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2013-030o�nvalvcE No. 2013-030 AN ORDINANCE OF THE CITY COUNCIL OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE AND DELIVER A"LOCAL PROJECT ADVANCED FUNDING AGREEMENT FOR VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS TO TRANSPORTATION IMPROVEMENT PROJECTS WITH NO REQUIRED MATCH" BETWEEN THE CITY OF DENTON AND THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) REGARDING THE CITY' S FUNDING THAT PORTION OF THE AGREEMENT CONSISTING OF CONDUITS AND GROUND BOXES ALONG THE ROUTE OF U.S. HIGHWAY 380, FROM BONIVIE BRAE ROAD TO U.S. HIGHWAY 377, 1N THE CITY OF DENTON, TEXAS; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; PROVIDING AN EFFECTNE DATE (PROJECT-U.S. HIGHWAY 380 FROM BIONN� BRAE ROAD TO U.5. HIGHWAY 377 IN THE AMOUNT OF $129,082.59). WHEREAS, Texas Transportation Code, Chapters 201 and 222 authorize the State of Texas to lay out, construct, maintain and operate a system of streets, roads and highways that comprise the State Highway System; and WHEREAS, Texas Government Code, Chapter 791, and Texas Transportation Code Section 241.209 and Chapter 221 authorizes the State to contract with municipalities and political subdivisions; and WHEREAS, Texas Transportation Commission Minute Order Number 133074 authorizes the State to undertake and complete a highway irnprovement generally known as U.S. Highway 380 from west of Bonnie Brae Road to U.S. Highway 377 reconstruction and widening frorn four lanes divided to six lanes divided (urban); and WHEREAS, the City of Denton, Texas has requested the State allow the City to participate in said improvement by funding that portion of the improvement described as conduits and ground boxes at U.S. Highway 380 from Bonnie Brae Road to U.S. Highway 377 (hereafter the "Project"); and WHEREAS, the State of Texas has determined that participation by the City of Denton in this Proj ect is in the best interests of the citizen of the State; and WHEREAS, the City Council having considered the "Local Project Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement Projects with No Required Match" (the "Agreement") that is required by the Texas Department of Transportation ("TXDOT"), and considering the importance of the Project to the citizens of Denton, Texas, is of the opinion that it should approve the above-referenced Agreement by and between the City and TXDOT; NOW THEREFORE THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The City Council authorizes and approves the execution and delivery of the "Local Project Advance Funding Agreement for Voluntary Local Government Contributions 1 to Transportation Improvement Projects with No Required Match" (the "Agreement") by and between the City of Denton, Texas and the Texas Department of Transportation ("TXDOT"), by the City Manager, or his designee; a copy of the said Agreement is attached hereto as Exhibit "A" and is incorporated by reference herein; said Agreement being in the amount of $129,082.59. SECTION 2. The City Manager is hereby authorized by the City Council to perform said Agreement and to expend funds, and to make such payments as are necessary as provided for under the said Agreement. SECTION 3. