2012-302ORDINANCE NO. 2O 12-302
AN ORDINANCE AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE
A CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND G2 ELECTRICAL
TESTING AND CONSULTING, LLC, A TEXAS LIMITED LIABILITY CORPOR.ATION, FOR
HIGHLY TECHNICAL PERSONAL SERVICES RELATED TO THE PROTECTION AND
CONTROL OF ELECTRIC INFRASTRUCTURE TO BE RENDERED TO THE CITY OF
DENTON, TEXAS (DENTON MUNICIPAL ELECTRIC); AUTHORIZING THE CITY
MANAGER TO EXPEND FUNDS THEREFOR IN ACCORDANCE WITH THE CONTR.ACT;
AND PROVIDING AN EFFECTNE DATE (FILE 5058—G2 ELECTRICAL TESTING AND
CONSULTING, LLC, IN AN AMOUNT NOT-TO-EXCEED $1,035,573).
WHEREAS, Texas Local Government Code, Section 252.022(a)(4) provides that "a
procurement for personal, professional, or planning services" is exempt from the requirements of
competitive bidding; and
WHEREAS, G2 Electrical Testing and Consulting, LLC, is a Texas limited liability
corporation (hereafter the "Provider") which provides highly technical personal services for the
City's electric utility regarding its infrastructure; which services require specialized experience and
training; and
WHEREAS, the City lacks staff who are qualified to perform the work necessary to
accomplish the upcoming work for its electrie utility; and this Provider is being selected as being
qualified based upon its demonstrated experience and competence to perform the proposed personal
services; and
WHEREAS, the fees under the proposed Contract are fair and reasonable, and the Council
finds that such personal services are reasonably necessary in order to perform the mission of Denton
Municipal Electric; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings stated in the preamble of this ordinance are incorporated herein by
reference.
SECTION 2. The City Manager is hereby authorized to enter into a"Personal Highly
Technical Services Contract for Protection and Control Services by and between the City of Denton,
Texas and G2 Electrical Testing and Consulting, LLC," to provide services for the City of Denton,
Texas and its wholly-owned electric utility department, Denton Municipal Electric, in the amount of
not-to-exceed $1,03 5,573; a copy of which Contract is attached hereto and incorporated by reference
herein.
SECTION 3. The City Manager is authorized to expend funds as required by the attached
Contract.
SECTION 4. The City Council of the City of Denton, Texas hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton, Texas under File No. 5058 to the City Manager of the City of Denton, Texas, or his
designee.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the � day of /���(/C/ , 2012.
MARK A. BURROUG , MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By:
APPR VED A O LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
By� ,�-
�
THE STATE OF TEXAS )(
)�
COUNTY OF DENTON )(
PERSONAL HIGHLY TECHNICAL SERVICES CONTRACT
FOR PROTECTION AND CONTROL SERVICES
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND G2 ELECTRICAL TESTING AND CONSULTING, LLC
[File No. 5058]
THIS CONTRACT is made and entered into this ��� day of 2012
by and between G2 Electrical Testing and Consulting, LLC., a Texas limited liability
corporation, whose address is 7113 Holden Drive, Rockwall, Texas 75087, hereinafter referred to
as "Contractor;" and the City of Denton, Texas, a Texas municipal corporation and home-rule
city, hereinafter referred to as "City;" this Contract shall be effective upon approval by the proper
delegated authorities.
For and in consideration of the covenants and agreements contained herein, and for the
mutual benefits to be obtained hereby, the Contractor and City agree as follows:
I.
SCOPE OF SERVICES
Contractor shall provide all labor, supervision, materials and equipment necessary for
fiber optic cable installation services for Denton Municipal Electric. These products and services
shall be provided in accordance with the Contractor's proposal, being a letter dated August 22,
2012, issued by an officer of Contractor to Charles Sears, Engineer, an employee of the City, a
copy of which letter is attached hereto and incorparated herein for all purposes as Exhibit "A".
The Contract consists of the following items which are attached hereto and incorporated herewith
by reference:
(a) Contractor's Proposal (Exhibit "A");
(b) Insurance Requirements (Exhibit "B ");
(c) Form CIQ — Conflict of Interest Questionnaire (E�ibit "C").
These documents make up the Contract documents and what is called for by one shall be
as binding as if called for by all. In the event of any inconsistency or conflict in any of the
provisions of the Contract documents, the inconsistency or conflict shall be resolved by giving
precedence first to this written Contract, then to the Contract documents in the order in which
they are listed above. These documents shall be her�after referred to collectively as "Contract
Documents."
Page 1 of 16
II.
TERM OF CONTRACT
The term of this Contract shall be for five (5) years from the date of Contract execution,
or until such time as the funds provided for in this Contract are fully expended, whichever event
shall first occur. This Contract term shall commence upon approval by the Denton City Council,
and upon the issuance of a notice to proceed issued by the City. This Contract may be renewed
and extended, if agreed upon in writing by the Contractor and City.
