2013-007ORDINANCE NO. 2O 13-007
AN ORDINANCE OF THE CITY OF DENTON, TEXAS PROVIDING FOR,
AUTHORIZING, AND APPROVING THE EXPENDITURE OF FUNDS FOR THE
PURCHASE OF CERTIFIED SOFTBALL OFFICIATING SERVICES FROM THE
NORTH TEXAS UMPIRE ASSOCIATION (NTUA), WHICH ARE AVAILABLE
FROM ONLY ONE SOURCE AND IN ACCORDANCE WITH CHAPTER 252.022 OF
THE TEXAS LOCAL GOVERNMENT CODE SUCH PURCHASES ARE EXEMPT
FROM THE REQUIREMENTS OF COMPETITIVE BIDDING; AND PROVIDING
AN EFFECTIVE DATE (FILE 5152-AGREEMENT WITH NTUA 1N THE AMOUNT
PER GAME AS SPECIFIED 1N THE AGREEMENT IN THE ESTIMATED ANNUAL
AWARD OF $85,000 FOR A THREE YEAR ESTIMATED EXPENDITURE OF
$255,000).
WHEREAS, Section 252.022 of the Loca1 Government Code provides that
procurement of items that are only available from one source, including; items that are
only available from one source because of patents, copyrights, secret processes or natural
monopolies; films, manuscripts or boolcs; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment; and library materials
for a public library that axe available only from the persons holding exclusive distribution
rights to the materials; need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the items
mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAlNS:
SECTION 1. The following purchase of materials, equipment or supplies, as
described in the "File" listed hereon, and on file in the office of the Purchasing Agent,
and the license terms attached are hereby approved:
FILE
NUMBER VENDOR AMOUNT
5152 North Texas Umpire Association $255,000
SECTION 2. The acceptance and approval of the above items shall not
constitute a contract between the City and the person submitting the quotation for such
items until such person shall comply with all requirements specified by the Purchasing
Department.
SECTION 3. The City Manager is hereby authorized to execute any contracts
relating to the items specified in Section 1 and the expenditure of funds pursuant to said
contracts is hereby authorized.
SECTION 4. This ordinance shall become effective immediately upon its passage
and approval.
PASSED AND APPROVED this the �5 day of , 2013.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
�
BY:
4-ORD-Fi 2
CONTRACT B'�' AitID 8��1"4����
CI'1'�' flI+ D�A'TON,'T��AS �i+� 7`IORTH T���.S UNIP�I2_E AS�OCIAT.T03�I (NTUA)
I'IL� 51�2
TATS CON�I'ItACT is tr7ade ai�d e��tered into tliis ,�,'' c1a5s of Jan A..D., 20 � 3
bp and bet�ti�een �iortl� Telas Umpire tLssociation (i�TUr�) a coiporatioii, tt�llose address is S2�}
1T, I�ocust, St�ite A, Deufoi�, TY 7b2p1, heieii�af�ex� rererf�ed to es "Contractot," aud flie CfZ'�'
OT` �LI�'TON, T.C, YAS, a lio�ie i�ale s��unicipal coiporalian, l�ereu�at�ez• zeferied ta as "CitS;" to
t�e effective upon �proti�al oi tl�e ]�enton �it�* Coiineil and subseqtteilt etiectiilion ofthis Cotitract
by the Denton Cit3r M2nager or tiis iiul�r �itflloi°i2ed ciesigi�.ee.
For ai�d iu cotlsideratiori of tlie eo57en���ts �i�d �greemetits coi�taii�ed hereiii, arid for t��e
mutttal bei�efits to be obtai�zed I�ez'eby, tiie paz•ties agr�e �ts folla��rs:
SCOPI', Q� S�RVIC�S
Coiltraetdi sliali pro�t�i<le proct�iets atid o�� services iia aceorc��nee svith f�ie Contraetor's
piopos�l in response thereto, a co��y of ztrl�.ch is attached hereto ai�d iitcorporated �eiein for all
ptlrposes �s �sliibit "D". The Contract coiisists of tliis wri#ten.agree�nei�t a�1d tlie folloti��ii�g
itefns �vliicl� are atinched liereto ai�d iiicarporated lierei�i b}� refereiice;
(�) Cii�T of Deiitan St��id�rd Terixis �ncj Co�iditious (��.Izibif "A");
(i�) Specill Terms �nd Co�iclitioils (�xl�ibi� "I3'S),
(c) Foril� CTQ —�ot�lict of Illterest Qnestio�ill�ii'e (���i�xt "C�`)�
(d) Co��iractor�s Pro}�osal. {�sltibit "A");
'�'hese docu�e��ts make up the Catitr�tct c�oaumeilfs ai�c� ti��I�at is called for b}� atie shall be
�s biadiug �s zf called for by all, �Tll �IIe £�'011f 0� 311 711C017S1SfE11Gy ar eonfl�ct ui any o£ the
p��oS�isioi�s of the Conti'c�Ct C�OGUII7�11tS, tlae i�icol7siste�lcs� or coi�flict s3ia11 l�e rasolved by gijJiiig
plececte�ice firsf -�o tha �vrztteil agree�izeni fl�eu fo tha eonti•act docu�neiats iti the arcier in ��rl�[c1i
t��ey .are Iisted abozre. These doctmzel��s sliall be referreci to collecti�jel�� as SfContract
Aoc�i��ei�ts," .
Fiie #� 5I52 �'��c 1 of 19
IN WITNESS WHEREOF, the parties of these presents have executed this agreement in
the year and day first above written.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
�
BY: �
CONTRACTOR
sY: �li�
A TH ED SIGNATURE
Date: t( �� � �
Name: � /u
Title: ( l��
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PHONE NUMBER
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����� ��� r� .� : � h��-n�� -���
EMAIL ADDRESS
CITY OF DENTON, TEXAS
BY: ��
GEORGE C. CAMPBELL, CITY MANAGER
Date: / �%� �%�
��
File # 5152 Page 2 of 19
E�l��bit A
Sfnnda-r•d Purcli�se Ternzs ancl Coz�ditions
These stai�dard Tein�s and Conditio�.3s aiid the Tet���is and Conditions, Specifications, D��awings
acid other requirei��etiis ilicluded in tlie City's solicitatioi� az�e applicable to Coiitracts/Pnrchase
Orders isst�ed by the Ciiy Ilereiiiafter referred to as the City or BuSTer �id t�1e SeI1er herein after
�eferred to as tl�e Bidder, Contractor or Supplier. Any deviatioils mttst be in �vritiiig aiid signeci
by a represeiitative of the City's Proci�ke���ent Depart�izeixt and the Supptier. No Tern�s and
Caiiditioiis coiltaialed in tl�e Sellers Solicitatiaz� Responsc, Iin�oice or Statemei�t sh�ll serve to
modifST the Yex�nis set foi�i herein. If tllere is a conflict betti�ieen tlie provisions aii tlie face of the
Coi�tract/Purcllase Order these wl�iiten provisions �j�ill take precedence.
By stibmitting an Offer in response to the Solicitation, the Contt•actc�r agrees that the Contract
shall be goveri�ed by the folla�vi��g ter�i�s and conditioz�s, u111ess e�ee�tions are duly ziated aiid
fiilly negotiated.
1. CONTRACTOR'S OBLIGATIONS. The Col�tractor sliall fiilly and timely pt•ovide all
deliverables described in the Solicitation and in the Contz•actor's Offe�• ii� sfriet aeeordance tivit�i
the ternls, co��eilants, aii�i coi�ditions of the Contr�ct �nd a11 applicable Fecleral, State, aild local
lati��s, rules, ��d regti�latiozis,
2. EFFECTIVE DAT�/T�RM. Unless otlle��vise specified i�l the Solicitation, tius Coz�tract
shall be ef�ecti�,le as of tlte date the coiztract is sigtaed i�y the City, aY1d shall coiitinue in effeet
uiitil a11 obligatians are perforined i� accoi•dance wifll tlle Cozatract.
3. INVOICES;
A. The Contractor shall s�ibmit sepa�:�te iilti�oices i�i duplicate on eac11 ptuchase order or pi�rchase
ralease after eaeli delizre�y. If paz•tial shipmeiits oz' deli��eries are atithorized b5T thc City, a
separate invoice mi�st be sent for eacli shipment or delive�•y inade.
B. Prope�• Invoices x��ust inclucle a unique invoice nuutber•, tlae �urchase ot•der or detivei��
orc�er t�.uniber and tlie rnasier agrceme��t number if ap�}ticable, tl�e Dep�rtia�ent's Na�ne,
zntl tlxe nante of the point of contact �'ar fl�e Departanent. I�voices shall be itenuzed and
transportation cilarges, if aily, sllall be listed separately, A copST of the bill of lading and the
fi•eiglrt �vaybill, 1V�1�11 appliclble, shali be attaclied to the uivaice. Tlie Coa�.h•�tcto�'s naii�e,
retniitailce add�:ess �ud, if applicable, tlie ia� ideirtification rn�mber on tl�e introice ilzt�st eYaeily
match tlie u�forxnatioii �i the Vencioz•'s registration �vit11 the City, U�ll�ss othe�wise instrt�cted in
tivcitiizg, the City may rely o�i the ren�itta��ce add.ress s�ecified o� t�1e Contractor's ii��Toice,
C. Invoices for labor s11all ii�clude a copy af all time-sheets �vith trade labor r�.te ailcl deliverables
ox•der nt�t�ber clearIy identifiecl. Ilrvaices shall also iiiclude a tabul�ttion af work-hours at the
appiopiiate rates ai�d grouped bq work orcler ��t�mber. Tune billed for labor shall be Iiniited to
i�ours actttally �STo�ked at the work sife.
D. Unless otl�er��rise etpressly authorized iil tlt� Contr�ct, the Cot�tractor s1�a11 pass tluo��gh alI
�ubcontract and other authorized espetises at ach�al cost witl�.out m��ku}�.
E. Federal elcise iates, State ta�es, or Cit�r sales tazes must not be inclucied 7n the invoiced
11llOUttt.
The Cit�� w�ll �'iiri�ish a t�x eaeai�}�tion cei•tificate upon reqctest. _
File # 5�52 Page 3 of 19
�}, PAYM�NT; �
A. All }�raper inwoices need to be sei7t to Acco�lnts Paya6le. Appraved invoices wilZ be paid
witlun thirty (30} cale��dar days of the Cit��'s receipt of the deli�ei•ables or of the iiivoice being
receirJed in Accottnts Payable, wliichever is later.
