines assessed, pending criminal complaints, indictffients, or convicNons, administrative
urders, draft orders, final orders, and judicial final 'udgments.
YES NO
If the bidder has indicated YES for question number two above, the bidder must provide to City of
Denton, with its bid submission, the following information with respect to each such conviction:
Date of offense or occurrence, location where offense occurred, type of offense, final disposition of
offense, if any, and penalty assessed.
pUESTION T�iREE
Has the bidder, or the firm; corporation, partnership, or institution represented by bidder, or anyone
acting for such firm, corporation, partnership, or institution, ever been convicted, within the past ten
(10) years, of a criminal offense which resulted in rious bodily injury or death?
YES NO
If the bidder has indicated YES for question number three above, the bidder must provide to City of
Denton, with its bid submission, the following information with respect to each such conviction:
Date of offense, location where offense occurred, type of offense, final disposition of offense, if
any, and penalty assessed.
PAGE 68 OF RFP #4942
� �
CITY OF DENTON
RFP ANNUAL CONTRACT FOR MOWING SERVICES
ATTACHMENT D
REFERENCES
Please list three (3) Government references, other than the City of Denton, who can verify the quality of service your
company provides. The City prefers customers of similar size and scope of work to this proposal.
REFERENCE ONE
GOVERNMENT/COMPANY NA.ME: rl � CO �,
LOCATION: �I3O ( fJ . � � v✓1 �-j- �e (1�Q� , 1 iC ��, ;�U �
CONTACT PERSON AND TITLE: �GL � 15e C S. � � Cc � G' `�•
TELEPHONE N[TMBER: ��"I 0- Z-�I 3�-
SCOPE OF WORK: `�0. u: i� V�c�t1 Y�� Ir1 C,'�j'1CP ��-�' � vCGtQ '�t�C � I t�`�
CONTRACT PERIOD: �� vU �_ �5�� S � 1'� �" � � ��. C' � � S�
REFERENCE TWO
GOVERNMENT/COMPANY NAME: C �� C�T
LOCATTON: s(�'�1r1 C'P i(z e�n e�a�,,�n �`
CONTA CT P E R S O N A N D T I T L E: `1 ; VYl ��� C�
TELEPHONE NUMBER: �1 �"Z- - `� 1—�`(� O O
i � -
,.._ 7 � G.YI �
d1 ,
l'
�.
SCOPE OF WORK: .M �U S f�`� �L�IOY� �(�' � S �� I E C��U Z-v C� � �E' S)
CONTRACT PERIOD: � r� C7U �-I -� DO �i
REFERENCE THItEE
� W91C;5�t I��`�:�nt}� 1�(1SIhPSS tt�C� \
C�:-b�riz�ad t�<<s�r�c�ss P�r,�
GOVERNMENT/COMPANYNAME: � Cl SG ,�CLI'1�,h ���'Gi � �vicl A��ti;, i'3v,s�ncss `- f,� J
LOCATION: �v��-�i i/l�c:tseh t��c�nelr, fZc� '�.(��O O�c� J� I t"o�1 �C,� ����o Ce�r h�n �c�,
CONTACT PERSON AND TITLE: �� i C_ �� I �c� s� i v-�-� — D L��� Yl�'�
TELEPHONE NUMBER: `.Z � y" � �� �% - � ��--
SCOPE OF WORK: � �Lw f� v�� c� � n�nc� nc:e � N'1 �l ��'1(-> > E- C' o`e'� �(� i�e S
CONTRACT PERIOD: � v C�C7 ���f'e S� Y�� ( �L Q(� �v�>c• ('� ct C� i'E' S 1
PAGE 69 OF RFP #4942
j �1
ATTACHMENT E
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
Far vendor or other erson doin business with local overnmental enti
�'his questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with chapter 176 of the Local Government Code by a person Date Received
who has a business relationship.as defined by Section 176.001(1-a) with a local governmental entity and the
person meets requirements under Section 176.006(a).
By law this quesrionnaire must be filed with the records administrator of the local government entity not later
than the 7th business day after the date the person becomes aware of facts that require the statement to be filed.
See Section 176.006, Local Government Code.
A person commits an offense if the person lmowingly violates Section 176.006, Local Government Code. An
offense under this section is a Class C misdemeanor.
1 Name of peison who has a business relationship with local governmeutal enNty.
I-�ctco� Cctcn � � � ( c�.�a {Yl �� k _ I- ��Z.w �n �ct t� e
Z
❑ Check this boa if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7'� business day after the
date the originally filed quesrionnaire becomes incomplete or inaccurate.)
3 Name of local govemment officer with whom filer has an employment or business relationship.
N I�
Name of Officer
This section, (item 3 including subpa�ts A, B, C& D), must be completed for each officer with whom the filer has an employment or other business
relationship as defined by Section 176.001(1-a), Local Govemment Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government o�cer named in this section receiving or likely to receive taxable income, other than investment income, from the
filer of the questionnaire?
0 Yes 0 No N�`�
I
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the
local government officer named in this section AND the taxable income is not received from the loca govemmental entity?
0 Yes 0 No � �
C. Is the filer of this questionnaire employed by a corporation or other business entity ith respect to which the local govemment officer
serves as an officer or director, or holds an ownership of 10 percent or more?
� Yes � No
D. Describe each affiliation or business r iationship. �
�` � +
t �
4
� � "z `i. _ � Z'
Signature of perso doing business with the governmental entity Date
PAGE 70 OF RFP #4942
2�
ATTACHMENT F
DISADVANTAGED BUSINE5S UTILIZATION
The City of Denton will ensure that purchases of equipment, materials, supplies, and /or services
comply with Texas Local Government Code 252.0215, in regards to competitive requirements in
relation to Disadvantaged Business Enterprises (DBE). The Ciiy will ensure that all procurement
opportunities are cost effective, and contributable to the competitiveness of the City, and its
customers. All Procurement activities will be conducted in an open and fair manner with equal
opportunity provided for a11 qualified parties. The City of Denton will provide equal contracting
opporiu.nities as provided by Sta.te and Federal law to sma11 business enterprises, Historically
Underutilized Businesses, and Disadvantaged Business Enterprises. The City of Denton
encourages a11 awarded Contractors to seek qualification as a DBE and/or utilize DBE's as sub-
contractors, where feasible, to meet the overall intent of the legislation.
Disadvantaged Business Enternrises (DBE): are encouraged to participate in the City of
Denton's procurement process. The Purchasing Department will provide additional clarification
of specifications, assistance with Proposal Forms, and further explanation of procurement
procedures to those DBEs who request it. Representatives from DBE companies should identify
themselves as such and submit a copy of the Certification. The City recognizes the certifications
of the State of Texas Building and Procurement Commission HCTB Program. All companies
seeking information concerning DBE certification aze u.rged to contact.
State of Texas HIJB Program — TPASS Division
PO Box 13047, Austin, TX 78711-3047
(512) 463-5872 or (888) 863-5881 or http://www.window.state.�.us/procurement/prog/hub/
Instructions: If your compa.ny is already certified, attach a copy of your cartification to this
form and return with the submission. If your company is not already certified, and could be
considered as meeting certification requirements, please use the web link to obtain such. If you
are submitting a response and plan to utilize DBE's, then use the form below to identify the
business and include the business HUB certification.
COMPANY NAME:
REPRESENTATIVE:
ADDRESS:
CITY, STATE, ZIl':
TELEPHONE NO.
Indicate all that apply:
•I�_I.r'���
Minority-Owned Business Enterprise
_Women-Owned Business Enterprise
Disadvantaged Business Enterprise
PAGE 71 �F RFP #4942
��
ATTAC�IlV�NT H
ACKNOWLEDGEMENT
THE STATE OF TEXAS
COUNTY OF DENTON
The undersigned agrees this RFP becomes the property of the City of Denton after the official opening.
The undersigned affirms he has familiarized himself with the local conditions under which the work is to be
performed; satisfied himself of the conditions of delivery, handling and storage of equipment and all other matters
that may be incidental to the work, before submitting a proposal.
The undersigned agees, if this proposal is accepted, to fumish any and all items/services upon which prices are
offered, at the price(s} and upon the terms and conditions contained in the Specificarions. The period for acceptance
of this Proposal will be ninety (90) calendar days unless a different period is noted.
The undersigned affirms that they are duly authorized to execute this contract, that this RFP has not been prepared in
collusion with any other Bidder, nor any employee of the City of Denton, and that the contents of ttus RFP have not
been communicated to any other proposer or to any employee of the City of Denton prior to the official opening of
this bid.
Respondent hereby assigns to the City any and all claims for overcharges associated with this contract which arise
under the anritrust laws of the United States, 15 USCA Section 1 et sea., and which arise under the antitrust laws of
the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq.
The undersigned affirms that they have read and do understand the specifications and any attachments contained in
this RFP package.
The undersigned agrees that the RFP posted on the website are the official specifications and shall not alter the
electronic copy of the specifications and/or pricing sheet (Exhibit i), without clearly identifying changes.
The undersigned understands they will be responsible for monitoring the City of Denton Purchasing Website at:
http://www.cityofdenton.com/index.as.px?pa�e=397 to ensure they have downloaded and signed all addendum(s)
required for submission with their proposal.
Should a conflict arise between the PO, supplier terms, or contract; the terms and conditions set forth in this RFP
shall prevail.
I certify that I have made no willful misrepresentations in this Proposal Submission, nor have I withheld informarion
in my statements and answers to questions. I am aware that the information given by me in this proposal will be
investigated, with my full permission, and that any misrepresentations or omissions may cause my proposal to be
rejected.
NAME AND ADDRESS OF COMPANY: AUTHORIZE�1 REPRESENTATIVE:
� n C c-e ��
�1� . �: . i _ Lc�,� � u. Signature t'tc � �
c�(�a /l�e<i1'1tLxiY�1h�'f'�l� Ci-,;,nit'`u�1 �eLi�:�v,�� LL�
Date S�Zy-�Z
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l� C' `n td rl , �%� �%, ��
Te1.No. ��i�-����--�Z`��
Email. _c� ctro�� ��� �cttn�� C I 1�� c�., �c1�� �, cc ►'Y�
PAGE 74 OF RFP #4942
Name � C�.R�•� Cc�`M CJ h Q��
Title C� l:�v "(1 e.C- ��t � 5 � G� � Cl f
Fax No. � L�� °� S��°- � 3��-
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M.E.T. Lawn Care dba Maintaining the Common Ground LLC
Equipment List
10 Red Max GZ25N Trimmers
3 Stihl FS90 Trimmer
6 Red Max G24LS Stick Edgers
2 Stihl FC90 Stick Edger
6 Red Max EBZ7001 Backpack Blowers
1 Red Max EBZ 8500 Backpack Blower
1 Stihl BR400 Backpack Blower
4 Stihl BR380 Backpack Blowers
2 Stihl BG85 Handheld Blowers
1 2010 72" Grasshopper Z-Turn Mower
1 2011 72" Grasshopper Z-Turn Mower
4 2008 61" Grasshopper Z-Turn Mowers
1 2009 61" Grasshopper Z-Tum Mower
1 2007 52" Grasshopper Z-Turn Mower
1 2005 36" Hustier Z-Turn Mower
2 2010 34" Gravely Z-Turns
2 2010 34" Gravely Walk-Behind Mowers
2 2010 21" Toro Commercial Mowers
1 2009 21" Toro Commercial Mowers
1 2004 21" Snapper Mower
1 1955 Ford 800 Tractor w/ 6' Brush Hog
4 16' Landscape Trailers (2002, 2002, 2005 and 2007)
1 14' Landscape Trailer (2�08)
1 12' Landscape Trailer (2006)
2 Ford F250's (1999 and 2008)
3 Ford F150's (2001, 2006, 2010)
1 Toyota Tundra {2008)
1 Dodge Ram 1500 (2011)
�3
' �
Purchasing Department
901-B Texas St.
Denton, TX 76209
(940) 349-7100
www.dentonpurchasing.com
ADDENDUM #1
RFP # 4942
ANNUAL CONTRACT FOR MOWING
SERVICES
PR�P�SALS DUE: MAY 29, 2Q12
2:00 P.M.
Proposal submitted by:
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Company Name ���- C��m��n
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CITY OF DENTON
RFP # 4942 — Annual Contract for Mowing Services
ADDENDUM #1
Pre-Submittal Questions, Held on Thursday, May 17, 2012 @10:00 am, Purchasing Office
1. Are there hard copies available of this document?
No, the entire file is avaalable online
2. Is bonding required for this project and what are the insurance requirements?
Bonding is not requared, for the insurance requirements, see pages 59 — 61
3. What companies currently have your contract?
We currently have three different companies, VMC, M.E.T and Fire House 22
4. What is your current year budget for this project?
Roughly $250 -$260K for this one year, with 4 additional year renewal option
5. Approximately how many burials does 100F Cemetery have per year?
Approximately 50 to 70 per year
6. During all these funerals, does this slow down the current mowi.ng process?
Obviously during these services, no mowing directly next to open graves.
Bacl�"illing of the graves are marked with a pink flag. Usnally there is a 2 week
span with a cycle of mowing perforffied.
7. Is litter control a separate issue?
Yes, t�is is a separate issue
8, Fire Station 7 is a big 40 hour project to maintain and mow along with all the other
stations. There is currently renovation going on. Does this include all the square footage
to mow and does this include replacing the turf.
An Adrlendum will be issued for the cost of the turf
9. At the Hickory Street Substation there are approximately 35 trees being added and also
�rees being added on Unicorn Lake are these additions being added on the labor cost?
This is reason we are using the RFP process rather than a bid. An RFP is more
flexible to change
10. Is the mowing cycle set at 52 cycles and does this include weed eating?
This is normally our standard, but this is really on as needed basis
Z 5
CITY OF DENTON
RFP # 4942 — Annual Contract for Mowing Services
ADDENDUM #1
1 l. At the Bonnie Brae Substation site it reads 0.2 acres, are we able to correct or change the
price per foot?
Yes
12. Are we allowed to use chemicals for spraying on the various sites? �
Round up oa- over the cheffiicals are acceptable, but for all other pesticides when a
license is required, no.
13. Do we have to bid every section?
No, just reply N/A
14. As company representatives, do you have any suggestions for future bids?
The comment was made that they were very pleased with the web based maps and
the online access to the project. Most cities do not list the acreage or provide such
detailed information.
15. With VMC and the interlocal agreement, does this include Highland Park, Westridge
Circle and Kendolph Street?
If these sites are included in the RFP, bid on them.
16. The area between Loop 288 and Colorado Blvd behind Spencer Road is not included?
An addendum will be issued to include them.
17. Mowing at the Spencer Substa.tion would include the pond and Spencer RQW from the
substation down to the culvert?
YES
General comments were made to email Jody with any additional questions or comments.
It was also mentioned that Code Enforcement would like a photo to be provided before
and after mowing. The deadline for questions was Friday, May 18, 2012 at 2:00 p�.
(z �1
CITY OF DENTON
RFP # 4942 - Annual Contract for Mowing Services
ADDENDUM #1
Addendum #'I to be returned with Proposal
See the enclosed questions and answers.
NO OTHER CHANGES AT THIS TIME.
This form shall be signed and returned with your bid
Name:
Srgnature:
Company:
Title:
Date:
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Purchasing Department
901-B Texas St.
Denton, TX 76209
(940) 349-7100
www.dentonpurchasing.corv�
ADDENDUM # 2
RFP # 4942
ANNUAL CONTRAC�f F4R MOWING
SERVICES
PR�POSALS DUE: IlOIAY 29, 2012
2:00 P.M.
Proposal submitted by:
�.�. T L�� s� Cc�c e C� �bo� mc�ir{��,nin�l �lne C c�i`n �� n
Corr� an Name ��`�"`'`4�C� �'��
p Y
CITY OF DENTON
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RFP # 4942 — Annual Contract for Mowing Services
ADDENDUM # 2
SOLICITATION CHECKLIST
Checklist for RFP #4942
Title: Annual Contract for Mowing Services
Opening Date: 5/29/2012 at 2:00 PM
Contractor Name and Address:
Contact:
TX Taxpayer VIN#:
Phone:
Fax:
Email:
1. Submit one (1) original and two (2) WRITTEN copies of submittal (REQUIRED)
a. Submit Written Proposal by courier, hand delivery, or mail
b_ Exhibit 1-Excel Pricing Sheet, Review, complete, and return
2. Email Exhibit 1 in Excel format to ebids(o�citvofdenton.com
3. Submiital Content (Meet Section I�
• Review all requirements
• Ensure your firm meets all stated minimum requirements
• Documentation included to support the evaluation criteria.
• Company Information
• Relevant Experience and Qualifications _
• Quality Assurance / Quality Control
• Litigation History Statement
• Addendum(s) Reviewed and return
• Attachment A, Not Appficable
• Attachment B, Review, complete, and return
• Attachment C, Review, complete, and return
• Attachment D. Review, complete, and return
• Attachment E, Review, complete, and return
• Attachment F, Review, complete, and return
• Attachment G, Not Applicable
• Attachment H, Review, complete, and return
z�r
CITY OF DENTON
RFP # 4942 — Annual Contract for Mowing Services
I,17 7�11�P►iE;`�%
See the enclosed revision to page 3.
NO OTHER CHANGES AT THIS TIME.
This form shall be signed and returned with your birL
Name:
Signature:
� "C._ 1 I
Company: J'(�.. C- I- lc�wr C����'e ��� mC�ir��a�th�n�� �e Cp���,r.�rn�ri �ac�v.�nc� �LC
Title: �J l,'v Y? �� I lJ(�� S( C� '� r1�
Daie: �- z �� - i Z-
Addendum #2 to be returned with Proposal
, ,
Purchasing Department
901-B Texas St.
Denton, TX 76209
(940) 349-7100
www.dentonpurchasing.com
ADDENDUM # 3
RFP # 4942
AN N UAL CONTRACT FOR MOWI NG
SERVICES
Revised Proposals DUE: June 5, 2012
2:00 P.M.
Proposal submitted by:
���1( �� .�. , I. L-�:.t,� `,r� Ce`�e. � ba I`(l ���� n��:� n i r�c�
Company Name C�����G�+
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CITY OF DENTON — ADDENDUM # 3
RFP # 4942 — Annual Contract for Mowing Services
• The opening date for RFP 4942 has been extended until
June 5, 2012.
• Pages 20-22 of the original RFP document for the Code
Enforcement Proposal H section have been revised; please
see the enclosed page changes.
• Revised Pricing Sheets for Proposals A-H are attached;
These pricing sheets must be submitted with your proposal
per the RFP requirements.
NO OTHER CHANGES AT THIS TIME.
This form shall be signed and returned with your bir�
Name: � �� rt� ,1 �-CLV1�\t� b-�'- � 1
Signature:
Company: �'h..�.T.. Lc.-,w�� C�.('e ���a`'V}ic:in�-�.in�r,� '�h� Zu:,r.m�n ��:�:.��t�i LZ-�
Title: Q i,-v 7� e r � C7(' �.� (�:,( � tt"�
Date: � - � t� � Z
CITY OF DENTON — ADDENDUM # 3
RFP # 4942 — Annual Contract for Mowing Services
PROPOSAL H
CODE ENFORCEMENT:
CONTRACT TERMS & CONDITIONS:
The successful bidder shall perform on the following basis:
1. Parcel size shall be based on not more than 10,000 square feet of area.
2. All parcels authorized by the City to be mowed by the contractor shall be cut to a uniform
height not to exceed two (2) inches. More than on mowing or cutting may be required
(under a single work order).
3. Properties of five (5) acres or more will be mowed 100 feet from all structures, property
lines, curbs, and street edge. If the property is less than five (5) acres, the entire parcel
will be mowed. Parcels or acreage must be cut to the pavement, or the thoroughfare or
street, or to the curb lines or the edge of the street.
4. Parcels will be mowed to a11 existing buildings, trees, shrubs, light poles, mailboxes,
landscaping beds, sidewalks, curbs, streets, fences, etc. Grass and weeds not trimmed by
a mower will be trimmed with a weed eater. This weed eating will be included in the
base bid amount.
5. When mowing of a parcel by normal means (such as a lawnmower or a tractor) is not
possible, parcels will be trirnmed by means of a weed eater or other device designed to
trim grass/weeds in such terrain. This weed eating will be done on an hourly basis
rate.
The contractor shall remove all obvious accumulations of trash, debris, or litter. Trash,
debris and litter will be picked up and transported to the City of Denton Landfill.
Landfill staff will determine the cubic yard quantity of the load and issue a ticket. A copy
of the landfill ticket must be provided with the original invoice and submitted to Code
Enforcement to calculate labor costs.
7. Upon completion of mowing/trunming of all parcels, the contractor will be responsible
for removal of all grass and weed clippings from developed parcels up to 10,000 sf., and
hauling the yard waste to the City of Denton Landiill. Contractor will return all grass and
weed clippings to lots larger than 10,000 sf by means of a broom and/or a blower.
8. The contractor wi11 ensure that paved areas, streets, sidewalks and drainage areas adjacent
to job sites are free of glass clippings after completion of mowing.
9. T'he contractor will photograph the tall grass and weeds (and any trash and debris) at the
site prior to mowing. The contractor will take a photograph of the mowed site upon
completion of the work. The Contractor will maintain all "before" and "after" site photos
at their business office. Photos must be available to Code Enforcement upon request.
PAGE 20 OF RFP #4942
CITY OF DENTON — ADDENDUM # 3
RFP # 4942 — Annual Contract for Mowing Services
PROPOSAL H
CODE ENFORCEMENT (Continued):
CONTRACT TERMS & CONDITIONS:
10. Any equipment or items found on the property shall not be removed from the premises.
Some examples would be machinery, vehicles, masonry, building materials in a sizable
quantity, storage buildings, fencing materials in a sizable quantity, and anything of value.
11. All mowing shall be completed within three (3) business davs of notification of a work
order excluding holidays. Work order(s) will be emailed or faxed to the contractor.
Inclement weather and any major breakdowns in equipment will be the only reason for an
extension for job completion. An extension of no more than three (3) business days may
be granted by the Code Enforcement Office. If the work has not been completed within
the allotted three (3) business day timeframe (unless an extension has been granted), the
Code Enforcement Office may hire another contractor to perform and complete the
requirements of the work order. The contractor will be responsible for any additional
costs to hire the back-up contractor.
12. Contractor's equipment shall be in good repair, and qualified operators shall be
responsible for the care and handling of the equipment. Sufficient equipment will be
available to carry out requirements of the contract. Example: brush hog, weed eater, push
mower. Contractor must provide list of ec�uipment with bid.
13. The bidder shall pay all wages, taaLes, worker's compensation, and all equipment
operators.
14. See Insurance Requirements far Contracts, attached. Contractor agrees to carry at least
the minimum insurance specified and furnish certificate(s) of insurance upon request.
15. This contract shall exclude the City of Denton from any liability, personal or property
damage as a result of any operation by the contractor; or any liability, personal or
property damage arising under the terms of the contract.
16. The contractor must have adequate staff to perform the work required.
17. The invoice containing original signature for the wark performed must be submitted by
mail, email, fax, or in person within three (3) business days following completion of the
requirements of the work order.
18. All work perFormed must be satisfactory and in accordance with the requirements of
existing City ordinances. Upon completion of the work order, a Code Enforcement
Officer will conduct a re-inspection. The contractor will not be paid until the parcel
or acreage has been mowed or cleaned in accordance with the specifications of this
contract.
PAGE 4 OF RFP #4942
CITY OF DENTON — ADDENDUM # 3
RFP # 4942 — Annual Contract for Mowing Services
PRUPOSAL H
CODE ENFORCEMENT (Continued):
CONTRACT TERMS & CONDITIONS:
19. The contract is only authorized to complete the work assigned by the City. No paymen�
will be made for work not authorized by the City. The City agrees to pay the invoice
within thirty (30) days of receiving a completed invoice.
20. It is the responsibility of the contractor to ensure that he mows the correct properties.
21. The City will not be responsible for cost of repairs or breakdowns of contractor's
equipment.
22. This bid, when properly accepted by the City of Denton, shall constitute a contract
equally binding between the successful bidder and the City of Denton.
"Contractor must mainiain a current email address"
PAGE 5 OF RFP #4942
. .
.■ . .
CITY OF DENTON
INSURANCE REQUIREMENTS FOR CONTRACTORS
Bitl�ler's attention is tlirected to tlie insaa�ance reqacirements below. It is Iziglzly recommen�led
tlzc�t bidders confer witla tlaeir respective insaarance carriers or b��okers to �leteY�zine in aclvance
of Bid submission the av�iilability of iizsccrr�nce certificcctes t�rzd en�lorsements as prescrrbe�l
and provirletl herein. If ccn ccpperrent low bi�lder fails to co�aply stl ictly tivitli tlie insaarctnce
rec�icirements, tlaat bidder may be disc�ualified from award of tlae co�ztract. Upon bi�l mvarrl, t�ll
iizsacra�zce rec�uirements shall become contractual oblia�ttio�2s� whiclz tlae scaccessficl biclrler
slzall Izave a �luty to mai�zinin tlarouglaout tlie coaarse of t/iis contract.
STANDARD PROVISIONS:
Without limiting c�ny of the other obligations or liabilities of the Contrczctor, the Contrccctol° shcill
pr^ovide ancl maintain until the cont�ccctecl work hc�s been completed c�ncl crcceptecl by the City of
Denton, Owner, the minimurrc insu�c�nce coverage czs indiccrted hereincfter.