III.
WARRANTY
Contractor warrants and covenants to City that all services provided by Contractor,
Contractor's subcontractors, and Contractor's agents under the Contract shall be produced and
performed in a skillful and workmanlike manner and shall comply with the specifications for said
goods and services as set forth in this Contract and the Contractor's proposal attached hereto and
incorporated herein as Exhibit "A."
N.
PAYMENT
Payments hereunder shall be made to Contractor following City's acceptance of the work
and within thirty (30) days of receiving Contractor's invoice for the products and services
delivered. Contractor shall bill the City monthly. The total compensation under this Contract,
including any materials, and any out-of-pocket expenses incurred, shall not exceed the sum of
$1,035,573.
Contractor recognizes that this Contract shall commence upon the effective date herein
and shall continue in full force and effect until termination in accordance with its provisions.
Contractor and City herein recognize that the continuation of any contract after the close of any
given fiscal year of the City of Denton, which fiscal year ends on September 30th of each year,
sha11 be subject to Denton City Council approval. In the event that the Denton City Council does
not approve the appropriation of funds for this Contract, the Contract shall terminate at the end of
the fiscal year for which funds were appropriated and the parties shall have no further obligations
hereunder.
V.
PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC
Contractor shall at all times exercise reasonable precautions for the safety of employees
and others on or near the work site and shall comply with all applicable provisions of Federal,
State, and Municipal safety laws, regulations and ordinances. The safety precautions actually
taken and the adequacy thereof shall be the sole responsibility of the Contractor. Contractor shall
indemnify City for any and all losses arising out of, or related to a breach of this duty by
Contractor pursuant to paragraphs VII. and VIII., as set forth herein.
Page 2 of 16
vr.
LOSSES FROM NATURAL CAUSES
Unless otherwise specified in this Contract, all loss, liability or damage to Contractor
arising out of the nature of the work to be done, or from the action of the elements, or from any
unforeseen circumstances in the prosecution of the same, or from unusual obstructions or
difficulties which may be encountered in the prosecution of the work, shall be sustained and
borne by the Contractor at its sole cost and expense.
VII.
1NDEMNIFICATION
Contractor shall release, defend, indemnify and hold the City, its elected officials, officers
and employees harmless from and against all claims, damages, injuries (including death),
property damages (including loss of use), losses, demands, suits, judgments and costs, including
attorney's fees and expenses, in any way arising out of, related to, or resulting from the services
provided by Contractor under this Contract or caused by the negligent act or omission or the
intentional act or omission of Contractor, its officers, agents, employees, subcontractors,
licensees, invitees or any other third parties for whom Contractor is legally responsible
(hereinafter "Claims"). Contractor agrees to defend the City against all such Claims.
In the event the City is a named party to a suit arising out of the subject matter of this
Contract, the City shall have reasonable input into the selection of defense counsel to be retained
by Contractor in fulfilling its obligation hereunder to defend and indemnify City. City reserves
the right to provide a portion, or to provide its own defense; however, City is under no obligation
to do so. Any such action by City is not to be construed as a waiver of Contractor's obligation to
defend City or as a waiver of Contractor's obligation to indemnify City pursuant to this Contract.
Contractor shall retain defense counsel within seven (7) business days of City's written notice
that City is invoking its right to indemnification under this Contract. If Contractor fails to retain
counsel within such time period, City sha11 have the right to retain defense counsel on its own
behalf, and Contractor shall be liable for all costs incurred by City.
VIII.
COMPLIANCE WITH APPLICABLE LAWS
Contractor shall at all times observe and comply with all Federal, State and local laws,
regulations and ordinances, including a11 amendments and revisions thereto, which in any manner
affect Contractor or the Contractor's work, and Contractor shall indemnify and save harn�less the
City against any clairn related to or arising from the violation of any such laws, ordinances and
regulations whether by Contractor, its employees, officers, agents, subcontractors, or
representatives. If Contractor observes that the work is non-compliant, or at variance therewith,
Contractor shall promptly notify City in writing.
Page 3 of 16
IX.
VENUE
The laws of the State of Texas shall govern the interpretation, validity, performance and
enforcement of this Contract. The parties agree that this Contract is performable in Denton
County, Texas, and that exclusive venue shall lie in Denton County, Texas.
X.
ASSIGNMENT AND SUBLETTING
Contractor agrees to retain control and to give full attention to the fulfillment of this
Contract. This Contract shall not be assigned without the advance written consent of City, and
that no part or feature of the work will be sublet to anyone objectionable to the City. Contractor
further agrees that the subletting of any portion or feature of the work, or materials required in
the performance of this Contract, shall not relieve Contractor from its full obligations to City as
provided by this Contract.
XI.