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the J�-�? day of � ' , 2013. , �s MARK A. UG , MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY By: � i APPROVED AS TO LEGAL FORM: ANITA BURGESS, CITY ATTORNEY By: ' 2 CS.1 #d 1 ��-09-U3� DPstrict# �f8lDA� �ocl� Chart 64�#�'�4Q� Proje�t: �� 3$� Fram Bonr�ie Brae to U� �77 f�fo# R�search an� D�v�l�pment �TATE �F 7E3CA,S� � CC�l�F+lTY i�F TRAbIS § 1.��AL �'R{?JEGT ��]VAN�� FUNDlf+lG �#�'aREEMENT FC�R .VDLU�JTARY Lt]CAL Gt�VERNMENT �ON7REBlt7tON� TO TRANSP'pFtTATtt7N IMPRt�VEM�NT PRCIJE��"� �ITH f�O REQUII�ED MAT�Ff TH1� AGREEMENT is made t�y a�nd between the State af Texas, �ctinc� tf�rough #h� T�xas f���artment of �`r�nsporEati�n, �fJed the "State°, and �h� �ii�r af D��ntan, acting by and thr�ugh their duly a�#t�oriaed vffici�ls, c��led #h� "Lacal �avernmerr#.'� 1tYJTiVES��TH 1t1�HERE,�S, T�xas Transpartatiar� �ade, �hapter �U1 anc! �22 aU#tlorizes tY�e State t� iay aut, cnn$truct, m��r�tain, �nd op�r�te a�ysterr� of �tre�ts, roads, and hi�hw�y� tha# c+�m�ris� the �tat� Hi�hway �yatem; a��, 1NH�R�'AS, Texas �overnmer�t ��de �hapter 7��1 arr� i�xas Tr�nsp�r�a�ion �ad� ����I .��D9 and �hapt�r 2�1, auti��rizes th� �#ate #o contract �►ri#h mur�icipaiiti�s an� pa�liticai subdivi�ions; and, VYH�RE,4�, 7�xas Trar�sport�#Pan Cammissi�n M�nu#e Ord�r �l�mb�er '11 ���� autf��rizes t�r� �#ate to u�d�r#ake and �amplete a hi�huvay imprt�veinent gen�ral�y d�scrib�d a� US �8Q from west nf Bonnie Brae ta U5 �77 reconstructian �r�d wi�l�ning frorn fa�r ian�s drvlde�! to six l�nes dividad urban; and, VUt��R�AS, the Loca� G�vernment f�a� rec��ested tt�at the St�#e alfow the Lc���! �averr�m�nt ta par#l�ipate ir� said irnpravement by funding tF�at ��rtian af the irnpravement descril�e�f �s c�ndurts anc� gr�und boxes at U5 ��0 from �annFe �rae tv �!S ���, cafl�� #he "Prr�j�c#"; ar�d, VI�Ft�F2EAS} t�e Stat� has rJ�t�rmined that such parkicipa#ian �s i� the best lnterest �f the citi�ens of th�e �ta�e; N'�'�€, 7h�lE[�EF�RE, i� Gonsiderat�on af th� �aretnises and af the mutual c�v�rrants and �gr�m�r�ts of tl�e partE�� hereto, tv be by them r�speetivefy k��t and pr��formed �s hereinaft�r s�# forth, the �#2�te ancl #F�e Lvca! ��vemment do agr�e as fo�l�ws: AG REE�II E�T 'l. Tim� P�riod Gov�red 7`he period of thls Locaf Pr�j�ct A�va�nc� Fur�ding A�reement ��PAFA} is a� �ta#�d ir� t�e M�st�r Agr�em�nt Gav�rning Lo��,f Transp�rtatinr� Pra��ct Advanc� Fur�din� Agr��m�rrt� (MAFA), with��,t exo�ption. Z. Rr�jec# F�ur�ding a�d VYork Responsi6ilPtie� Th�e �tate wPal a�thariz� the performanc� of on�y #h�se Proj�ct it�m� of w�rk wh�ch the l�a�al Goverr�m�nt has reques#�d and has agreed t� p2�y for as describ�� in }�tta�hrrientA, �'aym��t Provision and Vlfork �esp�r�sibif�#ies which f� �ttached �o �nd made a p�rt of th�s contract. Ir� addlti�r� to ��len#ifyirrg tf���� it�m� of wark �aid far �y paymet�ts ta th� State, Attachment A, AFA-LI'AFA VoIF'roj Fag� 9 af 5 R�vised 041dfih � C�J #(i134-d��034 Clisfrict # 18/QAL Co�e �h�t� �4#�1 �40� . Projec#; U� �8� F�c�m BonnR� 8ra� to L�S �77 Nat t�esear�h a�d D�velopm�r�# Payme�t Pro�isior� artd V►f4rk R�sparrsi�ilities, also s�ecifies tha�e projec# items �f warfc that �r� the r�sp�n�i�ility of th� Lc�ca� G��ernmer�t and will be c.