As soon as practicccble after notification of bid award, Contractor shall file tivith the Pu�^chasing
Deperrtment satisfactory certificates of insurance, containing the bid numbeT° and title of the
project. Contrcrctor may, upon written request to the Pic�chasing Depc�rtrnent, ask for
clurification of any inszcrance requirements at any time; hotivever, Contractors c�re strongly
advised to make sztch � equests pNior to bid opening, since the insurctnce requirements mc�y not be
modified o� waived after bid opening unless a written exception has been submitted tivith the bicl.
Contractor shctll not commence any work or deliver any material cc�ztil Ize or slze receives
notification tliat tlae contrcict lias been acceptetl, approved, antl signerl by the City of Denton.
All insacrance policies proposetl or obtained in satisfaction of these rec�uirenzents shall conzply
with the following generc�l specifications, and shc�ll be maintazned in complicrnce with these
general specifications throughout the duration of the Contract, or longer, if so noted:
• Each policy shall be issued by a company authorized to do business in the State of
Texas with an A.M. Best Company rating of at least A- VII or better.
• Any deductibles or self-insured retentions shall be declared in the bid proposal. If
requested by the City, the insurer shall reduce or eliminate such deductibles or self-
insured retentions with respect to the City, its off'icials, agents, employees and
volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and
related investigations, claim adrninistration and defense expenses.
• Liability policies shall be endorsed to provide the following:
• Name as additional insured the City of Denton, its Officials, Agents,
Employees and volunteers.
• That such insurance is primary to any other insurance available to the
additional insured with respect to claims covered iinder the policy and that this
insurance applies separately to each insured against whom claim is made or
EXHIBIT B
suit is brought. The inclusion of more than one insured shall not operate to
increase the insurer's limit of liability.
• Cccncellation: Tlie City rec�uires 30 day written notice slioccld any of tlae
policies described on the certificate be ca�zcellerl or n�aterially chalzgecl
before tlze expiratior� date.
• Should any of the required insurance be provided under a claims made fonn,
Contractor shall maintain such coverage continuously throughoirt the term of
this contract and, without lapse, fo.r a period of three years beyond the contract
expiration, such that occurrences arising during the contract term which give
rise to claims made after expiration of the contract shall be covered.
• Should any of the required insurance be provided under a form of coverage that
includes a general annual aggregate limit providing for claims investigation or
legal defense costs to be included in the general annual aggregate limit, the
Contractor shall either double the occurrence limits or obtain Otivners a.nd
Contractors Protective Liability Insurance.
• Should any required insurance lapse during the contract term, requests for
payments originating after such lapse shall not be processed tuitil the City
receives satisfactory evidence of reinstated coverage as required by this
contract, effective as of the lapse date. If insurance is not reinstated, City may,
at its sole option, terminate this agreement effective on the date of the lapse.
. .
SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS:
All insurc�nce policies proposed or obtained in satisfc�ction of this Contract shall additionally comply
tivith the following marked specifications, and shcrll be maintained in complic�nce with these cadditional
specifications throughout the du�^crtion of the Contrcrct, or longer, if so notecl:
[X] A. General Liability Insurance:
General Liability insurance with combined single limits of not less than $500,000.00 shall
be provided and maintained by the Contractor. The policy shall be written on an occurreilce
basis either in a single policy or in a combination of underlying and umbrella or excess
policies.
If the Commercial General Liability form (ISO Form CG 0001 cunent edition) is used:
Coverage A shall include premises, operations, products, and completed
operations, independent contractors, contractual liability covering this contract and
broad form property damage coverage.
Coverage B shall inchide personal injury.
Coverage C, rnedical payments, is not required.
If the Comprehensive General Liability form (ISO Form GL 0002 Cui7ent Edition and ISO
Form GL 0404) is used, it shall include at least:
Bodily injury and Property Damage Liability for premises, operations, products
and completed operations, independent contractors and property damage resulting
from explosion, collapse or underground (XCU) exposures.
Broad form contractual liability (preferably by endorsement) covering this
contract, personal injury liability and broad form property damage liability.
[X] Autornobile Liability Insurance:
Contractor shall provide Commercial Automobile Liability instirance with Combined Single
Limits (CSL) of not less than $250,000.00 either in a single policy or in a combination of basic
and umbrella or excess policies. The policy will include bodily injury and property damage
liability arising out of the operation, maintenance and use of all automobiles and inobile
equipment used in conjunction with this contract.
Satisfaction of the above requirement shall be in the form of a policy endorseinent for:
any auto, or
all owned, hired and non-owned autos.
EXHIBIT B
[X] Workers' Compensation Insurance
Contractor shall purchase and maintain Worker's Compensation insLirance which, in aciclition to
meeting the minimum statutory requirements for issuance of such insurance, has Employer's
Liability limits of at least $100,000 for each accident, $100,000 per each employee, and a
$500,000 policy limit for occupational disease. The City need not be named as an "Additional
Insured" but the insurer shall agree to waive all rights of subrogation against the City, its
officials, agents, employees and volunteers for any worlc performed for the City by the Named
Insured. For building or construction projects, the Contractar shall comply with the provisions
of Attachment 1 in accordance with §406.096 of the Texas Labor Code and rule 28TAC 110.110
of the Texas Worker's Compensation Commission (TWCC).
[] Owner's and Contractor's Protective Liability Insurance
The Contractor shall obtain, pay for and maintain at all times during the prosecution of the worlc
under this contract, an Owner's and Contractor's Protective Liability insL�rance policy naming the
City as insured for property damage and bodily injt�ry which may arise in the prosecution of the
work or Contractor's operations under this contract. Coverage shall be on an"occurrence" basis,
and the policy shall be issued by the same insurance company that canies the Contractor's
liability insurance. Policy limits will be at least combined bodily injury and property damage per
occurrence with a aggregate.
[ ] Professional Liability Insurance
Professional liability insurance with limits not less than per claim with respect to
negligent acts, errors or omissions in connection with professional services is required under this
Agreement.
[ ] Builders' Risk Insurance
Builders' Rislc Insurance, on an All Risk form for 100% of the completed valL�e shall be
provided. Such policy shall include as "Named Insured" the City of Denton and all
subcontractors as their interests may appear.
[ ] Commercial Crime
Provides coverage for the theft or disappearance of cash or checics, robbery inside/outside the
premises, burglary of the premises, and employee fidelity. The employee fidelity portion of this
coverage should be written on a"blanlcet" basis to cover all employees, including new hires.
This type insurance should be required if the contractor has access to City fiinds. Limits of not
less than each occurrence are required.
.■ C C
[ ] Additional Insurance
Other insurance may be required on an individual basis for extra hazardous contracts ancl specific
service agreements. If such additional inst�rance is required for a specific contract, that
requirement will be described in the "Specific Conditions" of the contract specifications.
EXHIBIT B
ATTACHMENT 1
[X] Workers' Compensation Coverage for Building or Construction Projects for
Governmental Entities
A. Definitions:
Certificate of coverage ("certificate")-A copy of a certificate of insurance, a certificate of
authority to self-inst�re issued by the commission, or a coverage agreement (TWCC-81,
TWCC-82, TWCC-83, or TWCC-84), showing statutory warlcers' compensation insurance
coverage for the person's or entity's employees providing services on a project, for the
duration of the project.
Duration of the project - includes the time from the beginning of the work on the project
until the contractor's/person's worlc on the project has been completed and accepted by the
governmental entity.
Persons providing services on the project ("subcontractor" in �406.096) - inchtdes all
persons or entities performing all or part of the services the contractor has undertalcen to
perform on the project, regardless of whether that person contracted directly with the
contractor and regardless of whether that person has employees. This includes, without
limitation, independent contractors, subcontractars, leasing companies, motor carriers,
owner-operators, employees of any such entity, or employees of any entity which fi�rnishes
persons to provide services on the project. "Services" include, without limitation, providing,
hauling, or delivering equipment or materials, or providing labor, transportation, or other
service related to a project. "Services" does not include activities tu�related to the project,
such as food/beverage vendors, office supply deliveries, and delivery of portable toilets.
B. The contractor shall provide coverage, based on proper reporting of classificatian codes and
payroll amounts and filing of any overage agreements, which meets the statutory
requirements of Texas Labor Code, Section 401.011(44) for all employees of the Contractor
providing services on the project, for the duration of the project.
C. The Contractor must provide a certificate of coverage to the goverrunental entity prior to
being awarded the contract.
D. If the coverage period shown on the contractor's current certificate of coverage ends during
the duration of the project, the contractor must, prior to the end of the coverage period, file a
new certificate of coverage with the goverrunental entity showing that coverage has been
extended.
E. The contractor shall obtain from each person providing services on a project, and provide to
the govemmental entity:
1) a certificate of coverage, priar to that person beginning worlt on the project, so the
governmental entity will have on file certificates of coverage showing coverage for al�
persons providing services on the project; and
EXHIBIT B
2) no later than seven days after receipt by the contractor, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the current certificate of
coverage ends during the duration of the project.
F. The contractor shall retain all reqtured certificates of coverage for the dl�ration of the project
and for one year thereafter.
G. The contractar shall notify the governmental entity in writing by certified mail or personal
delivery, within 10 days after the contractor knew or should have lcnown, of any change that
materially affects the provision of coverage of any person providing services on the project.
H. The contractar shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Worlcers' Compensation Commission, informing all persons
providing services on the project that they are required to be covered, and stating how a
person may verify coverage and report lack of coverage.
I. The contractor shall contractually require each person with whom it contracts to provide
services on a project, to:
1) provide coverage, based on proper reporting of classification codes and payroll ainounts
and filing of any coverage agreements, which meets the statutory requireinents of Texas
Labor Code, Section 401.011(44) for all of its employees providing services on the
project, for the duration of the project;
2) provide to the contractor, prior to that person beginning worlc on the project, a certificate
of coverage showing that coverage is being provided for all employees of the person
providing services on the project, for the duration of the project;
3) provide the contractor, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the cunent
certificate of coverage ends during the duration of the project;
4) obtain from each other person with whom it contracts, and provide to the contractor:
a) certificate of coverage, priar to the other person beginning work on the project; and
b) a new certificate of coverage showing extension of coverage, prior to the end of the
coverage period, if the coverage period shown on the current certificate of coverage
ends during the duration of the project;
5) retain all required certificates of coverage on file for the duration of the project and for
one year thereafter;
6) notify the governmental entity in writing by certified mail or personal delivery, within 10
days after the person knew or should have known, of any change that materially affects
the provision of coverage of any person providing services on the project; and
EXHIBIT B
7) contractually require each person with whom it contracts, to perform as required by
paragraphs (1) -(7), with the certificates of coverage to be� provided to the person for
whom they are providing services.
J. By signing this contract or providing or causing to be provided a certificate of coverage, the
contractor is representing to the governmental entity that all employees of the contractor who
will provide services on the project will be covered by workers' compensation coverage for
the duration of the project, that the coverage will be based on proper reporting of
classification codes and payroll amounts, and that all coverage agreements will be filed tivith
the appropriate insurance carrier or, in the case of a self-insured, tivith the commission's
Division of Self-Insurance Regulation. Providing false or misleading information may
subject the contractar to administrative penalties, criminal penalties, civil penalties, or other
civil actions.
K. The contractor's failure to comply with any of these provisions is a breach of contract by the
cont�actor which entitles the governmental entity to declare the contract void if the contractor
does not remedy the breach within ten days after receipt of notice of breach from the
governmental entity.
EXHIBIT C
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor or other person doina business with local qovernmental
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session
FORM CIQ
OFFICE USE ONLY
This questionnaire is being filed in accordance with chapter 176 of the Local Government Code by a I Date Received
person doing business with the governmental entity.
By law this questionnaire must be filed with the records administrator of the local government not
later than the 7th business day after the date the person becomes aware of facts that require the
statement to be filed. See Section 176.006, Local Government Code.
A person commits an offense if the person violates Section 176.006, Local Government Code. An
offense under this section is a Class C misdemeanor.
Name of person who has a business relationship with local governmental entity.
� Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7'h business
day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
Name of local government officer with whom filer has an employment or business relationship.
Name of Officer
This section, (item 3 including subparts A, B, C& D}, must be completed for each officer with whom the filer has an employment or other business
relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the
filer of the questionnaire7
� Yes 0 N o
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the
local government officer named in this section AND the taxable income is not received from the local governmental entity?
0 Yes � No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer
serves as an officer or director, or holds an ownership of 10 percent or more?
� Yes � No
D. Describe each a�liation or business relationship.
4
Signature of person doing business with the governmental entity
Date
Adopted 06/2912007
� � DATE(MMIDD/YYYY)
A� ° CERTIFICATE OF LIABILITY INSURANCE ei9i2a12
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFIGATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(5), AUTHORIZED
REPRESENTATNE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement, A sEatement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s}.
PRODUCER � CONTACT N1c012 Green
NAME
HUTCHERSON INSURANCE SERVICES PHONE ,(g40) 382-9696 A/C No: �990)387-6962
1212 N Locust St Suite B QooR�ESS:ngreen@lordandco.net
Denton
INSURED
TX 76201
MAINTAINING THE C ON GROUND � �.
ME T LAWN C��RE�� /� L{\�
Po BOX 1152 �\� �`
DENTON TX 76202-1152
g Markel Insurance
&
NAIC #
2579
COVERAGES CERTIFICATE NUMBER:CL1212306022 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED To THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTIMTHSTANDING ANY REQUIREMENT, TERM OR CON�ITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSCIRANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TypE OF IN ANCE DL SUBR POLICY EFF POLICY EXP LIMITS
LTR INS WVD POLICY NUMBER MMIODlYYYY MMIDD/YYYY
GENERAL LIABILITY E4CH OCCURRENCE g 1� 000 � D00
D AGETO REIVTEO 5 10O � OOO
X COMMERCIAL GENERAL LIAB�LITY � EMISES Ea occurrence
A CLAIMSMRDE ❑X OCCUR CP7224314053 /1/2012 /1/2013 MEp EXp (Any one person) S �J � �00
- PERSONAL G ADV INJURY S 1� 000 , 000
� GENERAL AGGREGATE � S 2� 000 � OOO
GEN'LAGGREGATELIMITAPPLIESPER: � PRODUCTS-COMPlOPAGG $ 2�000�00�
X POLICY PR� LOC $
AUTOM061LELIA8ILITY EaaBc.oidenSINGLELIMIT $ -300 000
A ANY AUTO / / 8 ILY INJURY (Per person) S
ALLOWNED X SCHEDULED CP7224314053'� /1/2012 /1/2013 BO�ILYINJURY(Peraccident) 5
Al1TOS AUTOS .
NON-OWNE PROPERTY DAMAGE �
X HIftED AUTO Y' qUT05 Per accident
Medical a ments � 5 000
LIMBRELLA LIA6 OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMSMADE AGGREGATE $
8
DED RETENTION S
g WORKERSCOMPENSATION WCSTATU- OTH-
AND EMPLOYERS' LIABILITY
ANYPROPRIETOR/PARTNERIIXECUTIVE Y/N .EACHACCIDENT � SOO OOO
OFFICERIMEM6EREXCLUDED7 � N�A C0022871-01� 1/17/2012 1/17/2D13 E.L.DISEASE�EAEMPLO .3 5O0 000
�Mandatory In NH)
If yes, descrihe under
DESCRIPTION OF OPERATIONS 6elow E.L. DISEASE-POLICY LIMIT i 500 OOO
DESCRIPTION OF OPERATIDN51 LOCATIONS / VEHICLES (Attach ACORD 101, Addltlortal Remarks Schedule, IF more space is requlred)
In the pres�ce of written contract, City of Denton is considered AdcLitonal Insured on the above
mentioned liabilty policy.� �
CERTIFICATE HOLDER GANCELLATION
Julia.Klinck@cityo£denton
CITY OF DENTON `�
PURCHASING DEPT
215 E. MCKINNEY
DENTON, TX 76201
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANGE WITH THE PoLICY PROVISION5.
AUTHORIZEO REPRESENTATIVE
Hutcherson/NG �
ACORD 25 (2010105) O 1988-2010 ACORD CORPORATION. All rights reserved.
INS025 �2oioo�.o� The ACORD name and logo are registered marks of AC�RD
�
/
�
/
�
�
CONTR.ACT BY AND BETWEEN
CITY OF DENTON, TEXAS AND
RFP NO. 4942
THIS CONTR.ACT is made and entered into tliis 7 day of Au ust A.D., 2012, by and between
TIBH Industries Inc., a corporation, whose address is 1011 E. 531/2 St. Austin, TX 78751, hereinafter
refeired to as "Contractor," and the CITY OF DENTON, TEXAS, a hoine rule n�unicipal corporation,
hereinafter referred to as "City," to be effective upon approval of the Denton City Council and
subsequent execution of this Contract by the Denton City Manager or his duly authorized desigi�ee.
For and in consideration of the covenants and agreements contained hereiil, and for the mutual
benefits to be obtained hereby, the paa-ties agree as follows:
I.
SCOPE OF SERVICES
Contractor shall provide all labor, supervision, inaterials aiid equipment necessary for RFP4942-
Annual Contract for Mowing Services-Proposal A-Libraries, Proposal D-Fire Stations, Proposal
F-Electric Substations and Proposal G-Water Reclamation. These products and services shall be
provided in accordance with the Specifications for RFP 4942, a copy of which is on file in the office of
tlZe Purchasing Ageilt, and the Contractor's Bid in response thereto, a copy of which is attached hereto
and incorporated herein for all purposes as Exhibit "A". The Contract consists of tlus writteil
agreement and the followiizg items which are attached hereto and incorporated hereiil by reference:
(a) Specifications for Bid 4942; (On file in the office of the Purchasing Agent)
(b) Contractor's Bid. (Exhibit "A");
(c) Insurance Requirements. (Exhibit "B");
(d) Form CIQ — Conflict of Interest Questionnaire (Exhibit "C").
These documents malce up the Contract documents and what is called for by one shall be as
binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the
Contract docuinents, the inconsistency or conflict shall be resolved by giving precedence first to the
written agreement then to the contract documents in the order in wluch they are lisied above. These
docLUnents shall be referred to collectively as "Contract Docutnents."
II.
TIME OF COMPLETION
Contractor agrees and covenants that all work hereunder shall be complete within 14 days
following notice to proceed from City.
Or
III.
TERM OF CONTR.ACT
The initial term of this Contract shall be one year from date of contract execution unless
otherwise stated. The City and the Awarded Contractor shall have the option to automatically renew this
contract for four (4) additional one year periods
N.
WARRANTY
Contractor warrants and covenants to City that all goods and services provided by Contractor,
Contractor's subcontractors, and agents under the Agreement shall be free of defects and produced and
performed in a skillful and workrnanlike manner and shall comply with the specifications for said goods
and services as set forth in this Agreement and the Bid Specifications on file in the office oi the
Purchasing Agent. Contractor warrants that the goods and services provided to City under this
Agreement shall be free from defects in material and workmanship, for a period of three (3) year
comrimencing on the date that City issues final written acceptance of the project.
V.
PAYMENT
Payments hereunder shall be made to Contractor following city's acceptance of the work and
within thirty (30) days of receiving Contractor's invoice for the products and services delivered.
Compensation under this contract shall be based upon the mowing cycle pricing for Proposals A, D, F,
and G attached as Exhi.bit A.
Contractor recognizes that this Contract shall commence upon the effective date herein and
continue in full force and effect until termination in accordance with its provisions. Contractor and City
herein recognize that the continuation of any contract after the close of any given fiscal year of the City
of Denton, which fiscal year ends on September 30th of each year, shall be subject to Denton City
Council approval. In the event that the Denton City Council does not approve the appropriation of funds
for this contract, the Contract shall terminate at the end of the fiscal year for wlaich funds were
appropriated and the parties shall have no further obligations hereunder.
VI.
PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC
Contractor shall at all tunes exercise reasonable precautions for the safety of employees and
others on or near the work and shall comply with all applicable provisions of Federal, State, and
Municipal safety laws. The safety precautions actually taken and the adequacy thereof shall be the sole
responsibility of the Contractor. Contractor shall indemnify City for any and all losses arising out of or
related to a breach of this duty by Contractor pursuant to paragraph VIII. INDEMNIFICATION and
paragraph IX. COMPLIANCE WITH A.PPLICABLE LAWS set forth herein.
VII.
LOSSES FROM NATiTRAL CAUSES
Unless otherwise specified, all loss or damage to Contractor arising out of the nature of the work
to be done, or from the action of the elements, or from any unforeseen circumstances in the prosecution
of the sarne, or from unusual obstructions or difficulties which may be encountered in the prosecution of
the work, shall be sustained and borne by the Contractor at its own cost and expense.
VIII.
INDEMNIFICATION
Contractor shall release, defend, indemnify and hold the City, its elected officials, officers and
employees harmless from and against all claims, damages, injuries (including death), property damages
(including loss of use), losses, demands, suits, judgments and costs, including attorney's fees and
expenses, in any way arising out of, related to, or resulting from the services provided by Contractor
under this Agreement or caused by the negligent act or omission or the intentional act or omission of
Contractor, its officers, agents, employees, subcontractors, licensees, invitees or any other third parties
for whom Contractor is legally responsible (hereinafter "Claims"). Contractor is expressly required to
defend City against all such Claims.
In the event the City is a named party to a suit arising out of the subject matter of this Contract,
the City shall have reasonable input into the selection of defense counsel to be retained by Contractor in
fulfilling its obligation hereunder to defend and indemnify City. City reserves the right to provide a
portion or all of its own defense; however, City is under no obligation to do so. Any such action by.City
is not to be construed as a waiver of Contractor's obligation to defend City or as a waiver of
Contractor's obligation to indemnify City pursuant to this Contract. Contractor shall reta.in defense
counsel within seven (7) business days of City's written notice that City is invoking its right to
indemnification under this Contract. If Contractor fails to retain counsel within such time period, City
shall have the right to retain defense counsel on its own behalf, and Contractor shall be liable for all
costs incurred by City.
IX.
COMPLIANCE WITH APPLICABLE LAWS
Contractar shall at all times observe and comply with a11 Federal, State and local laws,
ordinances and reb lations including all amendments and revisions thereto, which in any manner affect
C�ntractor or the work, and- shall indemnify and save harmless City against any claim related to or
arising from the violation of any such laws, ordinances and regulations whether by Contractor, its
employees, offcers, agents, subcontractors, or representatives. If Contractor observes that the work
is at variance therewith, Contractor sha11 promptly notify City in writing.
X.
VENUE
The laws of the State of Texas shall govern the interpretation, validity, performance and
enforcement of this Contract. The parties agree that this Contract is performable in Denton County,
Texas, and that exclusive venue shall lie in Denton County, Texas.
XI.
ASSIGNMENT AND SUBLETTING
Contractor agrees to retain control and to give full attention to the fulfillment of this Contract,
that this Contract shall not be assigned or sublet without the prior written consent of City, and that no
part or feature of the work will be sublet to anyone objectionable to City. Contractar further agrees that
the subletting of any portion or feature of the work, or materials required in the performance of this
Contract, shall not relieve Contractar from its full obligations to City as provided by this Contract.
XiI.
INDEPENDENT CONTRACTOR
Contractor covenants and agrees that Contractor is an independent contractor and not an officer,
agent, servant or employee of City; that Contractar shall have exclusive control of an exclusive right to
control the details of the work performed hereunder and all persons performing same, and shall be
responsible for the acts and omissions of its ofFicers, agents, employees, contractors, subcontractors and
consultants; that the doctrine of respondent superior shall not apply as between City and Contractar, its
officers, agents, employees, contractors, subcontractors and consultants, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor.
XIII.
INSURANCE AND CERTIFICATES OF INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance coverage as set
forth in the Insurance Requirements marked Exhibit "B" attached hereto and incorporated herein by
reference. Contractor shall provide a signed insurance certificate verifying that they have obtained the
required insurance coverage prior to the effective date of this Contract.
XIV.
HINDRANCES AND DELAYS
No claims shall be made by Contractor for damages resulting from hindrances or delays from
any cause during the progress of any portion of the work embraced in this Contract.
XV.
AFFIDAVIT OF NO PROHIBITED INT�REST
Contractor acknowledges and represents it is aware of all applicable laws, City Charter, and City
Code of Conduct regarding prohibited interests and that the existence of a prohibited interest at any time
will render the Contract voidable. Contractor has executed the Affidavit of No Prohibited Interest,
attached and incorporated herein as Exhibit "D".
XVI.
SEVERABILITY
The provisions of this Contract are severable. If any paragraph, section, subdivision, sentence,
clause, or phrase of this Contract is for any reason held to be contrary to the law or contrary to any rule
or regulation having the force and effect of the law, such decisions sha11 not affect the remainulg
portions of the Contract. However, upon the occurrence of such event, either party may terminate this
Contract by giving the other party thirty (30) days written notice.
XVII.
TERMINATION
Either party may, at its option, with or without cause, and without penalty or prejudice to any
other remedy it may be entitled to at law, or in equity or otherwise under this Contract, teni�inate further
work under this contract, in whole or in part by giving at least thirty (30) days prior written notice
thereof to Contractor with the understanding that all services being terniil7ated shall cease upon the date
such notice is received. �
XVIII.
ENTIRE AGREEMENT
This Contract and its attachments embody the entire agreement between the parties and may only
be modified in writing if executed by both parties.
XIX.
CONTR.ACT INTERPR�TATION
Although this Contract is drafted by City, should any part be in dispute, the parties agree that the
Contract shall not be construed more favorably for either party.