INDEPENDENT CONTR.ACTOR
Contractor covenants and agrees that Contractor is an independent contractor and not an
officer, agent, servant or employee of City; that Contractor shall have exclusive control of and
the exclusive right to control the details of the work performed hereunder and all persons
performing same, and shall be responsible for the acts and omissions of its officers, agents,
employees, contractors, subcontractors and consultants; that the doctrine of respondent superior
shall not apply as between City and Contractor, its officers, agents, employees, contractors,
subcontractors and consultants, and nothing herein shall be construed as creating a partnership or
joint enterprise between City and Contractor.
XII.
1NSURANCE AND CERTIFICATES OF INSURANCE
Contractor shall procure and maintain for the duration of the Contract insurance coverage
as required and as specifically set forth in the Insurance Requirements marked Exhibit "C"
attached hereto, and incorporated herein by reference. Contractor shall provide a signed
insurance certificate verifying that it has obtained the required insurance coverage prior to the
effective date of this Contract.
XIII.
HINDRANCES AND DELAYS
No claims shall be made by Contractor for damages resulting from hindrances or delays
from any cause during the progress of any portion of the work embraced in this Contract.
Page 4 of 16
XN.
AFFIDAVIT OF NO PROHIBITED INTEREST
Contractor acknowledges and represents that it is aware of all applicable laws, the City
Charter, the City Code of Ordinances, and the City Code of Conduct regarding prohibited
interests; and is aware that the existence of a prohibited interest at any time will render this
Contract voidable. Contractor has executed the Affidavit of No Prohibited Interest, attached and
incorporated herein as Exhibit "D."
XV.
SEVERABILITY
The provisions of this Contract are severable. If any paragraph, section, subdivision,
sentence, clause, or phrase of this Contract is for any reason held to be contrary to the law or
contrary to any rule or regulation having the force and effect of the law, such law or decisions
shall not affect the remaining portions of this Contract. However, upon the occurrence of such
event, either party may terminate this Contract by giving the other party thirty (30) days written
notice if City and Contractor are unable to agree upon a satisfactory substitute provision.
XVI.
TERMINATION
City may, at its option, with or without cause, and without penalty or prejudice to any
other remedy it may be entitled to at law, or in equity or otherwise under this Contract, terminate
this Contract, in whole or in part by giving at least thirty (30) days prior written notice thereof to
Contractor, with the understanding however, that all services being terminated shall immediately
cease upon the date such notice is received by Contractor.
XVII.
ENTIltE AGREEMENT
This Contract and its attachments embody the entire agreement between the parties and
may only be modified in writing if approved and executed by both parties.
XVIII.
CONTRACT 1NTERPRETATION
Although this Contract is drafted by City, should any part of it be in dispute, the parties
agree that the Contract shall not be construed more favorably for either party.
XIX.
SUCCESSORS AND ASSIGNS
This Contract shall be binding upon the parties hereto, their successors, heirs, personal
representatives and assigns.
Page 5 of 16
�.
HEADINGS
The headings of this Contract are for the convenience of reference only and shall not
affect in any manner any of the terms and conditions hereof.
XXI.
RIGHT TO AUDIT
The City shall have the right to audit and make copies of the books, records and
computations pertaining to this agreement. The Contractor shall retain such books, records,
documents and other evidence pertaining to this agreement during the contract period and for
four (4) years thereafter, except if an audit is in progress or audit findings are yet unresolved, in
which case records shall be kept until a11 audit tasks are completed and resolved. These books,
records, documents and other evidence shall be available, within ten (10) business days of
written request. Further, the Contractor shall also require a11 Subcontractors, material suppliers,
and other payees to retain all books, records, documents and other evidence pertaining to this
Contract, and to a11ow the City similar access to those documents. A11 books and records will be
made available to the City within a fifty (50) -mile radius of the City. The cost of the audit wi11
be borne by the City unless the audit reveals an overpayment by the City of 2% or more. If an
overpayment of 2% or more occurs, then the reasonable cost of the audit, including any travel
costs, must be borne by the Contractor, which sum must be payable within ten (10) business days
of receipt of an invoice.
Contractor's failure to comply with the provisions of this section shall be a material
breach of this Contract and sha11 constitute, in the City's sole discretion, grounds for ternunation
thereo£ Each of the terms "books ""records ""documents" and "other evidence " as used above
> > , �
shall be construed to include drafts and electronic files, even if such drafts or electronic files are
subsequently used to generate or prepare a final printed document.
IN WITNESS WHEREOF, the City and Contractor have executed this Contract on the
date and year stated hereinabove.
