2013-003s:llegallour documentslordinances\131denton co tax-scofflaw.docx
ORDINANCE NO. 2O 13-��3
AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY
MANAGER, OR HIS DESIGNEE, TO ENTER 1NT0 AN INTERLOCAL AGREEMENT
WITH DENTON COUNTY, TO PROVIDE FOR PARTICIPATION 1N THE SCOFFLAW
PROGRAM; PROVIDING A SAVINGS CLAUSE AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, Senate Bill 1836 was approved in 2011 to allow municipalities to work with
the Texas Department of Motor Vehicles (TxDMV) to collect unpaid municipal fines; and
WHEREAS, the City of Denton (the "City") and Denton County (the "County") desire to
enter into an Interlocal Agreement (Interlocal Agreement), more commonly known as City
Scofflaw, wherein the County Tax Assessor-Collector will refuse to register a motor vehicle due
to unpaid warrant, failure to appear, or failure to pay a fine on a complaint that involves the
violation of a traffic law; and
WHEREAS, this partnership would a11ow the City to have another means of collecting
unpaid municipal fines; and
WHEREAS, the City Council finds that the Interlocal Agreement is in the public interest;
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings and recitations contained in the preamble of this ordinance are
incorporated herein by reference.
SECTION 2. The City Manager, or his designee, is hereby authorized to execute the
Interlocal Agreement on behalf of the City with the County. The City Manager is hereby
authorized to carry out the rights and duties of the City under the Interlocal Agreement, which is
attached hereto and made a part hereof.
SECTION 3. That if any section, subsections, paragraph, sentence, clause, phrase, or
word in this ordinance, or application thereof to any person or circumstance is held invalid by
any court of competent jurisdiction, such holding shall not affect the validity of the remaining
portions of this ordinance, and the City Council of the City of Denton, Texas hereby declares it
would have enacted such remaining portions despite any such validity.
SECTION 4. This ordinance sha11 become effective immediately upon its passage and �
approval.
PASSED AND APPROVED this the �`� �, day of %�� �� , 2013.
s:llegallour documentslordinances1131denton co ta�c-scofflaw.docx
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: �
APP VED A TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
/'�
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STATE OF TEXAS
COUNTY OF DENTON
INTERLOCAL AGREEMENT
This Agreement made and entered into by and between the County of Denton, hereinafter
referred to as "County", with the agreement, consent, and participation of the Denton County Tax
Assessor-Collector, hereinafter referred to as the "County or County Tax Assessor-Collector",
and the City of Denton, a Texas home-rule municipal corporation hereinafter referred to as
"City", under the authority and in accordance with the Interlocal Cooperation Act, as set out in
Chapter 791, Texas Government Code, and as authorized by Texas Transportation Code, Chapter
702.
WITNESSETH:
WHEREAS, Texas Government Code, Chapter 791, authorizes local governments of the
state to enter into contracts for governmental functions and services to increase their efficiency
and effectiveness; and
WHEREAS, the County and the City are local governments as defined in Texas
Government Code, Section 791.003(4), have the authority to enter into this agreement, and have
each entered into this agreement by the action of its governing body in the appropriate manner
prescribed by law; and
WHEREAS, Transportation Code §702.003 allows a county tax assessor-collector, upon
receipt of information from a municipality by and through the Texas Department of Motor
Vehicles (hereinafter "Department") motor vehicle registration system, to assist a municipality in
the enforcement of outstanding warrants of arrest for the failure to appear or failure to pay a fine
on a complaint that involves the violation of a traffic offense by refusing to register or re-register
a motor vehicle; and
WHEREAS, Transportation Code §702.003 further allows a municipaliiy to contract to
provide the necessary information to the Department for the above determination by the county
tax assessor-collector to deny motor vehicle registration or re-registration to certain persons; and
WHEREAS, Transportation Code § 707.017 allows a county assessor-collector to refuse
to register a motor vehicle alleged to have been involved in a violation of Chapter 707 of the
Transportation Code where the owner of the motor vehicle is delinquent in the payment of a civil
penalty imposed under Chapter 707; and
WHEREAS, such a consolidated effort in the effectuation of Texas Transportation Code
Chapters 702 and 707, is in each party's best interest and that of the public and that this
agree�nent will increase the effective and efficient functioning of each party; and
WHEREAS, both the City and County represent to one another that each respective
party has the authority to enter into this agreement and perform the obligations and duties stated
herein; and
s:\legallour documentslcontracts\l3; m co tax - scofflaw.docx
WIiEREAS, the County and the City specify that each party paying for the performance
of said functions of government shall make those payments from current funds available to the
paying party.