XX.
SUCCESSORS AND ASSIGNS
This Contract shall be binding upon the parties hereto, their successors, heirs, personal
representatives and assigns.
XXI.
HEADINGS
The headings of this Contract are for the convenience of reference only and shall not affect in
any manner any of the terms and conditioris hereof.
XXTI.
RIGHT TO AUDIT
The OWNER shall have the right to audit and make copies of the books, records and computations
pertaining to this agreernent. The CONTRACTOR shall retain such books, records, documents and
other evidence pertaining to this agreement during the contract period and five years thereafter, except if
an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all
audit tasks are completed and resolved. These books, records, documents and other evidence shall be
available, within 10 business days of written request. Further, the CONTRACTOR shall also require all
Subcontractors, material suppliers, and other payees to retain all books, records, documents and other
evidence pertaining to this agreement, and to allow the OWNER similar access to those documents. All
books and records will be made available within a 50 mile radius of the City of Denton. The cost of the
audit will be borne by the OWNER unless the audit reveals an overpayment of 1% or greater. If an
overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, must
be borne by the CONTRACTOR which must be payable within five business days of receipt of an
invoice.
�
Failure to comply with the provisions of this section shall be a material breach of this contract and shall
constitute, in the OWNER'S sole discretion, grounds for termination thereof. Each of the terms
"books" "records" "documents" and "other evidence" as used above shall be construed to include
, > > >
drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or
prepare a fmal printed document.
IN WITNESS WHEREOF, the parties of these presents have eYecuted this agreernent in the year
and day first above written.
CONTRACTOR
BY:
(�� , SIGNATURE)
. �,- �
Date: C�� % 7—' � Z `
Name: TP � ` �
Title: t ..L.. � (� — � �—��
/ c� �a W - C� � ,��. ( s �p , i�D _ S— � �z.
MAIL_I�'.7 ADD SS
�I�JSZ.S �� l� x �� �-��
�, /'1 � �-� 7 � a 11 ��
ONE NUMBER
°ol �- 5�°1- �7��
FAX NUMBER
�� Z �-'5�.; �,S��JG .
PRINTED NAME
CITY OF D NTON, T
BY: - `~-��
CI Y MANAGER
C'
DATE: J r � 7.�
DEPARTMENTAL APPROVAL
APPROVED AS TO LEGAL FORM
ANITA BURGESS, CITY ATTORNEY
,
BY: �� �
DATE: ���2
EXHIBIT A
R�=P # 4942 � Mawing Ser�ices
Vertdor Name:
Location;
TIBH
��,�� ��������
TIBH
PROPOSAL . Annual RFP Amounf Annual RFP Amount
PROC'OSAL A- LI�RARIFS CEASS�A $5,280,00 � 7 �;
PROPOSAI. t3 - CI'I�Y PARKS CLASS B $93,55�,flfl ��i s��
PROPOSAI. C- CITY M�DIANS & F21GHT�O��WAYS � 2 � t�
NOR7�i CLASS B �22,690.Ofl
PROPOSAL D- FIRE STqTiONS CI_ASS A& 8 $10,392.00 � d 3 �
PROPOSAL �- CCM�T�RIES C�.ASS B �u98,900.00 �� �f-G Z�
{'ROPOSAL � - ELEGTRICA�. SUBSTF1TIOf�S �
CLASS A �. B �8,G45.00 g �� �
PROP�SA�. G- WATER RECLAMATION CLASS
A & C �17,505.00 � � L� �U �
GRAND TOTA� $176,884.00 � . ��
r ce er Acre er
IViQWING CLASSI�'1CATION Cycle* Price Per Acre Per Cycle*
CVS,SS f1 $60.00 �� b. c� o
--------_�- -------------------------------- ---�-
--------------------- CLASS B $�a0.00 �� 0. 4 0
---._�___-----------------------------------------------------..__-----
.__-__�------------------------------
-- 36.00 � � � r �
CL�1SS C
------------- --------------------------------------
--------------------------------- (
-----------__�------------------�----- ----_..___ ---
CLASS D $15.OQ � f Sr, d 0
�f�.(( —
�--I--�---�- �
A_�"Z'AC�XM�NT �
AC��NO�'�'S�E� G�11���1VT
THE STATE OF TEXAS
C�U�lTY O�' DENTON
Tl�e uudersignccE �grees d�is RFP beconies the property ofthe City o�Denion �fter llia officia[ openivg,
TI�e undersig�ied affirn�s fie has Familiarized h'smsalf ���ith the local conditions n�ider «�hich fhe Fvork is to be
performed; satisfi�d himself of the eonciitions oF de3i��ery, h�ndlit�g �nci slo�'�ge of eqttipment an{t all other matters
ti�at ina}+ be incicient�l to the titi�ork, before sabmit[ing a�ropos�i,
The itndersignec� �gr�es, iF this proposal is ncceptecl, to furnish an�� 1nc! all iteu�slscrvicas upon ���hicl� prices nre
offered, at [Ge price(s) zud upo�i tlte tea•ms and co»diiions co�it�iiied in tlie Specificaiions, 1'he period for accept�uce
of tl�is Proposll will be i�inety (90) calendar days unless a different pez�lod is noted.
T(�e undersigued aftirn�s d�at they are duly atilhorized to e�ecute fhis conl���cf, tiiat this Rri' has uot been prepared u3
collusian �vitli any olher Biddci•, �ior �ily cn�ployee of the Cii}' ofl�entou, and ii�at the conlcnis of tliis RFP i�ave �tot
been commu�icated to an�r o[her proposer or to an}� em�(oyee of tEze Gity of Dento�� prior to the vffici�l opening of
lhis bid,
Respoiident hereby assigns to clie City an}' �n<< 1�I C1011I1S f01� ovei•charges nssocinted �ti�irl� tliis co�itract ���hich nrise
under Il�e �ntih�ust It�ws of t1�e United States, 15 USCA Sectio�t 1 et se�., aud �vluc(� �rise ut�der tlre �sntitrust l�1vs oF
the State of"1'eaas, Tex, �us, & Co�n. Code, Sectio31 15.�1, et seq.
The ut�deesigtted �ffirms tttat titey ii�ve reacl a�id do u�iclerst�nd the specifc�tious <�ucl nn�� att�chments coiilaii�e<I in
this RrP pac[:age.
T(ie imdersigned agrees fh�i tfte RPP k�osterl ou t{1e tit'ebsite �re tlie officiz] specific�tions and sh�Jl ilot 11tee fiie
electronic copy of the speci�c�tions �ncllor pricii�g sheet (Exhif�it ]), �vitl�out clearlp idenufyin� ch�nges,
'I:he u�idersigned understliids the�l �<<�11 Ue responsible for anonitoa•i��g tl3e Ciky of L�enton Purcl�asing 1\'ebsitc a�:
I�ttt�•/ln�wn� ciNofdenton cau/index ��s�x?iya£e=397 ta ea�sura tl�e}� l�ave do���itlo�ded nud sigued all addendum(s)
rec�uired Cor suU�uission �vittitlxeir proposal.
Should a confIict nrise bet�veeit tiie P0, suppliei' terms, or coi�tr�ct; the ier�us and contlitions set fortf� iu lhis RF'P
sti;�li prcvlil.
T certifytha[ I ha��e made no �vil)fttl n�isrepresent�iious fit this Proposal Submission, iior have I tivith[tield ilifarmatiou
in m�� siatcments and aiis�vers to questio��s. I ant 1�i��re that the iuforin�tio» gi��en by nte in this proposal �vill be
im�cstigated, �i�itil my fii11 periuission, �nd tliat any misi•epresentations or omissions ���ay cause ni�� proposal to bc
rejected.
`2Al'IT r�.1Tl� r�,7�17R�SS OF COl'7PA�l�.': AC}T'Ii01 z�D ltk:l'R�S�1�TA�1V�:
� L' , Sigtt�turc �
��-
� �' `, Date .
�� /�—(��� I Nauie i11 1�� C--
_r ,
Title SS �
Tel_ No. G r — ,� Fa� No. �j �: � �C� �t -0�—
rii�ail, _ ' � � ,1 6 �
PAG� 74 OF R�P #�4942
� �"
Purchasing Department
901-B Texas St.
Denton, TX 76209
(940) 349-7100
www.dentonpurchasing.com
ADDENDUIVI # 3
RFP # 4942
�eNNUAL ��NTRACT FOR MOWiNG
SERVICES
Revised Proposals DUE: June 5, 2012
�:00 P.M,
Proposal submitted by:
�� � �. � rL� ��c,.
Company Name
CITY OF DENTON — ADDENDUM # 3
RFP # 4942 — Annual Contract for Mowing Services
• The opening date for RFP 4942 has been extended until
June 5, 2012.
• Pages 20-22 of the original RFP document for the Code
Enforcement Proposal H section have been revised; please
see the enclosed page changes.
• Revised Pricing Sheets for Proposals A-H are attached;
These pricing sheets must be submitted with your proposal
per the RFP requirements.
N� OTHER CHANGES AT THIS TIME.
Thrs form shall be signed and returned with your bid
Name:
Signature:
i
Company: l � �)� /�� � , �lA � e.- .
Title:
Date: (� � � � cf � � O
C��,�� 1 � ; � or
� � �
�
CtTY OF DENTON — ADDENDUM # 3
RFP # 4942 — Annual Contract for Mowing Services
PROPOSAL H
CODE ENFORCEMENT:
C�NTRACT TERMS & CONDITIONS:
The successful bidder shall perform on the following basis:
1. Parcel size shall be based on not more than 10,000 square feet of area.
2. All parcels authorized by the City to be mowed by the contractor shall be cut to a uniform
height not to exceed two (2) inches. More than on mowing ar cutting may be required
(under a single work order).
Properties of five (5) acres or more will be mowed 100 feet from all structures, property
lines, curbs, and street edge. If the property is less than five (5) acres, the entire parcel
will be mowed. Parcels or acreage must be cut to the pavement, or the thoroughfare or
street, or to the curb lines or the edge of the street.
4. Parcels will be mowed to all existing buildings, trees, shrubs, light poles, mailboxes,
landscaping beds, sidewalks, curbs, streets, fences, etc. Grass and weeds not trimmed by
a mower will be trimmed with a weed eater. This weed eating will be included 'an the
base bid amount.
5. When mowing of a parcel by normal means (such as a lawnmower or a tractor) is not
possible, parcels will be t�iinined by means of a weed eater or other device designed to
trim grass/weeds in such terrain. This weed eating will be done on an hourly basis
rate.
6. The contractor shall remove all obvious accumulations of trash, debris, or litter. Trash,
debris and litter will be picked up and transported to the City of Denton Landfill.
Landfill staff will determine the cubic yard quantity of the load and issue a ticket. A copy
of the landfill ticket rnust be provided with the original invoice and submitted to Code
Enfarcement to calculate labor costs.
7. Upon completion of mowing/trimming of all parcels, the contractor will be responsible
for removal of all grass and weed clippings from developed parcels up to 10,000 sf., and
hauling the yard waste to the City of Denton Landfill. Contractor will return all grass and
weed clippings to lots larger than 10,000 sf by means of a broom andlor a blower.
The contractor will ensure that paved areas, streets, sidewalks and drainage areas adjacent
to job sites are free of glass clippings after completion of mowing.
9. The contractor will photograph the tall grass and weeds (and any trash and debris) at the
site prior to mowing. The contractor will take a photograph of the mowed site upon
completion of the work. The Contractor wi11 maintain all "before" and "after" site photos
at their business ofiice. Photos must be available to Code Enforcement upon request.
PAGE 20 OF RFP #4942
CITY OF DENTON — ADDENDUM # 3
RFP # 4942 — Annual Contract for Mowing Services
PROPOSAL I�
CODE ENFORCEMENT (Continued):
CONTRACT TERMS & CONDITIONS:
, 10. Any equipment or items found on the property shall not be removed from the premises.
Some exa.mples would be machinery, vehicles, masonry, building materials in a sizable
quantity, storage buildings, fencing materials in a sizable quantity, and anything of value.
11. A11 mowing shall be completed within three (31 business days of notification of a work
order excluding holidays. Work order(s) will be emailed or faxed to the contractor.
Inclement weat3ier and any rnajor breakdowns in equipment will be the only reason for an
extension for job completion. An extension of no more than three (3) business days may
be granted by the Code Enforcement Office. If the work has not been completed within
the allotted three (3) business day timeframe (unless an extension has been granted), the
Code Enforcement Office may hire another contractor to perform and complete the
requirements of the worlc order. The contractor will be responsible for any additional
costs to hire the back-up contractor.
12. Contractor's equipment shall be in good repair, and qualified operators shall be
responsible for the care and handling of the equipment. Sufficient equipment will be
available to carry out requirements of the contract. Example: brush hog, weed eater, push
mower. Contractor must provide list of equi�ment with bid.
13. The bidder shall pay all wages, taxes, worker's compensation, and all equipment
operators.
14. See Insurance Requirements for Contracts, attached. Contractor agrees to carry at least
the minimum insurance specified and furnish certificate(s) of insurance upon request.
15. This contract shall exclude the City of Denton from any liability, personal or property
damage as a result of any operation by the contractar; or any liability, personal ar
property damage arising under the terms of the contract.
16. The contractor must have adequate staff to perform the work required.
17. The invoice containing original signature for the work performed must be submitted by
mail, email, fax, or in person within three (3) business days following completion of the
requirements of the work order.
18. All work performed must be satisfactory and in accordance with the requirements of
existing City ordinances. Upon completion of the work order, a Code Enforcement
Officer will conduct a re-inspection. The contractor will not be paid unt�il the parcel
or acreage has been mowed or cleaned in accordance with the specifications of this
contract.
PAGE 4 OF RFP #4942
CITY OF DENTON — ADDENDUM # 3
RFP # 4942 — Annuaf Contract for Mowing Services
PROPOSAL H
CODE ENFORCEMENT (Continued):
CONTRACT TERMS & CONDITIONS:
19. The contract is only authorized to complete the work assigned by the City. No payment
will be made far work not authorized by the City. The City agrees to pay the invoice
within thirty (30) days of receiving a completed invoice.
20. It is the responsibility of the contractor to ensure that he mows the correct properties.
21. The City will not be responsible far cost of repairs ar breakdowns of contractor's
equipment.
22. This bid, when properly accepted by the City of Denton, shall constitute a contract
equally binding between the successfiil bidder and the City of Denton.
"Contractor must maintain a current email address"
PAGE 5 OF RFP #4942
Exhibit 1
RFP 4942 Pricing Sheet �or Contract for Mowing Services
Please n�te that there are (9) Worksheets that are set up for this RFP.
Please make sure you fill in every one of them completely that you are
Exhibit 1
RFP 494z Pricing Sheet for Contract far Mowing Services
The respondent shall complete the following section, which directly corresponds to Section �
PROPOSAL Annual �FP Amount
PROPOSAL A -
LIBRARIES CLASS
A $ �,280.�0
PROPOSAL 6 -
CITY PARKS
CLASS B $ 93,552.00
PROPOSAL C -
CFTY MEDIANS &
RfGHT-OF-WAYS
NORTH CLASS B $ 22,610.00
PFZOPOSAL D -
FIRE STATIONS
CLASS A & B $ 10,392.00
PROPOSAL E -
CEMETERIES
C1ASS B $ 18,900.00
PROPOSAL F -
ELECTRICAL
SUBSTATIONS
CLASS A & B $ 8,645.00
PROPOSAL G -
WATER
RECLAMATION
CLASSA&C
PROPOSAL H -
CODE
ENFORCEMENT
GRAND TOT,
1 i,5�5.00
'176,884.00
MOVOIING
CLASSIFICATION Price Per Acre Per Cycle*
CLASS A $ 60.00
CLASS B $ 60.00
----------------------------
CLASS G $ 36.00
----------------------------
CLASS D � 15.00
Proposal A - LlBRARiES
CLASS A - Mawing
RFP 4942 Pricing Sheet for Contract for Mowing Ser�ices
tf�e res�ondent shalr compfete the following section, which directly corresponds to
Sec#ion III - Scope of Services, and Section Vi, Payment and Performance
LIBRARY GROUNDS: For Mowing of 1Needs and Grass on City Medians and Lots Within The
Corporate Boundaries of The City of Denton, Texas, per all terms, conditions and
spec�fic�tians herein.
Library Grounds Schedule: °
Est. # of Mowing
Class Acres Cycles Cycle Annual Bid
Site (location)
North Branch Library, 3020 N. Locust ST. A 1 32 $ 60.�0 $ 1,920.00
South Branch Library, 3228 Teasley Lane A 0.98 32 $ 55.00 $ 1,760.00
i
Est. # of Mowing
Planter Bed Maintenance Class (Sq. Feet) Cycles Cycle Annual Bid
Norf(� Branch Library A 21,10o 32 $ 50.00 $'(,600.00
Alternate Iterr� for future consideration:
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
Per cycle p{anter bed maintenance costs shall include shrub trimming three times per year (as per
specifications) and three applications of turf fertilizer (as per specifications).
Proposal B - PARKS
CLASS B - Mowing
RFP 4942 Pricing Sheet for Contract for Mowing Se�vices
The respondent shall camplete the following section, v�rhich directly corresponds to Section II - Scope of Services, and
Section V, Payment and PerFarmance
PAR�CS: For Mowing of Weeds and Grass on City MEdians and Lots Witf�in The Corporate Boundaries
of The City of Denton, Texas, per all terms, conditions and specifications herein.
PARKS size Est. # $ RFp/ $ Annual RFP
Acres °f Mowing
Cycles C cle
Avondale (includes creek banks, both sides to ROV1� 2021 18.1 20 $ 240_00 $ 4,800.00
Devonshire
Bowling Green Park, 2200 Bowling Green s.as zo $ 160.00 $ 3,2Q0.00
Briercliff Park, 3000 State School Road & Unicorn Blvd. s.s�a zo � 118.00 $ 2,360.00
Carl Young Sr. Park 327 S. Wood St. (Includes creek bank from top 6.75 zo $ 175.00 $ 3,500.00
af bank to six feet down the slope.)
Cooper Glen Open Space 3.as 20 $ 35.00 $ 7Q0.00
Crosstimbers, 1000 Hickory Creek Road & Frontage 26 20 $ 152.00 $ 3,040.OQ
Denia Park and Denia Rec, 1001 Parvin — Class A Mowing 10.55 32 $ 314.00 $ 10,048.Q0
DO NOT MOW BALLFIELDS
Ernest Dallas Memorial Park, 6120 Sun Ray (Class �) � 20 $ 135.00 $ 2,700.00
Evers Park 3100 N. Locust (south side of Windsor-Boy Scout Area) 4 Zo $ 144.00 $ 2,880.00
Class B
Evers Park Sports Complex Common Areas, 3201 N. Locust — �0.3� 32 $ 312.00 $ 9,984.00
(Class A) (DO NOT MOIN BALLFIELDS)
Fred Moore 500 S. Bradshaw $� American Legion �0 20 $ 3'10.00 $ 6,2Q0.00
Joe Skiles, 1721 Stonegate 5.s �o $ 138.d0 $ 2,760.00
Keep Denton Beautiful, 1117 Riney Rd 1.s8 20 $ 60.00 $ 1,200,00
Lake Forest, 3901 Ryan Rd 21.45 20 $ 260.00 $ 5,200.OQ
Mack Park (North Section) —(Class A) (DO NOT MOW
BALLFIELDS) s.s1 32 $ 115.00 $ 3,680.00
Macic Park (South Section) / Roberts Park Common Areas — ��.�6 3z $ 75.Q0 $ 2,400.00
(Ciass A) (DO N�T-MOW BALL�IELDS)
McKenna, 600 N Bonnie Brae (includes inside communication fence) 18.1 20 $ 240.00 $ 4,800.00
Water tower not included
>
Milam Park ofF Mockingbird 1 20 $ 60.00 $ 1,ZOO.OQ
Monterey Open Space, 2.ss 20 $ 117.00 $ 2,340.00
Nettie Schultz, 1517 Mistywood 9 2Q $ 164.OQ $ 3,280.00
North Lakes Park Windsor ROW - NORTH s.s 20 $ 165.00 $ 3,300.00
North Lakes Park Windsor ROW - SOUTH 4.s� 20 $ 146.00 $ 2,920.00
North Lakes Disc Golf s.s 20 $ 225.00 $ 4,500.00
North Pointe, '1300 Hercules Ln. (Type A Area) s.4s 20 $ 155.00 $ 3,100.00
* Owsley Park 2425 Stella o.5 20 $ 35.00 $ 700.00
Sequoia, 1400 E. University s.s 20 $ 138.00 $ 2,760,00
Totals for Cycles and Annual Bid � $ 93,552.00
* Owsley Park 2425 Stefla = Under construc�ion wil{ change
Contractor shall submit segarate per cycle mowing bids and per cycle planter bed main#enance bids.
Proposal C - MEDIANS
CLASS B - Mowing
RFP 4942 Pricing Sheet for Contract for Mowing Ser�ices
The respondent shall complete the following section, which directly
corresponds to Section 111- Scope of Services, and Section VI, Payment and
Performance
Weeds and Grass on City Medians and Lots
Within The Corporate Boundaries of The City of
Denton, Texas, per all terms, conditions and
MEDIAN Size Es#. # $ BidlMowing Cycle $ Annual Bid
(Acres} of
C s
Audra Lane and Triangle at Paisley �.05 20 $ 36.75 $ 735.00
Bump Out at Scripture and Malone o.�s 20 $ 35.00 $ 700.00
Churchill Dr & Churchill Circle Islands o.� 20 $ 35.00 $ 700.00
Drainage Area from Alice (808 Alice) to Denton 1.05 20 $ 36.75 $ 735.00
Eim/US 77& Old Riney o.� 20 $ 35.00 $ 700.00
Emerson & Woodhaven 0.14 20 $ 35.00 $ 700.00
Hercules Medians West of Stuart 0.36 20 $ 35.00 $ 700.00
Highland Park Circle Island and Westridge Island o.� 20 $ 35.00 $ 700.00
HWY 77(Elm) & Windsor o.2 Zo $ 35.00 $ 700.00
Island at Malone @ Tulane o.�2� 20 $ 35.00 $ 7D0.00
Lot at the Dead End of North Carroll Blvd. 0.42 2o $ 35.00 � 700.00
North Texas at Hickary & Ave C at Oak o.2 20 $ 35.Q0 $ 700.00
Oak from I-35 to Bonnie Brae o.8 20 $ 35.QQ $ 700.�0
Oakland St. and Empfiy Lots o.�a 20 $ 35.00 $ 700.00
Sherman & Bolivar
Sherman & Locust
Sherman & Stuart
Snerma�r & Woodlands „
Trade Square Parking between Hickory &
Mulberry
University (includes frontage of 380) & Boyd
US 77 (I-35 to 2164/Locust) Tota! of 4 maps
Windsor from I-35 to Bonnie Bras
ndsor & Sherman
�tals for Cycles and Annual Bid
o.z za $
0.05 20 $
�.1 20 $
0.05 20 $
0.2 20 $
o.s 20 $
10.2 20 $
0.64 20 �
o.� Zo $
35.00 $ 700.00
35.00 $ 700. QO
35.00 $ 700.00
3s. ao � �ao. o0
35.00 $ 700.00
35.00 $ 700.00
357.00 $ 7,140.00
35.00 $ 700.00
35.00 $ 700.00
610.00
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
Per cycle planter bed maintenance costs shall include shrub trimming three times per year (as per specifications) and three ap�
of turf fe�tilizer (as per specifications).
The respondent sfiafl compfetethe following section, which directly corresponds to Section If -Scope ofServices, and Section V, Payment and
Performance Requirements. The contractor shall not make changes to this format.
PROPaSAL D - FIRE STATIONS
CLASS �A & B - Mowing
RFP 4942 Pricing Sheet for Contract for Mowing Services
The respondentshall complete the following section, which directly corresponds to Section NI -
Scope of Services, and Section Vl, Payment and Performance
FIRE STATIONS: For Mowing of Weeds and Grass on City Medians and Lots
Within The Gorporate Boundaries of The City of Denton, Texas, per all terms,
conditions and specifications herein.
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
PR�POSAL E — CEMETARIES
Class B IVlowing
R�P 4942 Pricing Sheet for Contract for Mowing Services
The respondent shall complete the following section, which directly corresponds to Section 111-
Scope of Services, and Section V1, Poyment and PerformanCe
CEMETERIES GROUNDS: For Mowing of Weeds and Gr�s� on Ciiy Medians
and Lots Within The Corporate Boundaries of The City of Denton, Texas, per all
terrns, conditions and specifications herein.
Size Est. # of Bid I Mowing
Site (location) Class (Acresj Cycfes G cle Annuat Bid
IOOF TurF B 25 20 $ 275.00 $ 5,500.00
Oakwood Turf B 13 20 $ 143.00 $ 2,860.00
IOOF Litter Control B 25 20 $ 275.00 $ 5,500.00
Oakwood Litter Control B 13 20 $ 143.00 $ 2,860.00
s . p o owing
Planter Bed Maintenance Class Size (Sq.Ft) Cycles Cycle Annual Bid
IOOF Beds B 561 20 $ 56.00 $ 1,120.00
Oakwood Beds — Flag poles B 150 2Q $ 15.00 $ 3Q0.00
IOOF Color Bed Change B 361 20 $ 38.00 $ 760.00
Altsrnate Items for future
consideration:
Totals fvr Cycles and $ $ 98,900.00
Annual Bid
Contra�tor shall submit separate per cycle mowing bids and per cycle planter bed mai�tenance bids.