"CITY"
THE CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
GEORGE C. CAMPBELL
CITY MANAGER
Page 6 of 16
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: �.�
APP VED AS O LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
$ ' 1 'L�.� 1V
Y•
"CONTRACTOR"
G2 ELECTRICAL TESTING AND CONSULTING, LLC
A Limited Liability Corporation
By: ���( %�1��'�,
ATTEST: ,S;�YP�,,
��• �,: ELIZABETH BELL
' "` MY COMMISSION EXPIRES
:��T�: tem6
•.,.:•.. �; Se er 21. 6
'�•;,a;; ; •• P 201
By:
�����. ��
Page 7 of 16
EXHIBIT "A"
CONTRACTPROPOSAL
G2 ELECTRICAL TESTING AND CONSULTING, LLC
August 22, 2012
Page8of16
G2 Electrical Testing & Consulting LLC
7113 Holden Dr.
Rockwall, TX. 75087
� Tel: 972-207=6503
Fax: 972-722-7713
greg.gideon@g2et.com
http:l/www.g2et.com
August 22, 2012
Mr. Charles Sears
Denton Municipal Electric
1659 Spencer Rd.
Denton, TX 76205
RE: Proposal to provide Protection and Control services
Dear Mr. Sears:
Thank you for the opportunity to submit a proposal for a renewable annual agreement
to provide protection and control services to DME. G2ETC proposes to provide these
services on an ho.ur.l.y basis to include new substation commissioning, substation re-
commissioning, operational-commissioning review, assistance with NERC compliance,
troubleshooting, and emergency services. Per your request, I have provided an
estimated maximum cost for one year with cost adjusted annually at renewal. Please
contact me should you have questions.
Regards,
Greg Gideon
,�.�,,� !�.t�.c��v
Page 1 of 11
G2 Electrical Testing & Consulting LLC
Cor�tents
MAXIMUM ESTIMATED COST SUMMARY ............................................................................................................ 3
RATESCHEDULE .........................................................................................................................................................e 4
NEW SUBSTATION COMMISSIONING .................................................................................................................... 5
SUBSTATION TiE=CO1VIMISSI`ONIIYG ...:....:...:�.......................................................................................................... 6
OPERATIONAL-DRAWING REVIEW ..................................:.................................................................................... 7
NERCCOMPLIANCE .................................................................................................................................................... 8
PROTECTION SYSTEM RETROFIT .......................................................................................................................... 9
EMERGENCYSERVICES ...........................................................................................................................................10
EXCEPTIONS................................................................................................................................................................11
Page 2 of 11
G2 Electrical Testing & Consulting LLC
MA�C��MUM ��TIMA�'E�D �COST SUMMARY
New Substation Commissioning: $96.565
• Provide services to test voltage and current transformers, perform secondary voltage and
current injection from field devices, test protective relays, verify communication aided
.tripping at local and remote ends, functionally test control circuitry using dynamic (fault
simulation) relay testing, verify in-service readings, and provide detailed test reports to
Denton Municipal Electric
Substation re-commissioning: $25,750
• Provide services to test voltage and current transformers, perform secondary voltage and
current injection from field devices, test protective relays, verify communication aided
tripping af local and remote ends, functionally test control circuitry using dynamic (fault
simulation) relay testing, verify in-service readings, and provide detailed test reports to
Denton Municipal Electric
Operational-Commissioning Review: $19,350
• Provide services to review schematic diagrams, protection and control schemes, and relay
settings pertaining to ne�v and existing DME substations
NERC PRC-005 Compliance: $10,350
• Provide consulting services to assist DME with North American Electric Reliability
Corporation protection and control reliability standards
Protection System Retrofit: $31,865
• Design assistance, general consultation on protection and control systems, general
troubleshooting and testing assistance, retroiit installation, retrofit functional testing,
general periodic relay testing, and protective relay test training.
Emergency Services: $11,175
• Provide emergency services to assist DME with protection and control related circuitry at
all substations
Estimated Annual Total $195,055
Page 3 of 11
G2 Electrical Testing & Consulting LLC
RATE SG�F�I�DU-LE
Hourlv Rates
TITLE RATE DESCRIPTION EXPERIENCE EXEMPT
(Hour) LEVEL (Years)
Lead.�Relay.Test �$11.0 , Relay Testing, Retrofit & > 15 Yes
Specialist, Commissioning, Control
Circuit Verification
Senior Relay Test $105 Relay Testing, Retrofit & > 10 Yes
Specialist, Commissioning, Control
Circuit Verification
Relay Test $100 Relay Testing, Retrofit & > 5 NO
Engineering Cammissioning, Control
Technician Circuit Verification
Regulatory Consultant $115 Regulatory Consulting for > 5 Yes
System Protection
overtime Rates tor exempt empioyees are appiicanie oniy to rtoiiaays as recognizea oy ciieni
and are billed at 2 times hourly rate. Non-Exempt employees are billed at 1'/ times hourly rate.
Subcontractor Rates
Subcontractors will be billed at cost plus 10%
Travel Expenses
Travel Time will be invoiced at the standard hourly rate
Automobile Travel will be invoiced at $.75 per mile
Air Travel and Vehicle Rental will be invoiced at actual cost plus 5%
Per Diem Expenses for an assignment requiring an overnight stay will be invoiced at actual cost.
