2012-300ORDINANCE NO. 2012-300
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE CONTRACTS THROUGH THE STATE OF TEXAS SMART
BUY PROGRAM AND THE HOUSTON-GALVESTON AREA COUNCIL OF
GOVERNMENTS (H-GAC) FOR THE ACQUISITION OF A UTILITY TRUCK AND FLUID
EXCAVATOR FOR THE CITY OF DENTON WASTEWATER DEPARTMENT; AND
PROVIDING AN EFFECTIVE DATE (FILE 5081-PURCHASE OF UTILITY TRUCK FROM
SAM PACK'S FIVE STAR FORD (TEXAS SMART BUY) IN THE AMOUNT OF $73,608.88
AND FLUID EXCAVATOR (H-GAC) FROM EKA, 1NC. 1N THE AMOUNT OF $69,505.01
FOR A TOTAL AWARD OF $143,113.89).
WHEREAS, pursuant to Ordinance 95-107, the Houston-Galveston Area Council of
Government (H-GAC) has solicited, received, and tabulated competitive bids for the purchase of
necessary materials, equipment, supplies, or services in accordance with the procedures of state
law on behalf of the City of Denton; and
WHEREAS, pursuant to Resolution 92-019, the State of Texas has solicited, received and
tabulated competitive bids for the purchase of necessary materials, equipment, supplies or
services in accordance with the procedures of state law on behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies, or services can be purchased by the City
through the Houston-Galveston Area Council of Government (H-GAC) and State of Texas Smart
Buy Program at less cost than the City would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered file for materials,
equipment, supplies, or services, are hereby approved.
ITEM
NUMBER VENDOR AMOUNT
1 State of Texas/Sam Pack's Five Star Ford $73,608.88
2 H-GAC/EKA, Inc. $69,505.01
SECTION 2. By the acceptance and approval of the above numbered items set forth in
the referenced file, the City accepts the offer of the persons submitting the bids to the H-GAC or
State of Texas Smart Buy Program for such items and agrees to purchase the materials,
equipment, supplies, or services in accordance with the terms, conditions, specifications,
standards, quantities and for the specified sums contained in the bid documents and related
documents filed with the above listed agencies, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in File 5081 wish to enter into a formal written agreement as a result of the City's
ratification of bids awarded by H-GAC or State of Texas Smart Buy Program, the City Manager
or his designated representative is hereby authorized to execute the written contract; provided
that the written contract is in accordance with the terms, conditions, speciiications and standards
contained in the Proposal submitted to H-GAC or State of Texas Smart Buy Contract, quantities
and specified sums contained in the City's purchase orders, and related documents herein
approved and accepted.
SECTION 4. The City Council of the City of Denton, Texas hereby expressly delegates
the authority to take any actions that may be required or permitted to be performed by the City of
Denton under File 5081 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 5. By the acceptance and approval of the above enumerated items, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance
with the approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this ��� d� ��f?2 . , 2012.^
MARK A. BURROUGI�I£�1(vIAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPR VED A TO LEGAL FORM:
A1�ITA BURGESS, CITY ATTORNEY
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