Per cycle planter bed maintenance costs shall include shrub trimming three times per year (as per specifications) and
thres appfications of turf fertilizer (as per specifications).
PROP�SAL F — ELECTRiC SUBSTATiON
Class A, B, C Mowing
RFP 4942 Pricing Sheet for Contract for Mowing Services
The respondent shall comp/ete the following section, which directly corresponds ta
Section IJI - Scope of Services, and Section VI, Payment and Performance
ELECTRIC SUBSTATIONS: For Mowing of Weeds and Grass on City
Medians and Lots Within The Corporate Boundaries of The City of Denton,
Texas, per al! terms, conditions and specifications herein.
Est.
Est. # of Bid / Mowing
Site Location Size (Acres) C cles C c!e Artnua! B+d
Arco Substation, 1868 Geesling Rd. -76208 2 20 $ 50.00 $ 1,000.00
• Bonnie Brae Substation, 1221 N. Bonnie Brae St. - 76201 0.06 20 $ 10.0� � 2oo.ao
Denton North Interchange, 4105 N. Locust - 76207 0.3 20 $ 10.0� $ 2QO.On
Ft. Worth Substation, 4171 Ft. Worth Drive - 76226 1 7 $ 25.00 $ 175.�0
Hickory St�bstation, 101 N. Bonnie Brae - 762U1 0.4 20 $ 10.00 $ 200.�0
Kings Row Substation, 1988 Kings Row - 76209 0.4 20 $ 10.00 $ 200.OQ
Locust Substation, 1304� S. Locust - 76201 1.25 20 $ 30.00 $ 6d0.00
Northlakes Substation, 3400 N. Bonnie Brae - 76207 0.5 20 $ 10.0� $ 200.OQ
Pockrus Substation, South of I-35 E on Pockrus Rd - 76208 0.8 2� $ 1 �.00 $ 200.00
Poie Yard, ?70� Spencer Rd -76205 7 32 $ 175.00 $ 5,600.00
Teasley Substation, 2428 Hickory Creek - 76210 0.5 7 $ 1�.00 $ 70.00
Totals for Cycles and Annual Bid $ 350.�0 $ 8,645.�0
• onn�e rae Substation - Under Construction will change
Contractor shatl submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
Per cycle planter bed maintenance costs shall include shrub trimming three times per year (as per specifications) and three
applications of turF fertilizer (as per specifications).
Contact Sam Bridges at (940) 348-7600 for additional in#ormation
PROPOSAL G - WATER RECLAMATI4N
CLASSA&C
RFP 4942 Pricing Sheet for Contract for Mowing Services
The respondent shall complete the following section, which direct(y corresponds to
Section lll - Scope of Services, and 5ection VI, Payment and Performance
WATER RECLAMATION: For Mowing of Weeds and Grass on City Medians and Lots Within The
Corporate Boundaries of The City of Denton, Texas, per all terms, conditions and specifications
herein.
ize Est. # oF � owing
Site Location Ciass (Acresj cycies Cycles Annual Bid
Barrow Station -�arrow Dr. � 0.5 7 $ 10.00 $ 70.00
Granada Stafion, 3G00 Granada C 0.125 7 $ 10.�0 $ 70.OD
Lakeview Station, 200 Lakeview Blvd. � � 7 $ 25.00 $ 17�.00
Lift Sta�ions:
Caoper Creek @ 230 N Mayhill Rd. � 0.75 7 $ 10.00 $ 70.00
Hickory Creek @ Old Alton Road � 0.5 7 $ 1�.00 $ 70.00
North Entrance Area, S. Mayhill Rd. � � 0 7 $ 10.00 $ 70.00
Robson Ranch Plant, 5494 S. Florence Rd., Jaastin, TX c 5 7 $ 25.�0 $ 175.00
Approx.
Water Reclamation Plant, 1100 S. Mayhill , Denton, TX A �4 32 $ 25.00 $ 800.00
Wimbleton, 4000 Winston Dr. � 0.125 7 $ 10.00 $ 70.00
Totals for Cycles and Annual Bid $ 90.00 $ 1,255.00
Size est. # of Bid/Mowing
Planter Bec� Maintenance ciass (Acres) Cycles cyc�es Annual Bia
Water Reclamation Administration Bldg., 110o S. Mayhill Rd.
Denton , Tx. A 650 32 $ 25.00 $'16,250.00
TOTAL $ 25.00 $ 16,250.00
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
Per cycle planter bed maintenance costs shall include shrub trimming three times per year (as per specifications) and three
applications of turt fertilizer (as per specifications).
PR4POSAL H — CODE ENFORCEMENT
R�P 4942 Pricing Sheet for Contract for Mowing Services
The respondent sirall complete the following section, which directly corresponds to Section l!! - Scope of Services,
and Section VI, Payment and PFrformanC�
Mowing of Parcels with Unrestricted Access
(i.e. openings to parcel larger than three (3) feet, vacant lots)
CATEGORY DESCRIPTION Bid Amount Bid Amount
(Area to be mowed is up to (Majority of area to be
3' height) mowed is over 3' height)
I-A Parcels of land up to 10,000 square feet $ 20 /per lot $ 30 lper lot
II-A �arCels of land up to 10,001 square � 70 /per lot $ 80 /per lot
feet to 1 acre
III-A Parcels of land more than 1 acre � 60 /per acre $ 70 /per lot
Mowing of Parcels with Restricted Access
(equipment must fit through three (3) foot opening)
CATEGORY DESCRfP710N Bid Amount Bid Amount
EArea to be mowed is up to (Majority of area to be
3' height) mowed is over 3' height)
�_B ParcelS of land up to 10,p00 square feet � 30 /per lot $ 40 /per lot
�� B Parcels of land up to 10,001 square � g0 /per lot $ 90 /per lot
feet to 1 acre
����B Parceis of land more than 1 acre � 60 /per acre $ 70 /per lot
Trash and Debris Removal
CATEGORY DESCRIp?ION Bid Amount
Trash and debris removal based on cubic yard calculated by the City $ 5 /cu. yd.
IV of Denton Solid Waste formula.
Hou�ly rate for labor and trimmer on specialty rate per Contract � ��
Terms 2nd Conditions #4
Contact Linda Barrett (940} 349-7819 for more information
GITY OF I}�NTON
RFP �ORAi�NUAI. GONTRAC7 FOR MOWING S�RVfG�S
SOLXCYTATX��t CHECI�L�ST
Checklist for RFF' #4942
Title; Annual Contract for Mawing Services
Openin� Date: s/29120'I2 at 2;00 PM �
Conlractor� ttte and Addres_� �p- --�u �--
Cot�tacL �
TX Taxpy�er VfN��: � �
Phone: �� / --
Fax: �
�mail: - v 1�L/� '+� ' h�h . i) �n,
1. Sub�Yiik one (1) origmal and E�vo (2) WRITTEN copies nf subzi�ittal (R�QUfRED)
a. Sul�mif Writfen Proposal by courisr, hand de(ivery, or mail
b. Exhibil'1-�xcef Pricing Sheei, Rev�ew, compfete, anct return
2. En�ail �xhibil 1 in �xcel f4rmaf to ebicfs�ciiyofdenton,com
3. 5ubmiltal Content (�4eet Section IV)
� Review a11 requirements
��i�sure yoE�r firm meeks all stated rninimum require►nents
� Documentafio�� includec4 tv support tiie evaluation criferia.
� Com�any Information
� Relevanf Experience and Qualifications
� Ouality Assurance ! Quality Controi
� Lifigation History Slaternent
� /�ddend�nn(s) Reviewed and return
� AiEachment A, Review
� Aitachment S, NOTAPPLICABLE
� Attachrnent G, Revie�v, complete, antl rEturn
� Aifachn�ent D, �lot Applicabfe
� Ailachn�ent E, Revie��r, complete, and return
� tlttachment_F, Revievd, complete, and refiirn •
• Altachmenl G, Review, complete, and relurn
� Attacllmenf H, RevieU/, Cornplefe, a�ld return
� Attach3»ei�t 1, fteview, complete, and refesrn
� Aftacf�ment J, fteview, coi��plefe, and refurn
PAGE 3 OF RFP #�}9�2
CITY 0� l��iJTON
RFP ANNUAI. CONTRAC'f' FOR MdWING SERVIC�S
1 S, I�TLlII1��T O�P01'S011lle� U}� D�sci�liize:
Discipliiie l�uilibez• of Staxf # Registe�•ed
19. Services 1'�'ot�idect vy Contractor:
�. P[ease p��ovic�e a detailed ]isting af all sers�ices tllat }�ozl�� coinpui}� psovides.
b, Please detail your �ciox eapeiie�ice �vorku�g o�� similar �xojects 1a�iili Te�as gover�u�ieizt�l
entifies.
c. Ple�se detail yolir siinilar sez�t�ices pz�ovided ovei tlae �ast t�vo (2) ye�rs.
d. Det��i1 clocumei�ted �i•oof of at ]east tl�►ee (3) {�rojects ii� the past iS��o (2) years.
e. Please detail tl�ese sez�vices, including, the z�atttt•e of tl�e sei��iees �ro��idecl, the scope of tl�e
�ctivities, the argwizatiozZS foz 1��lucl� tlle services tivere provided, tl�e d�tes of tJZe projects,
and tl�e docuuiented be»efit to the go�rerrune�ital enti€y,
20. Has your com��any �`iled or been na���eci iii aii}J litigatioii iniToh�iiig 5�oi�r coz����siy 7Eld tlie
O�vller on a contract �vitlii�i tl�e Iast fat�e years na�:dez� yvt�i• cl�rrezit coiil��ai�}� nanle oi• ��i}�
o�liez� conlp�n}� i�ame? Zf so prot�ide deta� s of tlie 15st�es a►IC11'esolutio�l if available. Iiiclude
la�vsuits whe�•e Otiv3�er tivas i��vo�ved, C� -- �-
21. Please �rovide ai least (3) tl�ree referettces (����eferrlbTF� r�rr.liliciprrlilies) �nd eo�Itr�ct
auloui�ts. I�ichide �roject descriptiat�, col�t�et ��z��es, positioii, ���d org�i�izatioi� z��t�1�e aud
telepf�oiie nu�l�ber fo�� each a•efe�'e3�ce listed. Sea att�cl�mei�t F.
22. IIave }�oll e3�ea• defaulted on or failed to enmplete 1 eoiltract uncie�• }roiu• cura•eut co�upaii},
�i�me ox �ii}� ot]ier conlpa�z}� natne7 If so, tivhere a�td �vh}!? Git�e lzauie aud telepl�.ozie nut��ber
oi Ota�ner. ,. %�
/�/
23. $ave y�u ever liad � contract terii7inatecl by tlie Owl��ea�? ��so, rvhere �nd ���l�y? Gi��e zlame
and telcpl�one nnmbex (s) of O�ti�l�ez (s).
2�, �ias 5iou� compa��}� impl�nieiited an Ei�zployee Henitl� and SafeLy Pa�ogram conil�]iant �vitli 29
CFR 1910 "Geuez'ai Ia�dustry Standaxds" and/ar 29 CFR 1926 "Geiier�l Construc[ion
Standards" as tl�.e}� a�pl�� to your Coinpai�}�'s custozn�t•y acti��ities?
hu��U4tir4�ry�� osha ���Is/osl�a�veb/otivas�•eli.sezreh form?�._doc l�e=STANDARDS&u_�oc
�level=l�� keYv�lue=1926
PAGE 66 O� ftFP #49Q2
CITY �F DEN70N
R�E' ANNlJAL CONTRACT FQR MOWING SERVIC�S
.A.'�'TAC�INIENT J3
BUS�i�I�SS OV�Z2'VT�'Ui' QU�STX0�1i�tAIR.� A.N7� I'ORIV.C�
1, Contrachoz• I�s�me: `� � �,a �� � _ � � ,
2, A,dtiress Pcinci al Place of Busi�iess : � (� ,�
c � � l� �l _ �31�2 S � �k�� �1T�,� 7s
3, Daes }'011]' C017ij)�lly liav'ey aii established ph5�sic�1 preseilee in tlte State of Te��s, or Il�e Cii�� of �
Del�ton? � �' � — fiir�.s��2� L:� — � }�� � f� � h.� �(J�
4, Ta� �a5�er ID#: �--�� �-{ -- � �"1 � os'" � �
5, �z��ail E�ddress o�Przmaty coiit�ct; ����� �-�. 1if�� . ��I�
�--."', �
6, ��Je.vsile AddLess:�(� � �..� , � 1 �� • 6 r
7. Tele��Iione: � j "� � s � � — 0'�`� ( „
s. ra�: � U�-- ��'�. o-���.
�
9. 0llaer Locations: ��,y�o .����,�` $��
� o, o����.��«��o�� cl�ss:
Parfnersl�ip
I».dx�c�iclual
C o�•poz� � r� �
E�SSOCic� �011 �
J� o -�1 � `I�►2o � , �"
l [. DateEst�tblished: �,�,�'l,�
12. �Ol'illel $i1Si]leSS �7at1��: 1 Y [. �1
13. Date of Dissohition: I ��,
1�, SilbSlCEIflY}� of: I'`j�,'��
I 5. �Tistorieally Uiicletatilized Bus�a�ess: �'es or �
16. Priiicipals�j�dOfficeis: ��L 1��,1�-5���=.
Please detail respoi�sibilities zvitli #lie iYlt�ie of each princi�al or officer.
17. Ke}� Perso�u�el and Respansibilities:
Piease detail t•esnonsibiiities �viflx tlie nau�.e of eacl� �CCy �essa��nel.
PAG� 65 OF RFP #4942
CITY �F p�NTON
RFP AN�IUAL CONTRACT FQR MOWII�G SERVEC�S
ATTAC�M�i�IT C
SA��TY RECORD QUES`�'T�NNAZS��
Tlie City of Dentoii ctesires to �v�il itself of tl�e be�zefits of Sectioil 252.0�435 of ttle �Local
Go�lcrn�ilent Cocte, aud considcr tl�e ��fety zecords of potet�tial coz�tz•actors pi'io�• �o aii��rding bids oa�
Cii}� conl�'acts, �'tiirsua«i to Sectio11252.0�}35 a£tlie Local Govern�zlenY Code, the Cit}� ot Dea�to�i ]las
edopted the follo�vin� �vriiten ciefnitioll and criteria for accl�ratel�� defe��n�ining tlie safet}� reco�•d of
a bidder p�•ior to a�vaE•cling bids on Citp C011t1'1CfS,
Tl�e clefmitioi� au<t criteri� for determini��g tlxe safet�= recorti of a bidde�' for this consideration s1�a11
be:
`S'axe Cif�� of T}e�fo�i sI�all considez� fl�e s�fety� 7•eeoi�cl of tJ�e l�idclers iii dete���iii�iiiig flee
respoa►sibi]ii�T tl�ci�ea�'. Tlie Cif�' lilfl�� eo�aszcler �a�yr iizeiclettce i�1�t�o1`�izig �t�s�ox•lte�� s��'et3� oz• s��ef��
o£ the �ztucz�s of tlie Cit�r of Deaxtor�, Ue zt i•el�tecl oi• c�tusecl b;�� e�y�t�ironir�e�ii�l, uieclan»ic��,
oZ�er�flon�T, sizZ�e��s�isia�l o�• an�� otl�ez� c�use oz� facfoi�. Specific;�lly, tTze Cii�� nias' covside�•,
��z�o»n ofliei• flii�igs:
�, Compl�ints to, or fii�zl ortlet's ente�ed by, t�te Occttpatioil�tf Safet}� aud
Healili Revie�v Cozninissioai (OSHRC), 8giil1lSt llle b.iClClel f01' v10�fltIO11s Oi
OSE�t� regulatio��s within the �ast tlu•ee (3) years. �G ��
�. Citatiotls (�ts defined belo��r) �coi�i aix Eti�'irom�leizl111'�'otectzon f�gency (�s
defi��ed belo�v} �Or v1o.�1t1011S l�ritlli]1 tlJ.e �)ast �lVC �5� ��e�rs. Ein�ii'onnieizt�l
�'iotection �1.gencies include, but are noC iiecessazil}T liiilifed to, tlie U.S.
A���i3� Cor�s of Engi��.eers {UStaC�B}, tl�e U.S. �zsh �nd �Vildlife Service
([ISF��TS}, t3ie r�ac�i�oiuue�ital �'rotec#ion Age��cy (�pA), the Texas
Cou�mission oi1 Et�vii•otu��elifal Qualit}r ('tC�Q), the Teaas N�ltiral
Resonrce Coilsezvation Coi»u�issio}i (TNRCC) �le<lecessor i�o flie TCEQ),
the "�e�as De�actmenf o� Healfh (`I'DH), the 'Z'exas Parks �nd ��lildlife
1�epartt��ea�k (TP�'��D), t}�e Stt't�ct�ual Pest Coufrol Bo�rd (SPCI3), agencies of
Iocal goti�exa�rnents �espo�lsible £oz enfo��cii�g e�lviro��»1eizfal proiection ox
ti��orker sa�etp related latti�s oi z'egt�lations, �ncl simzlar regulntory ageticies o£
otl�er states of tile U1�Ited �t�tes. Citations include xxotices of violatio�i,
�iutices o.f enforceiiient, st�spe�lsion/rez�ocatioats af statL ar fedeial licezises or
registiations, fines �ssessed, peaadia�g critnin�l coaitplaults, indictmelits, or
eoiivictions, <�dn�ii�►isfrati��e ordet's, draL1 orders, fiital orders, anci judici�l
iiizal jud�►��eilts. � � �
c. Coz1`�zetions of a cz�i�nival offense zi�itl�iii t��e p�st ten {�0} ye�rs, »�l�ich
�•est�lted in Uodily haz�i3� o�� de�t�i. � p� �
d. t�r�}� otl�er safety �:el�ted matter deen�ed b3� the Cit}� Couaicil to be niateri�L iil
detes'za�i3iiilg tlie res�onsibility o£ the bidder ai�<l his or her aUilitj� to perfori�i
tl�e se�•vices os� goods requi�'ed by tli� bid dociin�ents i�� a safe e����iro��.nezit,
P/�GE 87 OF RFP �F4942
CiTY OF p�.NTON
RFP /�NNl1Al. CONTRACT FC7R MOWih�G SERVICES
botli fox the �voc•kex�s �jld otl�er employees of i�i<ldez• and the citizens of tl��
Ciiy of Deutoz�.
In order to obtaiii �roper ii�forii�aiion froiv aidders so tlaat City of De�ito�i z�1a}' consldeA� tl�e sa�ety
��ecords of ��otential contractors �rioz� to at3�a�.•ding bids on City C�33tTilCiS� Citp of Denton i�equires
tliat badde��s �ls���er the �`011o1�ting tluee (3) q�testions and s«bazait ther�i tivith tl�eis bids:
(���STTOi�T Oh':C
l�as tl�e bidder, ox tl�e firui, corporation, ��arinershi�, or institntiozz re�rese�ited b}� the bxdder, or
�n�y�orie �eting foa• sucii fir�u, corpor�tipn, p�rEt�ershi� ox� institutzoia, �'ecei��ed citations for ��iolations
of USHA n�iihin the plst #Iu'ee (3) ��ea;�s� �
��ES N0�
Xf the bidder has inclicaied YES ��l' CjLiGSt10111Z1tll1lJe1� oue �botJe, ��le L�ICjCleY 11111St �1'��'I�E t0 C.lf.}� of
Dei�tan, �vith i�.s bid sttbia�issioi�, ti�e foIlo�sving i��foxz»ation tit�itl� �.'espect lo each suclz cifatio��:
Date of offei�se, locafio�i of establisl�.►��ent it�spected, category aP offeilse, fi�lal dispositio�� of
of�f.'ense, if auy, and penalfy assessed.
nU�S'Z`�O\T T'4�S'0
$as fl�e biclder, or fl►e iirui, corpor�tion, ��a�'tnorshii�, Oi' J71Sf1tt1tI0Ja l'C]7l�esented b}� thc bidder, or
a�iS���ie �cting f'or sucIi firin, coi•��orafio��, p�z•tuei'sliip ox� instit�Etio», i'ecei��ed cit;�tions foz•violatioiis of
ein�iroiiinci;f�1 ��3•otectio3� I1ti��s oi• regulaiions, of �l�;y: Lzi��d o.x� t�'pe, tif�ifl�i�i tlic ��ast ���e 7�ena•s? Cit�tions
iucliule �iofice oP'��iola{io��, zioficc �f e�iforceinent, slis��e►�sion/i•e�'oc�tiozis of st�tte or fedez�Ri liceaises, oi'
z'egisfr;�tions, fii�es �ssessecl, gci�cli�lg c�•i�ui»:�l eomp��►ints, i�itliefinenis, oa• co�n�icfions, �dn�inisfi•�tis�e
orciei•s, drtlft o��ctei•s, fi�ial orclai�s, nrul j•� die�inal jiidg�3xeufs.
aBS NO
�f the bidcler h�s ii2dieateci �'ES for ques#iox� riu3l�ber i�iro abo�f�, tlae biddex' must J�z�otricic ta City of
Deiiton, �Vltll 1�S UlCI S[IUlIllSS1011� tYl� �4�I4�•1�1�t� 11�f01717at10111Z'1tI11fS1JCCt t0 eaC11 SUCI] CO7lV1Cf10]l:
Daie of of.fense or occurrence, loc�tioii �vhere offe»se oCCU1��ecl, type of o�fet�se, �n�l dtspositio�l of
offei�se, if an}�, a�ad ��ez�alfp assessed.
QU�S'CZON T��R��
H�s flie bidder, or tl�e firm, cor�oiat'tat1, ��rt�iezship, or i��siitufioi3 repz'esented b)� bicider, or anyone
acting for sttcli �1��1, eorpoa•ation, partne�sl�i�, ar ii7stitution, e��er l�een co�i�lictec�, ��lxtl�iii the pt�s# ten
(10) �ears, of a criizziii�l affe��se ���43ic1; •esulted in serious bodily injil�}r or deati�?
�'�S N�J
PAGE 68 DF RFP #4942
CITY OF DENTON
RFP ANNUAL GOfJTRAGT FOR MOWING S�RVIC�S
If tlie bidder h�s i�idiclted I'�S :for q�iestioal i�umbei• three 1i�o�Te, t�ie bidder tiiEist pz�o��ide to City of
Dento�l, �ti�itl� its bid subniission, the follolZli�lg info���t�atioi� w�ith respect to each sucl� cozivictioiz:
Dt�te of o�fense, locatioa� tivl�exe of£ense occu�•��ed, t�Tpe of offense, �n11 disposifiol� of offei�se, if
�ny, a11CI. �Jellr�lt}� assessed.
�TT.A.CX-�14�S�NT D �
R�F���NC�S
P(ease list lh��ee {3) Govenvz�ent references, oflier fhan t]�e Cif}� of llenton, �vho can ��erif}� the. nunlily of ser��ice your
CO1Tl�)illl)� provides. 1'he City ��refers cuslome�•s of sinular size �nd scope of �vork !o this propos�i.
_ � . :R��'�'12�1rrtGS� OI`l� . ' : .
G�VE�vI-fE\TlCOlii't�,NY NA\4E: � %� � � � Q �i� �- Ly v�
LOCAT[O�I: �J��-- � � � -
CO�T��C'1'PERSON AND T TLE; _.
TEL�PHONE NTTI4B�R: • —..-,J.� � �` -�
SCOP� OI� 1��OR7�; ��-�� � r�17� y/� , � I 1�.*Lh,��.}� '/
CO3�TRACT PERIOD: _
...,_.. �.. ., _. . . .. . .., ... .. .
. _ . .. _ . . :
� -...��_ :.. .. :: ... .:::... ::.: : =.:: ...:.. .' .:=:S���i�C��I�FC�-T1'�?O �-:..:::::::_:i:::.,.' ,,.. _: : .' ... - .
GOl��R�i�•IEyTlCO\Il'A�IY �IA1�IB:
I,OCATIOI�: —__���-'���1 . �^-�� �...
C0ITACT PERSON AI�ID TiTI,E: .
`fELEPHONE,tUI�iBER: �
l
SCOl'� OI' S�'01tK:
CON'1'RACT PERIOp:
.. .,..._ .. .. - - . .. -- : _ _ - � .
.:...,... ... �. ..._. • :..:
. . . . .:. . . ... . _ .. . .
--�..:. ..,_..:. ,.. :...
... --- :: �
... . . : .. . .. . ... . . .. . ..•..:.:. ; =�_ -R�S�'�it�'NC��'���: -:.:-,::".- �-:: .. ..-:. ...:
GOVERi\l4�NT/CO\�IPt1NX IJA�fE:
LOCriTION:
C�NTACT P�RSOI� t�ND TITT��: _
T�T�EPHO�TE �UN18�R; .�_�
SCOPk� OF 1VORl�:
CON'7'RAC1' I'ERIOJ�:
C �i �n�z �
. . .. _
PAGE 69 OF RFP #4942
�
��i�� �'�
ATTA.CHMEi�t'�' �
CON�LICT O�' INT�R�ST QUESTIONNA[R� FORM CIC�
I'or i�encior or ofiier erson doiu� biisiiless �ti7f�l IOC1I ,ovcrumental entift'
'I'hIs questioluitiire rellccts cb�iuges iu�de to tI�c ]a�}• b���T.13• f�t91, 30th 3�eg,,ltQg��l�e Sessioa�, orr•ic� us� o�r.v
`Chis qucstionnaire is being filed iia accordance Zti�ith cliayter 176 of (he Locai Govecnutent Code by a person n,�z Rz.tt�-2d
�t�lio l�as a vusiFiess i�elationship as defi�ied Uy Section 176.001(1-a} ���iElt a loc�l govexnmental entity �iid ti�a
person meets - aequireme��ts undet• Section 17G.00G(a).