B, Yf I�aSrinent is nat timel3T �ac�e, (per �a�•�graph A}; interest shall accz•ue ou the unpnici
balanee at the lesser of the raie speeifiecl i�a Tetas G�o�c�ernine��t Cocle Seetiozi 2251,025 or
tl�e nin�imu�u la�vful rate; excepf, if payment is not #ii�eiy ivade fo�• � renson for �vl�ich tl�e
Cit�� may tivitl�hold payment l�ea�eunder, i�te�•est shaIl iiot accrue ttntil ten (10) calend�r
ciays after the grot�nds for wiil�halding payment have been res�hTed.
C, If partial shipn�e��ts or deli�e�ies ai•e atzthorized by the Cit�=, the Contractor ���ill be paid foa� tl�e
partial shipmez�t o�• delivery, as stated above, pro�vided that the iiivoice n�atches the shipnaezlt or
deli�Tea•y.
D. Tlie City i�1ay withhald or set off the etztire payn�eiit o� part of an�T pa��ineiit otl�erv��ise due the
Contractor to such eztez�t as inay be i�ecessary on accou�zt of:
i, delivery of defeciil�e or iion-conforming deli�Terables by the Coiitractor;
ii. third part�� claims, vvliicli are not covered by tlie insurance tivl�ich the Confractor is
raquired to
provide, are fileci or reaso.tiable eviclenee i��dicating probable filing of sltch claiins;
iii. faill�re of tl�a Contractor ta pay Subcont��actors, or for labor, materials or eqnipnzent;
iv, dainage to the propei•ty of the City or tlie City's agents, eniployees �r contractors,
wliich is not covez�ed by i�is�uance required to be pro�Ticled by ti�e Co��tractor;
v, reaso�lahle evidence tliat the Coiitractor's obligatioi�s tivill not be conlpleted �vitllin the
tinle specified ii� tl�e Con#r�ct, atid tha# the ttnpaid balaz�ce �vot�Id not be adequate to
cover ach.�al ar liquidated damages for the anticipated delay; -
vi, failure oi tl�e Contraetoi to sub�nit proper ii3voices ivith purck�asa order iiun�ber, tivith
all req�cuied attachci�ents and supporting docLi��entation; or
vii. failt�re of the Contractor to comply �vith any nlaterial px•ovisio� of tlie Coiitract
l�octtments.
E. Notice is hez•eb�r given tllat any a�varded Contractor ���i�o is in arrears to the City for delinquent
taYes, the City niay offset uidebtedness o�ved the City tlu ough payment r�ithhold'u1g,
F. Payn�ent �vi11 be i�iade by clieck unless the parties mutually agrea to payi�ient by cx�edit card oz�
electronic transfer of fi�nds. T�ie Conh�actor agrees tha# fliere shal� be no additional chat�ges,
suscharges, ox• penalties to tl�e City for payiaients iiiade by eredit c�rd oi electronic fi�nds transfer.
G. Tke awardiilg or contiY�uation of tlizs cont�ac� is dependent upon the availability of fttnding.
The City's pa3Tment obligations are payable only and salely froi11 fi�z�ds Appropx•iated and
available for ti�is contract, The absence of Appropriated or other Iawfizlly available fuiids shall
z�eildei the Cotltract nu11 and void to the exteut fuilds are i�ot Appropriated or available and any
delivex•ables delivered bttt tuipaid sl�all be rehlliied to tl�.� Contractor. The Ciiy shall provicle the
Con#ractor t�ritten iiotice of tlie faihire of the City to inake aza adequate Appropriation for any
fiscal year �o pay �tlie amotuits d�ie Lulder the Contract, o�• the redt}ctiox� of any Appropriation to
atl amowit i�1sL�fficient to periilit the Cit�r to pay its obligations ui�der the Contx�act. L� the event of
none or inadequaie appropriation of fiinds, there �vill be no penalty itor ren�oval fees charged to
the City.
S. TRAVLL EXP�NSES: All travel, Iodging and per diem eYpenses ui �on��ection �vitiz the
Coiitract shall be paic� by the Coiit�actor, unless other��vise stated iis the cont�aet tez•iiis.
File # 5152 Page 4 of 19
6. TIl'+IAL PAYM�NT AND CLOSE-OUT;
A, If a DB�/MBE/WBE Progran� Plai� is agreed to and t�ie Contractor has identified
Subcantractors, the Contractor is reqttueci to subi�it a Cotitract Close-Ont MBE/�VBE
Caliipliance Report to the Purchasi�ig Manager no later thaii the 1 Sth calendai• da�T after
con��letion of all ���ork unde�• tl�e contr�ct. I'inal payment, retainage, or both �i�ay be �viti�lield if
�lle Contractor is not in compliatice with tiie requiren�ei�ts as �ccepted b3� the City.
B. Tlxe �iiakilig a�d acceptai�ce of fmal pa�nle��t will co�istit�lte:
i. a waiver of all ciaims by the City against the Contractor, eYCept claiins (1) �vhich laave
been �reviousl� asserted iil writing and �iot pet settlect, (2) �.tis�ig fi•om defective �vork �.ppearing
after fnal inspectioii, (3) arisiz�g fi•om failure of the Coiitractor to comply with. the Carit��act or
t11e terms of a�1�� wax�.•anf�J specified l�ereill, (4) arising fro��l tize Coiitractor's colitintiing
obligatioils «zicier the Col�tract, 3I7.C�.L1d111g bLli 110t I11111teC� f0 lili�e117Tlity c�11C�. W�TTanty obligations,
or (5) arising uilder the Cit�T's rigl�t to audit; �,iid ii. a waijTer of all cIain�s by the Contractor
ag�iiist tlie Ci�T other thaii those previattsly assea•ted in tivritulg axid ziot 3ret settled.
7. RIGHT T� AUDIT:
A, Tlie City shall have tlie right to audit and make copies of the books, records ai�d computati4ns
pertaiF�ing ta the Coiitract. The Coaitt•actor shall retain si�cl� books, x•ecords, Ci0C11111�I1tS �11CI OtYI�T
evidance pertaini�ig to tlie Contract period ai�d five yea��s thereafter, except if an audit is iii
�}YOgY�SS Ol� audit findings are yet unresolved, i;� �tiThicli ease records shall be kepi urztil all audit
tasks �ue coinpleted and resolved. Tl�ese books, records, doc�.itnents and other evidence sl»ll be.
availabie, tivithin teu (10) bt�sii�ess days of written reqi�ast. Ft�rther, the Contr�ciar sha11 �lso
reqtii�e 111 S�ibcon#z�actois, inaterial si�ppliers, aiid other payees to retain all books, zecords,
docun3el�ts and other evideiice pertaitung to tlie Coiltract, a.iid to allo�v tlie City sunilar access to
those doci�n�ents. Ail books �uid reco�•ds tivill be inade available witl�in a 50 iziile radius of the
City of Denton. The cost of tI�e andit tivill be borile by the City ui�less the ludit reveals a�
overpl3�n�ent of 1% or greater, If an overpayinei�t of 1% or greater occtirs, tlie reasoiiable cost af
the audit, ii�cluding ai�y h•avel costs, mttst be barne by the Coiitractoz• which i�lust be payable
witl�izi five (5) business da3�s of ieceipt of an invoice.
B, Failure to coxllply ti��ith tlze pz•ovisions of this sectiot� shall be a�liaterial breach of the Contract
ai�d sliall constitute, in the City's sole discretion, gtotinds for terti�iiia#ion tIiereof, Eacl� of the
terins "books", "records", "doci�ments" a.�id "other evidence", as Ltsed above, s1�aII be coilstrL�ed
to inclucie drafts and electronic files, even if such dz•afts o� electroz�ic files are subsequently i�sed
to gei3erate or ���•epare a fizial printed cioctul�ent.
8. SUI3CONTRACTORS:
�. If tlie CantraciQr iden#ified Subconh�.ctors ii� a DBE/MBE/WBB agz•eed to PIar�, tl�.e
Coi�tractor sliali coinply witli all requirenietzfs ap�roved by the Cit��. The Coi�tractar slialI not
i�iitiall}� einploy any Subcoi�tractor etcepi as provided i1i �he Contractor's Plan. The Co��tractor
shall not substittrte any Subcontractor ideiitifed in tha Plat�, unless the s��bstitute lias 6eei�
aeeepted by the City i�l �vriting. No aeceptauce b}� tlie City of any Sttbcon#1'actor sliall constitt�te
a���aiver of any riglits or reuledies o� the City ��ith respect to defecti��e deliverables provided by
a Subeant��actor. If a Plan has beeii ap�roved, t�ie Coiitractor is a:dc��tioiially req�zired ta si�6mit a
nlaii#l�Iy S��bcoixtract Ativards and EYpeilditiires Report to tlie Pzoci�iement Managez•, iio late�•
that�c the tei�tli caleiidar daST of cacli manth.
B. War�C pezfornied for tl�e Contractor by a Subcoi�tractar sliall be purst�ant to a written coxitract
betweeil t11e Contractor and Subcontractor. The teims of the s�iUcoilt�act inay ��ot col�flict uTith
tiie teuns of the Cantract, ai�d shail coi�tain provisiol�s that:
File # 5152 Page S of 19
i. reql�ire that aIl deliverables to be pro��ided by the Si�bcontractor Ue provided in strict
�ccordatice with the provisioi�s, speci�icatioils and terms of the Coiit�•act;
ii, �)TOI11ULt t�le SllE3C0IIt1'aCfOT fl'011l f1il:illel' Sl1bCO11fYaCflllg �II�� portion of flie Contract
�vithout the prior written coi�sent of tl�e City anci the Contractor. Tiie Cii�= ma� �•eqtiire, 1s
a COI1ELlt1011 t0 SL1G11 fC1T�leT 3ltbC011$CaCtlllg, tl�at the Subcontractor post a plyiuent bond i�i
form, sz�bsta.nce a�ld amount acceptable to tlie Ciiy;
iii. require Subconiractors to st�bmit aIl iiivoices uid applications for payi�aents, iuchiding
an�f ciaiiils for additionai payments, damages or o#liei�visa, to tlle Contractor in st�fFcient
titiie to enable the Colitractor to inclt�de sai�e ivitli its itivoice o�� a�plication for �ayinevt
to the Cify u� accordance with tlie terins of the Contraet;
iv, reqtiire that all Subcontractars obtaiii and mai�ltain, throughout tl�e tern� of tlieir
coiitract, ins�iraizce in the i��pe and am��ii�ts specified for the Contractor, wit11 the City
being a naia�ed inslued �.s its interest sna11 appear; aud
v. require that the Subcairtractor inc�en�tiify and hold tlze City harinless to the sat�s e�tent
as tl3e Contrac#ar is rec�t�i�•ed to iYldemivfy tlie City,
C. The Contractor sliail be fiilly respansible to the City for alI aots and o�lissions of the
Subcontractors jt�st as t11e Contractor is respansible for the Contz•actor's o-�vn acts and omissioi�s.