NOW, THEREFORE, this contract is made and entered into by County and City in
consideration of the aforementioned recitals and for the mutual consideration stated herein ("the
Agreement"):
PURPOSE OF AGREEMENT
The purpose of the Agreement is to state the terms and conditions under which the
County Tax Assessor-Collector will refuse to register or re-register certain� motor vehicles when
the County Tax Assessor-Collector receives information from the Texas Department of Motor
Vehicles motor vehicle registration system that the owner of the vehicle has an outstanding
warrant from the City for failure to appear or failure to pay a fine on a complaint that involves a
violation of a traffic law, as defined by section 702.001 of the Transportation Code, as authorized
and specifically set out under section 702.003 of the Texas Transportation Code, and/or the
registered vehicle owner owes the City money for a civil penalty imposed under Chapter 707 of
the Texas Transportation Code that is past due, as authorized and specifically set out under
section 707.017 of the Texas Transportation Code.
2. DUTIES OF THE CITY
2.1 City shall enter into the attached Interlocal Agreement with the Department to
transmit all necessary vehicle information received from the City to the Department which will
enable the Department to flag eligible vehicle records in the Department motor vehicle
registration system so that the County may withhold registration pursuant to the Agreement.
2.2 The City shall notify the Department within fifteen (15) days when a traffic law
matter is cleared regarding a person:
2.2.1 Against whom a judgment has been entered and who has paid the
municipal court the full amount of the fine or civil penalty and all court
costs; or
2.2.2 Who has perfected an appeal of the case for which the arrest warrant was
issued; or
2.2.3 Whose charge for which the arrest warrant was issued has been dismissed;
or
2.2.4 Whose charge for which the arrest warrant was issued has been cleared
through judicial action or clerical correction.
2.3 The City shall provide owners cleared for registration with a"cleared" receipt that
may be presented by the owner to the County Tax Assessor-Collector. The content, form and
layout of the receipt shall be provided by the County Tax Assessor-Collector. Written
instructions shall be included on the receipt directing the cleared owner to maintain it for 30
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days. The receipt forxn must be approved by the County Tax-Assessor Collector prior to use by
the City. City shall enable the generation of the County-approved receipt through its online
payment system as well.
2.4. City shall designate the Director of Technology Services to aid County in providing
lcioslc access to City's online payment system.
2.5 The City shall provide County with court names, addresses, phone numbers, and
other contact information necessary for County to prepare an information sheet for distribution to
flagged motor vehicle owners.
2.6 City shall be solely responsible for placing or clearing registration flags. The City
shall be solely liable for any damages that arise out of any registration or refusal to register
vehicles based on the absence or appearance of registration flags.
2.7 The City has the sole discretion to flag vehicle records. However, the City shall only
flag vehicle records that involve a violation of a"traffic law", as defined by section 702.001 of
the Texas Transportation Code.
2.8 The City shall enter into the attached and included Interlocal Agreement with the
Department to (included herein as Exhibit A).
3. DUTIES OF THE COUNTY
3.1 The County Tax Assessor-Collector shall:
3.1.1 Review the Department motor vehicle registration system for traffic
violation flags for all individuals who attempt to register any vehicle.
3.1.2 Refuse to register or re-register all motor vehicles which are flagged in the
Department of motor vehicle registration system as having outstanding
City warrants for traffic violations, unless the receipt described in Section
2.3 is presented.
3.1.3 Distribute the instruction sheet provided for in Section 2.5 to flagged
motor vehicle owners that will explain the steps necessary to resolve their
outstanding traffic violations, including any Court fines and fees and to
obtain vehicle registration, and a map showing directions to the Municipal
Court, if said instructions and map are furnished by the City.