By 1a�v tliis questiounaire m►ist Ue �iled �vidi the records ad�ni�}istrator oEtlie local go��ernrnent entit��iiot later
tl�AU tl�e 7th business day after the date ti�e ��erson becoines a���nre af flcts Ihat require the slaten�en[ to be Gled.
5'ee Secfiou 17G,006, Loca[ Goveritnie�tt Cocte.
r� perso�i cominits an offense if �he pe�son knotiving�y violates Section 176.00G, Locttl Government Code, rin
offense tmder tliis section is a Class C misdenie�nor.
1 lnuic of persai ivfio h:ts n business �•clafionsliip ��•iU� ]ocnl gos�a•nmculni cuti(1'.
2
❑ Chedc fhis bo� if }'ou ;n•c filing a�n upda(c io a preF�ioitslti� filcd qttcslimnmirc.
{The la�i� requires lliat ��ou file an updated canplctcd questioimnire ��ili� the <�p�>ropriate filing ��dhoriq� not laler Ilmu Ihc 7'" Uusiucss dny 1(lcr ihe
datc tl�c originally filed quasiiouanire becomes incontplcic o�' innccurala.}
3 lante oF toca[ go�-cmment off icer t��ilfi ��9�om fiter has �n emp(oyuic»t o�i io ss re[� onsh" ,
1, nie oF f cer
This section, (item 3 including suUparts R, B, C 3� F�), musi be Cornpfeled Fof aCh o(fi r�riih whom (he Gle� has an eniploymenE or other 6usiness
relalionship �s deGned by Seclion 176_001(9-a), Local Government Cod�. Aitach addilional pages lo ihis �orm Clt� as necessary.
A. Is lhe local government aflicer named in il�is section receiving or likefy to receive iaxabte income, oiher lhan inves[ment incortte, from lhe
filer of the ques(ionnaire?
� Yes �o
F3, Is the filer of lhe queslionnaire receiving or[ikefy to receive faxable iiticorne, olher lhan investmeM iocome, from ot' al the directio�� o( the
local govemmenl offtcer named in this secllon AND the laxable inconte is not received (EOm the locaf gouernmeniaf entiiy?
� Yes � �o
C. is ll�e filer of lhis queslionnafre employed by a corporalion or olher business entity vliih respect io which the local governmenf o(ficer
ser�es as an officer or direclor, or holds an o��vnership of 10 percent or more?
\I ` I
� Yes No
U. �escribe each a(filiaUon or business rafalionship.
4
Signaturn. of person doing business `vilh lhe governritenlal eniity Dale
PAG� 70 OF R�P �4942
A.`z"�'ACHM�i�T T
DISAD�TAI�I'�'A.��b BUSYI�IESS �Ci�'Z�17ATION
Tlie City of Deuto�� �vilI ensure t��at purchases of equip�zieitt, u�ateri�ls, stlpplies, aixi /or ser�Jices
comply ti��itll "Tetas Loc�l Go�rel�ziz��eiit Code 252,02�5, in regards to competititre requireine�lfs i�1
rclatioii to Dis�d�l�ntaged Bt�sii�ess Enferprises (ABE). Tlie Cit}r �a�ilt ensuie th�t alI I�roct�remeiit
op��oreunities are cost effective, and co�lt��ibuta�le to tlie con�petitive�aess of the City, a�id iis
customers. tlll P�•ocureiiiei3t acti�Jities u7i1� be eoztductec! ir� ai� open aia<l fair m�z�t�ex wliili ec�tial
apportu��it5� p�-ovided for alI qualified pa�ties. The Cit�� of Deiltotl �vill pz�o>>itie equ�sl contractii�g
op3�oa�tuz�ities as p�ov'tclec� b�f State and T'ederai la�v to s�z�a11 bl�siness e�iter��z•ises, Histo�ac�lly
Ui�clerutilized B�ISi�Lesses, �rxct Disad��atkta�ed �usiness Ez�terpz•�ses. Tlie City of Dentoii
e��cou��:�gcs all a���arded Contractors to seek c�nali�catioii as <� DI3E and/or tttilize DBE's as sub-
contractot�s, tvliere feasible, to i»eet tl�e otrezall it�te�lt of il�e legislatio�l.
Dis�tl�=;��ifa�ed �3usiuess ��tfer��rises (D�3�); are encotlraged to p�t�tici��ate 111 t�l� CitSr of
De��.toai`s proci�remeut process. The Purcl�asiiig Departmeiit �vill p�ovide additiozial elariitcatio�z
of s��ecificatioi�s, assistance �vitl� Pro��asal �'oz'ms, a�id fiia•t(�er e��l�ixatioii o� pz'ocnz�emei�t
p�oeeciz�res to ttaose DBEs �vho reqttest it. Rep�•eseaztatzves fi•oni DB� coralpa�iies slxould ide��tif}J
themsel�tres as sue3i ai�d sufjmft a ca���f of tl�e Certificztion. Tl�e Cit�r z�ecognizes tlie cez•tific�tioais
of ilie St.ate o:f Te;�as Building �tid Procu��enieiit Coa�nnission ��(JB 1'xo�z�a�n. Al1 co�npanies
seeking i»fro�'iziation co��cer�ung DB� ce�•ii�catiaz� a�•e t�rged to coz�t�ct.
State of Te�as HUB Program —TPASS Divisio�i
PO I3ox 130�7, E11�stii�, T�Y 78711-3047
{512) 463-5872 or (S88) 863-SS81 or http'//��r�Yw �t�indow state.tx.us/�ro�uren�ent/pro rll�. lll�f
Insfi•uctions; Tf }�our compan}� is alxead�r certified, attach a co�y of }�our certification to tl�is
form aiid retz�z���. �vitl� tlie stlb�nission. If ��ot�r eompai�y is not �lre�d}� cert��'iec3, and could be
cofisidez•ecl as nleeting certific�tion z�eqi�izex��cz�ts, please use tlae �a�eb link to obtain such. If you
a�•e subrliitting a respai�se and plan to tztilize D73,F,'s, t}iei� use the fori�i belo�v to icien[ify the
bijsiitess �nd include tlae busit�ess HU]� certifi,�ati�i,
CO\�IPt1TI1' ���ivlE:
REPRESEI�TTFITIV�:
ADD7ZrSS:
CITY, STATE, 7IP:
TELEPI-IO�iE N0. �AY I��O ,
Indic�te �ll that nppl�r;
Nliuorit��-O�vned Busi�iess �nterprise
u�oz�ien-0����ied Busitiess ��lterprise
Disart�fantagecl Bnsitiess ��ltez•prise
PAG� 71 OF RFP �4942
EXHIBIT B
CITY OF DENTON
INSURANCE REQUIREM.�NTS FOR C�NTRi4CTORS
Bidtler's attention is clirected to the insurance requirements below. It i,s highly recommen�led
that bidders confer with their respective insurance carriers or brokers to deterrrcine in advc�nce
of Birl submission the availability of insurance certificates an� endorsements crs prescrified
and provided herezn. If an apparent low bitic�er fails, to comply str�ictCy with the insairance
requirements, that bicltler may be disquc�lzfiecl from c�ward of the contract. Upon bicl awccrd, all
insurance requirements shall become contractual obligations, which the successful bidcler
shall have a duty to maintc�in throughbut the course of this contract.
STANDARD PROVISIONS:
Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall
provide and maintain until the contracted work has been completed and accepted by the City of
Denton, Owner, the minirraum insurance coverage as indicated hereinafter.
As soon as practicable after� notification of bid awczrd, Coni�t�actor shall file with the Pacrchasing
Department satisfactory certificates of inszcrance, containing the bid number and title of the
project. Contractor may, upon written request to the Purchasing Department, ask for
claYification of any insurance requirements at any time; however, Contractors are strongly
advised to make such requests prior to bid opening, since the insurance requirements may not be
modified or waived after bid opening unless a written exception has been submitted wzth the bid.
Contractor shall not commence any work or deliver any material acntil he or she receives
notification that the contract has been accepted, approved, and szgnecl by the City of Denton.
All insairance policies proposed or obtainecl in sc�tisfaction of these requirements shall comply
with the follovving general specifications, and shall be maintained in compliance with these
general spec�cations throughoz�t the duration of the Contract, or longer, if so noted.•
• Each policy shall be issued by a company authorized to do business in the State of
Texas with an A.M. Best Company rating of at least A- VII or better.
• Any deductibles or self-insured retentions shall be declared in the bid proposal. If
requested by the City, the insurer shall reduce or eluninate such deductibles or self-
insured retentions with respect to the City, its officials, agents, employees and
volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
• Liability policies shall be endorsed to provide the following:
• Name as additional insured the City of Denton, its Officials, Agents,
Employees and volunteers.
• That such insurance is primary to any other insurance available to the
additional insured with respect to claims covered under the policy and that this
insurance applies separately to each insured against whom claim is made or
EXHIBIT B
suit is brought. The inclusion of more than one insured shall not operate to
increase the insurer's limit of liability.
• Cancellation: The City requires 30 day written notice should any of the
policies describecl on the certificate be cancelled or materictlly changed
before the expiration date.
e Should any of the required insurance be provided under a claims made form,
Contractor shall maintain such coverage continuously throughout the term of
this contract and, without lapse, for a period of three years beyond the contract
expiration, such that occurrences arising during th� contract term which give
rise to clairns made after expiration of the contract shall be covered.
• Should any of the required insurance be provided under a form of coverage that
includes a general annual aggregate limit providing for claims investigation or
legal defense costs to be included in the general annual aggregate limit, the
Contractor shall either double the occurrence limits or obtain Owners and
Contractors Protective Liability Insurance.
• Should any required insurance lapse during the contract term, requests for
payments originating after such lapse shall not be processed until the City
receives satisfactory evidence of reinstated coverage as required by this
contract, effective as of the lapse date. If insurance is not reinstated, City may,
at its sole option, terminate this agreement effective on the date of the lapse,
EXHiBIT B
SPECIFIC ADDITIONAL INSURANCE REQUIREMENT5:
All insurance policies proposed or obtainec� in satisfaction of this Contract shall additionally comply
with the following marked specifacations, and shall be maintained in compliance with these additional
specafications throughout the clurc�tion of the Contract, or longer, if so noted:
[X] A. General Liability Insurance:
General Liability insurance with combined single limits of not less than $500,D00.00 shall
be provided and maintained by the Contractor. The policy shall be written on an occurrence
basis either in a single policy ar in a cornbination of underlying and umbrella or excess
policies.
If the Commercial General Liability form (ISO Form CG 0001 current edition) is used:
Coverage A shall include premises, operations, products, and completed
operations, independent contractors, contractual liability covering this contract and
broad form property damage coverage.
Coverage B shall include personal injury.
Coverage C, medical payments, is not required.
If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO
Form GL 0404) is used, it shall include at least:
Bodily injury and Property Damage Liability for premises, operations, products
and completed operations, independent contractors and property damage resulting
from explosion, collapse or underground (XCU) exposures.
Broad form contractual liability (preferably by endorsement) covering this
contract, personal injury liability and broad form property damage liability.
[X] Automobile Liability Insurance:
Contractor shall provide Commercial Automobile Liability insurance with Combined Single
Limits (CSL) of not less than $250,000.00 either in a single policy or in a combination of basic
and umbrella or excess policies. The policy will include bodily injury and property damage
liability arising out of the operation, maintenance and use of all automobiles and mobile
equipment used in conjunction with this contract.
Satisfaction of the above requirement shall be in the form of a policy endorsement for:
any auto, or
all owned, hired and non-owned autos.
EXHIBIT B
[X] Workers' Compensation Insurance
Contractor shall purchase and maintain Worker's Compensation insurance which, in addition to
meeting the minimum statutory requirements for issuance of such insurance, has Employer's
Liability limits of at least $100,000 for each accident, $100,000 per each employee, and a
$500,000 policy limit for occupational disease. The City need not be named, as an "Additional
Insured" but the insurer shall agree to waive all rights of subrogation against the City, its
officials, agents, employees and volunteers for any work performed far the City by the Named
Insured. For building or construction projects, the Contractor shall comply with the provisions•
of Attachment 1 in accardance with §406.096 of the Texas Labor Code and rule 28TAC 110.110
of the Texas Worker's Compensation Commission (TWCC).
[] Owner's and Contractor's Protective Liability Insurance
The Contractor shall obtain, pay for and maintain at all times during the prosecution of the work
under this contract, an Owner's and Contractor's Protective Liability insurance policy naming the
City as insured far property damage and bodily injury which may arise i� the prosecution of the
work or Contractor's operations under this contract. Coverage shall be on an "occurrence" basis,
and the policy shall be issued by the same insurance company that carries the Contractor's
liability insurance. Policy limits will be at least combined bodily injury and property damage per
occurrence with a aggregate.
[ ] Professional Liability Insurance
Professional liability insurance with limits not less than per claim with respect to
negligent acts, errors or omissions in connection with professional services is required under this
Agreement.
[ ] Builders' Risk Insurance
Builders' Risk Insurance, on an All Risk form for 100% of the completed value shall be
provided. Such policy shall include as "Named Insured" the City of Denton and all
subcontractors as their interests may appear.
[ ] Commercial Crime
Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside the
prernises, burglary of the premises, and employee fidelity. The employee fidelity portion of this
coverage should be written ori a"blanket" basis to cover all employees, including new hires.
This type insurance should be required if the contractar has access to City funds. Limits of not
less than. each occurrence are required.
EXHIBIT B
[ ] Additional Insurance
Other insurance may be required on an individual basis far extra hazardous contracts and specific
service agreements. If such additional insurance is required for a specific contract, that
requirement will be described in the "Specific Conditions" of the contract specifications.
EXHIBIT B
ATTACHMENT 1
[X] Workers' Compensation Coverage for Building or Construction Projects for
Governmental Entities
A. Definitions:
Certificate of coverage ("certificate")-A copy of a certificate of insurance, a certificate of
authority to self-insure issued by the commission, or a coverage agreement (TWCC-81,
TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance
coverage for the person's or entity's employees providing services on a project, far the
duration of the project.
Duration of the project - includes the time from the beginsung .of the work on the project
until the contractor's/person's work on the proj ect has been completed and accepted by the
governmental entity.
Persons providing services on the project ("subcontractor" in §406.096) - includes all
persons or entities performing all or part of the services the contractor has undertaken to
perform on the project, regardless of whether that person contracted directly with the
contractor and regardless of whether that person has employees. This includes, without
limitation, independent contractors, subcontractors, leasing companies, motor carriers,
owner-operators, employees of any such entity, or employees of any entity which furnishes
persons to provide services on the project. "Services" include, without limitation, providing,
hauling, or delivering equipment ar materials, or providing labor, transportation, or other
service related to a project. "Services" does not include activities unrelated to the project,
such as foodlbeverage vendars, ofiice supply deliveries, and delivery of portable toilets.
B. The contractor shall provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any overage agreements, which meets the statutory
requirements of Texas Labor Code, Section 401.011(44) for all employees of the Contractor
providing services on the project, for the duration of the project.
C. The Contractor must provide a certificate of coverage . to the governmental entity prior to
being awaxded the contract.
D. If the coverage period shown on the contractor's current certificate of coverage ends during
the duration of the project, the contractor must, prior to the end of tlie coverage period, file a
new certificate of coverage with the governmental entity showing that coverage has been
extended.
E. The contractor shall obtain from each person providing services on a project, and provide to
the governmental entity:
1) a certificate of coverage, prior to that person beginning work on the project, so the
governmental entity will have on file certificates of coverage showing coverage for all
persons providing services on the project; and
EXHIBIT B
2) no later than seven days after receipt by the contractor, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the current certificate of
coverage ends during the duration of the project.
F. The contractor shall retain all required certificates of coverage for the duration of the project
and for one year thereafter.
G. The contractor shall notify the governmental entity in writing by certified mail or perso�al
delivery, within 10 days after the contractor knew or should have knoum, of any change that
materially affects the provision of coverage of any person providing services on the project.
H. The contractor shall post on each project site a notice, in the text, forin and manner
prescribed by the Texas Workers' Compensation Commission, informing all persons
providing services on the project that they are required to be covered, and stating how a
person may verify coverage and report lack of coverage.
I. The contractor shall contractually require each person with whom it contracts to provide
services on a project, to:
1) provide coverage, based on proper reporting of classification codes and payroll amounts
and filing of any coverage agreements, which meets the statutory requirements of Texas
Labor Code, Section 401.011(44) for all of its employees providing services on the
project, for the duration of the project;
2} provide to the contractor, prior to that person beginning work on the project, a certificate
of coverage showing that coverage is being provided for all employees of the person
providing services on the project, for the duration of the project;
3) provide the contractor, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shoum on the current
certificate of coverage ends during the duration of the project;
4) obtain from each other person with whom it contracts, and provide to the contractor:
a) certificate of coverage, priar to the other person beginning work on the project; and
b) a new certificate of coverage showing extension of coverage, prior to the end of the
coverage period, if the coverage period shown on the current certificate of coverage
ends during the duration of the project;
5) retain all required certificates of coverage on file for the duration of the project and for
one year thereafter;
6) notify the governmental entity in writing by certified mail ar personal delivery, within 10
days after the person knew or should have known, of any change that materially affects
the provision of coverage of any person providing services on the project; and
EXHIBIT B
7) contractually require each person with whom it contracts, to perform as required by
paragraphs (1) -(7), with the cerkificates of coverage to be provided to the person for
whom they are providing services.
J. By signing this contract or providing or causing to be provided a certificate of coverage, the
contractor is representing to the governmental entity that a11 employees of the contractor who
will provide services on the project will be covered by workers' compensation coverage for
the duration of the project, that the coverage will be based on proper reporting of
classification codes and payroll amounts, and that all coverage agreements tivill be filed with
the appropriate insurance carrier or, in the case of a self-insured, with the commission's
Division of Self-Insurance Regulation. Providing false or misleading information may
subj ect the contractor to administrative penalties, criminal penalties, civil penalties, or other
civil actions.
K. The contractor's fa.ilure to comply with any of these provisions is a breach of contract by the
contractor which entitles the govemmental entity to declare the contract void if the contractor
does not remedy the breach within ten days after receipt of notice of breach from the
govemmental entity.
EXHIBIT C
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor or other person doina business with local aovernmental
TMis questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session
FORM CIQ
OFFICE USE ONLY
This questionnaire is being filed in accordance with chapter 176 of the Local Government Code by a I Date Received
person doing business with the governmental entity.
By law this questionnaire must be filed with the records administrator of the local government not
later than the 7th business day after the date the person becomes aware of facts that require the
s�atement to be filed. See Section 176.006, Local Government Code.
A person commits an offense if the person violates Section 176.006, Local Government Code. An
offense under this section is a Class C misdemeanor.
Name of person who has a business relationship with local governmental entity.
� Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7�h business
day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
Name of local government officer with wfiom filer has an employment or business relationship.
Name of Officer
This section, (item 3 including subparts A, B, C& D), must be completed for each officer with whom the filer has an employment or other business
relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the
filer of the questionnaire?
� Yes � No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the
local government o�cer named in this section AND the taxable income is not received from the local governmental entity?
0 Yes 0 No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer
serves as an officer or director, or holds an ownership of 10 percent or more?
0 Yes 0 No
D. Describe each affiliation or business relationship.
Signature of person doing business with the governmental entity
Date
Adopted 06/29/2007
�� TIBHI-2 OP Id: RA
'4� °� °� CERTIFICATE OF LIABILITY INSURANCE DATE�MM/D�/YYW)
09I11/12
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certiflcate does not confer rights to the
certificate holder in lieu of such endorsement(s).
512-477-6745 N�EACT
PRODUCER "
Wm Gammon Insurance 512-469-0443 PHONE Fnx
1615 Guadalupe ac No Ext : A/C No :
Austin, TX 78701 E-MAIL
William Gammon III ADDRESS:
. INSURERISI AFFORDING COVERAGE NAIC #
INSURED TIBH Industries, �11C.
J. Randy Bassett
1011 E. 53rd 1/2 St
Austin, TX 78751
��1 � 1 �� �V
�,�tll �'1
Allmerica Financial Benefi[ In
Hanove� Lloyds Ins Co
1602
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR 7ypE OF INSURANCE A�DL SUB pOLICY EFF POLICY EXP LIMITS
LTR POLICYNUMBER MMlDDlYYYY MMlDD/YYYY
GENERALLIABILITY(� � EACHOCCURRENCE $ 'I,OOO,OOO
/
B X COMMERCIAL GENERAL LIABILITY � ZLD911617801 ✓ 04125/12 04/25/� 3 pREMISES Ea oc urrence $ 500,000
CLAIMS-MADE a OCCUR � MED EXP (Any one person) 3 5,�00
PERSONAL & ADV INJURY $ 'I,OOO,OOO
GENER4LAGGREGATE $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS -COMP/0P AGG $ Z,ODO,OOO
POLICY PR�� X �oc Emp Ben. $ 1,000,000
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
Ea accidenl S
ANY AUTO BODILY INJURY (Per person) $
ALLOWNED SCHEDULE� BODILYINJURY(Peraccident) $
AUTOS AUTOS
NON-OWNED PROPERTY DAMAGE $
HIREDAUTOS AUTOS Peraccident
$
X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ Z,OOO,OOO
B EXCESS LIAB CIAIMS-MADE UHD911617701 04/25/12 04/25/13 AGGREGATE $ 2,���,00�
DED X RETENTIONS NIL $
WORKERSCOMPENSATION X WCSTATU- OER
AN� EMPLOYERS' LIABILITY
A ANY PROPRIETOR/PARTNER/EXECUTIVE Y� N W2D911560201 `/ O4/25/12 O4/25/13 E.L. EACH ACCIDENT $ SOO,OOO
OFFICER/MEMBER EXCLUDED? � N I A
(MandatoryinNH) E.L.DISEASE-EAEMPLOYE $ 500,00�
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT $ SOO,OOO
B Prop Special-RC ZLD9116178D1 04/25/12 04/25/13 Building 1,438,00
B Business Income ACTUAL LO55 SUSTAINED Deductble 2,500
DESCRIPTION OF OPERAT10N5/ LOCATIONS / VEHICLES (Attach ACOR0101, Additional Remarks Schedule, if more space is required)
Ci o Denton is addit�i al insured per bla�ket automatic additional
insured endorse en trr�--� hat provides additional msured status to the
certificate holder only when there is a written contract between the insured
and certificate holderthat requires such status per form 421-0288�
Reference RFP #4942 - Mowing Services�
City of Denton `/
901-B Texas Street
Denton, TX 76201
ACORD 25 (2010/05)
CITYDEN
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZEU REPRE5ENTATIVE %
✓f��J//��) � f
.�'�/v ^- w[t.��� "^^'^^� -W /! !
O 1988-2010 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
✓
,�
�
i
�� TIBHI-1 �P ID: BM
q���O'� DATE (MM/DD/YYYY)
�� CERTIFICATE OF LIABILITY INSURANCE 09I13/12
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE CQVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE 15SUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the ce�tiTicate holder is an ADDITIONAL INSURED, the policy(ies} must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder i� lieu of such endorsement s.
PRpOUCER Phone: 512�54-5266 NAMEaCT
Ed Weeren Insurance Agency Inc Fax: 512�54-3819 Pp�NNo E t• A/C No :
P. O. Box 14444
Austin, TX 78761 E-MAIL
ADQRESS:
Ed Weeren
' INCIIRFRfSI dFFOR�ING C�VERAGE . NRIC !�
INSURED 7.I.B.H. Industries, Ino.
Attn: Jennifer Brown
1011 East 53 1l2 Street
Austin, TX T8751
, iNSUaeRA:Travelers Commercial
� � INSURER B :
�
``�f�'] INSURER C :
����� INSURERD:
COVERAGES CERTIFICATE NUMBER: REVI510N NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUE� TO THE INSURED NAMED ABDVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANV CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUECi OR MAY PER7AIN, THE INSURANCE AFFORDED BY THE POLICIES OESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLU510NS AND CaNQITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
�L� POLICY FF POLICY E%P L1MR5
TYPE DF INSURANCE pOLICY NUMBER MM1DDlYVYY MM1DDfYYYY
GENERAL LIABILITY � EACH OCCURRENCE S
COMMERCIAL GENERAL LIABILiTY PREMISES Ee occurrence s
CIAIMS-MADE � OCCUR MED EXP (My ona person) S
PERSONAL 8 ADV INJURY i
GENERALAGGREGATE i
GEM'l AGGREGATE LIMfT APPLIES PER: PRODUCTS - COMPIOP AGG $
POLICY PR� � LOC �
AUTOMOBILE LJABILI7Y ✓ / / COb181NED SINGLE LIMIT �,ODO DO
6a accident S �
A X ANY AUTO ✓ X BA-8323X526'� 0510�11 Z U5/01f 13 BOOILY INJURY {Per peraon) 5
ALL OWNED SCHEDULE� BOOILY INJURY (per accidenty S
AUTOS NON�OWNE� Pe�acudanOAMhGE $
HIRED AUTOS AUTOS
$
UMBRELI.A �IA9 OCCUR EACH OCCURRENCE � S
E7(CESS LIAB CLAIMS�YIAOE AGGREGATE S
DED RETENTION 5 �
WORKERS COMPENSATON WC STATU- OTH-
AND EMP�OYERS' LIABILITY T
ANY PROPRIETORIPARTNERIEXECUTIVE Y( N E.L. EACH ACCIOENT 5
OFFICERIMEMBER EXCLUDED? � N 7 A
(Mandatory in NH) E.L. DISEASE -EA EMPLOYEE S
If yes, descrfbe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 5
4
DESCRIPTION OF OPERATtONS 1 LOCATIONS ! VEHICLES (Aqach ACOR�1�101, Addltlonal Remarka Schedule, If moro sp�cs la requlred)
Project: RFP #4942-Mowing services �
City of Denton �
901 B Texas Street
Denton, TX 76029
ACQRD 25 (2D10I05)
CITYDEI
�[�l'J
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EKPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORI2ED REPRE8ENTATIVE �
C.�C.�-�./'� � Ci�./
OO 1988•2010 ACORD CORP�RATION. All rights reserved.