Notl�ing iii the Contract shall create for the beiiefit of aiay such Subco�itractor a�iy cont�•actual
relationsl�ip bet�veeii the City ailci an�= sncll Subcoiitracto��, 110Y shall it c�•eate aii}T obligatioil on
tlie part of the Ciiy to pa}� or to see to tlie payn�ei�t of any ii�oneys dl�e any such Subcalltracto�•
e�cepf as may otlier«ise be requ�.�ed by law.
D, The Contractor shall pa}7 eacI� Subcof�tractor iis appropriate share of payrt�ents made to the
Contractor not latet• than ten (10) calendar days after receipt of payn�ei�t fiom the Cxty.
9. WARRANTY-1'ItIC�:
A, The Cont��actor wai•rai3ts tl�e prices quoted in the Offer are no lligher thau #he Coiitractor's
ct�rre�lt prices on orders by otliers for like deliverables under sinular terms of purcliase.
B. Tl�e Contractor certifies t�at tlie prices it� the Offer ha�ve beez� arri��ed at indepetidenti3r
`�lithaut caiis«ltation, commttnicatio�3, o�.• agreemeiit for the pt�rpose of restricting coilipetition, as
to ai�y matter relating to �ticlz fees with atty othez• Contr�ctor or witli �vy conipetitor,
C. In additioil to any otlaer remedy available, th� City n1a�T dedt�ct from a�iy arnot�nts owed to the
Coi3tractor, o�• other�vise recover, aiiy a11201111tS p�id for iterns in ercess of tl�e Contractor's
ctlrrent prices o�1 ordez•s by others for like deliverables tmdez siniila�� tei��is of ptitrchase.
10. WARRANTY — SERVICES, Tlie Contractor warrants and repres�t�ts tliat all services to be
provided the City under the Coi�iract �vill be fi�lly aizd tin�ely perfaui�ed in a good a�1d
worl:manlike matuier iu accordaiice tivitli gene��ally accepted iz�ditstry standaz•ds and practices, tl�e
terms, conditioiis, aiid covei�ants of the Cotitract, and alI applicable Federal, State ai�d �oeal la���s,
rules o� regulatio��s.
A.. Tlie Cont�actor may i�ot Iimit, e�cli�de or c�isclaim the foregoiug tivarrat�ty or airy �varraxatp
inlplied by la�v, a.nd aiiy attenipt to do so shal3 be tivitliout force or effect.
B. Uvless otlzerwise specified 'in ihe Contract, tl�e �varranty period shall be at least otze year fio�
the Acceptanca I}ate. If duruig tl�e wai�ality �elYOCj, one or n�ore of the above warranties are
bi�eached, the ContractQr s1�all pro��zptly upoii receipt of den�and pei�form tlie services again in
aceordaiice with above slatldard at no addition�il cost t� the Ciiy, AIl costs ii�cidesital to such
additional pei�formance shall be bariie by the Contractor. Tl�e City s11a11 endeavo� to give the
Contractor �vrit�en �lotice of tlae breacli of tivarrauiy withit� thirty (30) caleildai days of discove�.•y
of tlie bz•each �varrai2ty, bltt failure to give timel}� riotzce shall�not impair the City'S T1gIlt5 11110EeP
File # 5152 Page 6 of 19
this section. `
C, If the Co�Iti�actoa• is t�nable or un�villi��g to perfortii iis services in accord�.iice ���ith the aborle
staiidarci as required by tlle City, theli ixi additioii to au�t other a�railable z•en�edy, t11e City xl�ap
reduce the amount of servicas ii �x�ay be required to purcliase under the Con�iact fro�� the
Contractor, atid pilrcllase conforiiung services fi•om otl�er sources. Zn such event, tlle Contractor
sllall pay to the Cit3� t��on demand the ulcreased cost, if any, i�cu�•red 6y the Ciiy to proctix•e sticl�
services fi•oii� anoti3er source. � •
11. ACC�PTA3YC� OF �NCOMPLET� OR NON-CONFORt1�dI1�TG D]CI�][TVERA.BLE�; If,
iilstead of zeq�2iring u�lmediate correction or remoz�al and replacemeilt of defective or non-
confarming deliverables, the City prefers to accept it, tlie City ma}� do so. Tke Coiztractor shall
pay aIl claii��s, costs, losses and daillages attribi�table to the City's evahlatio�i of and
detex•tl�izZation to accept such defective or iion-conforii�ing deliverables, If any sacZi acceptauce
occurs prior to final pa��ment, tlie City tl�a�+ deduct sucli �tmounts as ai•e iiecessary to compenszte
�lle City for tlie diminisl�ed valtte of the defective or non-conformitzg deliverables. If the
acceptance oec��rs after final payniezit, SL1CI1 an�ount will be refiinded to the City by #t�e
Coirtractor.
12. RIGHT TO ASSURANCE: Whenever oiie pa�•ty to tlae Contract in good faith has reasor� ta
questioil the other pa�•ty's inteirt to perforil�, demand niay be made to tl�e other party for writtei�
assttrance of tlle iiltent to perfo�•zn. In the event #hat na assuraiiee is gi��en tivitl�in the time
specified aftet• demand is niade, tlie detxianding party may treat ttlis failure as an atlticipato��r
repudiation of tlie Contract. �
13. STOP WORK NOTIC�; T%e City i�zay issue an inuliediate Stop Work Notice in the event
the Cai�tractar is observed perfor�ning in a mai�ner tliat is in Sriolation of Fec�eral, State, or local
guideliiies, or iu a matu�e�• tl�at is determ�t2ed by t1�e Cit�� to be �ulsafe to either Iife or property,
Upon notif cation, the Contractor �vill cease al1 �vork until notified by t1�e City that the violatiari
ax tl�isafe conditioiz lzas been corz•ected. Tl1e Contractox• slaall be liable foz• all casts iiset�rred hy
the City as a result of tlae isst�ance of s�lc�i Sto}� Work Notiee.
14. DEFAULT: The Cantr�ctor shall be in deflult wzder the Cont��act if the Colit�actor {a) fails
to fiilly, tiiilely and £aithfully perform a17y of its �naterial obligatio��s �lflder ilie Cox�ti�act, (b} fails
to p��ovide adeq�.iafe assuzance of performanee itnder Paragrapli 2�, (c) beeon�es iiisolvent or
sesks reiief under the baiikru�tc�� Ia�vs of t�ie United States or (d) i��akes � inaterial
n�isrepresentatio� i� Contractor's �ffer, or in a�iy report ar c�eliverable reqi�i�•ed to be sitbmitted
by the Contractor Yo tlie City.
15, TERM�NATION FOR CAUSE; In the eve�t of a default by tile Contractar, tl�e City sha11
Iiave tlie rigltt to tern�inate the Coiitract far caiise, b3* Fvritten notice effective ien (10) calendar
ciays, �anless otlie����ise specified, after the clate of s�ich notice, uilless tlle Con#r�.etor, �,vitliii� sue3�
teii (10) da5� peri�d, ctues such default, or provides evic�ence sufFciei�t to prove to the City's
reasonable satisfaction that slich default does �iot, ui f��et, e�ist. In additioii to atiy other remedy
available L�nder larv or in equii�r, the City shali be e�ltitlecl to recover ail actu�l damages, costs,
losses aizd expenses, incttrred by tlie City as a result of the Coi�tractor's default, inch�di��g,
��ithout ]i�nitatio�i, cost of covez•, ��easonable attorne��s' �ees, cottrt costs, and prejttdgmez�# alld
post-judgme�it interest at the n�a�iinuili lati;rft�l rate. Additionally, in tl-�e e�Tent of a defalilt by the
Coutractor, tlle City zna�� reniove tlie Cozitractor froiii the City's vendar list foz• #hree (3) yea�•s
File # 5152 Page 7 of 19
a�id any Offer siibmiited by tlie Contractor ll�ay be disqualified for up to tllree (3) years. All
rights and reinedies tliider the Co�rtract a�•e cumtllative aiid are i�ot exchisive of any othez rig�t or
relned}T provided b�� faw.
16, TEItMINATION WiTIIOUT CA.USE: The Ciiy shall have t�ie right to teriilinate the
Coiitract, iil whoIe o�• i�i part� '�\'1�I1011t CaLISe al.ly tll11e L1�0I1 �Illt•ty (30} calenctar days' plior w�'itten
ziotice. Upaii receipt of a notice of terii�ii�ation, the Contractor shall p1`o�nptly eease all fiirther
work pursua�at to tl�.e Con�ract, ��vitil such exceptioFls, if aliy, specified in tl�e i�otice of
termuiatioii. The City sl�all pay the Coilt�actor, to tlie extcnt of fii��ds Appropriated or otl�er�vise
legall�7 available for such pLtrpases, for all goods delivei�ed and seivxces per�armed and
obligations il�curred prioz• to tlie date of terminatioii in accorc�ance v�Titk ti�e terms he��eof,
17. FRAYJD: Frat�duleiit state�Iletlts by the Contractor oii any �ffer oz• iz� a�y repot•t or
deliverable reqt�ued to be stlbmitted by the Cotatractor to tlie Czt�T shall be grou�ids far tlle
tet'i��ination of the Cont�•act foY• cause by the CiiST and may resnit in lagal action.
18. DELAYS:
A. Ths Cit}� may delay scheduled deii��e�•y or other dtte dates b5r �vritten notice to the Coxitractor
if the City deems it is in its best interest, If sucli delay causes a�i increase in the cost of the work
under flie Contr�ct, the Ciiy and the Contractar shall negotiate an equitable adj�istme7it for costs
i�lcurred by tl�e Coiltractor in t�e Contr•act price and e�ecute an amendinent to the Contract. The
Contractoi' 111L1Si ZSS�T� IiS 1'Ig�It f0 flll c�C�jilSilllellt Wltlllll �1]Tty {30) caleizdar days from tl�e date of
receipt of ihe notice of dela}�, Fail�.ue to agree oi� any acljusted p�•ice s1i�ll be handled ta�der tlie
Dispirte Resahition process specified in parag-raph �9. However, notlling i�� t1�is provision sllall
e�cnse tlie Co�ih�actor fi•ona dela3riiig tlie delzver5= as iiotified.