3.1.4 Provide flagged owners with access to a computer terminal at the T�
Office that is linked to the City's online payment system.
3.1.5 Provide owners who pay online via the Tax Office terminal with printouts
of any clearance receipts generated by the City's online payment system.
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3.2 The County Tax Assessor-Collector shall at any time have the sole authority and
prerogative to register or re-register a motor vehicle
4. TERM AND TERMINATION
This Interlocal Agreement shall be effective upon execution by the last party to execute
the Agreement and shall terminate one year from that date. The agreement shall automatically
renew for successive one-year terms. This agreement may be terminated at any time by either
party upon sixty (60) days written notice to the other parties.
5. CONSIDERATION
The cost of terminals provided by County sha11 be divided between the participating
cities based on population as provided in Exhibit B.
The County Tax Assessor-Collector's duties under this Agreement are contingent upon
the prior receipt of $2,000 from the City of Denton.
City shall make payment under this Agreement to:
James Wells
Denton County Auditor
401 W. Hickory
Denton, Texas 76201-9026
6. NOTICE
Official notice shall be by written notice and delivery to all of the parties to this
Agreement. Delivery shall be by fax or deposit in the United States Postal Service, first class,
return receipt requested to:
TO THE COUNTY TAX
ASSESSOR-COLLECTOR:
TO THE CITY:
7. INDEMNIFICATION
�_rnm /� � � ti.n. l�� �� a�. c(�.
Denton County Tax Assessor/Collector
1505 E. McKinney St.
Denton, Texas 76209-4525
The City of Denton
215 E. McKinney St.
Denton, Texas 76201
County and City agree that both County and City shall each be responsible for their
own negligent acts or omissions or other tortious conduct in the course of performance of
this Agreement, without waiving any sovereign or governmental immunity available to
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either County or City under Texas law and without waiving any available defenses under
Texas law. Nothing in this paragraph shall be construed to create or grant any rights,
contractual or otherwise, in or to any third persons or entities.
8. FISCAL FUNDING
Notwithstanding anything to the contrary herein, this Agreement is expressly contingent
upon the availability of County funding for each item and obligation contained herein. City shall
have no right of action against the County as regards this Agreement, specifically including any
funding by County of this Agreement in the event that the County is unable to fulfill its
obligations under this Agreement as a result of the lacic of sufficient funding for any item or
obligation from any source utilized to fund this Agreement or failure of any funding party to
budget or authorize funding for this Agreement during the current or future fiscal years. In the
event of insufficient funding, or if funds become unavailable in whole or part, the County, at its
sole discretion, may provide funds from a separate source or terminate this Agreement In the
event that payments or expenditures are made, they sha11 be made from current funds as required
by Chapter 791, Texas Government Code.
Notwithstanding anything to the contrary herein, this Agreement is expressly contingent
upon the availability of City funding for each item and obligation contained herein. County shall
have no right of action against the City as regards this Agreement, specifically including any
funding by City of this Agreement in the event that the City is unable to fulfill its obligations
under this Agreement as a result of the lacic of sufficient funding for any item or obligation from
any source utilized to fund this Agreement or failure of any funding party to budget or authorize
funding for this Agreement during the current or future fiscal years. In the event of insufficient
funding, or if funds become unavailable in whole or part, the City, as its sole discretion, may
provide funds from a separate source or terminate this Agreement. In the event that payments or
expenditures are made, they shall be made from current funds as required by Chapter 791, Texas
Government Code.
9. VENUE
Venue to enforce this Agreement shall lie exclusively in Denton County, Texas.
10. NONDISCRIMINATION
Parties to this Agreement shall not discriminate on the basis of race, color, national
origin, sex, religion, age, disability, sexual orientation.
11. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties hereto and may not
be modified except by an instrument in writing executed by the parties hereto as herein provided.
12. SEVERABILITY
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If any provision of this Agreement shall be held invalid, void or unenforceable, the
remaining provisions hereof shall not be affected or impaired, and such remaining provisions
shall remain in full force and effect.