Pavment Terms
Net 30
Epuipment Renta!
Test Equipment rented for an assignment will be invoiced at actual cost. Test equipment rental
quotes will be provided to client prior to commencing work for a given project. Upon agreement
between client and consultant, client may rent and/or provide test equipment to consultant.
Page 4 of 11
G2 Electrical Testing & Consulting LLC
NEW Sl�8ST�4�'�O�'d �0lUlM�S��IONING
Client: DME
Project: New Substation Commissionin�
Location: Multiple Substations Date:8-22-2012
Scope of Work:
Provide services to test voltage and current transformers, perform secondary voltage and
current injection from field devices, test protective relays, verify communication aided
tripping at local and remote ends, functionally test control circuitry using dynamic (fault
simulation) relay testing, verify in-service readings; and provide detailed test reports to
Denton Municipal Electric
��Straight Time � �Over �ime
Classification Hourly Rate Hourly Rate
Lead Specialist (2) $110.00 $NA
Itemized Estimate
FOUR BREAKER STATION
Labor: 200 hours @ $110/Hr = $22,000
Expenses = $2,750
Equipment = $1,000
SIX BREAKER STATION
Labor: 250 hours @ $110/Hr = $27,500
Expenses = $3440
Equipment = $1,250
TEN BREAKER STATION
Labor: 300 hours @ $110/Hr = $33,000
Expenses = $4,125
Equipment = $1,500
Estimated Annual Total $96,565
Page 5 of 11
G2 Electrical Testing & Consulting LLC
�- SUBSTATI�ON RE-COMMISSIONING
Client: DME
Project: Substation Re-Commissionin�
Location: Sin�le Substation Date:8-22-2012
Scope of Work:
Provide services to test voltage and current transformers, perform secondary voltage and
current injection from field devices, test protective relays, verify communication aided
tripping at local and remote ends, functionally test control circuitry using dynamic (fault
simulation) relay testing, verify in-service readings, and provide detailed test reports to
Denton Municipal Electric
, .,Straig�t Time Over Time
Classification Hourlv Rate HourlY Rate
Lead Specialist (2) $110.00 $NA
Itemized Estimate
FOUR BREAKER STATION
Labor: 200 hours @ $110/Hr = $22,000
Expenses = $2,750
Equipment = $1,000
Estimated Annual Total $25,750
Page 6 of 11
G2 Electrical Testing & Consulting LLC
OP�RATIO�'IA�L-� U�f�A1AII�NG REVIEW
Client: DME
Location: Multiple Substations
Scope of Work:
Project: Operational Review
Date:8-22-2012
Provide services to review schematic diagrams, protection and control schemes, and relay
settings pertaining to new and existing DME substations
Straight Time Over Time
Classification Hourl�Rate Hourlv Rate
Lead Specialist (1)
Senior Specialist (1)
$110.00
$105.00
Itemized Estimate
Labor: 80 hours @ $110/Hr = $8,800
Labor: 80 hours @ $105 /Hr =$8,400
Expenses : =$2,150
$NA
$NA
EstimatedAnnual Total $19,350
Page 7 of 11
G2 Electrical Testing & Consulting LLC
NE�RC� COMPLIANCE
Client: DNIE
Project: NERC Compliance
Location: Multiple Substations Date:8-22-2012
Scope of Work:
Provide consulting seivices to assist DME with North American Electric Reliability Corporation
protection and control reliability standards
Straight Time Over Time
Classification Hourlv Rate Hourly Rate
Consultant (1) $115.00 $NA
Itemized Estimate
Labor: 80 hours @ $115/Hr = $9,200
Expenses : =$1,150.
Estimated Annual Total $10,350
Page 8 of ll
G2 Electrical Testing & Consulting LLC
PROTE��'�IO�JJ �Y�T�M�F�ETROFdT
Client: DME
Location: Multiple Substations
Scope of Work:
Project: P&C Retrofits
Date:8-22-2012
Design assistance, general consultation on protection and control systems, general
troubleshooting and testing assistance, retrofit installation, retrofit functional testing, general
periodic relay testing, and protective relay test training.
Straight Time Over Time
Classification Hourlv Rate Hourlv Rate
Lead Specialist (1)
Senior Specialist (1)
$110.00
$105.00
Itemized Estimate
Labor: 150 hours @ $1 lO/Hr = $16,500
Labor: 100 hours @ $105 /Hr =$10,500
Equipment:
Expenses :
=$1,500
=$3,365
$NA
$NA
Estimated Annual Total $31,865
Page 9 of 11
G2 Electrical Testing & Consuiting LLC
EM�E�RGENCY vE�Ra/�CES
Client: DME
Location: Multiple Substations
Scope of Work:
Project: Emer�ency Services
Date:8-22-2012
Provide emergency services to assist DME with protection and control related circuitry on an
as needed basis.