B, I�Ieither party sk�a11 be liahle for ally def�ult or delay in fhe pez•forniance of its obligations
tti�de�• tl�is Contr�ct if, while and to the eltetat such default oz• delay is caused I�y acts of God, fira,
riots, civil commotion, labor ciisrt�ptians, sabotage, sovereigil co��duct, or ai�y ot��er cause beyond
flie reasonable control of such Party. In tl�e event of default or delay in coiitract perfo�xnalice d�ie
to uiy of tlie foregovlg causes, tlien the tiine far conlpletioii oi tlie services will be e�tei�ded;
p�•ovided, however, in such a�i evetit, a confereiioe r�vill be held �vitl�in tluee (3} bnsiiiess days to
establish a m�.lriially agreeable period of time reasonably necesslry to avercolne the effect of
such failtue to perfornz.
19. INDEMN�TY; .
A. Definitions:
i, "Ii�demnified Clain�s" shall include an�� a��d all clait��s, de�naiids, suits, causes of actio��,
jndgmei�ts and liabilit�� of ejTery clivacter, type or description, includii�g all reasoi�able
COSfS and e�penses ' of Yitigatio�l, niediation or ot3�er alternate dispute resohttion
�1lechanism, 1F?C1i1C�112� c�tt011l�y ancl otl�er professional fees far; (1) damage to o�• loss of
the pz•operty o� any pe��soti (i�cltitdii�g, bn# �ot lin�ited to the Ciiy, tI}e Cant�acto�•, tl�eir
respective age�its, offi�ers, eiliployees and subcontractors; t1�e officers, agents, and
employees of sucli SlIbCOI1tI'aCtOTS� �nd third pai�ties); and/or (2) death, bodily ii�jury,
illness, disease, warker's col�zpeiisatio��, loss of services, or loss of income or wages to
aliy person (including bt�t not lin�ited to �l�e ageiits, officers and employees of the City,
the Contractor, tl�e Contractor's subcontractors, a�d third parties), ii. "Faitlt" shall incltlde
tlie sale of defective or tiot��co��fornzing deliverables, iiegligence, willfiil miscondnct ar a
b�•each of aa�y legally imposec� strict liahility stanctard.
�ile # 5152 Page 8 of 19
B. TH� CONTY2ACTOR SHALL D�FEND (AT THE OPTION OF THE CIT'Y),
�ND�MNIFY, AND HOLD TH� CI'I'Y, YTS SUCC�SSORS, ASSIGNS, OFFICERS,
ENIl'LOYEES AND �LECT�D OFFICIALS HARMLESS FROM AND AGA�N,ST ALL
INDEMNII'IED CLAIMS DIItECTLY ARISING OUT OF, INCID�NT TO,
CONC�RNING OR RESULTING I+Rd1VY THE FAULT OF TflE CONTR.ACTO�, OR
TT�E CONTRACTOR'S AGENTS, EIVIPLO�'��S OR SUBCONTRACTORS, IN TT�E
PERFORM[ANCE OF THE CON'�'RACTOR'S �OBLIGATION� UND�R TH�
CONTRACT. NOTHING H��tEIN SHALL BE DE�MED TO LIMIT THE RIG][�'I'S OF
TH� CITY OR THC CONTRA�TOR (INCLUDING, BUT NOT LIlVIITED TO, TI�JE
RTG1�T TO SE�K CONTR�BUTIOl� AGAINST ANY THIRD PARTY WHO MA'Y B�
LYAB]L� �'OR AN INDEMNIFI�D CLAIM.
20, INSURANCE; NOT APPL�CABLE
21. CLAIlYIS: If any cl�.iin, demai�d, st�it, or otl�er ac#ion is asserted against tlie Contractor wliich
azises t�iider or canceri�s the Contract, or lvlucl� cotild have a iz�aiez•ial adversa affect ou the
Coiltractot's abilit�T to perforin therettnder, tlie Coiltracto�• sl�all givc �vritten notice thereof to tlie
Cif�� �vi�tivti ten (10) calendar days after recei�t of notice by tlie Contractor. Such notice to tlie
Cii�T shall stat� t12e date of notification of any such claim, detnand, st�it, or otlier action; the
�3aines aud addresses of the claiii�ant(s); the basis tliereof; and the naille of each person against
whoni sucli claiiZl is being asseited, Sticli ��otice shall be deliveked persoizally ox• b�T iziail and
sliall be sent to the City aiid to tlie Deilton.City Atto��z�ey. Personal delivezST to the City Attorney
sI�a11 be to City Hall, 215 East McKinney S#reet, Dentoii, Texas 76201.
22. NOTICES: U��less otherwise s�ecified, alI notiees, requesis, or ather coirullunications
req�t�ired o�• appropriata to be giv��� zuider ihe Coiltract shall be iri writzng and shall be dee�l�ed
delivered tluee (3) business days afte�� postn�arked if sent b5� U,S. Postal Se�vice Certified ar
Registered R�ail, Retur�i Receipt Reqnested. Notices delivered by other �neans s3iall be deemed
delivered u�on ��eceipt b3� t�ie addressee. Routiiie coi�iznu�iications ii�ay be inade by £�irst class
mai1, telefa�, or other conimeraially accepted �neans. Notices to the Cont�•actor shall be sent to
tlle address specifiec� in tlie Contractor's Offer, or at stiich other address.as a party may notzfy tl�e
otlier iil �vriting. Notices to the City sha11 be address�d to tlie City at 901B TeYas St�•eet, De11to��,
Te�as 762a9 and n�arkec� to #Ile attex�tion of the Pu�•chasil�g Ma�7ager.
23. RIGHTS TO BID, PROPOSAL AND CONTRACTTjAL MATERIAL, A11 inaterial
SL1U1111�f�C� UTf ti18 C011fl'aC�OT ta #he City sliall becofrie property of the CitS� tipon receipt. Any
portioils of such material eiaimed by the Contractor to be proprietary lm�st be c�early markeci as
Sl1Ci1. D�t011111T1at1011 af tl�e public I]�ttlie of tl�e inaterial 13 SLl�?��Ct �O tl�e TeYas Public
Ii�formatio� Act, Claapter 552, and Te�as Gover�nei�t Code,
24. N4 WAR_L�1NTY BY CITY AGAINST INFRiNGEMENTS; The Cont�•actor represen#s
and tva���ailts to t�e City that: {i) the Cont��actoz� s�2ali provide the City good ancl indefeasible fitle
to the deli�ferabies a2�d (ii} the deliverables sttpplied by the Contractor in accorda�ice �vit11 the
specifications iai the Contract �viil not uifri�ge, directl�� or con#rib�.�torily, any }�atent, t��.demazk,
copy�ight, trade secret, o�� an.y other ulteiiechial property rigilt of any kind of aliy thi�•d pariy; that
no claiins have Ueen ma.de by any persoii or eniity tivith respect to tlle a�viiership fl� operatian af
the deliverables at�d tl�e Canhactor does �iot knazv of an�� v�lid basis for any such clai�ns. The
Co��traeto;� s3�a11, at its sole expense, defencl, indeuu�ify, a�ld h.old tlze Ciiy harmless fi•oni and
File # S 152 . Page 9 of 19
agauist ali liability, damages, and costs (ineluding cout•t costs and reasonable fees of attorneys
and other professioiiais} arising ont of or resulting fz•om; (i) aiiy clain� that ihe Cit��'s elercise
an��vliere in tl�e world of tiie riglits associated ���ith the City's' o�n�erslup, aiid if appiicable,
licei�se z�ights, at�d its tise of tl�e deliverables infrulges tlle intellectual property rights of any third
pai�T; or (u) the Coi�tractor's breacll Qf an3T o� Co1�t�•actor's repz�eseiitations or warra��ties stated
in this Contract, It� t11e evei�t of any sucli claitYi, tl�e Cify sl�all l�ave the right to monitar such
claim or �.t its optioiz engage its bwil separate cou�sel to act as co-cot�nsel on the City's behalf.
Furtlier, Colitractoi agrees that .the City's specificatioiis rega�•ding the deliverables sllail ii� i�o
way dii�liz�ish Contractor's tivarranties or obligatioils ui�der this paragraph and the Ciiy inakes iio
��a�ra.lity t�1at fl�e p�•odtictioii, developi�le�rt, or delivery of such deliverables will not in�pact such
���ar�•at�ties of Cfliit�actor.
25. CON�'YUENTIALIT•Y: In order to �rovide the deliverables to the City, Coiitz•actor nzay
require access to certaiii of tl�e City's aiid/or its licensors' coiif%dential infor�ilation (iuchiding
inventious, einployee in%rniatio�-�, iraeie secrets, confideiitial know-l�ow, coi�fidential business
i�foriliaiion, and otl�er infarmatiati ��l�ich the City OF ifS Iicensors coiisider conf'idential)
(collectively, "Co�1f'tde�tiat Informatioil"). Contractor acl�iowledges aiid agrees that t��e
Confidential Info�•niatioli is the ��aluable property of tt�e Cit�� atid/or its lieensors at�d aiiy
ui�authorized i�se, disclos�.�Y•e, d1S58ll1111c�t1011, or o#Iier release of the Co�ifidential Tt�forniltian �vill
si�bstantially injLn�e the City and/or f#s liceilsors. Tlle Con#ractor (including its enlployaes,
st�bco�rtractors, agents, ox� representatives) agrees tliat it tivi11 inaintain the Co�if'idential
vlformation in strict confidence at�d sllall not disclose, disseminate, copy, div��lge, recreate, or
otlier�vise use the Cor�fidential Infortnafion withaut tl�e prior writtez� consent of the City or in a
n�amler tiot expressly pernutted under this Agree�i�ent, unless the Con�dential Iilfornaatio�i is
�•equired to Ue disclosed by la��� or �i order of au�T coutt or ot��.e�• goveriuile��ta1 autI�ority with
proper jui'isdiction, provided the Contr�tctor proniptly noti�tes tlie Cify before disc�osing such
i�iform�.tion so as to pernut tlie City reasonable tiuie to seek aii appropliate protecti�fe order. The
Coi�tz•actor ag��ees to use �r•atective measures no less stringent ihan the Con#ractor uses tivithin its
o�irn biisiness to pra#ect its own i��ost valuable infar��3�ation, wl�ich proteciive �a�easures s1�aI1
ux�der all circuii�atances be at �east reasonable uieastues to ei�sz�re flie confin�ied eo��fideiiti�lity of
the Confidentaal I�lfaz��natioti.