13. DEFAULT/WAIVER/MITIGATION
It is not a waiver of default if the non-defaulting party fails to declare immediately a
default or delays in taking any action. Pursuit of any remedies set forth in this Agreement does
not preclude pursuit of other remedies in this Agreement or provided by law.
14. FEDERAL OR STATE OF TEXAS FUNDING
In the event that any work or part thereof is funded by State of Texas or U. S.
Government funding and any statute, rule, regulation, grant, contract provision or other State of
Texas or U. S. Government law, rule, regulation or other provision imposes additional or greater
requirement(s) than stated herein, City agrees to timely comply therewith without additional cost
or expense to County.
15. HEADINGS.
The titles which are used following the number of each paragraph are only for
convenience in locating various provisions of this AGREEMENT and shall not be deemed to
affect the interpretation or construction of such provision.
16. NUMBER AND GENDER
Words of any gender used in this Agreement shall be held and construed to include any
other gender; and words in the singular shall include the plural and vice versa, unless the text
clearly requires otherwise.
17. COUNTERPARTS
This Agreement may be executed in multiple counterparts, each of which shall be
deemed an original, but all of which shall constitute one and the same instrument.
18. REMEDIES
This Agreement shall not be considered as specifying the exclusive remedy for any
agreement default, but all remedies existing at law and in equity may be availed of by either
party to this Agreement and shall be cumulative.
19. APPROVAL
This agreement is expressly subject to and contingent upon formal approval by the
Denton Commissioners Court and by resolution of the respective City Council.
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IN WITNESS WHEREOF this Agreement has been executed on behalf of the County of
Denton and the City of Denton in the manner provided by law.
THE CITY OF D
By: �
George Campbell, City Manager
Date; �p /�
ATTEST:
Jennifer Walters, City Secretary
By:
APPROVED AS TO LEGAL FORM:
Anita Burgess, City Attorney
r
$y; � %
THE CO OF DENTON
By:
Mary Horn, Co y Judge
Date: FJ1 ' `O� � 1�
RECOMMEND BY:
, Tax Assessor/Collector
,�.t ! � l� �/ � c. Gr- a�,� �G�
By: � ��-�-���-
APPROVED AS TO FORM:
Assistant Dis ict Attorney
By:
Page �7
sra�re oF �r��s
counmr o� r�►v�s
§�
�
� x �� �� � �
tNT�RI.UCAt AGIt��IVJ�NT
'�WtS Cf]NTRACT is entered into by ti�e Contracting Parfies under G�vemment Cade, Chapter 79�.
t. CONiRACl'!NQ PAa'i7E3: '
'fhe Texas t7epartment of Mntor Vehicies (TxDMVj -
City of Denton � � (Locai Government) �
11. PRJRPE3S�: 5cofflaw Services cor�traGE �ar rnarking �'exe$ Motar Vehic}s Registrabion Ftecurds.
lil, 3TATEMEi�IT aF SERVlCE3 Ta 8� PERF412MEC1: TxDMV will undertake and carry out senrices describad
Jn A#fachmerrt A, Scope o� Services,
1V. C4t�TRAC7 PAYNtENi': Coniract payrrrent shaii canform to #h� prov�sians of Attachment B, Budge#.
V. TERM O� C�N7i2ACFc Thfs coniract begins when fuily executed by both parties and termitiatea �ive years
#rom tba date this cont�aot {s execuEed by the state, ar when otherwise terminater! as provicled in Aitachment C,
Artlate 6 af.lhfs Agreemerrt, � . . . .