Straight Time Over Time
Classification Hourlv Rate Hourly Rate
Lead Specialist (�)
Senior Specialist (1)
$110.00
$105.00
Itemized Estimate
Labor: 40 hours @ $110/Hr = $4,400
Labor: 40 hours @ $105 /Hr =$4,200
Equipment:
Expenses :
=$1,500
=$1,075
$NA
$NA
Estimated Annual Total $11,175
Page 10 of 11
G2 Electrical Testing & Consulting LLC
� EXCEPTIONS
Delays that are not caused by G2 Electrical Testing & Consulting LLC that result in
delaying testing protective relays, will be billed at an hourly rate as specified in the Rate
Schedule in this Quote. Such delays include, but are not limited to, delays by the off-
taker for testing and clearances, delays due to ERCOT, delays in testing equipment due to
other contractors working on equipment that cannof be tested. 'For such delays, G2
Electrical Testing & Consulting LLC will document such delays and provide a time sheet
each day to the DME contract coordinator for approval. �
• Any additional work that is requested of G2 Electrical Testing & Consulting LLC that is
outside the scope of work for this quote will be billed at an hourly rate as specified in the
Rate Schedule in this Quote. For additional work requested by City of Denton, G2
Electrical Testing & Consulting LLC will provide a time sheet each day to the DME
contract coordinator for approval.
Page 11 of 11
EXHISIT `B"
CITY OF DENTON
INSURANCE REQUIREMENTS FOR CONTRACTORS
ContNactor's attentio�z is directed to tlze insura�zce requirenze�zts below. It is Izighly
recomme�zded that Contractor's confe� with their respective insuNance caYriers ot� broliers to
determine in advatace of execution lzereof regarding the availability of insurance certificates
and endorsements as prescribed a�zd provided heYein. If a Co�atractor fails to comply strictly
witlz the i�asurance requirements, that Co�itractor may be disqualified fronz awaNd of tlze
Contract. Upo�a execution of tlze Contract, all i�asura�zce requirenaents slzall becorne
contractual obligations, whiclz tlze Contractor having a duty to nzaintain througlzout tlae
couNSe of this Corztract.
STANDARD PROVISIONS:
Without limiting any of the other obligations or liabilities of the Cont�actor, the Contractor shall
provide and maintain until the contracted woYk has been completed and accepted by the City of
Denton, Owner, the minimum insu�ance coverage as indicated hereinafter.
As soon as pNacticable after notification of bid award, Contractor shall file with the Purchasing
Department satisfactory certificates of insurance, containing the bid number and title of the
project. ContractoY may, upon written request to the Purchasing Departrrcent, ask for
clarification of any insurance requiYements at any time; howeveY, Contractors are st�^ongly
advised to make such �equests prior to bid opening, since the insurance requirements may not be
modified or waived after bid opening unless a written exception has been submitted with the bid.
Contractor shall not commence any work or deliver any material until he or she receives
notification that the contract has been accepted, approved, and signed by the City of Denton.
All insurance policies proposed or obtained in satisfaction of these requirements shall comply
with the following general specifications, and shall be maintained in compliance with these
general specifications th�oughout the duration of the Contract, o�^ longer, if so noted:
• Each policy shall be issued by a company authorized to do business in the State of
Texas with an A.M. Best Company rating of at least A-.
• Any deductibles or self-insured retentions shall be declared in the bid proposal. If
requested by the City, the insurer shall reduce or eliminate such deductibles or self-
insured retentions with respect to the City, its officials, agents, employees and volunteers;
Page 9 of 16
or, the contractor shall procure a bond guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
• Liability policies shall be endorsed to provide the following:
• Name as additional insured the City of Denton, its Officials, Agents,
Employees and volunteers.
• That such insurance is primary to any other insurance available to the
additional insured with respect to claims covered under the policy and that this
insurance applies separately to each insured against whom claim is made or suit
is brought. The inclusion of more than one insured shall not operate to increase
the insurer's limit of liability.
• Cancellation: The City requires 30 day writteiz notice slzould a�ay of tlze
policies desc�ibed on tlze certificate be cancelled or materially clza�tged
before the expiration date.
• Should any of the required insurance be provided under a claims-made form,
Contractor sha11 maintain such coverage continuously throughout the term of
this contract and, without lapse, for a period of three years beyond the contract
expiration, such that occurrences arising during the contract term which give
rise to claims made after expiration of the contract shall be covered.
• Should any of the required insurance be provided under a form of coverage that
includes a general annual aggregate limit providing for claims investigation or
legal defense costs to be included in the general annual aggregate limit, the
Contractor shall either double the occurrence limits or obtain Owners and
Contractors Protective Liability Insurance.