26. O'VVNEi2SHIP AND USE �£ DEI,IVEIZABLES: The CitS� sl�ail o«�n all rigllts, titles, �id
iilterests throtlghotit the tivorld in and to t1�e deli��erables.
A. Pateiits, As to ai�y patent�ble subject x�.after co�rtai�zed in tl�e deliverables; the Contractox•
agrees to disclose si�cli patentable sul�ject ��latter to the City, Further, if reqt�ested by the City, #lie
Catitractor agrees to assign aizd, if necessai��, ca«se each of its e�izpioyees to assign the eiitire
z�ight, title, aiid inierest to specific inventioiis uiider such patentable subject matter to the City aiid
to e�ecute, ackno�vledge, aiid deliver ancl, if necessa�y, cause each of its euiployees to exec�ite,
acluiawleclge, ancl deliver �n assigi�me�it of letters pafent, in a forui to l�e reasonably approved b3T
tlie Cit�T, to tlle City t�pon reqttest by the Cit��.
B, Copyiights. As �o atiy deliverables� co�ltainitig cop��rightable subject matier, the Coiltracto�•
agrees th�.t upon tlzeir creatioil, such delzverables sl�ali be co�isidered as work ��iade-fo�•-l�ire by
the Contractot' for tlie City aiad tlie City shall o��n all copyrigiits in ai�d to st2ch delivez�ables,
provided� hawe��er, tliat notlung i�� tlus Paragrapli 38 shall i�tegate the City's sole ar joint
ownersl�ip of any sucl� deliverablas arising by vu-�t�e of tlie Ciiy's sola or joi�it autliorship af st�ch
deliverables. Should by operatiaii of iaw, suc1� deliverables not be considered works made-for-
lure, the Cont�actor hei•eby assigns to tl�e City {and agrees to caiise each of its em�loyees
File # S 152 Page 10 of 19
proti�idiiig services to the City hereunder to execute, acknowledge, a�id deliver a�1 assignm.ent to
the City o fl a]I world�vide right, title, and u�terest i7i and to sucl� deliverables. With respect to
sucIl tivork nlade-for-l�ire, the Contraetar agrees to execute, aclaiowledge, and d�liver and cause
cac11 of its em�1��Tees providing services to t1�e City he�•eunder to e�ecnte, acknorvledge, and
deliver a tivork-�1ac�e-for-hire agreement, ii1 a For��� to be reasonably approved 6y tlie City, to tlle
City upon deli�Tery of st�.c11 deli��erables to tlle City or at silch other ti��e as tlle City t�ay reqti�est.
C. Ac�ditioiial Assigninents. T12e Contracior fitrtlier agrees to, and if ap�licable, cat�se each of its
ezi���lo�Tees to, execute, acknowledge, and deliver all applications, s�ecifications, oaths,
assigm�ents, and a11 other instruments �vhich tl�e City might reasonably c�eem necessar�� iz� order
to app1�T far and obtaui copyi•ight pratectio�l, a��ask ��rark registz•ation, tr�adeii�arl� i�egistra#ion
aiid/or ��rfltectioi2, letters paient, or any sunilar rights it1 �iy anc� all eountries az�d in orcler to
assigii aild eo��vey to tI�e City, its successo�•s, assigns a��d noaniilees, the sole ai�d exelt�sive izght,
title, �nd i�lterest i�i and to the deliverables. The Co�itractor's abligatio�as to eYecute,
ackno�vledge, and deliver (or cause to be exect�ted, ackno�vledged, ai�d delivered) iiistilune�ts or
�apers such as tl�ose described in fhis Paragiaph 3$ a., b., a�d c. s�all C011tlllll£ after the
terminatioii of tlus Coi�tiact ��ith respect to such deliverables. In the evei�t tl�e Ciiy shoiild not
seek to obtaiu eopyright protectioii, inask work ��egist�atioil or ��atent protection for an.y of tl�e
cfeli��erables, b�.�t sliauld desire to keep the same secret, flie Caiitcactor agrees to treat the san�e as
Confidential I�ifornzation ilnder the ter�ns of Paragraph 37 above.
27, 1'CJBLICATIONS: All publislied iz�aterial and writter� xeports subinitted under the Contract
�€ist 6e origi�laliy developed matef•ial �tiiless otllet•�vise specifically provided in the C4t1fYaCt.
Wheu materiat iiot origizia113= developed is inchidecl in a repo�•t in aily forin, the so��rce slxall be
ic�ei�tified.
28, ADVERTISING: Tlie Coiitrlctor shall not advertise or publisli, �vitl�out the City's prior
consezit, tl�e fact tliat �lie Ciiy has entered ilito tlie Contract, ezcepi to the extetlt rec�uired b�r law.
29, NO COI�iTINGENT FEES: The Contractor �varz�az�ts that no pe�•son or selling agency has
l�eer� e��ployeci or z�etained to solicit o�� sectue ti�e Contract upoii any agreeinent a� iiiiderstanding
for conln�ission, perce�itage, brokerage, or conti�igeirt fee, exceptiizg bona Fide einployees of
l�ona fide established comtuercial oz� selliug agencies maintaiiled by the Coixt��actor fo�• the
purpose of secitring business. For breach or violation af this tiv�i�anty, the Ciiy shall have t�e
right, ii�, addition to aiiy othe�• reiiiedy available, to cancel tl�e Contract withoiit liability and to
deduct froi�i ai�y aniotmts owed to the Conhactor, or otherwise recover, the ft�ll amozint of snch
conunission, percentage, brokarage or contiugeilt fee.
30. GRATUrTIES: TI3e City n�ay, by wriffen notice to tlie Coi�iractor, cancel the Cont�act
�vithoiit liability if it is detern�itiec� by tlie City that gratuities were offered oz� given by the
Contractor ar any a�ent or represet�tative af the Conhactoi• to any off'�cer or eii�.plopee of the City
svitli a vie��� torv�'d securing the Contract or securing favorable t�eatzi�etrt with respect to the
a��va.rding or azxle�idi�g or tlle making of aiiy detez•ininations with respe�t to the performir�g of
511C�1 COI1t1c�Ct. Ill tlle e�r�Ilt iI10 COl1tPaCf IS CaliCeleCt �� t�2� G1� plilSlla�]t t0 tlllS �Jl'OV1S1p11, tlie
City shall be entitled, u� additiotl to aiiy atlier z•ights aiid �en�.edies, to recovei� ar �vitl�liold the
ai�ou�t of the cost incurred by the Contractor iti providing st�ch g�•atuities.
File # S 152 Page I 1 of 19
31. P120HIEITION AGAINST PERSONAL INTEItEST TN CONTRACTS: Na officez�;
eniployee, ii�dependeiit cons��ltailt, or eleeted official of tlie City who is involved zn t]ie
de�Telopnle�it, evahiatioza, ox decisioii maiciiag �rocess of tlie per•foi•znance of any solicitatio�i sliaXl
I�ave a iinancial iuterest, direct or indirect, in the Coi�traet resulting from tl�at solicitation. Any
tivilliul vialation of t1�is section s�ia�l coiistii�ite iin�ropriety in office, and any officer or enipioyee
gt�ilty tl�ereof shall be subject to discipliraary aCt1011 ll� t0 a12C� Ii1CIl1CIlllg CI1S1I11SSaI; Any violation
O� �Y]1S j�TOV1S1011, Wlt�l �Ile ICilOS�Vledge, e�p���ssed or iniplied, of tI�e Coiitractor sl�all render the
Coiat�•act ��oid�tble by the City. The Contractor s�aall coinplete and szlbinit the City's Canfliet of
Interest Questiannaire (�x�.ibit C).
32. INDEPENDENT C�NTR.ACTOR: The Con#r�.ct shall not be construed as creatiiig axi
emplayet/ei��ployee relationship, a partne�•ship, or a joint �rez�ttire. The Contz•actor's ser��ices shail
be those of an indepeiideiit contraetor. T�2e Cont��actor agrees ai7d z���derstands tl�at the Coi�tract
does ilat grant anST zights or pri�crileges establislied for ez��ployees Qf the City, Telas for tlie
puzposes of itico�ue tax, withholding, social secttrif�� taYes, ��acation or sick leave benef�#s, tivorker's
coiiipensatiozz, or any other City eznplo�Tee Ucnefit. Ti�e Cit�= sliall nat have supervisioi� a�id conhol
of tlle Co�itt�actor o�• any eniployee of tl�e Co�i�'actor, and it is eYpressly t�i�derstood that Contractor
sliall perform the services hereunder accord'uig ta the attaclled specifications at the general direction
of the City Manager of the City, Teaas, or his designee tuicter tliis agreelnei�t, _
33. ASS��NMENT-DEL�GATION; The Contract shall be binding t�poil and ensi�re to the
be��efit af die City and flie Coiitiactor ai�d their �•espective sziccessors and �ssigns, px•ovided
l�owever, that no right or interest in the Contc•act shail be assigt�ed and no obligatioil sha11 be
delegated by the Cont�acto�• �vithout tlie prior �vritten coiisent of the City. Ai�y afteilipted
assig�inient or de#egation by tiie Contractor sh�ll be ��aid ii�lless nlacle iia confoiinity with tlus
paragraph. TIle Contract is not intended ta co�lfer rights or be��efts on atly person, firi�.l oz• entity
not a party hez�eto; it be�ig the intention of the parties that there a�•e no third pa�•ty be�ieficiat•ies to
tl�e Coiit�act.
34. WAIV�R: No claii�i or right uisitlg ot�t of a�reach of the Con�iact can be discharged in
whoie or ii� part by a�vaiver ar rern�nciation of the claim or right u�iless the �vaiver or
re�iu.t�ciation is suppoi�ted by cansideration and is iii �vriti�lg sig��.ed by the aggrieved party. No
�vaivez• b�T eitlier the Cont�'actor or the Cii�T of airy one or n�ore events af defat�lt by tlie otilez•
pai�ty s1ia11 opez•ate as, or be cot�sfi'ued to be, a pern�anent tivaiver of an� rights or obligations
uf�der the CoiitracT, or an express or implied �cceptance of �iiy otlier existii�g o�• fil#��re defa��lt or
defaults, whetlier of a si�nilar or diffarent cl�aracter.