VI. L��AL. AUTHORITY:
"CHE PARTIES aer#ify that the aervices provided under this caritraat are servic�s fhat at� praperly within fhe
,_ 1eg�l authority of ihe Contra�iing Parties. �
�"xC)MV further certtf�es ihat it has the aufhority to pariorrn the services. by authorii�/ granted in Section 702.003
and in Saation 707.Q17 af the Texas �'ransportafion Code. •
'ih� governing bady, by resolution 4r ordinance, �dated 9�I8112 , has a►�thortzed the Local
�Govemment fa obtain the se[vtces dea�ribed tn l�ttachmenE A. �
Th�s contract tnCOrporates the provlsipn� of A#taahrn�t�t A, Scope of Servlces� Attaciament 8, Budget,
Attaahment C, General Terms ancl Condidons, At�ahment �p, �tesolut�on ar Orr3inance; Attachm�nt E,
Cantact ln%rmatlan, and Atfachmient F, Accflunt lnform�tion. •
C�ty o� ]�enton (Name of Laca) Gavernment)
gy ��1�, � V' Date . �� � i�_
A ORIZEp IG AT R�
GeoYge Campbel •
iYP�D OR PRINIED i1RM� AND 1'17LE
1"�{� Ci.ty T�fanager . '
FbR THE STA'1'� �� �'EXAB . � � '
: . Ex�cuied for ih� �xecutive Df�ctar and approved by ihe 7exaa C]epartment of Motor Vehides Soa�d for the
putpnse and effect of ae,liva�ng aqd/or catrying oUt the btdErs, est�bliahed poticies or work programs rieretoiore
appraved � auth � ect F�r Texa Departtnent of Motor Vshicles•8a�rd. •
By Date ld J�� f� .
� ar�dy � ' on �
: Dlrect ehicte Tttles and Regtstratian DiVisibn ''
Tex�s epartmant af Motor Vehic[es '
. Ct#yStoHlaw Pegalof7 . Revisad08/95/2U11
ATTACHMENT A
3cape af Servlces
� ixDMV will:
1. 4n tnitlal probes �inquiriss) af data submissions received from the toca( govemment. generate
� an outpui fl�� caniaining matching license plates., If na vehicle record is fqitnd, such facival
intormatian wllf be indicated on th� ou#pUt file together with the inpuE data. Input and oukput fites
uu111 be returned to ihe Lacal Govemm�nt afiter'comple#lon of the computer run. �
Plar�e "ff�gs"-on uehicfe records base.d nn da#a submissians received from L�cai Governmeni
contair�ing "'f(ag" request codes. � �
a .
' 2. Remove "flags° frorrs vahicfg records �based on data submissions received � from �.ocal
� � � • Government caniainir�g "cl�a�' requvst cades.
Laca! Gavemment shall:
i. PrQVide tEat� submissians to TxaMV In acxordan�ca with TxpMV speciflcations for aomputer run
of•ini�ia3 pra�bes (fnquiry}, flags (marktng) of vehicle records and c(ears (removal) of flags. Due to
changing teahnology, thesa spec�flcations will be disiributed by TxDMV ta th� I�t�al gov�rrtments
. on 8eptember �� of evatyye�r. �
2. Submit an application to esiablish the method of payment {see Attachment F), and esiablish an
accaunt prior fo submitting inqai "ries. �
9
.S
Cfty ScoPflaw Page 2 of 7 ' ' Revised OBlT�12011
ATTACMMENT B
Budg�ti
Fees fnr f1e submissIon an8 tra�sa�tians shall be su6mit#ed to'CxD11AV 1n aaaardance with 43 TAC
Chapter-� �j %..� . . . . .
Payments shall be submltted ta ihe follawi�g address:
Texas i�ep�t#menE of Motor Vehicles
Adminisfrative Servlces'Divisioz�
F'O 8ux 5020 �
Augtin, TX 78783-502U �
A. if tha Lacal �cvemment choases ta estab(ish a"Pay t7n Demand" aacaunt, the ap�licabfe payment
vf %ss rnust be mgde each time a request to probe (searchltnquiry}, ptaca ar remav� "fia�gs" from
motar vehicFe recards is subm{tied to� TxDMV. An account will he opened to haid the $50�.00 {or
greater) Enidal c(eposit. � � .
i B, As an aitemafive, if t#�e Local Gaverttment chouses to establisf� a,non-interest bearing escrow
� "Prepaid Acaount" with TxDMV, •u�ion •a�greement between the Local Governmeni, Tx�MV- and
� payment nP eppiicable %es, as described betow, TxDMV wiil estabiish an account tti #he name of
fhe Loc�l Qovernment. Charges sf�slt !�e deduated frpm the escraw account unfil the baiance af
ihat aecouni reaches, the min�mum requ(red balance for ihe Local Gnvei'nment, as det�rcn�ned 6y
� Tx�MV an�! pravtded herein. � .
