2012-272ORDINANCE NO. 2� 12-272
AN ORDINANCE ACCEPTING COMPETITIVE PROPOSALS AND AWARDING AN 1NITIAL
ONE (1) YEAR CONTRACT WITH THE OPTION TO EXTEND FOR FOUR (4) ADDITIONAL
ONE (1) YEAR PERIODS FOR THE SECTION 125 PLAN ADMINISTRATION OF
UNREIMBURSED HEALTH CARE AND DEPENDENT CARE ACCOUNTS FOR THE CITY
OF DENTON; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (RFP 5047-AWARDED TO PAYFLEX SYSTEMS USA,
1NC.,1N THE ANNiJAL ESTIMATED AMOUNT OF $62,118 AND A FIVE YEAR ESTIMATED
EXPENDITURE OF $310,590).
WHEREAS, the City has solicited, received and evaluated competitive sealed proposals for
the administration of the City's Section 125 Plan in accordance with the procedures of State law and
City ordinances; and
WHEREAS, the City Manager or a designated employee has received and reviewed and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for proposals;
and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The items in the following numbered request for proposal for materials,
equipment, supplies or services, shown in the "Request Proposals" on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance of price and the other evaluation factors included in the request
for proposals.
RFP
NUMBER VENDOR AMOUNT
5047 PayFlex Systems USA, Inc. $310,590
SECTION 2. By the acceptance and approval of the above numbered items of the submitted
proposals, the City accepts the offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Proposal Invitations,
Proposals, and related documents.
SECTION 3. Should the City and person submitting approved and accepted items
and of the submitted proposals wish to enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the proposals, the City Manager or his designated
representative is hereby authorized to execute the written contract; provided that the written contract
is in accordance with the terms, conditions, specifications, standards, quantities and specified sums
contained in the Proposal and related documents herein approved and accepted.
SECTION 4. The City Council of the City of Denton, Texas hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of Denton
under RFP 5047 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with
the approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the %4�' �� day of , 2012.
M A. U OU HS, AYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: -
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY: c �
3-O - P 5047