Should any required insurance lapse during the contract term, requests for
payments originating after such lapse shall not be processed until the City
receives satisfactory evidence of reinstated coverage as required by this contract,
effective as of the lapse date. If insurance is not reinstated, City may, at its sole
option, terminate this agreement effective on the date of the lapse.
Page 10 of 16
EXHIBIT B
SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS:
All insurance policies proposed or obtained in satisfaction of this Contract shall additionally
comply with the following marked specifications, and shall be maintained in compliance with
these additional specifications th�oughout the duration of the Cont�^act, or longer, ifso noted.•
[X] A. General Liability Insurance:
General Liability insurance with combined single limits of not less than $1,000,000
shall be provided and maintained by the Contractor. The policy shall be written on
an occurrence basis either in a single policy or in a combination of underlying and
umbrella or excess policies.
If the Commercial General Liability form (ISO Form CG 0001 current edition) is used:
• Coverage A shall include premises, operations, products, and completed
operations, independent contractors, contractual liability covering this
contract and broad form property damage coverage.
• Coverage B shall include personal injury.
• Coverage C, medical payments, is not required.
If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO
Form GL 0404) is used, it shall include at least:
• Bodily injury and Properiy Damage Liability for premises, operations, products and
completed operations, independent contractors and property damage resulting from
explosion, collapse or underground (XCU) exposures.
• Broad form contractual liability (preferably by endorsement) covering this contract,
personal injury liabiliry and broad form property damage liability.
[X] Automobile Liability Insurance:
Contractor shall provide Commercial Automobile Liability insurance with Combined
Single Limits (CSL) of not less than $500,000 either in a single policy or in a
combination of basic and umbrella or excess policies. The policy will include bodily
injury and property damage liability arising out of the operation, maintenance and use of
all automobiles and mobile equipment used in conjunction with this contract.
Satisfaction of the above requirement shall be in the form of a policy endorsement for:
• any auto, or
• all owned, hired and non-owned autos.
Page 11 of 16
EXHIBIT B
[X] Workers Compensation Insurance
Contractor shall purchase and maintain Worker's Compensation insurance which, in
addition to meeting the minimum statutory requirements for issuance of such insurance,
has Employer's Liability limits of at least $100,000 for each accident, $100,400 per each
employee, and a$500,000 policy limit for occupational disease. The City need not be
named as an "Additional Insured" but the insurer sha11 agree to waive all rights of
subrogation against the City, its officials, agents, employees and volunteers for any work
performed for the City by the Named Insured. For building or construction projects, the
Contractor shall comply with the provisions of Attachment 1 in accordance with
§406.096 of the Texas Labor Code and rule 28TAC 110.110 of the Texas Worker's
Compensation Commission (TWCC).
[] Owner's and Contractor's Protective Liability Insurance
The Contractor shall obtain, pay for and maintain at a11 times during the prosecution of
the work under this contract, an Owner's and Contractor's Protective Liability insurance
policy naming the City as insured for property damage and bodily injury which may arise
in the prosecution of the work or Contractor's operations under this contract. Coverage
shall be on an "occurrence" basis, and the policy shall be issued by the same insurance
company that carries the Contractor's liability insurance. Policy limits will be at least
combined bodily injury and property damage per occurrence with a aggregate.
[ ] Professional Liability Insurance
Professional liability insurance with limits not less than per claim with
respect to negligent acts, errors or omissions in connection with professional services is
required under this Agreement.
[ ] Builders' Risk Insurance
Builders' Risk Insurance, on an All-Risk form for 100% of the completed value shall be
provided. Such policy shall include as "Named Insured" the City of Denton and all
subcontractors as their interests may appear.
[ ] Commercial Crime
Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside
the premises, burglary of the premises, and employee fidelity. The employee fidelity
portion of this coverage should be written on a"blanket" basis to cover all employees,
including new hires. This type insurance should be required if the contractor has access
to City funds. Limits of not less than each occurrence are required.
Page 12 of 16
. .
[ ] Additional Insurance
Other insurance may be required on an individual basis for extra hazardous contracts and
specific service agreements. If such additional insurance is required for a specific
contract, that requirement will be described in the "Specific Conditions" of the contract
specifications.
ATTACHMENT 1
[] Worker's Compensation Coverage for Building or Construction Projects for
Governmental Entities
A. Definitions:
Certificate of coverage ("certificate")-A copy of a certificate of insurance, a
certificate of authority to self-insure issued by the commission, or a coverage
agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory
workers' compensation insurance coverage for the person's or entity's employees
providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the contractor's/person's work on the project has been completed and
accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in §406.096) - includes a11
persons or entities performing all or part of the services the contractor has undertaken
to perform on the project, regardless of whether that person contracted directly with
the contractor and regardless of whether that person has employees. This includes,
without limitation, independent contractors, subcontractors, leasing companies,
motor carriers, owner-operators, employees of any such entity, or employees of any
entity which furnishes persons to provide services on the project. "Services" include,
without limitation, providing, hauling, or delivering equipment or materials, or
providing labor, transportation, or other service related to a project. "Services" does
not include activities unrelated to the project, such as food/beverage vendors, office
supply deliveries, and delivery of portable toilets.