� A de�osiE a#.�t •Isast �500.4D �hali b� tai e tn� a rton-interest bearing esarow accaunk
. This initi�l depnsit is ta cover estimated senrice use. 'Che Qsctow account sf�(1 be estabAshed with
TxDMV prtor #o submission of probes tinqutries), ar placing or.r�maving �'ltags" from mofor vehicle
� recards for the Locai Govemment Payment of fhe deposit shali be made• by chedc or w�trant,
! • payaf+le to the "Tex�s Departtrrenf of MQtor Vehicles" and is due upon eiceeu#ion af ihis contract.
� ifte $�D0.00 mit�imum batance, to be rr�aintained in #he escrow account� m�y ir�crease deper�ding
� � on est�btistred manthty usage by the Local Govemment. This addEtinnal funding is payable within
; flft�eq {95) days from rece�t of notificatfon from TxDMV.
�An escrow accaunt i�alanc:e statement wlil be pravided by TxDMV each �ime a probe nr a request to
place or rermov� ".#lags" from motor�vehicle �ecorcls is submifted. -�, ' .
t� tha balance in ths nan-interest bearing �esoraw aa�aunt falls below the $5�D.OD minimum balance,
TxDMV may saspend� processing prabes, or placing or cemoving "tlags" ftam motar �ehlcle recorcls
� for fhe �.ocal Govarnmerit unti! such tume �s�a deposit ls made by tha Cocal Qovernment, In �n
amount sufficient to increase the.balance in ths escrow account #o the _$600.00 minimum balance.
� , , . . � .
� �; %�c�ryt'tf . oi�f3�1a1�. , _ . .
City Scofflaw � - t�age 3 ai 7' •Ftevlsed 08/45J�2Q'1 i
ATTACHMEN7 C
General 'ier+r�s and Canditions
Article 1. Amendments .
ihis carr€ract may only be amended by written agreement exeauted by boih part+es before ti�e contract
is terminafed. � �
Article 2. Conflicts B�tween Agreements . ,
!f the terms of. t�is confract conflict wiih ihe terms of any o#her cantract between !he parties; !he mast
recent contract shall prevail. � .
Articie 3. Dlsputes � � . .
1'xDMV urill be responsible #or the seit[em�nt of a(t con#ractual �nd adminis#rative issues.
ArNcis 4. Dwnersh9p vf Equipment �
Except ta #he extent tltat a speclf3c provfsion of this conir�ct slates to #he contrary, all eqttipmeni
purchas�d by TxDMV ur�der itris contract will be owned by TxDMV.
Article $. Termination - ,
This cflntract may be terminafed by mutual uuritten agreem�nt, or 30 days a�er. eith�r par�y gives notice
to the other party, whiahever occurs flrst.
ArE+cle f>. C3ratuit#es � �
Any•persan wha is doing business wifh or wh� �easan�bly spe�king may do bustness with TxDMV
under fhis coniract may not maka any affer of benei'�ts, gifts, or favor� to employees of TxDMV.
Articte.7. Respor�sibil(ti�s of the Pa�t�es •
��ch pariy acknowledges tltat if is noE an agant, sen►ant, or employee af the ottter party. Each party is
responsifole for its awn acts and deeds and inr�thase of if� agents;'servants,�or employees.
Arilcle 8. Compfianae with �,aws �
The parties shall campfy with all federal; state, and tocal tsws, sEatuEes, ordinances, rules, and
regula6ians an�d wit� ihe orders and decrees of any caurts or administrative �adies or #ribun�ls in any
manner affecCing the pertormancs of this agreement � � �
Artiale 9. 5igna#r�ry Warranty �
Each signatory w�rranfs that the sIgnatory has necessary autlwrity to execute this agneernent on
behaif t�f the entity represented. . �
Ciiy ScoNlaw � Page� ai7 . . Revised 08/1bf2091
�
AT7ACWM�NT D
� R�saiution or Qrdlnance -
On the 18 day o#_ septsmber � , 2p _ 1Z ,�h� . Denton City17'own
Council passed Res�lu�an�No. ._ .,�01� -a'i3 , hereinafter identifled by reference,
a��horizi�g 4h� City's participation in fhe program.
0
City St�#flaw Page � oi 9 Rev�sed 08/7512011
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I
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A7TACMMENT E
• Contact Informa#ion •
TecF,nicai ass4stance rsgarding prabas, pla�ing and removing of "�lags° frvm rnoior vehicle records or
informatian regarding p�ymertts far your account may be obtafned by contactirrtg the Administrative
Senri�as Divisfon, Tschrtafogy Support Branch, at (5�2) �65 7580 or (512) 465-795U (Monday ihrough
�riday 8:00 AM - 5:Op PNij. ' . �
0
C[ty ScofClaw Pa�e 6 af 7 Revis�d U8f15/2Q11
ATTACHMEN"f F
ACCi�UNT 1NF�RMAT1aN
ADMINISTRATIVE SERV�CES DIV1510N Contract Number
4000 JACKSC3N AVENIlE, AUSTIN, TEXAS 78131-6007
PLEASL pRINT OR TYPE
For Department Use Only
Type of Account Requested:
� "prepaid" Accoun� "Pay 4n Request" Account
DATE: ATTN: (Name and Telephone Number af Person itespansible ForAccouni)
� -- C� �- t � C� Y �- �i �1'��d '� •�i— c�S.�.� f S�
ACGOUNT NAtU(E:
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City Scofflaw Page 1 of 2 Revised 08/15l2011
TEXAS DEPARTMENT of IVIOTOR VEHICLES
CI�'Y SCO��LAW
FTP PROCESS PROCEDURES — New Cities
This document provides FTP procedures for the current City Scofflaw process being executed.
TF�e options "Flag, Clear & Probe" are available through #his application.
1- You wiil need to submit your Input data files, AND receive your �utput result files, through a
web-based FTP (�ile Transfer Pro#ocol} server. In orcier to do so, you wilf need to create an
FTP path tv our server. Your iT system suppart resource should be able to assist in
establishing this path, if you need assistance. The Host Name/tP Address is ftp.txdmv.qov;
and the User iD and F"assword for Production data transfer are: vtrcities and vtrcities199,
respectively. The User ID for testing is vtrcities�tst3 and the password is the same as for
production {vtrcities199). Please note that fhese vafues are case-sensitive. F�r transferring
data files, you have the following options:
• To have your Probe files processed, post your files on the TxDMV host server before 9
am and/or 3 pm daily. Yat�r Frobe Output results will post on the server shortly after the
next half hour, which you can access with your city's DMV Scofflaw Server password
(confidentia! and alsa case-sensitive). This password will be assigned to each
municipaliiy incfividually by our TxDMV Scofflaw office.
• To have your FIagIC[ear files processed, post them to the server befare � pm any
workday. Your files wilf be processed later thai evening in our nightly Scofflaw run; and
the Results fil� wil) b� posted on the server the following morning, which, like your
Probe files, you wif! also need your password to access.
� Nate: Please retrieve and save your r�sults files as soon as possible; as fhey wili be
deleted within a few days.
2— The follawing is the required recard layout fior submitting your data for aU lnput records.
CITYNO 4 bytes Pasition 1-�4 � City Ib Number
REG-YR 4 bytes Position 5-8 Plate Registration Year
PLTNO 7 bytes Pnsition 9-15 License Plate Number
DOCNO 17 bytes Position '18-32 Document Number
FILLER 47 bytes Position 33�79 Filler, or City Optional Data
CODE 1 byte Position 80 P or F only.
The CtTYNO {city number) field should be populated with each mun�cipality's individually-
assigned number. Yau must email our Scoff�aw mailbax �tr scofffaw txdmv.gov or call
us for your assignecf number and confidential results password, if you do nat already ha�e
it. At the same time, this city-number cannot be assigned before th� specific city has
been approved and set up in the Scafflaw Escrow Account system.
