2013-053ox�rNarrcE No. 2013-053
AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY
MANAGER TO EXECUTE A SECOND AMENDMENT TO AN AGREEMENT WITH
TRILLIANT NETWORKS,INC. FOR PHASES IV AND V OF THE ADVANCED METERING
1NFRASTRUCTURE SYSTEM (AMI); PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFSP 4485-SECOND AMENDMENT
TO AGREEMENT FOR ADVANCED METERING SYSTEM INFRASTRUCTURE AWARDED
TO TRILLIANT NETWORKS,INC. 1N THE ESTIMATED AMOUNT OF $2,867,738.87).
WHEREAS, on July 20, 2010 by Ordinance No. 2010-80, the City awarded a contract to
Trilliant Networks, Inc., in the amount of $1,391,307.04 for the Advanced Metering Infrastructure
System; and
WHEREAS, on May 17, 2011 by Ordinance No. 2011-086, the City awarded a First
Amendment to the contract with Trilliant Networks, Inc., in the amount of $2,562,991 for the
Advanced Metering Infrastructure System; and
WHEREAS, the Staff having recommended, and the City Manager having recommended to
the Council that a Second Amendment be authorized to amend such contract agreement with respect
to the scope of worlc and an increase in the payment amount, and said fees under the proposed
contract are fair and reasonable and are consistent with and not higher than the recommended
practices and fees published by the professional associations applicable to the Provider's profession
and such fees do not exceed the maximum provided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAlNS:
SECTION 1. The Second Amendment, increasing the amount of the contract between the
City and Trilliant Networks, Inc., which is on file in the office of the Purchasing Agent, in the
estimated of Two Million Eight Hundred Sixty Seven Thousand Seven Hundred Thirty Eight and
87/00 ($2,867,738.87) Dollars, is hereby approved and the expenditure of funds therefore is hereby
authorized in accordance with said Second Amendment.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the �2�j"� day of � , 2013.
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ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY;
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
,
BY:
4-O -RFSP 4485
STATEMENT OF WORK ("S�W")
NO. 2012-13
This Statement of Work (SOW) defines a Statement of Se�vices, Schedule and Price for work to be
completed by Trilliant Networks, Inc. ("Trilliant") for Denton Municipal Electric("Custoiner" or
"DME"). Unless specified otherwise within this SOW all work completed under this Statement of Work
will be in accordance with the terms of the Agreement for Advanced Metering Infrastructure ("AMI")
Project dated 063010 ("Master Agreement").
AUTHORIZATION
This Statement of Work is authorized and made an attachment to the above-identified Agreement.
Authorized by:
Customer
By:
(Signature)
Name: �e/I/'G12 �, �lL�'I'1�6C/�
(Please print)
Title: �� �G(�/a QC% � /" _
Date: �C�Y�{�V ��� ��/�
Accepted b
Ti-illiant ��v�J�rt-�-
�
By: �r�
(Signature)
Name: ,���iil�Gf �J�W1C�YlE'�
(Please print)
Title:
S i•''� .�-��,�..� �az��.�-
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Trilliant Confidential
STATEMENT OF WORK ("SOW")
This document provides the Statement of Work ("SOW") for Denton Municipal Electric Phase 4 and 5
of the Customer Smart Grid communications infrastructure deployment project. The document includes
responsibilities for both Trilliant and Customer. Any exceptions outside of this statement of work
require change order documentation and a mutual agreement by all parties.
Project Objective
This Statement of Work document is focused on Phase 4 and 5 of the project that is expected to be
completed during the Denton Fiscal year of 2013-2014. The objectives of Phase 4 and 5, which will run
from the date of contract signing to December 31, 2014, will be:
1. Continued installation of network infrastructure and electric meters as delivered tluough SOWs
in DME seivice territory.
2. Provide operational monitoring and support services to help Denton manage perfoimance of
system.
Scope of Work Overview
Specifically, Trilliant will provide the following services during Phase 4 and 5:
1. Project Management Services
2. Operate the Trilliant solution on a daily basis with a system performance target of reading a
minimum of 98% of ineters under network by 9 AM Pacific Time the following day.
3. Implement security on the SecureMesh communications network
Project Deliverables
To meet the above obj ectives Trilliant shall provide the following deliverables:
1. Hardware
Trilliant will provide the SecureMesh Communication Networlc infi•astructure, metering and other end-
point products as listed in the pricing tables.
2. Program Managemen.t a��d Deploynzent SuppoNt Services
Trilliant shall provide services to support the delivery and deployment of the solution at Customer.
Following is a description of the included seivices as outlined in the Price section following.