The ACORD name and logo are registered marks of AC�R�
POLICY NUMBER:
COMMERCIAL AUTQ
ISSUE DATE: - -
THIS ENDORSEMENT GHANGES THE POLICY. PLEASE READ fT CAREFULLY.
TEXAS CANCELLATION PR4VISION OR
C4VERAGE GHANGE ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
GARAGE COVERAGE FORM
M�T�R CARRIER COVERAGE FORM
TRUCKERS COVERAGE FORM
With respect to coverage provided by this endorsement, fhe provisions of the Coverage Form apply unless modi-
fied by the endorsement.
SCHEDULE
Number of Days' Notice 30 J
Name Of Person Or Organization City of Denton
401B Texas Street
Address Denton, TX 76029
If this policy is canceled or materially changed to reduce or restrict coverage, we witl mail notice of cancellation or
change to the person or organization named in the Schedule. We will give the number of day's notice indicated in
the Schedule.
CA 02 44 06 04 8 ISO Properties, Inc., 2003 Page 1 of 1
CONTRACT BY AND SETWEEN
CITY OF DENTON, TEXAS AND
RFP NO. 4942
THIS CONTRACT is made and entered into tlus 7 day of AuarLlSt A.D., 2012, by and between
Firehouse 22., a corporation, whose address is 1818 Greenwood Drive, Denton, TX 76209, hereinafter
refened to as "Contractor," and the CITY OF DENTON, TEXAS, a home rule illuiucipal corporation,
hereinafter referred to as "City," to be effective upon approval of the Denton City Couiicil and
subsequent execution of this Contract by the Denton City Manager or his duly authorized designee.
For and in consideration of the covenants and agreements contained herein, and for the mutual
benefits to be obtained hereby, the paxties agree as follows:
I.
SCOPE OF SERVTCES
Contractor shall provide all labor, supervision, materials and equipment necessary for RFP4942-
Annual Contract for Mowing Services-Proposal E-Cemetaries. These products and services shall be
provided in accordance with the Specifications for RFP 4942, a copy of which is on file in the office of
the Purchasing Agent, and the Contractor's Bid in response thereto, a copy of which is attached hereto
and incorporated herein for all puiposes as Exhibit "A". The Cont�act consists of this written
agreement and the following items which axe attached hereto aiid incoiporated herein by reference:
(a) Specifications for RFP 4942; (On file in the office of the Purchasing Agent)
(b) Contractor's Bid. (Exhibit "A");
(c) Insurance Requirements. (Exhibit "B");
(d) Form CIQ — Conflict of Interest Questionnaire (Exhibit "C").
These documents malce up the Contract documents and what is called for by one shall be as
binding as if called for by all. In the event of an inconsistency or conflict iii any of the provisions of the
Contract documents, the inconsistency or conflict sha11 be resolved by giving precedence first to the
written agreenlent then to the contract documents in the order in wluch they are listed above. These
docuinents shall be referred to collectively as "Contract Documents."
II.
TIME OF COMPLETION
Contractor agrees and covenants that all worlc hereunder sha11 be complete within 14 days
followi�lg notice to proceed from City.
Or
III.
TERM OF CONTRACT
The initial terin of this Contract shall be one year from date of contract execution unless
otherwise stated. The City and tl�e Awarded Coiztractor shall llave the option to automatically renew this
contract for four (4) additional one year periods
IV.
WARRANTY
Contractor wanants and covenants to City that all goods a.nd services provided by Coiltractor,
Contractor's subcontractors, and agents under the Agreement shall be fiee of defects aizd produced and
performed in a skillful and worlcmanlilce manner and shall comply with the specifications for said goods
and services as set foi�th in this Agreement and the Bid Specifications on file in the office of the
Purchasing Agent. Contractor warrants that the goods and services provided to City under this
Agreement shall be free from defects in material and worlcmanship, for a period of tluee (3) year
corrunencing on the date that City issues final written acceptance of the project.
V.
PAYMENT
Payinents hereunder shall be made to Contractor following city's acceptance of tl�e worlc and
within thirty (30) days of receiving Contractor's invoice for the products and services delivered.
Coinpensation under this contract shall be based upon the mowing cycle pricing for Proposals E-
Cemeteries attached as Exhibit A.
Contractor recogiuzes that this Contract shall corrunence upon the effective date herenl and
continue in full force and effect until termination in accordance with its provisions. Contractor and City
herein recognize that the continuation of any contract after the close of any given fiscal year of the City
of Denton, Which fiscal year ends on September 30th of each year, shall be subject to Dei�ton City
Council approval. In the event that the Denton City Council does not approve the appropriation of fimds
for this contract, the Contract shall terminaie at the end of the fiscal year for wluch funds were
appropriated and the parties shall have no further obligations hereunder.
VI.
PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC
Contractor sha11 at all tunes exercise reasonable precautions for the safety of einployees and
others on or near the work and sha11 comply with all applicable provisions of Federal, State, and
Municipal safety laws. The safety precautions actually taken and the adequacy thereof shall be the sole
responsibility of the Contractor. Contractor shall indemnify City for any and all losses arising out of or
related to a breach of this duty by Contractor pursuant to paragraph VIII. INDEMNIFICATION and
paragraph IX. COMPLIANCE WITH APPLICABLE LAWS set forth herein.
VII.
LOSSES FROM NATURAL CAUSES
Unless otherwise specified, all loss or damage to Contractor arising out of the nature of the worlc
to be done, or from the action of the elements, or from any unforeseeii circumstances in the prosecution
of the same, or from unusual obstructions or difficulties which may be encountered ii1 the prosecution of
the worlc, shall be sustained and borne by the Contractor at its own cost and expense.
VIII.
INDEMNIFICATION
Contractor shall release, defend, indemnify and hold the City, its elected officials, officers and
employees harmless from and against all claims, damages, injuries (including death), property dainages
(including loss of use), losses, demands, suits, judgments and costs, including attorney's fees and
expenses, in any way arising out of, related to, or resulting from the services provided by Contractor
under this Agreement or caused by the negligent act ar oinission or the intentional act or omission of
Contractor, its officers, agents, employees, subcontractors, licensees, invitees or any other tlurd parties
for whoin Contractor is legally responsible (hereinafter "Claiins"). Contractor is expressly required to
defend City against all such Claims.
In the event the City is a named party to a suit arising out of the subject matter of this Contract,
the City sha11 have reasonable input into the selection of defense counsel to be retained by Contractor in
fulfilling its obligation hereunder to defend and indemnify City. City reserves the right to provide a
portion or all of its own defense; however, City is under no obligation to do so. Any such action by Ciry
is not to be construed as a waiver of Contractor's obligation to defend City or as a waiver of
Contractor's obligation to indemnify City pursuant to this Contract. Contractor shall retauz defei�se
counsel within seven (7) business days of City's written notice that City is involcing its right to
indemnification under this Contract. If Contractor fails to retain counsel within such tiine period, City
shall have the right to retain defense counsel on its own behalf, and Contractor sha11 be liable for all
costs incurred by City.
IX.
COMPLIANCE WITH APPLICABLE LAWS
Contractor shall at all times observe and comply with all Federal, State and local laws,
ordinances and regulations including all amendments and revisions thereto, which in any manner affect
Contractor or the worlc, and shall indemnify and save harmless City against any claim related to or
arising from the violation of any such laws, ordinances and regulations whether by Contractor, its
employees, officers, agents, subcontractors, or representatives. If Contractor observes that the worlc
is at variance therewith, Contractor shall promptly notify City in writing.
X.
VENUE
The laws of tlie State of Texas shall govern the interpretation, validity, performance and
enforcement of this Contract. The paxties agree that this Contract is performable in Denton Couiity,
Texas, and that exclusive venue shall lie in Denton County, Texas.
XI.
ASSIGNMENT AND SUBLETTING
Contractor agrees to retain conhol and to give full attention to the fulfillinent of this Contract,
that this Contract shall not be assigned or sublet without the prior written consent of City, and that no
part or feature of the warlc will be sublet to anyone objectionable to City. Coiltractor further agrees that
the subletting of any portion or feat�ire of the woric, or materials required in the perfoni7ance of this
Contract, shall not relieve Contractor from its full obligations to City as provided by this Contract.
XII.
INDEPENDENT CONTRACTOR
Contractor covenants and agrees that Contractor is an indepeiident contractor and not an officer,
agent, servant or employee of City; that Contractor shall have exclusive control of an exclusive right to
cont�ol the details of the worlc performed hereunder and all persons performing saine, and shall be
responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors and
consultants; that the doctrine of respondent superior shall not apply as between City and Contractor, its
officers, ageiZts, employees, contractors, subcontractors and consultants, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor.
XIII.
INSURANCE AND CERTIFICATES OF INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance coverage as set
forth in the Insurance Requirements marlced Exhibit "B" attached hereto and incorporated herein by
reference. Cont�actor shall provide a signed insurance certificate verifying that they have obtained the
required insurance coverage prior to the effective date of this Contract.
XIV.
HINDRANCES AND DELAYS
No claims shall be made by Contractor for damages resulting froin hindrances or delays froin
any cause during the progress of any portion of the worlc embraced in this Contract.
XV.
AFFIDAVIT OF NO PROHIBITED INTEREST
Coiitractor acicnowledges and represents it is aware of all applicable laws, City Charter, and City
Code of Conduct regarding prohibited interests and that the existence of a prohibited interest at any tiine
will render the Contract voidable. Contractor has executed the Affidavit of No Prohibited Interest,
attached and incorporated herein as Exhibit "D".
XVI.
SEVERABILITY
The provisions of this Contract are severable. If any paragraph, section, subdivision, sentence,
clause, or phrase of this Contract is for any reason held to be contrary to the law or coiZt�ary to any rule
or regulation having the force and effect of the law, such decisions shall not affect t11e remaining
portions of the Contract. However, upon the occlurence of such event, either party may termiiiate this
Contract by givulg the other party thirty (30) days written notice.
XVII.
TERMINATION
Either party may, at its option, with or without cause, and without penalty or prejudice to any
other reinedy it may be entitled to at law, or ui equity or otherwise under tlus Contract, termiiiate fi.trther
worlc wider this contract, in whole or in part by giving at least thirty (30) days �rior written izotice
thereof to Contractor with the understanding that all services being termulated shall cease upon the date
such notice is received.
XVIII.
ENTIRE AGREEMENT
This Contract and its attachments embody the entire agreement between the parties alid may only
be modified in writing if executed by both parties.
XIX.
CONTRACT INTERPRETATION
Although this Contract is drafted by City, should any part be in dispute, the parties agree that the
Contract shall not be construed more favorably for either party.
XX.
SUCCESSORS AND ASSIGNS
This Contract shall be binding upon the parties hereto, their successors, heirs, personal
representatives and assigns.
XXi.
HEADINGS
The headings of this Contract are for the convenience of reference only and shall not affect in
any maruier any of the terms and conditions hereof.
XXTI.
RIGHT TO AUDIT
The OWNER shall have the right to audit and malce copies of the boolcs, records and computations
pertainiilg to this agreement. The CONTRACTOR shall retain such books, records, documents and
other evidence pertaining to this agreement during the contract period and five years thereafter, except if
an audit is in progress or audit findings are yet unresolved, in which case records shall be lcept until all
audit taslcs are completed and resolved. These boolcs, records, documents and other evidence shall be
available, within 10 business days of written request. Further, the CONTRACTOR shall also require all
Subcontractors, material suppliers, and other payees to retain all boolcs, records, documents and other
evidence pei-taining to this agreer�ent, and to allow the OWNER similar access to those documents. All
boolcs and records will be made available within a 50 mile radius of the City of Denton. The cost of the
audit will be borne by the OWNER unless the audit reveals an overpayinent of 1% or greater. If aai
overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, must
be borne by the CONTRACTOR which must be payable within five business days of receipt of an
invoice.
Failure to comply with the provisions of this section shall be a nlaterial breach of this contract a�1d shall
constitute, in the OWNER'S sole discretion, grounds for termination thereof. Each of the terms
"boolcs", "records", "documents" and "other evidence", as used above, shall be const�ued to include
drafts and electroiuc files, even if such drafts or electroilic files are subsequently used to generate or
prepa.re a final printed document.
IN WITNESS WHEREOF, the parties of these presents have executed this agreement in the year
and day first above written.
CON CTOR
t
BY: � C.S� '
OWNE (SIGNATURE)
Date: � � y." ��•
Naane: Y\�• IPr � �R
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Title: CLi.�1�2iZ'
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PHONE NUMBER
FAX NUMBER
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PRINTED NAME
CITY OF D TO ,
BY: �
CITY MANAGER
DATE: �
DEPARTMENTAL APPROVAL
APPROVED AS TO LEGAL FORM
ANITA BURGESS, CITY ATTORNEY
BY: R /
o �
DATE: ����.
Exhibit A
CITY �F DENTON
RFP FOR ANNUAL CONTRACT �OR MOWiNG SERVICES
SOLICITATION CHECKLIST
Checklist for RFP #4942
Title: Annual Contracf for Mowing Services
Opening Date: 5/2912012 at 2:00 PM
Contractor Name and Address; RENE SALDlVAR 9818 GREENWOOD DR DENTON TEXAS 76269
Contact: RENE SALDfVAF2
iX Taxpayer V{N#: 320119031171
Pfione2'14 797 7203
Fax: NIA
Emaii: FIREBULL22@AOL.COM
1. Submit one (�) original and two (2) WRITTEN copies of submittal (REQUIR�p) ^X
a, Submit Wriften Proposal by courier, hand delivery, or mail___,X
b. Exhibit 1-Excel Pricing Sheet, Review, compiete, and return X
2. Email �xhibit 1 in Excel farmat to ebids ,cityofdenton.com
3, Submittal Content (Meef Secfion IV)
� Review ail requlremenEs _,X
• Ensure your #irm meets all stated minimum requirements X
• Documentation included to supporf the evaluation criteria. X
• Company Informafion _K
• Relevant �xperience and Qualifications �X
• Qua[ity Assurance ! Quality Confro! X____
• Litigation History Staternent X_
• Addendum(s) f2eviewed and return X
� Attachment A, Review X_
• AtEachment B, NOT APPLICABLE
• Attachment C, Review, compleie, and return X
• Attachment D, Not Applicable
• Attachment E, f2eview, complete, and return X
• Attachment F, Review, complete, and return X
� Attachment G, Review, complete> and return X
� Afiachment H, Review, complete, and return X
• Attachment I, Review, compiete, and return __ X_
• Aftachmenf J, Review, complete, and return X
pAGE 3 OF RFP #4942
��`� J �
`'�,. � * J�
Exhibit 1 � U
RFP 4942 Pricing Sheet for Contract for Mowing Services
The respondent shall complete the fo/lowing secrion, which directly corresponds to Section /ll - Scope of Services, and Section Vl, Payment and
Performance
PROPOSAL Annual RFP Amount
PROPOSAL A - LIBRARIES ..y
CLASS A $ q 8
PROPOSAL B- CITY PARKS 3�
c�a,ss B � l "?� y�13 �
PROPOSAL C - CITY
MEDIANS & RIGHT-OF-WAYS
NORTH CLASS B $ �I,j 7 y�
PROPOSAL D - FIRE .+ -
STATIONS CLASS A& B � 70�"� �i,� sr�.�<a%�� ,��, �1 ��� ; oT�-� 8�P8
PROPOSAL E - CEMETERIES
CLASS B $ � �I �Ob
PROPOSAL F - ELECTRICAL
SUBSTATIONS CLASS A& B $ ap 7
PROPOSAL G - WATER
RECLAMATION CLASS A & C $ /LJ �
PROPOSAL H - CODE
ENFORCEMENT $ /�%
�
GRAND TOTAL $ 3 �'i (9 ��1 �j �
Q��,��; s� 1�— C� ���l�r � E�.
Class B Mawing
RFP 49�2 Pricing Sheet for Contract for Moweng Services
The respondent shall complete the fo!lowing section, which directly corresponds to Section Ill -
Scope of Services, and Section Vl, Payment and Performance
CEMETERIES GROUNDS: For Mowing of Weeds and Grass on City Medians
and Lots Within The Corporate Boundaries of The City of Denton, Texas, per all
terms, conditions and specifications herein. �
Size Est. # of Bid / Mowing
Sife location Class (p►cres) Cycles Cycle Annual Bid
IOOF TurF B 25 20 $ �7� $ L>' �t �.,`),�
Oakwood Turf B 13 20 $ �� �� $ a y, �ot�
IOOF Litter Control B 25 20 $ ��j $��j ��
Oakwood Litter ContrQl B 13 20 $ �,� -7 ��
Est. # of BidlMowing
Planter Bed Nlaintenance Class Size (Sq.Ft) Cycles Cycle Annual Bid
IOOF Beds B 561 20 $ t�, $��� �
Oakwood Beds - Flag poles B 150 20 $ ��� $��;)~
IOOF Color Bed Change B 361 20 $ �' °� $� f� '`
�r ' '� 'J
Alternate Items for fu#ure
consideration:
Totals for Cycles and $ $
Annual Bid j ��.� � � , ;�dp•
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
Per cycle planter bed maintenance costs shall include shrub trimming three.times per year (as per specifications) and
three applications of turf fertilizer (as per specj cations). ° f
C �v����t c i �� r� �c� I(�� y ol 3��+ l�`� ��
CITY OF DENTON
RFP ANNUAL CONTRACT FOR MOWING SERVICES
ATTACHMENT B
BUSINESS OVERVIEW QUESTIONNAIRE AND FO�2MS
1. Contractor Name: RENE SALDNAR
2. Address (Principal Place of Business): 1818 GREENWOOD DR DENTON TX 76209
3. Does your company have an established physical presence in the State of Texas, or the City of
Denton? YES
4. Tax Payer ID#: 32019031171
5. Email Address of Primary contact: FIREBLTLL22@AOL.COM
6. Website Address: N/A
7. Telephone: 214 797 7203
8. Fax: N/A
9. Other Locations: N/A
10. Organization Class:
Partnership
Individual X
Corporation
Association
11. Date Established: 2004
12. Former Business Name: N/A
13. Date of Dissolution: N/A
14. Subsidiary o£ N/A
15. Historically Underutilized Business: Yes or No NO
16. Principals and Officers: RENE SALDNAR
Please detail responsibilities with the name of each principal or officer.
17. Key Personnel and Responsibilities: RENE SALDIVAR OWNER
Please deta3l responsibilities with the name of each key personnel.
18. Number of Personnel by Discipline: 3 TO 6
PAGE 65 OF RFP #4942
CITY OF DENTON
RFP ANNUAL CONTRACT FOR MOWING SERVICES
Discipline Number of Staff # Registered
19. Services Provided by Contractor:
a. Please provide a detailed listing of all services that your company provides.
b. Please detail your prior e�erience working on similar projects with Texas gbvernmental
entities.
c. Please detail your similar services provided over the past two (2) years.
d. Detail documented proof of at least three (3) projects in the past two (2) years.
e. Please detail these services, including, the nature of the services provided, the scope of the
activities, the organizations for which the services were provided, the dates of the projects,
and the documented benefit to the governmental entity.
20. Has your company filed or been named in any litigation involving your company and the
Owner on a contract within the last five years under your current c.ompany name or any
other company name? If so provide details of the issues and resolution if available. Include
lawsuits where Owner was involved.
21. Please provide at least (3) three references (preferably municipalities) and confract
amounts. Include project description, contact names, position, and organization name and
telephone number for each reference listed. See attachment F.
22. Have you ever defaulted on or failed to complete a contract under your current company
name or any other company name? If so, where and vvhy? Give name and telephone number
of Owner.
23. Have you ever had a contract terminated by the Owner? If so, where and why? Give name
and telephone number (s) of Owner (s).
24. Has your company implemented an Employee Health and Safety Program compliant with 29
CFR 1910 "General Industry Standards" and/or 29 CFR 1926 "General Construction
Standards" as they apply to your Company's customary activities?
http://www.osha.�ov/pIs/oshaweb/owasrch.search form?p doc type=STANDARDS&p toc
_level=l&� keyvalue=1926
•; .. •��,3' :�.,p
CITY OF DENTON
RFP ANNUAL CONTRACT FOR MOWING SERVICES
ATTACHMENT C
SAFETY RECORD QUESTIONNAIRE
The City of Denton desires to avail itself of the benefits of Section 252.0435 of the Local
Government Code, and consider the safety records of potential contractors prior to awarding bids on
City contracts. Pursuant to Section 252.0435 of the Local Government Code, the City of Denton has
adopted the following written definition and criteria for accurately determuung the safety record of
a bidder prior to awarding bids on Ciiy contracts. .
The definition and criteria for determining the safety record of a bidder for this consideration shall
be:
The City of Denton shall consider the safety record of the bidders in determining the
responsibility thereof. The City may consider any incidence involving worker safety or safety
of the citizens of the City of Denton, be it related or caused by environmental, mechanical,
operational, supervision or any other cause or factor. Specifically, the City may consider,
among other things:
a. Complaints to, or fmal orders entered by, the Occupational Safety and
Health Review Commission (OSHRC), against the bidder for violations of
OSHA regulations within the past three (3) years.
b. Citations (as defined below) from an Environmental Protection Agency (as
defined below) for violations within the past five (5) years. Environmental
Protection Agencies include, but are not necessarily limited to, the U.S.
Army Corps of Engineers (USACOE), the U.S. Fish and Wildlife Service
(CTSFWS), the Environmental Protection Agency (EPA), the Texas
Cominission on Environmental Quality (TCEQ), the Texas Natural
Resource Conservation Commission (TNRCC) (predecessor to the TCEQ),
the Texas Department of Health (TDH), the Texas Parks and Wildlife
Department (TPWD), the Structural Pest Control Board (SPCB), agencies of
local governments responsible for enforcing environmental protection or
worker safety related laws or regulations, and similax regulatory agencies of
other states of the United States. Citations include notices of violation,
notices of enforcement, suspension/revocations of state or federal licenses or
registrations, fines assessed, pending criminal complaints, indictments, or
convictions, administrative orders, draft orders, fina.l orders, and judicial
final judgments.
c. Convictions of a criminal offense within the past ten (10) years, which
resulted in bodily harm or death.
d. Any other safety related matter deemed by the City Council to be material in
deternlining the responsibility of the bidder and his or her ability to perform.
the services or goods required by the bid documents in a safe environment,
both for the workers and other employees of bidder and the citizens of the
City of D�nton.
PAGE 67 OF RFP #4942
CITY OF DENTON
RFP ANNUAL CONTRACT FOR MOWING SERVICES
In order to obtain proper information from bidders so that City of Denton may consider the safety
records of potential contractors prior to awarding bids on City contracts, City of Denton requires
that bidders answer the following three (3) questions and submit them with their bids:
QUESTION ONE
Has the bidder, or the firm, corporation, partnership, or institution represented by the bidder, or
anyone acting for such firm, corporation, partnership or institution, received citations for violations
of OSHA within the past three (3) years?
YES NO X
If the bidder has indicated YES for question number one above, the bidder must provide to City of
Denton, with its bid submission, the following information with respect to each such citation:
Date of offense, l�cation of establishment inspected, category of offense, fmal disposition of
offense, if any, and penalty assessed.
QUESTION TWO
Has the bidder, or the firm, corporation, partnership, or institution represented by the bidder, or
anyone acting for such firm, corporation, partnership or institution, received citations for violations of
environmental protection laws or regulations, of any kind or type, within the past five years? Citations
include notice of violation, notice of enforcement, suspension/revocations of state or federal licenses, or
registrations, fnes assessed, pending criminal complaints, indictments, or convictions, administrative
orders, draft orders, final orders, and judicial final judgments.
YES NO X
If the bidder has indicated YES for question number two above, the bidder must provide to City of
Denton, with its bid submission, the following information with respect to each such conviction:
Date of offense or occurrence, location where offense occurred, type of offense, final disposition of
offense, if any, and penalty assessed.
QUESTION THREE
Has the bidder, or the firm, corporation, partnership, or institution represented by bidder, or anyone
acting for such firm, corporation, partnership, or'institution, ever been convicted, within the past ten
(10) years, of a criminal offense which resulted in serious bodily injury or death?
YES NO X
If the bidder has indicated YES for question number three above, the bidder must provide to City of
Denton, with its bid submission, the following information with respect to each such conviction:
Date of offense, location where ofFense occurred, type of offense, fmal disposition of offense, if
any, and penalty assessed.