�rri��i o�t a�nd corr�ple#ed by th� Local Governm�r�t, at no c[rst ta the Sta�e. 3. �ayrnenf of Fur�ds 1Nh�never fur�ds ar� paid by t�re Loc�l Cavemment ta t�e State under thi� �gr�eer��nt, the Lacal Gavemrr�er�t sF�all remit a�h�ck ar uva�ra�t mads payabfe �� t�e "T�xas D�partment �f Transportatiar� Trust Fun�_" 7he cH��k or w�rrar�t sh�lC be de��sited �y the �tate in ar� escrow accaunt to be m�r�ag�d l�y tf�e St�t�_ �'unds in tF�e e�crow acc�unt ma�r a��y be a�pli�d by fh� �tate #r� #he Proj��t. If, �fter �nal Proteci ar.�vunting, �xce�s funds rem�ir� in the �scrow account, thase f�nds may b� applfed b� the �tate t� th� Local �overnr�nent's c,on#wae�ual a6lfgatians to #F�e St�t� under an�ther a�v�nce fund�ng a�r�emerr# with ap�r�v�f by a�propri�te personne� �f the zacal �avernmen#. �4, F�igh# of A�cc��� 1f tf�� Local �avernrr�en� is the a�vner o� any part of th� Pr4je�t site, tf�� l��ca! Gauernment sh�ll perm�# ti�e �#a#e ar its autharize� represenfa#ive access to tht� s�te to perF�rm any ��ti�rities required to �xecute th� work. �. A�ijustmen#s Dutside fhe Proje�ct �ite Yhe Lo�al Gov�r�ment will �rovide fqr a�l �ec��s�ry ri�ht �f way and utility adj�stments n�eded �`or performarrc� of th� work vn sites nt�t av�rn�� �r to �e �cq�aired by the S#at�, 6. R�spon�ibilities of #he P�rii�s � Re�sp�ns��iJiti�s of th� �'artFes wili �e und�r the canditions as provided �ar in tf�� MAFA, withau# exo��tr�a�. 7. Dacum�nt and lnfarmatic�rl Exchang� The i.�cal Covernrn�nt agrees tv eiec#ronicall�r d�liver ta #F�� State a�l �ener�l nqtes, specificatians, ct�ntract �rovisivn r�quirernents and r�lated dacument�tROn In a N'lPcrosof� 1N�rd or similar d��um�nt. if requ�ste�f by th� St�te, the Local G�v�rnment wiil use the State's dacume�tt ternpl�t�. 7he L�ca� �a�r�rnm��t shafl �Iso �rro�ride a detail�d �onstructi�n time es#fmate i�clu�ing types af actPvit�es and mon#h in t�t� format req�ired by #he State. This requ�rement appli�s +�hetl�er th� hvca! enti#y creates t�e dacum��ts with its awn farces or by hiring a cvnsultant or �rrof�ssional pro�rid�r. At th� request of t�re �tat�, the Lo�al Gover�m�r�t sf�all �ubrr7it any infarmatian requir�d by t1�e St�t� in the format d�r��ted by th� �tate. �. inspe�ti€�n an€! C�r�duGt of Vl��rk Unless otF��rwise sp��i��ally stat�d irt �tta�hm�:r�t A, P�yrnent Rrc�v�s�on a�d til�lork Respansibiliti�s, t� this �c�r�#ract, th� State will �upervise �ne! inspect afl work perfo�med �ereund�r ar�d pravide such engin�erin� inspectir�r� and #esting servPces as rn�y be r�q�ir�d to ensure that the Praject is accorr���ish�d tn �ccar�ance with the �Ppr�ved ���ns and specfficati�ns. AJI