Pl�ase request any Input #ile examples, should you need to see them (.txt-formattedj, of
the lnput Record iayout you will need to FTP to our DMV server, once you are ready to
begin testing. When creaiing input files for testing, please keep your files to no more than
ten (1 �) records per fife, while also planning ta firstsend in a Probe file, followed by a
combination FIag/Clear file to test (no less than two test files per city).
Piease note that CITYN� �cols 1-4), REG-YR (cols 5-S), Plate Number (cals 9-15} and
Code "P" (col 8Q) are the required fields for PROB�S; where CITYNO (cols 1-4), DOCNc�
(cols 16-32}, and Gode "F" (cal 80} are those required for FLAG/CLEAR runs. The
FILLER field is available for your us� and wilf remain intact throughout the process,
including into the results file. Please remember that all Input data must be defined to
remain positional.
3- There is also a required nam.ing con�ention for your Input files bein� uploaded to the DMV
server as weil. The file names should always �egin with a concatenated string of ihe literal
`Input' plus yaur individual city-code (i.e. OQ0�6, OD29, etc} and ihe action code: `P' for Probe
files or `F' for Flag and/ar Clear files, resulting in Input0000P+x�c�000�oo�c or
Inp�t00��F+�00000000a, being sure to maich this upper and lower case combination. Yau may
extend that data string with dates, time or whatever additianal information is useful to you for
identification purposes. Additionally, it is necessary that these first ten characters of your file
name remain positiona4; so a11 leading zeros in each city-number must be included. Shouid
you decide ta post more than one Flag, Clear or Prabe file in a day, please be sure to give
them unique names foElowing the first ten (�0) characters, so any subsequent files do not
averfay previous files, unless that is your intention, for making corrections. You have the
aption of as lang a file name as you require for your awn uses, up to as much as 8� characters
long.
4- Th� I�ngth of the Output Report fii�e record (yaur results file}, which will also be sent to your
server site, is 657 characters. The Output record layout (L446732) is availabls upon request
#or your reference. As a remEnder, these are ihe files that you rivill need your case-sensiiive
password to access. There will also be an established naming pattern ta ail �utput fifes
generated from your process. Your Output file wifl be named in the following pattern:
Ci'i'Y0000 mmddyyyy_hhmm.zip, which includes the literal tag `CITY' concatenated with each
city's 4-digit numericcity-code, foflawed by th� 8-digit execution-dat� (mmddyyyy), fallowed by
the 4-digit execution-time (hhmm) and a.�ip file extension, as all output files will be zipped and
password-protected.
If you have any other questions rel�ted to this process, please feel free to contact us ai the
Scofflaw Mailbox address: vtr scofflaw(t�txdmv.gov for assistance.
City Scoff3aw Page 2 of 2 Revised Q8/15/2011
Toby R.
From:
Sent:
To:
Cc:
Subject:
Attachments;
Hi, Toby!
��� �
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�
���m�,�
V7R_SGOFFLAW VTR_SCOFFLAW iVTR_SCOFFLAW@bcdmv.gov]
�riday, Navember Q2, 2012 3_47 PM
May, Toby #�.
VTR SCOFFLAW@txdmv,gav
Ciry of QENTON - Municipal Courts - Scofflaw documentation
Dt]C110212.pdf; C1TY SCOFFtAW �TP PROCEDURES-NEW-CITIES_07Q52012.doc;
City_Scofflaw_Contract_Ff NAL2-Pg7-08152411.doc
It was my pleasure to have spoken with you today regarding our City Scofflaw process for your Ci#y of E7enton Municipal
Courts.
I've attached a scanned copy of the interlocal agreement we recently approved for �ity of l7enton RI.0 offices; however,
as I mentianed, this contract is the only one we require for the both af you to participate in Scofflaw. I've also included a
blank page 7 for y�u to-fi(I out for Municipal Court contact info.
Please let me know if t�ere is anything else you need. Don't hesitate to cafl or email me with any questions or concerns
you may have about SGOfflaw.
Have a great weekend!
r/Linda
Linda 1Nilliams
TX Dept of Mator Vehicles
Scofflaw Administrator
(512) 465-7590 wk
(512) 302-202� fax