PAGE 68 OF RFP #4942
CITY OF DENTON
RFP ANNUAL CONTRACT FOR MOWING SERVICES
ATTACHMENT D
REFERENCES
Please list three (3) Government references, other than the City of Denton, who can verify the quality of service your
company provides. The City prefers customers of similar size and scope of work to this proposal.
REFERENCE ONE
GOVERNMENT/COMPANY NAME: DENTON COUNTY
LOCATION: HWY 288
CONTACT PERSON AND TITLE: DEREK DEAN
TELEPHONE NUMBER: 940 349 2970
SCOPE OF WORK: MOWING, LANDSCAPE, MAINTENANCE
CONTRACT PERIOD: 2007 TO PRESENT
REFERENCE TWO
GOVEItN-MENT/COMPANY NAME: CITY OF DENTON
LOCATION: 901 B TEXAS ST DENTON TEXAS 76209
CONTACT PERSON AND TITLE: RUSSEL KOCH
TELEPHONE NUMBER: 940-349 8412
SCOPE OF WORK: MOWiNG LANDSCAP]NG CLEAN UP
CONTRACT PERIOD: 2007 TO PRESENT
REFERENCE THItEE
GOVERNMENT/COMPANY NAME: IIvIMACULATE CONCEPTION CHURCH
LOCATION: BONNIE BRAI DENTON TEXAS
CONTACT PERSON AND TITLE: JOE KETCTIUM
TELEPHONE NUMBER: 940 300 9797
SCOPE OF WORK: MOWING LANDSCAPING PLANTING
CONTRACT PERIOD: 2009 TO PRESENT
PAGE 69 OF RFP #4942
ATTACHMENT E
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor or other erson doin business with local overnmental entit
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with chapter 176 of the Local Government Code by a person Date Received
who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
person meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of tbe local government entity not later
than the 7th business day after the date the person becomes aware of facts that require the statement to be filed.
See Secrion 176.006, Local Government Code.
A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An
offense under this section is a Class C misdemeanor.
1 Name of person who has a business relations6ip with local governmental entity. RENE SALDIVAR
2
❑ Check this box if you are filing an update to a previously filed 'questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authoriry not later than the 7'� business day after the
date the originally filed questionnaire becomes incomplete or inaccurate.)
3 Name of local government officer with whom filer has an employment or business relationship.
Name of Officer
This section, (item 3 including subparts A, B, C& D), must be completed for each officer with whom the filer has an employment or other business
relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the
filer of the questionnaire7
0 Yes 0 No NO
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the
local government officer named in this section AND the taxabie income is not received from the local governmental entity?
0 Yes 0 No NO
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer
serves as an officer or director, or holds an ownership of 10 percent or more?
� Yes � No NO �
D, Describe each affiliation or business relationship.
4
RENE SALDIVAR MAY 29 2012
Signature of person doing business with the governmental entity Date
PAGE 70 OF RFP #4942
Firehouse 22 Equipment List — May/29/2012
(2) Landscape Trailers 16x5"
(3 ) Trucks
(3) Z-Turn Mowers ( 60in, 54in, 48in )
John Deere, Dixie Chopper, Bobcat
(6) 21 in Toro Push Mowers
(10) Stihl Weed Eaters
(2) Sthil Edgers
(3) Trimmers Hedge — (2) Stihl (1) Echo
(6) Back Pack Blowers (4) Stihl —(2) Ecbo
32in Walk behind mower — Toro
48in Walk behind mower — Toro
(8) Green vest safety
(10) Orange Cones
Rene Saldivar
ATTACHMENT F
DISADVANTAGED SUSINESS UTILIZA�ION
The City of Denton will ensure that purchases of equipment, materials, supplies, and /or services
comply with Texas Local Government Code 252.0215, in regards to competitive requirements in
relation to Disadvantaged Business Enterprises (DBE). The City will ensure that all procurement
opportunities are cost effective, and contributable to the competitiveness of the City, and its
customers. All Procurement activities will be conducted in an open and fair manner with equal
opportunity provided for all qualified parties. The City of Denton will provide equal contracting
oppoi-hulities as provided by State and Federal law to small business enterprises, Historically
Underutilized Businesses, and Disadvantaged Business Enterprises. The City of Denton
encourages all awarded Contractors to seek qualification as a DBE and/or utilize DBE's as sub-
contractors, where feasible, to meet the overall intent of the legislation.
Disadvanta�ed Business Enterprises (DBE): are encouxaged to participate in the City of
Denton's procurement process. The Purchasing Department will provide additional clarification
of specifications, assistance with Proposal Forms, and further explanation of procurement
procedures to those DBEs who request it. Representatives from DBE companies should identify
themselves as such and submit a copy of the Certification. The City recognizes the certifications
of the State of Texas Building and Procurement Commission HLJB Program. All companies
seeking information concerning DBE certification are urged to contact.
State of Texas HUB Program — TPASS Division
PO Box 13047, Austin, TX 78711-3047
(512) 463-5872 ar(888) 863-5881 or http://www.window.state.�.us/procurement/prog/hub/
Instructions: If your company is already certified, attach a copy of your certification to this
form and return with the submission. If your company is not already certified, and could be
considered as meeting certification requirements, please use the web link to obtain such. If you
are submitting a response and plan to utilize DBE's, then use the form below to identify the
business and include the business HUB certification.
COMPANY NAME:
REPRESENTATNE:
ADDRES S :
CITY, STATE, ZIP:
TELEPHONE NO.
Indicate all that apply:
FAX NO .
X Minority-Owned Business Enterprise
_Women-Owned Business Enterprise
_Disadvantaged Business Enterprise
PAGE 71 OF RFP #4942
�ro ��s�1 A� l�1 f�QA ( Ik�
CLASS A - Mowing
RFP 4942 Pricing Sheet for Contract for Niowing Services
The respondent shall complete the following section, which
directly corresponds to Section III - Scope of Ser.vices, and Section
VI, Payment and Performance
LIBRARY GROUNDS: For Mowing of Weeds and Grass on City Medians and Lots
Within The C�rporate Boundaries of The Ciiy of Denton, Texas, per all terms,
conditions and specifications herein.
Library Grounds Schedule:
Site (location)
North Branch Library, 3020 N.
Locusfi ST.
South Branch Library, 3228
Teaslev Lane
Est. # of Bid/ Mowing
Class Acres Cvcles Cvcle
A � 1 � 32 �$' ��
n
Planter Bed Maintenance I Class
North Branch Library
Alternate Item for future
consideration:
0
0.98 32 $ �
Est. # of Bidl Mowing
�. Feet) Cycles CVCIe
21.100
32 $ 12 0
Annual Bid
p U
$ � �-��
/b
� 20�
Annuai �id
��
$ �6 `�"� � ��
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance
bids.
Per cycle planter bed maintenance costs shall include shrub trimming three times per year (as per
specifications} and three applications of turf fertilizer (as per specifications).
C�n��ueT RoL�r� Ei���� a� (��(o� 3�t�1 ��y� ����- ��c� ���o,�dl inl�'�: fr��( ia��
��C�os`aL t� -- 1�c1�(�Ks�
CL�►SS B - Mowing
RFP 4942 Pricing Sheet for Contract for Mowing 5ervices
The respondent shall complete the following section, which directly corresponds to Section II - Scope of 5ervices,
and Sectlon V, Payment and Performance
PARKS: For Mowing of Weeds and Grass on City Medians and Lots Within The Corporate
Boundaries of The City of Denton, Texas, per all terms, conditions and specifications herein.
PARKS Size Est. # $ RFP/ $ Annual
Acres °f Mowing �FP
Cycles Cyde
Avondale (includes creek banks, both sides to ROW) 2021 18.1 20 "
Devonshire � '*'�
i ���
Bowling Green Park, 2200 Bowl6ng Green 6.48 20 $��_- $
Briercliff Park, 3000 State School Road & Unicorn Blvd. s.6�8 20 $��� ��
Carl Young Sr. Park 327 �. Wood St. (Includes creek bank from 6.75 zo
top of bank to six feet down the slope.) ���j� �� ��,
Cooper Glen Open Space 3.48 20 $
��. _.� ,
Crosstimbers, 1000 Hickory Creek Road 8� Froretage 2s 20 $ $ �
,
Denia Park and Denia Rec, 1001 Parvin — Class A Mowing �o.5s 3z $' -
����_ � �
Ernest Dallas Memorial Park, 6120 Sun Ray (Class B) 5 20 $ $
J�"r
Evers Park 3100 N. Locust (south side of Windsar-Boy Scout 4 zo $
Area} (Class B) ' �
Evers Park Sports Complex Common Areas, 3201 N. Locust — �o.s� 32 $ $
(Class A) r .
! � /� �
Fred Moore 500 S. Bradshaw & American Legion � o zo $ $
�s � � o�
Joe Skiles, 1721 Stonegate 5.s 20 $ �$
��� J���
Keep Denton Beautiful, 1117 Riney Rd �.88 20 $� � �
Lake Forest, 3901 Ryan Rd 21.45 20 $��� /
Mack Park (North Section) — (Class A)
Mack Park (South Section) / Roberts Park Common Areas —
(Ciass A) (DO NOT MOW BALLFIELDS)
McKenna, 600 N Bonnie Brae (includes inside communication
fence) Water tower not included
Milam Park off Mockingbird
Monterey Open Space,
Nettie Schultz, 1517 Mistywood
North Lakes Park Windsor ROW - NORTH
North Lakes Park Windsor ROW - SOUTH
North Lakes Disc Golf
North Pointe, 1300 Hercules Ln. (Type A Area)
* Owsley Park 2425 Stella
Sequoia, 1400 E. University
Totals for Cycles and Annua! Bid
9.51 I 32 � �
11.66 32 � �� � �
18.1 20 � ,w � ✓ i �
� 20
� I7oo
2.58 2� � r �
1 �d 3 a ya
9 20 ''�
� � �� g�
0
6.6 20 � �� �� ` �
L9
4.85 20 �
� !�°� ����
8.6 20
3?� g .
6.45 20 � �/� �� /�
�
0.5 20 � ! � �
� OOo
5.5 20 �__� � �_
'` Owsley Park 2425 Stetla = Under construction will change
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
� �� �.
?9q�. �' �17, y�3
�
ri
����� ���� � �� �
�
J
CLASS B - Nlowing
� �
j���C� �.�t��
RFP 4942 Pricing Sheet f�r Contract for Mowing Services
The respondent shall complete the following section, which direct�y corresponds
to Section III - Scope of Services, and Section VI, Payment and PerFormance
Weeds and Grass on City M�dians and Lois Within
The Corporate Boundaries ofi The City of Denton,
Texas, per all terms, conditions and specifications
'r
MEDIA6�l Size Est. # $ $ Annual Bid
(Acres) of Bid/Mowing
C cles C cle
Audra Lane and Triangle at Paisley 1.05 Zo $ i3� $���,�
Bump Out at Scripture and Malone o.�a 20 $ ��� $��,v
Churchill Dr & Churchill Circle Islands a� zo $��� $��,�
Drainage Area from Alice (808 Alice) to Dentan �.os zo $ y� $ y�
EIm/US 77& Old Riney o.� 20 $ $ 3svv
Emerson & Woodhaven o.�4 Zo $ ��� $�� �
Hercules Medians West of Stuart 0.36 20 $�� $�e��,
Highland Park Circle Island and Westridge Island o.� zo $ s� $ fu vv
HWY 77(Elm) & Windsor o.2 20 $�ti � $�v
Island at Malone @ Tulane o.�2s 20 $ 3 $-�,�
Lot at the Dead End of North Carroll Blvd. o.a2 2o $ s $'��
North Texas at Hickory & Ave C at Oak o.2 20 $ $ �
Oak from I-35 to Bonnie Brae o.s zo $ z�� $�-�
'Oakland St. and Empty Lots o.�s zo $� $ lc�o 0
Sherman & Bolivar
Sherman & Locust
Sherman & Stuart
Sherman & Woodlands
Trade Square Parking between Nickory & Mulberry
University (includes frontage of 380) & Boyd
US 77 (I-35 to 2164/Locust) Total of 4 maps
Windsor from I-35 to Bonnie Brae
Windsor & Sherman
0.2 I 20 �� 3s' I� �U�
o.a5 20 $ � $ .���
0.1 20 � L�U � �J�=�G
o.os 20 $ 3� $ CJOv
0.2 20 $ >� � ��oo
0.3 20 $ Lls � GU�7
� 0.2 2a $ 7)v $1�' ���
0.64 20 $ lc�� $ 2 � �
o. � 20 $ 3z �� �; o
Totals far Cycles and Annual Bid $ zZ � $
�--L s, '7 �r o
Contractor shall submit separate per cycle mowing bids and per cycie planter b�d maintenar
Per cycle planter bed maintenance costs shall include shrub trimming three times per year (as per specification,
three applications of turF fertilizer (as per specifications).
The respondent shall complete the following section, which directly corresponds to Sedion II - Scope of Services, and Section V, Payment and
PerFormance Requirements. The contractor shall not make changes to this format.
- c1��� v �( �1 -- ��.1 ���
� ��
� �� � �
,_ �-�- � �
C�
��-
, : �,�-- �2 �c=�--� i c�- �''�-�� �` �
� ��
{�`,n�s� �- 'u�E S ��7���; ��
�, � I l �- S
CLASS A Se B - �Iliowing
RFP 4942 Pricing Sheet for Contract for Mowing Services
The respondent shall complete the following section, which drrectly corresponds to Section I!! -
Scope of Services, and Section Vl, Payment and Performance
�IRE STATIONS: For Mowing of Weeds and Grass on City Medians and Lots
Within The Corporate Boundaries of The City of Denton, Texas, per all terms,
conditions and specifications herein.
FIRE STATION SCHEDULE
o �PTION ONE
Site Location Size Est. # of $Bid $Annual
(acres) Cycles /mowing Bid
cycles
tation # Bell Hicicory 0.3 32 3�-� �Z r j
tation #2 2209 E. cKinney 0.7 20 �'� . I���f
tation #3 1204 McCormick 0.2 20 $� c� �.
Station 4 2110 herman Dr. 0.64 20 c� � j ;1� �
Station #5 2230 W. Windsor Dr. 1. 2 20 $ c� ^� G.�
Station #6 3232 Teasley Ln. 0.4 20 3�� �;_;,-�
Station #7 @ 4201 Vintage Pkwy. 0.3 32 $ 7� -,;� �;,�
Old entral at 217 W McKinney Cedar 0.2 20 Z�{ -:;,�
TOTAL ANNUAL BID $ �L� $ ; °��, �
• OPTION TWO
BED MAINTENANCE
tation #1 Bell @ sckory St 5371 sq. ft. 52 c� l�- i�,�; �,
tation #2 2209 E. McKinney 623 sq. ft 52 I� ��,, -,.
Station #3 1204 McCormic 174 sq. ft. 52 j<-,- ��;-; --�
Station #4 2110 Sherman rive 567 5q. ft. 52 ��- --,f� .-�-�
Station 5 2230 W. Windsor Drive 255 sq. ft. 52 2r-�-- $ i3�,�
tation #6 3232 Teas{ey Lane 496 sq. ft. 52 .�- ��- ��
Station #7 @ 4201 Vintage Pkwy. 530o sq. tt. 52 $ �I � C 2��
Old Central at 217 W McKinney & Cedar As Needed 52 $�-� $ S�
TOTAL $ 7 � =� $ 1 I `� <_�
Alternate Items for future consideration
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
Per cycle planter bed maintenance costs shall incfude shrub trimming three times per year (as per specifications) and three
applications of,turf fertiliB,er,(as pgr specificafiorys�. � � , ,,, �, , , r, (" ; � � • /J �,- �� . ,, _:. J;n°;.. ,
���Qa Sr�� �-���� c t('tG_ �u � S ic,�� ��,�t,1
Class A, B, C IVlornring
RFP 4942 Pricing Sheet for Contract for Mawing Services
The respondent shall complete the following section, which directly corresponds to Section 111-
5cope of Services, and Section Vl, Payment and Performance
ELECTRIC SUBSTATIONS: For Mowing of Weeds and Grass on City Medians and Lots
Within The Corporate [3oundaries of The City af Denton, Texas, per all terms, conditions
and specifications herein.
Est.
Est. # of Bid / Mowing Annual
Site Location Class Size (Acres) Cycles Cycle Bid
Arco Substation, �868 Gee�ling Rd. - 76208 B 2 20 $/� � $ 1V��'
• Bonnie Brae Substation, 1221 N. Bonnie Brae St. - 76201 B 0.06 20 $ N/�} $►1%I�'
Denton North Interchange, 4105 N. Locust - 76207 B 0.3 20 $ �j $/ pp
Ft. Worth Substation, 4171 Ft. Warth Drive - 76226 C 1 7 $ It.)/� $ lU��
Hickory Substation, 101 N. Bonnie Brae - 76201 B 0.4 20 $ � $
r
Kings Row Substation, 1988 Kings Row - 76209 B 0.4 20 $ gJ $�b�j
Locust Substation, 1304 S. Locust - 76201 B 1.25 20 $�(�,'� $
Northlakes Substation, 3400 N. gonnie Brae - 76207 B Q.5 20 $/v% $lU��
Pockrus Substation, South of I-35 E on Pockrus Rd - 76208 B 0.8 20 $ j�,�/T $� f}°
�
,---
Pole Yard, 1701 Spencer Rd -76205 A 7 32 $%� $%
Teasley Substation, 2428 Hickory Creek - 76210 C 0.5 7 $ y� �i' $ l'�j1i�} �
�o���
Totals for Cycles and Annual Bid $%q� �
• Bonnie Brae Substation - Under Gonstruction will change
Contractor shall submit separate per cycle mowing bids and per cycle planter bed maintenance bids.
��v���.� � 5��� �U����c�s �g�r�� 3�� -� C�b o�
�Go�o Sc��
C� �_w�;��
CLASSA&C
�
@cl�r��i� � ��w
RFP 4942 Pricing Sheet for Contract for Mowing Services
The respondent shal! complete the followinq section, which directly corresponds to Section
1Il - Scope of Services, and Section Vl, Payment and Performance
1NA,TER RECLAMATION: For Mowing of Weeds and Grass on City Medians and Lots Within The
Corporate Boundaries of The City of Denton, Texas, per all terms, conditions and specifications herein.
Size Est. # of g�d/Mowing
Site LOCation ciass (Acres) cycies Cycles Annual Bid
Barrow Station - Barrow Dr. C o.5 7$ jv 1 Pr $ y�/ �
Granada Station, 3600 Granada � 0.125 7 ${'U f�1 $ �"�
Lakeview Station, 200 Lakeview Blvd. C � 7 $� f j' $
Lift Staiions:
Cooper Creek @ 230 N Mayhill Rd. � 0.75 7 �'�J �- �v l�
Hickory Creek @ Old Alton Road � 0.5 7 $��" $ i�% �
North Entrance Area, S. Mayhill Rd. � �0 7 $�v �' $ �
Robson Ranch Plant, 6494 S. Florence Rd., .lusiin, TX c 5 7 $ W��' $ �
Approx.
Water Reclamafiion Plant, �1100 S. Mayhill , Denton, TX A 94 32 $ �}- $ /�-
Wimbleton, 4000 Winston Dr. � 0.�25 7 $��$%v �
Toiais for Cycles and Annual Bid $ $�
Size Est. # of ���%�owing
Planter Bed Maintenance c[ass (Acres) Cydes cyctes Arinual Bid
Water Reclamation Administration Bldg., 1100 S. Mayhill Rd.
Denton , Tx. A 650 32 $ $ �
TOTAL $ $ �
Contractor shall submit separate per cycle mawing bids and per cycfe planter bed maintenance bids.
Per cycle planter bed maintenance costs shall include shrub trimming three times per year (as per specifications) and three
applications of turf feriilizer (as per specifications).
P�-�� ��� � �� �a � 3 � o -- y���-
y
� s� (� � G 5 CZ. � �`I `— � C� l� � � a�l �O (' C � i'�� �l�
RFP 4942 Pricinb Sheet for Contract for Mowing Services
Tlze respondent sliall complete the folloiving section, which directly corresporzds to Section III - Scope of Services, and Sectio�z VI,
Payme�2t and Perf'ormance
Mowing of Parcels with Unrestricted Access
(i.e. openings to parcel larger than three (3) feet, vacant lots)
CATEGORY DESCRIPTION Bid Amount Bid Amount
(Area to be mowed is up to 3' (Majority of area to be mowed
height) is over 3' l�eight)
I-A Parcels of land up to 10,000 square feet $ ar, J� /per lot $ '� /per lot
il�
II-A Parcels of ]and up to 10,001 square feet to 1 acre $ � t /per lot $ � /per lot
):1�� E:?%��
III-A Parcels of land more than I acre $ �,°.� �`t;�-� /per acre $ �� �`, � /per lot
Mowing of Parcels with Restricted Access
(equipment must fit through three (3) foot opening)
CATEGORY DESCRIPTION Bid Amount Bid Amouut
(Area to be mowed is up to 3' (Majority of area to be mowed
hei ht) is over 3' hei ht)
I-B Parcels of land up to 10,000 square feet $ ��- /per lot $ �� /per lot
II-B Parcels of land up to 10,001 square feet to 1 acre $ .�, J�/per lot $�,,) � •/per lot
III-S Parceis of land more than 1 acre $ �� ��/per acre $ f� ��� /per lot
Trash and Debris Removal
CATEGORI' DESCWPTION Bid Amount �
Trash and debris removal based on cubic yard
N calculated by the City of Denton Solid Waste $ /cu. yd.
fo�Tnula.
Hourly rate for labar and trimmer on specialty rate '! r-
per Contract Tercns and Conditions #4 $ �J� �
MOWING CLASSIFICATION
_______________CLASS_A
----------------
----------------��,SS B
---------------------------
----------------CLASS C
----------------------------
CLASS D
Price Per Acre Per
� �ul�
� ���
$ N/'`l'
� r/fi
i-�
1 �
Purchasing Department
901-B Texas St.
Denton, TX 76209
(940) 349-7100
www.dentonpurchasing.com
ADDENDUM #1
RFP # 4942
ANNUAL CONTRACT F�R MOWING
SERVICES �
PROPOSALS DU E: MAY 29, 2012
2:00 P.M.
Proposal submitted by:
Firehouse 22
Company Name
ADDENDUM #1
Pre-Submittal Questions, Held on Thursday, May 17, 2012 @10:00 am, Purchasing Office
1. Are there hard copies available of this document?
No, the entire file is available online
2. Is bonding required for this project and what are the insurance requirements?
Sonding is not required, for the insurance requirements, see pages 59 — 61
3. What companies currently have your contract?
We currently have three different companies, VMC, M.E.T and Fire House 22
4. What is your current year budget for this project?
Roughly $250 -$260K for this one year, with 4 additional year renewal option
5. Approximately how many burials does 100F Cemetery have per year?
Approgimately 50 to 70 per year
6. During all these funerals, does this slow down the current mowing process?
Obviously during these services, no mowing directly next to open graves.
Backfilling of the graves are marked with a pink flag. Usually there is a 2 week
span with a cycle of mowing performed.
7. Is litter control a separate issue?
Yes, this is a separate issue
8. Fire Station 7 is a big 40 hour project to maintain and mow along with all the other
stations. There is currently renovation going on. Does this include all the square footage
to mow and does this include replacing the turf.
An Addendum will be issued for the cost of the turf
9. At the Hickory Street Substation there are appro�mately 35 trees being added and also
trees being added on Unicorn Lake are these additions being added on the labor cost?
This is reason we are using the RFP process rather than a bid. An RI'P is more
flexible to change
10. Is the mowing cycle set at 52 cycles and does this include weed eating?
This is normally our standard, but this is really on as needed basis
ADDENDUM #1
1 l. At the Bonnie Brae Substation site it reads 0.2 acres, are we able to correct or change the
price per foot?
Yes
12. Are we allowed to use chemicals for spraying on the various sites?
Round up or over the chemicals are acceptable, but for all other pesticides when a
license is required, no.
13. Do we have to bid every section?
No, just reply N/A
14. As company representatives, do you have any suggestions for future bids?
The comment was made that they were very pleased with the web based maps and
the online access to the project. Most cities do not list the acreage or provide such
detailed information.
15. VJith VMC and the interlocal agreement, does this include Highland Park, Westridge
Circle and Kendolph Street?
If these sites are included in the RFP, bid on them.
16. The area between Loop 288 and Colorado Blvd behind Spencer Road is not included?
An addendum will be issued to include them.
17. Mowing at the Spencer Substation would include the pond and Spencer ROW from the
substation down to the culvert?
YES
Genera.l comments were made to email Jody with any additional questions or comments.
It was also mentioned that Code Enforcement would like a photo to be provided before
and after mowi.ng. The deadline for questions was Friday, May 18, 2012 at 2:00 pm.
ADDENDUM #1
Addendum #1 to be returned with Proposaf
See the enclosed questions and answers.
NO OTHER CHANGES AT THIS TIME.
This form shall be signed and returned with your bid.
Name:
Signature:
Company:
Title:
Date:
Rene Saldivar
Rene Saldivar
Firehouse 22
Owner
May 29, 2012
Z_ ti
i�
'` •
Purchasing Department
901-B Texas St.