eorr�spor��lence �nd instructi�na to #h� �ofltractor p��rFar�r�ing tF�e v+rark wifl b� th� so�e res�ansibility �f th� �t�te. Unl�ss otherwise specifically st�te� i� Atta�hment A to this �vrrtract, a[l work will be perFamn�d in accordance with the S#ancfard Spe�ific�tions fa� A�A—LPAF� VolFre�j P�ge 2 af � Rev�sed 04101111 �s� #o� s�-��-�s� D�stric:t # 1$lDA�. C�de �i�art 64#11400 Project: U� �80 Frorn B�nnie Br�e to U� �77 Not R�se�rch and Development �on�#�.�c#iQr� and Maint�r�ar��e of Hi�hway�, Sireets� �r�d Brid�es a�o�ated by t�e Stat� an€� incorperrat�d in this agrtieerr��r�t by r�f�r�nc�, �r special s�ecif��tian� a�praved by #h� Sfa#�_ 9. �nGrease� �a�t �ncreased c�ost �r+�ilf be under the o�ndifions as prv�rided for in th� MAFA, witn�ut ex�p#iorr, '!�, Maintenan�� Prnje�t mair�#�r�ance will be undr�r the condit��ns as prc�vid�d tr�r i� #I�� All'�,�A, withr�ut except�c�n. '�'I. Termirr�tior� termit�ativr� af t�is LRAFA shall b� und�r tF�e �ond�tion� as sta�te�1 �rr th� NtAFA, with�ut exc�ptiQn, �2. �tofic�s �latic�s �f thES �.PAFA sh�ll be �ndsr the c�r�dPtions �� stated fr� the MAFA, without �xception, Lo�ai C�overr�rnen#: City c�f Denton Attn: �it}� Engin�er 2� � E_ M�Kinney Clee�tcrn, T� i6�0'E S#ate: Director �t Cont��ct Servic�$ 7exas D�partment af Tra�r�sporta�ion '��� E. '11�h 5tr�et Austir�, T��as iH7�1 ��. au��es$afs and Assign� The Stat� artd tl�e �c�cal �ov�fnrn�r�# e�ch bind� it��l�, its suac5es��r�, �xecutt�rs, assigr��, and administr�t�r� to th� Q�ther p�rty ta #his a�reement an� #o the successors, exe�ufors, �ssi�r�s, and administr�t+�r� �f such vther p�riy in respect to ��I �ovenant� o�' th is ag�r�ement, '��. Amen�ments �4mendm�nts ta this ��A,F,�4 shall b� mad� as d���ribed in t�e fVIAFA, wi#F��ut ex�ep#ian. 't�. Ir�c�rpcara�ion of Ma��er 14►c�r�,�ment Pr�visroMS� Thi� LPAFA incarpora#es all ret�vant pr�visi�ns c�f the NWFA in ef�e�t on the dat� af fina� BX�CLItlt�l� 4� t�'i�S LPA�A, unl�ss such MAFA provisFOn is specifically �xc,epte� in t��s agr�eem�nt. An� conflict betwe�n t}�e t�rms of the NtAFA a�d �his LPAFA sh�alf be gov�rrt�d and c�ntr�lled by th€s �F'AF1�l. '16, S�f.�te r4uditar The stat� auditor m�y cond�rct an audit ar inues#Pga#ion af �rty �ntity r��ceiving funds fr�m th� �tat� d�r�c#fy �ncl�r tf�� cc�ntract or indirectly through a subc�ntract ur�der #he cantract. Accgptance of �uttd� dir�ctly un�ler th� cantract Qr in�ire�tfy thr���h a su�c�ntract und�r this AFA—LRAFA 4�olProj P�g� 3 af � � aevlsed �41�'�!� �! �SJ #013�-0�-0311- C�istTict # 'l81DAL Cnd� Chart 64#�t �4�� Proje�t: lJS 380 From Bon�ie Brae t� US �77 N�t R�se�rel� and aevel�pmen� cor�tr�ct �cts as acceptance c�f th� �uthorj#y c�f tl�e st�t� �uditor, under the �irec�ion af the le�is(�tive aud�t cc�rnmitte�, �a conduct an audi� ar inv�stiga�#iQr� in �n�e�#inr� wi#h thos� funds. An entity #hat is the $u�j�ct of �n audat or investi�ativn must prc�vid� th� �#ate auditar with acc�ss tq �ny ir�farma#i�n th� s#ate �udi#or �onsitfers re��vant #o #he investi��,tion err audi#_ 77'. Irr�urance If this �gr��m�nt au#hvrRzes tJ�e l.