35.1YIODI�`ICATIONS: The Contrac# can be luodified or aiaiended oi�ly by a �vriting sigued by
both parties. No pre-printed or similar terii�s oxi an�� t11e Coi�t�•actor invoice, order oi• other
doctunent sliall have ai�y force or effect to change tlle tez•ms, caveilaz�ts, and coi�ditzons of the
Coiltract.
36, INTEIZPRE�'A.TION: The Ca��tract is inteildeci Uy the parties as a final, completa and
e�.chisi�7e statemeni of the terms of their agree�iiei�t. No course of p�•ior de�ling between tlle
parties or colirse of perfoz•�nance or usage of tlie trade shall be relevant to suppleilieiit or explain
��y term t�sed in the Contract. Althotigl� tlia Contract �ay have beeil substantially drafted by oi�e
party, it is the iiitent of tl�e parties tiiat all }�rovisions be canstLUed in a tizai�ner to be fau ta both
�arties, readiug i�o provisions n�oz�e stiictly agar�lst oiie party oz' the othez�. Whenever a ternl
File # 5152 Page 12 of 19
defuied by the Uniform Cammercial Code, as enacted by the State of Te�as, is nsed in the
Contract, the UCC defi��itioii shall coaitrol, �inless otherwise defiiled in the Contract.
37. DISPUTE R�S�LUTYOlY:
A. If a dispnte arises otkt of or relates to the Contract, or tf�e Ui•each thereof, the parties agz•ee to
negatiate prio�• to prosecutuig a suit for dam�ges. Hotivever, tliis sectioii does not prolubit the
£'ili�ig of a lawsuii to toll t}�e i���uling of a sta#ilte of lifnitatio��s or to seek injunctive relief. Either
par�r may make a written �eqtiest for a meeting bet�veen i•epresentatives of each party v��ithin
fotn�teeia (1�) caleildar days after receipt of the z•equest oz such later periocl as a�reed by the
parties. Each party shall inch�de, at a minimu�l, o11e (1) senior level individu2l tivifli decision-
making at�thority regaidiilg tlae dispute. The pur��ose of tlus anct an�r subsequezit meeting is to
at�enipt in good faitl� to iiego#iate a z•esolution of the dispnte. If, ��ithi�� thil�ty (30) calendar days
after such �neetu�g, the parties hav� ilot succeeded in negotiatiug a resolutioti of the disptite, they
tivill proceed t�uectly #o mediation as described belotiv. Negotiatioi� may be �vai�Ted by a�,vritten
agreei7lent sigi�ed b5T both pa��ties, an �vhich evejit the parties may proceed directly to mediaiion
as described below,
B, If tlie efforts to resohre th� dispute tluot�gh negotiatian fail, or the paz•ties �vaive the
iiegotiatioii process, the parties xi�ay select� �V1tI1T11 tilllty �30� calendar days, a mectiator t�ai�ied in
�uediation skiIls to assist tivith resoh�tion af the dispute, Should they choose tiiis option; t1�e CitS�
ai�d tlie Cozrtractar agree tQ act in good faith in #he selectioii of the mediatar and to give
consideration to qiialified 'uidividi�als nozllinated to act �ts iizediator. Notl�ulg in the Contract
�revents the p�rties froin rel�Ting oii t}�a skills o� a person who is trauied il� the sttbject n3atter of
tlie disp�tte or a contract interpretation expert. If tlae paities fail to agree on a n�ediator witl�iTi
thii�� {30) caiendat� days of initiatioii of tlle i�ediation process, the mediator sha11 be selected by
tlle Dentoii County Altert}ative Disp��fe Resolution Prograzn (DCAl'}. The parties agree to
participate in mediation ii2 good faith foz up to t�uty (30) calenda� days fram the date of tl�e �irst
inediatioil sessioa�. The City aiid tlie Contractor �viI] share t11e tnedzator's fees eqi�ally and the
parties will bear thei� owi� costs af participation such as fees for auy consultaz�#s or attoriieys t11ey
ma�' L1t111Ze t0 Pe�1T0Se1]t fllelll OT O'i�1�T�V1Se aS51St t�lelll 111 tlle 311eCilc�ti011.
38. J�TIZISDICTION AND V�NLTE: Tl�e Contract is 731ade under and sh�11 be goveriied by the
la�vs of the S#ate of Telas, including, �vt�en �.pplicable, the 'Uz�iform Conuueroial Code as
adopted iil Texas, V,T,C.A., Bl1S. �L CO1I1111. Code, Chaptar 1, eXClilCIl11� 211y riile or piii�ci�Ie tl�at
tivould refe�• to and apply the substanti��e law of at�.other state or jtuisdiction. All issues arisuig
froin tliis Contract shaIl be resolved iai the cot�rts of Deiiton Coitut��, Teh�s a�1d ihe parties ag�•ee
to subinit to tlle exclusive personal jurisdiction of such courts, The foregoing, lioti��ever, sha11 not
be constrt,led or intar�reted to limit or restrict the right or abili-ty of the Cit�r to seek and seci�re
i�jlulcti��e reiief fi•oni any co�lpete��.t authority as conteniplated herein.
39. INVALZDYTY; The it�validitST, iilegality, ar L111�i'1f4TCeability of any provision of the
Coiit�act siiall in no ti��ay affect the �TaliditST or enforceabilit�r of any other portion or provision of
the Cont�ac#. Ally �foid provision shall be deei�ied se��ered fronl the Co��tract and the bala3ice of
khe Contract sI�a11 be consttlted and eiiforceci as if the Contract did not coiitain the pai�ticnla�•
portion o�• provision held to be void. Tlie parties fiti�tlier agree to reform the Cantract to i•eplace
ai�y st�icke�i provision witli a v�Iid �rovisioii that con�es as close as possib�e to the intent of tlle
strickeil provisioii. Tl�.e provisions of this section s1�a11 noi pre��ent this ei�#it•e Contract fz•om
beit�g void shollld a provisiori `z�hich is the esseilce of tlle Col�t�•act be deteri��iixed to be �=oid,
File # 5152 Page 13 of 19
�0. H4LIDAYS: Thc follo��vi��g holida�rs are obser`�ed by the City:
New Year's Day (obsez�ved)
NILK Day
Mei7�orial Day
�th of July
Labar Da�r
Thaiiksgiving Day
Day After Tliatiksgiving
Christmas �ve (observed)
Cluistmas Day (observed)
Ne�v Year's Day (observed)
If a Legal Iloliday falls oii Sahlyday, it �vi11 be observed o�� the precediiZg F�•zday. If a Legal
Holiday falls on Sunday, it ivill be observed oi� the follotiving Monday. Norinal hol�rs of
operation shall be baiween 8:00 am anc� 5:00 pm, Monday tl�ougli Friday, e�chiding City of
Denton Holidays. Any scheduled deliveries or ��rork pe��for�a�ice not tivithin tlie nori�lal hours o�
operatioii �nust be �ppro��ed by the City Mai�age�• of Deiiton, Texas or l�ts authorized designee.
�1. SURV�VABILITY QF' OBLIGATI�NS: All provisians af the Coiztract that inlpose
caiitinuiiig obIigaiions on the parties, inchidi�ig bttt no# limited to the �varranty, indeiiuuty, and
confidelitiality oblzgatioi�s of tl�e parties, shall survive the eYpiration or terminatiail of the
Contract.
42.11TON-SUSPENSION OR DlCBARMENT CE�TIFICATZON;
The City is prohibited fi•o��� contracti�ig ivith or makiiig pr�izie or sub-arvards to �arties that are
suspended or debar�ed ar whose pz�xicipals are stlspended or deb�rred fi•o��� �'ederal, State, or
City Contz�acts, By acceptitag a Contract ��vith the City, t��e Vendor certifzes tl�at its firin anci its
principals are not ct�rrently suspended or debarred froi�z C�OIIlg l]llS1I1�5S �vitli the Federal
Go��er��n�eut, as indicated by the Gei�eral Services Adininistratioil List of Parties EYcluded it�onl
Fede�•al Procurement and Non-Procuremei�t Pzograius, tl�e State of Te�as, or the City,
43. EQUAL OPPORTUNITY
A. Equal Em�layment Opportnnii�T: No Offeror, or Offeiror's �.geiit, shall engage iii a��y
C�13CYII11tIIflf.Ol�y einployi�e�it practice, No person sl�all, on tiie �:ottiids of race, sex, age, disability,
creed, color, �eizetic testing, oz• national origiil, be refiised the benefits of, or be otherwise subjected
to discrinunatio�i t�z�der any activities res��ltii�g froui this RFQ.
B. Ai�iericlns ��itl� D9sabilitics Act (ADA) Co�pliaxace: No Offeror, or Offeror's agent, shall
e�igage in any discrinui�atoiy employlnent practice agaiilst uldividuals tivith disabilities as
defii�ed in tIie ADA.
4�#. BUY AY1�I2ICAIV A�T-SUPPLIES (A�plicable to certain federally �'un�3ed
rec�uireinents)
Tlle follo�viiig fedezally $uided requiret13ci1ts are ap�licable, i�i addition to t1�e specific �ede�•aliy
fiinded requirenlents.
A. Aefinitions. As used in tlus paragi•aph .
i. "Coinpozlent" means ai� a�-ticle, rnaterial, ox stipply ii�corporated directly itlto azz end prodtict.
ii, "Cost of cornpo�ieiits" n�eans - �
File # 5152 Page 1� o� 19
(1) For componeiits pt�rcliasecl by tIie Contractor, the acqtiisition cost, including transporiatio�i
costs to the place of incorporatioi� ii�to tl�e end prod�tct (whether or i�ot stich costs are paid to a
domestic frni), and any a�plicable duty (�v1�etIaer or tiot a duty-fiee entry cez•tificate is issued); or
(2) Foi compot�ea�ts �naizizfactured by the Coiitractor, all costs associated with tlle �nanufacture of
tlie coi3lporlent, includiz�g t��a��sportation costs as described in paragrapli (1) oi this definition,
plus allocable overl�ead eosts, but etcludii�g profit. Cost flf coni�oneizts does ��ot include any
costs associated �vi#�. t1�e i�Zatnlfacture Qf the end prodttct.