Denton, TX 76209
(940) 349-7100
www.dentonpurchasing.com
ADDENDUM # 2
RFP # 4942
ANNUAL CONTRACT FOR MOWING
SERVICES
PROPOSALS DUE: MAY 29, 2012
2:00 P.M.
Proposal submitted by:
Firehouse22
Company Name
CITY OF DENTON
RFP # 4942 — Annual Contract for Mowing Services
ADDENDUM # 2
SOLICITATIUN CHECKLIST
Checklist for RFP #4942
Title: Annual Contract for Mowing Services
Opening Date: 5/29/2012 at 2:00 PM
Contractor Name and Address: Rene Saldivar 1818 greenwood dr, Denton
Tx.76209
Contact: Rene Saldivar
TX Taxpayer VIN#: _32019031171
Phone: 214-797-7203
Fax:
Email: firebull22@aol_com
1. Submit one (1) original and finro (2) WRITTEN copies of submittal (REQUIRED) _x
a. Submit Written Proposal by courier, hand delivery, or mail x_
b. Exhibit 1-Excel Pricing Sheet, Review, complete, and return _x
2. Email Exhibit 1 in Excel format to ebids(a�citvofdenton.com
3. Submittal Content (Meet Section IV)
• Review all requirements x
• Ensure your firm meets all stated minimum requirements x
• Documentation included to support the evaluation criteria._x
• Company Information _x
• Relevant Experience and Qualifications _x
• Quality Assurance / Quality Confrol _x
• Litigation History Statement x_
• Addendum(s) Reviewed and return _x
• Attachment A, Not Applicable x
• Attachment B, Review, complete, and return _x
• Attachment C, Review, complete, and return _x
• Attachment D. Review, complete, and return _x
• Attachment E, Review, complete, and return x
• Attachment F, Review, complete, and return x
• Attachment G, Not Applicable x
• Attachment H, Review, complete, and return _x
CITY OF DENTON
RFP # 4942 — Annual Contract for Mowing Services
ADDENDUM #2
See the enclosed revision to page 3.
NO OTHER CHANGES AT THIS TIME.
This form shall be signed and returned with your bid.
Rene
Saldivar
Name:
Rene Saldivar
Signature: �
Firehouse22
Company:
Owner
Title:
May 28-20�2
Date:
Addendum #2 to be returned with Proposal
3 -t
� �
Purchasing Department
901-B Texas St.
Denton, TX 76209
(940) 349-7100
www.denton purchasing.com
ADDENDUM # 3
RFP # 4942
ANNUAL C�NTRACT FOR MOWING
SERVICES
Revised Proposals DUE: June 5, 2012
2:�0 P.M.
Proposal submitted by:
r`�� �io��� 2 Z
Company Name
CITY OF DENTON — ADDENDUM # 3
RFP # 4942 — Annual Contract for Mowing Services
• The opening date for RFP 4942 has been extended until
June 5, 2012.
• Pages 20-22 of the original RFP document for the Code
Enforcement Proposal H section have been revised; please
see the enclosed page changes.
• Revised Pricing Sheets for Proposals A-H are attached;
These pricing sheets must be submitted with your proposal
per the RFP requirements.
NO OTHER CHANGES AT THIS TIME.
This form shalt be signed and returned with your bid.
Name:
Signature:
Company:
Title: �LJ �-� /,h 2
Date: // //�! ✓ — p� li '
CITY OF DENTON — ADDENDUM # 3
RFP # 4942 — Annual Contract for Mowing Services
PROPOSAL H
CODE ENFORCEMENT.•
CONTRACT TERM5 & CONDITIONS:
The successful bidder shall perform on the following basis:
1. Parcel size shall be based on not more than 10,000 square feet of area.
2. All parcels authorized by the CiTy to be mowed by the contractor shall be cut to a uniform
height not to exceed two (2) inches. More than on mowing or cutting may be required
(under a single work arder).
3. Properties of five (5) acres or more will be mowed 100 feet from all structures, property
lines, curbs, and street edge. If the property is less than five (5) acres, the entire parcel
will be mowed. Parcels or acreage must be cut to the pavement, or the thoroughfare or
street, or to the curb lines or the edge of the street.
4. Parcels will be mowed to all existing buildings, trees, shrubs, light poles, mailboxes,
landscaping beds, sidewalks, curbs, streets, fences, etc. Grass and weeds not trimmed by
a mower will be trimmed with a weed eater. This weed eating will be included in the
base bid amount.
5. When mowing of a parcel by normal means (such as a lawnmower or a tractor} is not
possible, parcels will be trunmed by means of a weed eater or other device design.ed to
trim grass/weeds in such terrain. This weed eating will be done on an hourly basis
rate.
The contractor shall remove all obvious accumulations of trash, debris, or litter. Trash,
debris and litter will be picked up and transported to the City of Denton Landfill.
Landfill staff will determine the cubic yard quantity of the load and issue a ticket. A copy
of the landfill ticket must be provided with the original invoice and submitted to Code
Enforcement to calculate labor costs.
Upon completion of mowing/trimming of all parcels, the contractor will be responsible
for removal of all grass and weed clippings from developed parcels up to 10,000 sf., and
hauling the yard waste to the City of Denton Landfill. Contractor will return all grass and
weed clippings to lots larger than 10,000 sf by means of a broom and/or a blower.
The contractor will ensure that paved areas, streets, sidewalks and drainage areas adjacent
to job sites are free of glass clippings after completion of mowing.
The contractor will photograph the tall grass and weeds (and any trash and debris) at the
site prior to mowing. The contractor will take a photograph of the mowed site upon
completion of the work. The Contractor will maintain all "before" and "after" site photos
at their business office. Photos must be available to Code Enforcement upon request.
PAGE 20 OF RFP #4942
CITY OF DENTON — ADDENDUM # 3
RFP # 4942 — Annual Contract for Mowing Services
PROros� x
CODE ENFORCEMENT (Continued):
CONTRACT TERMS & CONDITION5:
10. Any equipment or items found on the property shall not be removed from the premises.
Some examples would be machinery, vehicles, masonry, building materials in a sizable
quantity, storage buildings, fencing materials in a sizable quantity, and anything of value.
1 l. All mowing shall be completed within three (31 business davs of notification of a work
order excluding holidays. Work order(s) will be emailed or faxed to the contractor.
Inclement weather and any major breakdowns in equipment will be the only reason for an
extension for job completion. An e�ctension of no more than three (3) business days may
be granted by the Code Enforcement Office. If the work has not been completed within
the allotted three (3) business day timeframe (unless an extension has been granted), the
Code Enforcement Office may hire another contractor to perform and complete the
requirements of the work order. The contractor will be responsible for any additional
costs to hire the back-up contractor.
12. Contractor's equipment shall be in good repair, and qualified operators shall be
responsible for the care and handling of the eyuipment. Sufficient equipment will be
available to carry out requirements of the contract. Example: brush hog, weed eater, push
mower. Contractor must provide list of equipment with bid.
13. The bidder shall pay all wages, taxes, worker's compensation, and all equiprnent
operators.
14. See Insurance Requirements for Contracts, attached. Contractor agrees to carry at least
the minimum insurance specified and furnish certificate(s) of insurance upon request.
15. This contract shall exclude the City of Denton from any liability, personal or property
damage as a result of any operation by the contractor; or any liability, personal or
properiy damage arising under the terms of the contract.
16. The contractor must have adequate staff to perfortn the work required.
17. The invoice containing original signature for the work performed must be submitted by
mail, email, fax, or in person within three (3) business days following completion of the
requirements of the work order.
18. All work performed must be satisfactory and in accordance with the requirements of
existing City ordinances. Upon completion of the work order, a Code Enforcement
Officer will conduct a re-inspection. The contractor will not be paid until the parcel
or acreage has been mowed or cleaned in accordance with the specifications of this
contract.
PAGE 4 OF RFP #4942
Firehouse 22 Equipment List — May/29/2012
(2) Landscape Trailers 16x5"
(3 ) Trucks
(3) Z-Turn Mowers ( 60in, 54in, 48in )
John Deere, D�ie Chopper, Bobcat
(6) 21 in Toro Push Mowers
(10) Stihl Weed Eaters
(2) Sthil Edgers
(3) Trimmers Hedge — (2) Stihl (1) Echo
(6) Back Pack Blowers (4) Stihl —(2) Echo
32in Walk behind mower — Toro
48in Walk behind mower — Toro
(8) Green vest safety
(10) Orange Cones
Rene Saldivar
EXHIBIT B
CITY OF DENTON
INSURANCE REQUIREMENTS FOR CONTRACTORS
Bidcler's atte�2tion is directed to tlze i�zsatrance f•equire»ze�zts beloiv. It is Iziglily reco�x»ie�aderl
tlxat bidders co�zfer with tlaeir Yespective irzsurance carriers oJ� brokers to dete�n2i�ze in adv�c��ce
of Bid subhzissio�a tlze avc�ilability of insurance ce�•tificates nnd endor�sements as p� esc��ibecl
ancl providerl Izereirz. If an apparent low bidtler fails to corizply stJ�icily witla the i�zszc�ance
requireraZents, tlaat bidc�e� mccy be disquc�lifiecl frorr2 awaYrl of tlze co�ztract. Upo�i bid mvc�rcC, all
insura�zce require»zer�ts slZall beconie co�ztractual obligations, ivliiclz tlae successficl bi�lrCer
shall have a duty to mai�ztc�i�z tlarouglaout tlie course of tlais contract.
STANDARD PROVISIONS:
Without limiting any of the other obligations or liabilities of the Cont��actor, the Cont�°actoY shc�ll
p�°ovide and �naintain until the contracted work has been completed and accepted by the City of
Denton, Owne�, the »zinimuna insurance coverage as indicated hereinafter.
As soon as p�^acticable after notification of bid award, Contractor shall file with the Purchasing
Depart�nent satisfacto�y certificates of insu�°ance, containing the bid nul�zber and title of the
project. Contractor may, upon w�itten request to the Purchasing Depar°tment, ask for
clarification of any insu�°ance requi� ements at any tinae; howeveT^, Conh^actors a��e sti^oi2gly
ctdvised to make such requests prio� to bid opening, since the insu�°ance requii°ements may not be
n�odified or waived after bid opening unless a written exception has been sub�nitted N�ith the bid.
Contractor sliall not co�zme�zce any work or deliver ce�zy matericzl u�ztil lie or slae r�eceives
�zotification tliat tlie co�ztract Izas been accepted, approved, a�zd signed by tlae City of Dentoiz.
AlC insacrance policies proposecl or obtai�zed in satisfactiorz of these r equirernents shall co�n�ly
with the following geneYal specifications, and shall be maintained in compliance ��ith tlzese
general specifications thYOUghout the duration of the Contract, or longe�, if so noted:
• Each policy sha11 be issued by a company authorized to do business in the State of
Texas with an A.M. Best Company rating of at least A- VII or better.
• Any deductibles or self-insured retentions shall be declaied in the bid proposaL If
requested by the City, the insurer shall reduce or eliininate such deductibles or self-
insured retentions with respect to the City, its officials, agents, em�loyees and
volunteers; or, the contractor shall procure a bond guaranteeing payinent of losses and
related investigations, claim administration and defense expenses.
•, Liability policies shall be endorsed to provide the following:
• Name as additional insured the City of Denton, its Officials, Agents,
Employees and volunteers.
• That such insurance is primary to any other insurance available to the
additional insured with respect to claims covered under the policy and that this
insurance applies separately to each insured against whom claim is inade or
EXHIBIT B
suit is brought. The inclusion of more than one insured shall not operate to
increase the insurer's limit of liability.
• Canceld�ction: Tlie City reqacif�es 30 clay writterZ notice s/zoaclrl any of tlie
policies described on the certificate be cancelle�l or »zate��ially changecl
before the expiration date.
• Should any of the required insurance be provided under a clauns made form,
Contractor shall maintain such coverage continuously throughout the term of
this contract and, without lapse, for a period of three years beyond the contract
expiration, such that occurrences arising during the contract term which give
rise to claims made after expiration of the contract shall be covered.
• Should any of the required insurance be provided uilder a forni of coverage that
includes a general annual aggregate limit providing for claims investigation or
legal defense costs to be included in the general annual ag�egate limit, the
Contractor shall either double the occurrence liinits or obtain Owners and
Contractors Protective Liability Insurance.
• Should any required insurance lapse during the contract teim, requests for
payments originating after such lapse shall not be processed tu�til tlie City
receives satisfactory evidence of reinstated coverage as required by this
contract, effective as of the lapse date. If insurance is not reinstated, City may,
at its sole option, terminate this agreement effective on the date of the lapse.
EXHIBIT B
SPECIFIC ADDITIONAL INSUR.ANCE REQUIREMENTS:
All insuraa2ce policies p��oposed oi° obtained in satisfaction of this ContYact shall additionally com�ly
��ith the following naaT°ked specifications, and shall be maintained in con��liance ���ith tl�ese additional
specifications thi�oughout the duration of the Contract, o�° longer, if so noted.•
[X] A. General Liability Insurance:
General Liability insurance with combined single limits of not less tlian $500,000.00 shall
be provided and maintained by the Contractor. The policy shall be written on an occui-�ence
basis either in a single policy or in a combination of underlying and umbrella or excess
policies.
If the Commercial General Liability form (ISO Form CG 0001 current edition) is used:
• Coverage A shall include premises, operations, products, and completed
operations, independent contractors, contractual liability covering this contract and
broad form property damage coverage.
Coverage B shall include personal injury.
Coverage C, medical payments, is not required.
If the Coinprehensive General Liability form (ISO Form GL 0002 Cl�rrent Edition and ISO
Form GL 0404) is used, it shall include at least:
Bodily injury and Property Damage Liability for prernises, operations, products
and completed operations, independent contractors and propei-ty damage resulting
from explosion, collapse or underground (XCU) exposures.
Broad form contractual liability (preferably by endorsement) coveruzg this
contract, personal injury liability and broad form property dainage liability.
[X] Automobile Liability Insurance:
Contractor shall provide Commercial Automobile Liability insurance witll Combii�ed Single
Limits (CSL) of not less than $250,000.00 either in a single policy or in a combination of basic
and umbrella or excess policies. The policy will include bodily iiljury and property damage
liability arising out of the operation, maintenance and use of all automobiles and mobile
equipinent used in conjunction with this contract.
Satisfaction of the above requirement shall be in the form of a policy endorseinent for:
any auto, or
. all owned, hired and non-owned autos.
EXHIBIT B
[X] Workers' Compensation Insurance
Contractor shall purchase and maintain Worker's Compensation insurance which, in addition to
ineeting the minimum statutory requirenients for issuance of such insurance, has Employer's
Liability limits of at least $100,000 for each accident, $100,000 per each employee, and a
$500,000 policy limit for occupational disease. The City need not be named as an"Additional
I�isured" but the insurer shall agree to waive all rights of subrogation against the City, its
officials, agents, employees and volunteers for any worlc perforined for the City by the Named
Insured. For building or construction projects, the Contractor shall comply with the provisions
of Attachment 1 in accordance with §406.096 of the Texas Labor Code and zule 28TAC 110.110
of the Texas Worlcer's Compensation Commission (TWCC).
[] Owner's and Contractor's Protective Liability Insurance
The Contractor shall obtain, pay for and maintain at all times during the prosecution of the worlc
under this contract, an Owner's and Contractor's Protective Liability insurance policy naming the
City as insured for property damage and bodily injury which may arise in the prosecution of the
worlc or Contractor's operations under tlus contract. Coverage shall be on an"occunence" basis,
aild the policy shall be issued by the same insurance company that carries the Contractor's
liability insurance. Policy limits will be at least combined bodily injury and property dainage per
occurrence with a aggregate.
[ ] Professional Liability Insurance
Professional liability insurance with limits not less than per claim witli respect to
negligent acts, errors or omissions in connection with professional services is required under tlus
Agreement.
[ ] Suilders' Risk Insnrance
Builders' Rislc Insurance, on an All Risk form for 100% of the completed value shall be
provided. Such policy shall include as "Named Insured" tlie City of Denton and all
subcontractors as their interests may appear.
[ ] Commercial Crime
Provides coverage for the theft or disappearance of cash or checks, robbery iilside/outside the
prernises, burglary of the premises, and employee fidelity. The employee fidelity portion of this
coverage should be written on a"blanlcet" basis to cover all einployees, including new hires,
This type insurance should be required if the contractor has access to City funds. Limits of not
less than each occurrence are required.
EXHIBIT B
[ ] Additional Insurance
OtlZer insurance may be required on an individual basis for extra hazardous contracts and specific
service agreements. If such additional insurance is required for a specific contract, that
requirement will be described in the "Specific Conditions" of the coiztract specifications.
EXHIBIT B
ATTACHMENT 1
[X] Workers' Compensation Coverage for Building or Construction Projects for
Governmental Entities
A. Definitions:
Certificate of coverage ("certificate")-A copy of a certificate of insurance, a certificate of
authority to self-insure issued by the commission, or a coverage agreement (TWCC-81,
TWCC-82, TWCC-83, or TWCC-84), showing statutory worlcers' compensation instuance
coverage for the person's or entity's employees providing services on a project, for the
duration of the project.
Duration of the project - includes the time from the begiruiing of the worlc on the project
until the contractor's/person's worlc on the project has been coinpleted and accepted by tlle
governmental entity.
Persons providing services on the project ("subcontractor" in �406.096) - includes all
persons or entities perfonning all or part of the services the contractor has undertalcen to
perform on the project, regardless of whether that person contracted directly with the
contractor and regardless of whether that person has employees. This includes, without
limitation, independent contractors, subcontractors, leasing companies, motor caniers,
owner-operators, employees of any such entity, or employees of any entity which fiunishes
persons to provide services on the project. "Services" include, withoL�t liinitation, providing,
hauling, or delivering equipment or materials, or providing labor, �-ansportation, or other
service related to a project. "Services" does not include activities luuelated to the project,
such as food/beverage vendors, office supply deliveries, and delivery of portable toilets.
B. The contractor shall provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any overage agreements, which ineets the statutory
requirements of Texas Labor Code, Section 401.011(44) for all einployees of the Contractor
providing seivices on the project, for the duration of the project.
C. The Contractor must provide a certificate of coverage to the goverilmental entity prior to
being awarded the contract.
D. If the coverage period shown on the contractor's current certificate of coverage ends during
the duration of the project, the contractor must, priar to the eild of the coverage period, file a
new certificate of coverage with the governmental entity showing that coverage has been
extended.
E. The contractor shall obtain from each person providing services on a project, and provide to
the governmental entity:
1) a certificate of coverage, prior to that person begimung worlc on tlie project, so the
governmental entity will have on file certificates of coverage showing coverage for all
persons providing services on the project; and
EXHIBIT B
2) no later than seven days after receipt by the contractor, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the cturent certificate of
coverage ends during the duration of the proj ect.
F. The contractor shall retain a11 required certificates of coverage for the duration of the project
and for one year thereafter.
G. The contractor shall notify the governmental entity in writing by certified inail or personal
delivery, within 10 days after the contractor knew or should have lcnown, of any change that
materially affects the provision of coverage of any person providiizg services on the project.
H. The contractor shall post on each project site a notice, in the text, form a.nd iilanner
prescribed by the Texas Workers' Compensation Commission, infoi7ning all persons
providing services on the project that they are required to be covered, and stating how a
person may verify coverage and report lacic of coverage.
I. The contractor shall contractually require each person with w17om it contracts to provide
services on a project, to:
1) provide coverage, based on proper reporting of classification codes and payroll amouilts
and filing of any coverage agreements, which meets the statutory requirements of Texas
Labor Code, Section 401.011(44) for all of its employees providing services oii the
project, for the duration of the project;
2) provide to the contractor, prior to that person beginning worlc on the project, a certificate
of coverage showing that coverage is being provided for all einployees of the person
providing services on the project, for the duration of the project;
3} provide the contractor, prior to the end of the coverage period, a new cei-tificate of
coverage showing extension of coverage, if the coverage period shown on the cLU-rent
certificate of coverage ends during the duration of the project;
4) obtain from each other person with whom it contracts, and provide to the contractor:
a) certificate of coverage, prior to the other person begiilning worlc on the project; and
b) a new certificate of coverage showing extension of coverage, prior to tl7e end of the
coverage period, if the coverage period shown on the current certificate of coverage
� ends dLUing the duration of the project;
S) retain all required certificates of coverage on file for the duration of the project and for
one year thereafter;
6) notify the governmental entity in writing by certified mail or personal delivery, witlun 10
days after the person lrnew or should have lcnown, of any change that materially affects
the provision of coverage of any person providing services on the project; and
EXHIBIT B
7} contractually require each person with whom it contracts, to perform as required Uy
paragraphs (1) -(7), with the certificates of coverage to be provided to the person for
whom they are providing services.
J. By signing this contract or providing or causing to be provided a certificate of coverage, the
contractor is representing to the governmental entity that all employees of the contractor who
will provide services on the project will be covered by worlcers' compensation coverage for
the duration of the project, that the coverage will be based on proper reporting of
classification codes and payroll amounts, and that all coverage agreeinents will be filed with
the appropriate insurance carrier or, in the case of a self-insured, with the commission's
Division of Self-Insurance Regulation. Providing false or misleading infonnation may
subject the contractor to adminisirative penalties, criminal penalties, civil penalties, or other
civil actions.
K. The contractor's fa.ilure to comply with any of these provisions is a breach of contract by the
contractor which entitles the governmental entity to declare the contract void if the contractor
does not remedy ihe breach within ten days after receipt of notice of breach from the
governmental entity.
EXHIBIT C
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor or other person doinq business with local governmental e
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session
FoRnn C I Q
OFFICE USE ONLY
This questionnaire is being filed in accordance with chapter 176 of the Local Government Code by a I Date Received
person doing business with the governmental entity.
By law this questionnaire must be filed with the records administrator of the local government not
later than the 7th business day after the date the person becomes aware of facts that require the
statement to be filed. See Section 176.006, Local Government Code.
A person commits an offense if the person violates Section 176.006, Local Government Code. An
offense under this section is a Class C misdemeanor.
Name of person who has a business relationship with local governmental entity.
❑ Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7�h business
day after the date the originally filed questionnaire becomes incomplete or inaccurate.) ,
Name of local government officer with whom filer has an employment or business relationship.
Name of Officer
This section, (item 3 including subparts A, B, C& D), must be completed for each officer with whom the filer has an employment or other business
relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the
filer of the questionnaire?
� Yes � No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the
local government officer named in this section AND the taxable income is not received from the local governmental entity?
� Yes � No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer
serves as an officer or director, or holds an ownership of 10 percent or more?
0 Yes � No
D. Describe each affiliation or business relationship.
Signature of person doing business with the governmental entity
Date
Adapted 06l29l2007
� �' DATE�MM/DD/YYYY)
ORO CERTIFICATE OF LIABILITY INSURANCE 09/12/2012
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s1.
PRODUCER 940.891.2839 940.964.2735
A-Texlnsurance
PO Box 10
Forestburg, TX 76239
INSURED
Rene Saldivar /
DBA Firehouse 22 V
Denton, TX 76209
���,�
a\� �
nsurance.com
NAIC #
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTVNTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TypE OF INSURANCE AO�L SUBR POLICY EFF POLICY EXP LIMITS
LTR POLICYNUMBER MMIDD/YYYY MMIDD/YYYY
GENERALLIABILITY EACHOCCURRENCE $
X � D E TO RENTE�
COMMERCIALGENERALLIABILITY PREMISES Eaoccurtence 5
CLAIMS-MADE � OCCUR � EXP (Any one person) 5
PC1705127-00 09/12/12 09/12/13 PERSONAL&ADVINJURY 5
GENERALAGGREGATE $
GEN'LAGGREGATELIMITAPPLIESPER: PRODUCTS-COMP/OPAGG t
POLICY PR� LOC a
X AUTOMOBILE LIABILITY 46 UEC KJ99� 03/04/12 03/04/13 �MBINEDSINGLE LIMIT § 500,000 ,�
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
ALL OWNED AUTOS �
BODILY INJURY (Per accident) S
� SCHEDULE�AUTOS
PROPERTY DAMAGE �
� HIREDAUTOS (Peraccident)
� NON-OWNED AUTOS �
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIA6 CLAIMS-MADE AGGREGATE $
DEDUCTIBLE 5
RETENTION $ $
WORKERS COMPENSATION ✓ VJC STATU- OTH-
AND EMPLOYERS' LIABILITY
%� OFFICER/MEMBER EXCLU ED? ECUTIVE � N� A 46 WBC 108228 03/04/12 O3IO4I� 3 �L. EACH ACCIDENT $ � ��r0�� �
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ � ��,���
DESCRIPT ON OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ rJOO,OOO
DESCRIP770N OF OPERATIONS/ LOCATIONS/ VEHICLES (Attach ACORU 1U1, Additional Remarks Schedule, if more space is required)
GL P 1705127-00 includes - Blanket Additio I Insured, Endorsement No. 24 10 07 �
� L includes - AI Broad Form HA99160910' - Scheduled Auto: 1996 Ford F150 1 FTEX15H6TKA51162 �
CERTIFICATE HOLDER CANCELLATION
City of Denton, its O�cials, Agents, Employees & Volunteers
RE: RFP # 4942 - Mowing ICG' 5HOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
901 B Texas St ACCORDANCEIW THD HE PO ICY PROVIS ONISE WILL BE DELIVERED IN
Denton, TX 76209
AUTHORIZED REPRESENTATIVE /
Kade Bower �
O 1988-2009 ACORD CORPORATION. All rights reserved.
ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD