2012-341\lcodad\departmentsUegal\our documentslordinances1121williams square rental and fee schedule.docx
oxDnvarrcE No. 2012-341
AN ORDINANCE ADOPTING RE1�iTAL GUIDELINES AND A SCHEDULE OF RENTAL
FEES FOR WILLIAMS SQUARE, LOCATED BETWEEN EAST HICKORY AND
MULBERRY STREETS, AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Williams Square is located east of the Square, between E. Hickory and
Mulberry Streets; and
WHEREAS, Williams' family deeded the property to the City of Denton and expressed a
desire that the area should be used "for public use or parking"; and
WHEREAS, it is in the public interest to establish guidelines for usage and a rental fee
schedule for the property; NOW, THEREFORE;
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The Rental Guidelines and Rental Schedule of Fees for Williams Square,
as set forth in Exhibit "A" attached hereto and made a part hereof for all purposes, is hereby
approved and adopted.
SECTION 2. This Ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the lC�� day of , 2012.
, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPR ED A O LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
�
BY:
EXHIBIT A
Rental Guidelines and Rental Schedule of Fees
for Williams Square
Williams Square is located east of the Square, between E. Hickory and Mulberry Streets. When
the Williams' family deeded the property to the City of Denton, it was stated that the area should
be used "for public use or parking."
This area is currently used for parlcing; if a group or individual is interested in using the space for
an event, the following rules will apply:
1. Contact the City's Community Event Coordinator six (6) weelcs in advance regarding
Special Events Agreement, sound levels, recycling and street closures. No alcoholic
beverages will be allowed on City property unless approved by City Council. If
requesting a noise exception or to have alcohol in Williams Square, the application
requires eight (8) weeks' notice. An application to hold a special event does not
constitute approval for the event nor issuance of a permit. Final event approval and
permit issuance is conducted by the Denton Fire Department;
2. Event must have insurance and include the City of Denton as an "Additional Insured"
entity;
3. The area may be used a maximum of four (4) consecutive days;
4. Individuals or groups are limited to using the area three (3) times per year;
5. Full payment is required 48 hours prior to the event. A$100 deposit is required, which
will be refunded once the event is over and the area is clean;
6. The event must increase economic development in Denton (i.e., hotel rooms booked by
groups or participants, increased sales tax during event, etc.);
Rental Rates:
Half day (six hours)
Fu11 day (twelve hours)
24 hours
Multi-day maximum (4 days)
$ 50
$100
$150
$450
Cash, checks or money orders accepted. Make checks or money orders payable to: City of
Denton. Mail or bring payment to: Economic Development, 215 E. McKinney, Denton, TX
76201
Williams' Square Rental Check List
� Meet with Economic Development Project Administrator regarding available dates for
Williams' Square.
� Contact the City's Community Event Coordinator six (6) weeks in advance. If requesting
a noise exception or to have alcohol in Williams Square, the application requires eight
(8) weeks' notice.
❑ Complete Special Events Application and all necessary forms.
� Add City of Denton as an "Additional Insured" entity to event insurance policy.
� Provide and place adequate barricades or cones to block off area at least 3 hours prior to
event.
❑ Provide a trash/recycle plan to ensure area is litter free during and after event.
❑ Make payment to City of Denton.
❑ After event, the area must be clean, litter free and barricades removed in order to receive
$100 deposit reimbursement.