Ill. ��Doi�iestic e�d product" �neans-
(1) An ui����ai�ufactttred end prodtilct inined or prociuced in t1�e Ututed States; or
(2) Au end product inan�ifact�.uect in the U�iited States, ii tlie cost of its coliZponents miiied,
p�•oduced, or maiiufactured iii tlie �Ti�ted States exceeds 50 percent of tiie cost of all its
co��poneilts. Compone�fs of foreigi� o�7gui of the sat�le class or kind as those that tlie age�icy
deteiinuies �•e not inii�ed, prociuced, or iiiant�.factuied in silfFicieizt and xe�souably a�ail�.ble
conimei�cial qt�a�tities of a satisfactory quality az�e treated as doz�iestic. Scrap geiierated,
collected, and p�•epared for processing i�i the United States is coxis��iered donlestic,
ir�. "Enci p�•odt�.ct" nieans t��ose articles, ni�terials, a�ld sttp�Iies to be acquired under t��e contract
foi� public usa.
v. "Foreign ei�d produci" ineans an end }�roduct other thaii a dai��estic end proctt�ct.
vi. "Uiuted States" inea�s the 50 States, the Distric� oi Col2tmbia, a�2d outlying areas,
B, The Buy Atnericai� Act (4I U.S.C, l0a - IOd} piovides a p�•eferei�ce for dozixestie e�id products
for s�ipplies acquired for use ii�. the United States.
C, Tlie Ciiy does �aot m�iiltait� a list af foreign articles th�t tivill be treated �ts domestic foi tlus
Co�itract; �711� �VIIl C011S1CIeT �Ol' a�7�?YOVc�l fOTe1gIl c1I'�iCIeS aS C��111eStIC fOT tI115 �POC�ItCt lf f�10 c�Tt1CIe5
�•e on a list appro��ed by &IIOti}lei• Go�Termnental 1�genc�T. Tl�e Offeror shall submit
docuiiientation tivitli their Offer demonstratuig tiiat the ax-ticle is o�� an approved Gavez•nmental
list.
D. The Coiitractor• sliall deliver oi�l�� do��iestic end products ehcept to tlie exten# that it specified
delivery af fo�'eigil end prodttcts u� the provisioz� of t1�e Solicitatioi� eiititled "BuS� An�eriean Act
Certificate".
4S. RIGHT TO INF�RMATFON. The City reserves tiie riglit ta use aiiy and alI infoilnation
prese��ted in ansr res�oi�se to tliis solicitatioi�, �vl�ether au�eiided or i�ot, except as pi•ohibited by
lativ, .Selection of re,�ection af t�e s��bt�littal does not affect this right.
4G, �ICENSE FEES 012 TAX�S; Provided the solicit�.tioi� rec�uires an aw�rc�ed coi�tractor or
suppiier ta be licei�sed by the State of TeYas, 1ny and all fees aitd ta�es are tlie responsibiliiy of the
respondent.
47, PIZEVA�I,�NG WAGE RATES: All respondents will be reqt�ired to con�pl�� witli Piovision
5159a of "Veinon's A�urotated Civil Staf�iies" of tlie State of Teias with respect to the payil�ei�t
of prevaili�ig �jTage rates a�id prolubiiing discrii�linatioii i�i the employme��t �ractices.
l�ttp•//�vtivw access.�o,�ov/davisbacon/t�.himl
48, COMPLIANCE WITH A�L STATE, rE��RAL, AND LOCAL LAW�; TIle contractor
or supplier shall coiiiply witli all State, Federal, ai�d I,ocal Ia�vs ai�.d reqt�ireii�ei�ts. Tlie .
Respaiident must comply v,�itli �11 applicable la���s at alI tinles, izlc�iidiiig, �vithout li�nitatio�z, the
follolvii7g: (i) §36.02 of tl�e Tezas Penal Code, wluc�i p�•oi�ibits bribery; (ii) §36.09 of tl�e Texas
Penal Code, �vhich prohihits the ofFering or eonferring of benefits to public sei�va��ts. The
Pile # S 152 Page 15 af 19
. Res}�onclei�t sha11 give all i�otices and� comply �vitli alI latij�s a�id reg«lations applicable ta
fi�rnislling and performallce of the Contract. .
49, FEDERA�,, STATE, AND LOCAL REQiIIItEMENTS: Respondei�t shail demo��strate
a�1-site coi�ipliance tivith tlae �'ederal Ta1 Reform Act of 1986, Section 1706, amending Section
530 of the .RevenLte Aci of 1978, dealiiig �vith iss�.tance of For1�1 W-2's to cominon Ia�v
eulployees. Respo��dent is responsible fox• both fec�eral az�d State u�ei7iployiiient irisut�ance
co�Terage and staiidarel �Vorker's Co�.pei�satiorz instlrance covez•age. Respondent shall �llSiil'�
corl�plialice with aIl federal ar�d State t�x la�vs ai�d witl�hold'ulg requireuients, The City sha11 not
be liable to Respoiident or its ein�loyees for any Uriemplo5�iiieiit or Workers' Compensation
caverage, or fecieral or Sfate �ritl�holditig requiz•eiiieiits. Coii�ractor sllall indem�3ify tlie City atid
sl�all pay aIl costs, penalties, or losses res�.�lting froui Respondent�S 01111SS1011 OT �i•each of this
Section.
Sa. DRUG �`REE WORT�PLACE: The contr�ctor sfiall con�ply with tl�e applicable provisions
of the Drug-Free tiVorkPlace Act af 1988 (Pt�blic Lativ 100�690, Title V, Subtitle D; 41 U.S.C,
'101 ET SEQ.) and mauitain a dt•ug-�z•ee ���ork enviroi�n�ent; and t�ie final rt;le, goveri�inent-�vide
require�uents for da•ug-free work place (grants), issued b}� t(�e �fFice of Management and Bt�d�e#
at�d tl�e Departnie�t of Defe�se {32 CFR Part 2$0, Subpart F) to ixii}�lenient tl�e provisions af the
Diug-Free tiVork Plaee �lct of 19�8 is incorporated by refereiice and tlle coiltractor shall co�nply
with tlie �•elevan# provisions thereof, including at�y a��lendments to tl3e final i��le tlaat maST
hereafter be issi�ed,
51, R�SPOND�NT IIIABIL�`TY FOR DAMAG� TO G�V�RNMENT PROPERTY: The
Res�ondei�t shall be li�.ble for all damages to ga�,�eriii��ent-otivned, leased, or occttpied p�•operty
and eqllipnient cal�sed by tlie Raspoiider�# a�ic� its eniploSTees, agei�ts, sl�bcoiitractors, artd
suppliers, inch�di�ig aiiy delive�y ar cartage coanpany, u1 con��.ectian witll any peiforn7ance
pl�rsi2���i to t�le Coirtract. The Respondeni shall notify the City Procurei�le7it Manager i� writing
of any silch damage within one (1) caletidar da�T.
52. FORC]E MAJEURE: Tlie Cit�f, any Custotziei, aild the Respoiideiit sliall not be z•espo�sible
for ��e�•formaYice ufic�er flie Contract sI�ould it be p�•evei�ted fiom �erfot•mance by an act of iva��,
order of legal authorit�r, act of God, or other unavoidable cause not attributable to the faul# or
negligen�e of tlie City, I�i tl�e event of au occl�rrence t�nder this Section, il�e Respoiident tivill be
excusect froi�l any fiirther parformauce or observance af the requirements so affected for as long
as such circi�mstances prevail and the Resgondeilt continues to use coinuiercially reasonable
efforts fo recoinmeilce perfaa�in�nce ar observa�ce rvlienever and io Fvliatever e�ient possible
wi.tliot�t delay. Tlie Respoiident shall 'unniediately liotifjT tlie Ci#�� Procttrement Manager by
teleplio�ie (to be coiif'irn�ed iii �vritin� tivithiu fi�Te (5) calendar daSTs of the i�lception of st�cli
occurreilce) and ckescribe at a reasoiiable level of detail the circumstances causiiag the noi�-
��erfori���iice or dela5� in p�rformance.
53. 1�TON-'�VAIVER OF RIGHTS: Faih�re of a Party to requiie pei�or�izance b3� another Party
ilt�der the Contract wi11 iiot affect tl�e riglit of such Party to reqt�ire per%rinance in the fiit�ue, No
dela3�, failure, or wai��er of eitliei Party's exercise or partia] exe�cise of any rigl�t or reznedy under
the Contract shall operate to lil�ut� 1T11pc�il, p�•eclude, caizcel, Waive 01 otFlel��vise affect sttch riglit
or reniedy, A waivet by a Pa�•ty of a�ly b�•eacli of an�r term of tl�e Cantraci �vill not be consti�ied
as a waiver of any contiiiuing oi• succeeding breach.
File # 5� 52 Page 1 G of 19
54. NO WAIVER OF SOV�R��GN IMMUI�T�.': Tl�e Parties ex�ressiy agree tl-kat na
���ovisioi� of the Colitract is iu any ��Tay inteiided to cailsiitute a waiver by tl�e City of any
i�mlmities fronl suit or fi�oiii liability that tl�e City m1p J�a��e by operatioii of lai�.
SS. 1tECOItDS R�T�NTYON: The Respozic�ent shail retain all fnaiicial records, supporting
CIOCLlII1�11tS, statistical reca�•ds, ai�d a1i�T otlier records or books rel�ting to tlie performances called
fo3 ui the Contract. Tlie IZespo�dent shall retaiii �11 such records for a period of foi�r (4} years
after tlie elpiration of the Contracf, or ttntil tl�e CPA or State Audito�•'s Of�ice is satisf�ed that all
atidit and litigatio�� mattef•s are resolved, vcTlucl�ever periad is ]o�iger. The Respoiident shall gr�nt
access to all books, records and doc�ui�ents pertiiieilt to tlie Co�t��act #o tlae CPA, tlie St�te
Ai�ditor of Te�as, and any federal governniezltal elitity that has atrtiiority to revze�v records due to
federal funds beuig spent unde�• tl�e Cont�act,
File # 51 S2 �age 17 of 19
Eahibit B
S��eci�tl Teruis anti Conditions
TOtil� C011fl�aci Amount
The contact total foz• seivices sl�all i�ot e�ceed $8�,00� per terui. Pric�ig shail be per Exhibit D
attach.ed.
Contract 'I'erins
The con#ract term tivill be one (l ) year, effective fian� date of awarc� or i�otice to proceed as
detez•mit�ed by the CiiSr of Dentoii Purcll�.sing Department. A.t the Ciiy of De��ton's aption aild
approval by tl�e ve�idot�, the confract �nap be ieiie�ved for up to ttivo aciditianal o�1e-ye�r �eriods,
as fi�rther e�plauied iii Renewal Optioiis.