�cal �c�v�mment or its contr�ctor ta perfc�rm an� w�rk �n �tate ti�h# r�f way, befc�re b�ginn�r�g work #h� entity ��rfvrmir�g #F�e vuvrk sh�l� pr�uide the �tate wi#h a f+�lly exec�tet� capy of fh� Sta#e'� Farm 1�6� C�rtific�te Q� (n�uran�� verifying t�� existenc� af cav�rage i� the �mQUnts and types �pecifi�d on the Cerii��af� of I�surar�ce fnr �IJ pers[sns and entities working on St.�#e ri�ht �af w��. Thfs caver�g� sh�ll �e m�intain�d un#il all wark a� the S#ate ri�ht o� way is complete. If �overag� is not rnain#�ined, a!! work �n �t�,t� ri�ht �f way shall ���e imm�diately, and the �tat� m�p recover damages and ��I cx�s#s �f corripl�tin� the rr�ar�s. '��. �igna#ory Warran#y Each �i�r�atary warrants that the signatvry ha�s necessary a�thvrit3+ #o �xec�,te this �greem�nf on bet�alf nf tMe �ntity represe�ted. i AFA--�PAF� V�I�roj �s.� #�� ��-aa-o�a o��tr��t # �s�v►�z cod� cr��� s�#T ��o� Pro�ect: L�S �80 From Bor�n�e 8r�� #o US 3�� hfot Res,e�r�ch �r�d Develapmenf TFf1S A�GR�EME�T !3 E�E�1�7'ED by th� State and t�re Loc2�1 Goverr�m�nt in duplicat�. TF�E L AL � � �ign t�re �E = LL Typed c�r Print�d Name � T1t�e � a � ' r��/3 � THE STA�'� {1F T�XA� Janfce MuJlenix L�ire�;tor, �ontract Servi�es �ene�ai Ser`r�ces Division 7ex�s �e��rtment �f 7r�r�spa�tation Dat� AFA—LPA�q_1{olProJ ATTEST: JENI�IIFER WALTERS, CITY SECRETARY By: ) .-� APP VED AS TO LEGAL FORM: ANITA BURGESS, CITY ATTORNEY By: f . P�ge v af 5 Revised �41�1�'� 1 C �.1 #fl � 34-Q9-C}34 Dfstrict # 181DAL Cade Gh�r# 64#1140f} Pr�j�ct: U� 38� frc�rr� Bonnie Bra� to t15 377 Nc�t Research and De��lp�ment A�t��hment A Pav�en�T ��c�vrs��nr �r�� wo��t ��s�Q�tsis�uri�s The L�ca! �ouern�nent wifl fun� the imprvverr��r�t desoribed as �ondu6Es �nd g�ound ��xe� �t �J� 3�4 frc�m �c�nnie 8ra� ta US 377_ Costs wi�� t�e �ll�rcat�d bas�d an t�°�, F�dera! funding and '��00°r6 Lac�� G�vet�nm�r�# fundPng, [��scrip#ian T�tai Fed��al �tate • L�ca! Par#�cJp�fian �stirn�te� Participa#i�n P�rticPpativn Cas# °!o C�st % ost °!o Cost Engineerin� t7 °�� �� °!o Cl Q°!o 0 �� �tate Cc�r�sfrucfian �12�,8d�,00 °�4 $0 °% $� �iOD°lo 121,8�E5.00 �b State Ut�tc�tal �12�,846.�(� a°lo $� O�a/o $t} °Iu� ��12�,8��.4�1 Ef1ViCUili1'iEfltai �'i�0 p°%a $(} �a%a �� p°�� ��} �ir��c# Stat� � osts R�gh# of 1�V�y � 0 °l4 �� °lo I� °/a 0 ' �irect Stat� �osts Etl�ifleBring $� 0°�o Q 0°/a � 4�/o Q D�r�ct State ost� �ti�l� �ft'BC� 0 • °%a �� °�o $Q % $� f�t@ Cx}5�S Cr�nstruction 57,23�.59 �°/a $i} �}°Io $p 'Ifl€?°!� $7,237.5� Dir�c;t S�ta�e Costs �.9�°l0) Ir�direct�tate $8,$�8.'�� Q�Io Q �0�°l0�$,$5$,13 0°l4 � �osts (7_��°l4 {����. ���7����.�� ���b Q ����o ������.�� �Q�b ���,���.FJ� Infti�I paym�r�t ay th� Local �o�rernm�nt to #he St�te: $129,082.�g F'aymet�t by th� l.oca! Gorremment to th� Sta�e bef�r� constructia�: $0 Es#imated total p�yme�t by the Loc�! �ov�rnment ta th� State $i2�,Q8�.S9 7hi� is an es#imate. fihe final amount of L��a� Go�emment particFpat�on wi�� be b�sed or� �ctual Gasts_ AFA—�PA�A_Vc�lPro� Pa�e 1 of T Revis�d a4f��11