B. The contractor shall provide coverage, based on proper reporting of classification
codes and payroll amounts and filing of any overage agreements, which meets the
statutory requirements of Texas Labor Code, Section 401.011(44) for all employees
of the Contractor providing services on the project, for the duration of the project.
C. The Contractor must provide a certificate of coverage to the governmental entity prior to
being awarded the contract.
Page 13 of 16
i�:cn:���:3
D. If the coverage period shown on the contractor's current certificate of coverage ends
during the duration of the project, the contractor must, prior to the end of the coverage
period, file a new certificate of coverage with the governmental entity showing that
coverage has been extended.
E. The contractor shall obtain from each person providing services on a project, and
provide to the governmental entity:
1) a certificate of coverage, prior to that person beginning work on the project, so the
governmental entity will have on file certificates of coverage showing coverage
for all persons providing services on the project; and
2) no later than seven days after receipt by the contractor, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project.
F. The contractor shall retain all required certificates of coverage for the duration of the
project and for one year thereafter.
G. The contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 days after the contractor knew or should have known, of
any change that materially affects the provision of coverage of any person providing
services on the project.
H. The contractor shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Workers' Compensation Commission, informing all persons
providing services on the project that they are required to be covered, and stating how
a person may verify coverage and report lack of coverage.
I. The contractor shall contractually require each person with whom it contracts to provide
services on a project, to:
1) provide coverage, based on proper reporting of classification codes and payroll
amounts and filing of any coverage agreements, which meets the statutory
requirements of Texas Labor Code, Section 401.011(44) for all of its employees
providing services on the project, for the duration of the project;
2) provide to the contractor, prior to that person beginning work on the project, a
certificate of coverage showing that coverage is being provided for all employees
of the person providing services on the project, for the duration of the project;
3) provide the contractor, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
4) obtain from each other person with whom it contracts, and provide to the
contractor:
Page 14 of 16
.
_�� C .
a) certificate of coverage, prior to the other person beginning work on the
project; and
b) a new certificate of coverage showing extension of coverage, prior to the end
of the coverage period, if the coverage period shown on the current
certificate of coverage ends during the duration of the project;
5) retain all required certificates of coverage on file for the duration of the project
and for one year thereafter;
6) notify the governmental entity in writing by certified mail or personal delivery,
within 10 days after the person knew or should have known, of any change that
materially affects the provision of coverage of any person providing services on
the project; and
7) contractually require each person with whom it contracts, to perform as required
by paragraphs (1) -(7), with the certificates of coverage to be provided to the
person for whom they are providing services.
J. By signing this contract or providing or causing to be provided a certificate of
coverage, the contractor is representing to the governmental entity that all employees
of the contractor who will provide services on the project will be covered by workers'
compensation coverage for the duration of the project, that the coverage will be based
on proper reporting of classification codes and payroll amounts, and that all coverage
agreements will be filed with the appropriate insurance carrier or, in the case of a self-
insured, with the commission's Division of Self-Insurance Regulation. Providing
false or misleading information may subject the contractor to administrative penalties,
criminal penalties, civil penalties, or other civil actions.
a. The contractor's failure to comply with any of these provisions is a breach of
contract by the contractor which entitles the governmental entity to declare the
contract void if the contractor does not remedy the breach within ten days after
receipt of notice of breach from the governmental entity.
Page 15 of 16
EXHIBIT "C'
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor or other person doing bus'rness with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with chapter 176 of the Local Government Code by a Date Received
person doing business with the governmental entity.
By law this questionnaire must be filed with the records administrator of the local government not later
than the 7th business day after the date the person becomes aware of facts that require the statement
to be filed. See Section 176.006, Local Government Code.
A person commits an offense if the person violates Section 176.006, Local Government Code. An
offense under this section is a Class C misdemeanor.
1 Name of person who has a business relationship with local governmental entity.
%�
2
� Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business
day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3 Name of local government officer with whom filer has an employment or business relationship.
NA
Name of Officer
This section, (item 3 including subparts A, B, C& D), must be completed for each officer with whom the filer has an employment or other business
relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the
filer of the questionnaire?
0 Yes 0 No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the
local government officer named in this section AND the taxable income is not received from the local governmental entity?
0 Yes 0 No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer
serves as an officer or director, or holds an ownership of 10 percent or more?
0 Yes 0 No
D. Describe each affiliation or business relationship.
4
'�a'ti- �.oi�%.
Signature of rson doing business with the governmental entity Date
Adopted 06129/2007