Rene`�al Op�io�zs
T1�e City of Dentoii resert�es the right to eYercise an optioii to renew the coi�.%act of the vencio�•
for �rvo (2) aciditional one (1) year periads if agreed trpon in �vritiug by both parties, AIl terms
aI1C� CO11CI1t1011S 1111TS� 1'e171a112 flle 3c`�L110 f0Y each optional additioi�al relle�val pe�. 7f the City
cxercises the right in writiiig, the
P�•xce Escalation and De�-esc�lation
Tl�e CitS= uTill i1�iplenlez�t a�� escalatiol�/de-esealation ��LiCB acijustrnez�t q�iarterly. The
escalatiot�lde-escalation will be based tipoll ma�lti�fachirer published pricuig slieets to tlie velidor.
TI�e price will be ii�creased oi decreased based upoai the quartarly percei�tage cllaiige ui the
ti�anufact��rer's puce list. TIie price adjusiinent z��ill he determined quarte��ly from t�ie av,�ard
date, Should tlie change exceed or decrease a mii�itllunl tluesl�old valt�e of +/-1%, then the stated
eligible bid prices shall be adjusted i�l a�eoldance with tlie published ptice clian.ge. Ii is the
supplier or the Cities respo��sibility to request a price adjustnieiit qtiai•terlp in sv�•iting. If no
request is nlacie, tlieu it Zvill be asstlmed that tlie hid price tivill be iia effect. Tlte su�1}Iier must
sub�nit or n���Ice available flie mannfaeturexs t�riein� sheet used fo ealeulate tlie bicl
�roposai, ta particij�nte iu tl�e escal�tioix/cle-escalataon clause. �
�ile # 5152 Page 18 of 19
��hibif C
CONFLICT O� 1NTERESY QUESTIONNAIRE FORM CIQ
For vendor or other erson doin business with locai o�ernmental en#it
This questionnaire reflec#s changes rnade to the law by H.6.148'f, 80th Leg., Regular Session. OFFICE
US� QNLY
This quesiionnaire is being filed in accordance with chapter 176 af ihe Locai Gavernment Code by a �a[e Received
person who has a business relationship as defined by Seciion 176,0[31{1-a) with a local governmental
entlty and the person meefs requirements under Section 176.006{a).
By law this quesfionnaire must be f€led wifh the records admfnistralor of fhe local government eniity Rot
later than the 7th business day after fhe date fhe person becomes aware of facts ihal require the
statemeni to be fi[ed. See Secfion 176.0�6, LoCal Government Code.
A person commiis an offense if the person knowingly violafes Sectfon 976.006, Local Government
Code. An offense under fhis sect(on is a Class C misdemeanor. -
� Haine of person wfi�o has a business relafionship with 3ocal governmei�#a! entity.
2
� Check ihis box if you are filing an update to a previously fited questionnaire.
(The law requires thaf you file an updated comp[efed questionnaire wifh the appropriate flling authori[y not
later than fhe 7�' business day afler the daie the originally fited questionnai�e becomes incomplele or
inaccurate.)
3
Name of loc�l gove►•nn►ent officer ti��itii wi►oiii filer L�s a�� e�npla3�mejif o�' b«siness relationship,
Nama of Officer
This seciion, (iEem 3 mcluding subparts A, B, C& D), musf be cornpleted for each officer wiih whom the fifer has an
ernployment or other business refaEionship as defined by Section 176.009(1-a), Loca► Government Code. Attach
additional pages to this Form CIQ as �ecessary.
A. Is ihe Iocal governrnent o#ficer named in this seciion receivirtg or like[y to rece€ve taxable income, other ihan
invesiment income, from ihe fler of the questionnalre?
� Yes � No
B. Is ihe iler of the questionnaire receivFng or likefy to rECeive taxable incame, other ihan investmenf income, from
or at ihe direction of the focal gouernmani officer named in this section AhlD fhe faxable income is noi received
fram ihe focal governrnenta[ entity?
0 Yes 0 No
C. Is 1he filer of this quesEionnaire employad by a corparafion or oiher husiness eoiity with respect to which �he
focal govemmeni officer serves as an of5cer or direcSor, or ho[ds an ownership o€ 90 percent or more7
� Yes � �10
D, Describe each affiliafion or business relafionship.
4
Signaiure of persnn doing bus(ness wiih ih� gove�nmental Date
enfiry
File # 5152 Page 19 of 19
Exhibit D
AGREEMENT BE'I`WEEN CITY OF DENTOI� PARI�S AND RECREAT�ON
DEPARTIVIENT AND NORTH TEXAS UMPIRE ASSOCIATrON
The City Of Denton Parks and Recreation Depar�ment {hereinafter "PARD") of Denton,
Texas and the North Texas Umpire Association (hereinaffer "NTUA") enter inta the
following Agraement:
1. CONTEST
A. The NTUA agrees to afficiate and provide scorekeepers for the 2013 Adult Slow-
Pitch Seasons for.Men, Women and Coed ASA so#tball games and �iris SoftbalE
Seasons for 94U, 12U, and 10U Fast-Pftch, 8li Coach Pitcl�, and 6U T-ball
games that are scheduled by PARD at North Lakes and Denia Soffball Com�lex,
Denton, Texas.
B, The start dat� is Marci� 20�3 and runs through November 2Q13.
C. PARD will provide NTUA with a schedufe of games depicting leagues and their
field assignments for the season. NTUA will receive this information at leasi one
(1) �eek before #he season begins, PARD wif� also provide NTUA with the
league's current rules and regulations fhat are modified from the current
Amateur Sof#ball Assaciation (ASA) rul�s.
D. NTUA will scttedule officials so tha# the abi}ity level of the official will match or
exceed the level of league play on eactt feld. NTUA wiil provide up to two (2)
umpires and one (1) scarekeeper for #he Aduft and Girls Soffball Leagues for
each game.
1) Optimally, each field will have two (2) umpires, but when that is not possible
or not required, NTUA will insure that fhe official working alone wi1[ be a
qualified umpire.
2) The Urnpfre-ln-Charge {UIC� sche�uled for each night will ensure that tl�e
officiafs assigned to each field are capabfe of wot'King thai particular levef of
piay.
2. PAYMENT
A. !n considerafion of such services, PARD w'rll pay NTUA the following rates:
1) $46.00 pet� game for Adu€t Softbai] Men's,lNomen's and Coed Divisions
to prflvide two {2} umpires and one {9 j scorekeeper.
2) $39.00 per game for the Aelult Coed For Fun Division to provide one
(1 } ump�re and one (1) scorekeeper,
3) $72.00 per game for the Girls Fast Pitch �ivfsions to pravide two (2)
umpires and {1 } scorekeeper.
4� $48.00 per game for the Girls Coach Pitch Division ta provide one (1)
umpire and one (1) scorekeeper.
5) $15.00 per game far the Girls T-Ball Division to provide one {1 }
scorekeeper only. If only one {1) game, $20.
AGREEMENT BETWEEN CITY OF DENTON PARKS AND RECREATION
DEl'ARTMENT AND NflRTH TExAS UMP�RE ASSQCIATION
B. Payment Determination
Both parties will determine fhe payment to be the calculated number of games
scheduled for each particular league fimes the specified rate of $72.00, $46.00,
$48.00, or $39.00. fn instances when umpires or scorekeepers only
receive (1) game in a night, the rate wiN be multiplied by 1.5. _
C, Schedule of Payment
PARD wilf make the fufl payment for the total expected amount for estimated
services net 3Q �ays receipt of invoica from NTUA.
D. If NTUA provides only one (9 } official for a game that requires two {2), then PARD
will be credited $8.00 for each game tnat has one (9) official working alone.
This credi# can be used during fhe current season or during fhe nexi season.
E. If PARD gives not[ce of fo�feifs in advance and this reduces the amounf of time an
umpire is required to be at the fietds, then N7UA will provide a full credif for fhat
parficular game. For example, if fhe fiirst game of the day or the last game of the
day is canceled for a particular umpire, then PARD will be entitled to a credit. if a
m�ddle game is canceled, which resuits in the umpire still needing to stay an the
fields the enfire time, PARD will not be entitled to a crec�it, PARQ wilf give notice of
for�eits by 3;00 pm for the same day for evening games.
3, OFF1ClAL.S
NTUA represents officials that are, ar will be by the date of tha contest, a duly
registered umpire who is a member in good standing of the ASA.
4, INTERPRETATI�N
The Cansfitution, By-laws and rules and regulations of ASA and of NTUA are
consicfered a part of this agreement and shall govern, except as rrlodifec� by this
Agreement, anydispufes arising out of thfs Agreement. Both parties to the
Agreement agree to be so bound.
A. When PARD offers a"coaches meeting", PARD wi[I not[fy NTUA of fhe date,
fime, and piace o# the coaches meetir�g. A representative frorn NTUA will be
required to attend the meeting to explain new rules, game procedures fo the
coaches, and discuss how on-fie[d disagreert�ents will be handle�.
5. V4IDING �F AGREEMENT
This agreement shall become null and vaid upon the demise of eiiher organizatiort.
This agreement may be canceled a� any t€me by the mutual written consenf of both
parties upon 30 days written notice. 7his agreement #s void if either party cannot
comply with its terms.
AGREE�VIENT BETWEEN CITY OF DENTON PARKS AND RECREATION
DEPARTMENT Al�D NORTH TEXAS UIVII'IRE ASSOCZATION
6. NOTIFICATiONlSCHFDULE CHANG�S
AIf nofificatians cancerning the provisians of the document or of scheclule changes
shaf� be in writing to the below address. All game changes wiil be given to NTUA
Assignor 24 hours prior �o the change. ff notification is not given in this timely
manner, an addi�ional administration tee of $3.00 per game will be charged to
PARD.
A. If initia! notification is by phane, then a wr�tten confirmation shall thereafter be
sent witftin sev�n (7) da�+s.
7. I�fDEMNI�'ICATION
NTUA ag�ees to indemnify, �efend and hold harmfess, PARD, the C1TY, and their
employees and officers from and against any and all claims or actions for injuries ar
�arnages, incfuding death, arising out of NTUA's performance under this
agreemenf, including the negfigent acts or amissions of the umpires provided for
under this agreement and any claims or actions made or brought by an umpire,
This agreement is execufed to be effective as of February �, 2D�3 by authorized
representat�ves of the par�ies herefo as set for�h below,
City of De3�toi� Parks a�id Recreation De�arti�ient
�c%SOIl 81110G�'
Adttlt Spo�•ts/Teiuus St�pervisor
(940) 349-8525
(940)349-8384 fax
Nortli Te1as Umpire Associati�n
524 N Locust, Suite A
De�ton, TX 7620I
(940) 598-1561
(9�0) 380-9235 f�l