Proiect Mana�ement:
The project director shall be responsible for Trilliant's portion of the project acting as the lead for
overall project management services including:
• Ensure collaboration as needed for a successful delivery of Phase 4 and 5
• Submit Trilliant deliverables based on the most-current, approved Denton project plan with
authorization to provide approvals and escalation as required
� Request information necessary to order and configure networlc and meter products for Denton
• Attend status calls with Denton including networlc and meter perfortnance debriefs
• Create with client success criteria for Phase 4 and 5
• Provide weekly status reports including
o Tracking of time and expenses
o Status of deliverables per the most-cunent, approved project plan
• Coordinate and escalate with Trilliant executives and resources as appropriate
• Assist in tracking and managing issues
• Support change conh•ol
• Develop and maintain the detailed project plan, which will be reviewed at weekly status
meetings to ensure the schedule is achieve
Network Tunin� Services —Trilliant will provide Network Design, Planning and Tuning Services
to support the deployment of the Secure Mesh infrastructure.
Repeater locations and quantity requirements may be determined in the network design but
will not be finalized until after network tuning has been completed. The network tuning phase
will take place after the installation of all WAN equipment and meters.
Trilliant Network Services will provide Secure Mesh infrastructure tuning services to be
supported with local resources provided by Customer or Customer's network installation
vendor. Trilliant tuning services shall include validation of connectivity of Secure Mesh
Repeaters to Extender Bridges, identification of any connectivity or perFormance limitations,
recommending final infrastructure requirements.
Training Services — based on a mutually agreed upon number of individuals to be trained.
Ti711iant can provide refreshment training for the below items upon request. No training is currently
scheduled or included in pricing for phase 4 and 5.
3. Services Assurance and other Support Services
The Trilliant System Integration team will provide system operations support as the head-end
system and network is being deployed. Tlu•ough the duration of the Deployment Phase these
services will provide head-end system and network performance monitoring services to quickly
identify, troubleshoot and resolve any system issues that affect overall performance.
4. Roles and Responsibilities
The following table outlines Trilliant resources proposed for Phase 4 and 5 of the Denton project. Final
determination of resources will be determined following contract signature based on availability of
Trilliant resources.
Sr. Architect / Subject Matter Expert Specialized support for implementation design
Network Architect Network Design
Network Planner Network design support and deployment planning
System Integration Lead System deployment plamiing lead
System Integration Analyst System deployment delivery
Training Technical Consultant Training development and delivery
Services Assurance Analyst System operations monitoring and reports
5. Custonte�° Responsibilities
Customer will provide the following:
Data/Resources
Denton will provide the followin� to Trilliant during Phase 4 and 5:
• Resources including field and office personnel to meet the Denton Detailed Project Plan
Project Management
Denton will provide the following project management resources:
• Designated project manager with authorization to provide approvals on Trilliant work and assist
Trilliant in facilitating and escalating as required across Denton to ensure successful delivery of
project.
• Weekly status meetings with project participants, and monthly executive reviews,
• Training site to conduct training as applicable.
• Prompt review and management of approval process within Denton for SOW requests that rnay
be submitted to support mutually identified areas of additional work for Trilliant.
• Development and maintenance of the project plan, with input from Trilliant.
• Create trouble tickets for all field devices during the project
• Request RMA using the Foot Prints application
Impacted Procedure/Process Assessment
DME will:
• Develop the network and meter equipment installation/re�noval procedures with support from
Trilliant. Final standards and procedures will be approved jointly between Denton and Trilliant.
• Develop asset management processes associated with the NIC/infrastructure equipment tracicing.
• Update call center processes to address customer questions.
Documentation
DME will, as required, document:
• Updates of the mapping system with installed network equipment
• Installation standards for field devices
General Assumptions
1. DME will provide appropriate contact points and support for program management, systerns
integration, IT, and data center.
2. DME will provide access to facilities (desks, internet access, meeting rooms, etc.) at the data center
location(s) for working sessions duiing tlus project. DME will define access procedures.
3. DME will provide Trilliant remote access (e.g., VPN) for the duration of the project to DME
environments for named engineering and technical staff.
4. Unless specifically identified in this document, no custom UnitySuite development has been
included in the scope of this Statement of Work.
5. For its internal systems, DME is responsible for procuring, setup and conf'igui�ation of seivers and all
associated hardware, UnitySuite and network connections for all environments to support this
project including, but not limited to, development and production servers, in accordance with
Trilliant recommendations and specifications.
7. Scl:edule
A detailed schedule shall be delivered within 30 days of execution of this Statement of Work and receipt
of purchase order. It is expected that all of Phase 4 SOW deliverables shall be completed no later than
December 31, 2013.
8. Price a�zd PaynZe�zt Terms
a. Services Resources (T&E Dailv Rates)
Project Director $ 2,000.00 15% $ 1,700.00
Sr. Architect / Subject Matter Expert $ 2,000.00 15% $ 1,700.00
Network Architect $ 2,000.00 15% $ 1,700.00
Network Planner $ 1,350.00 15% $ 1,147.50
System Integration Lead $ 1,500.00 15% $ 1,275.00
System Integration Analyst $ 1,350.00 15% $ 1,147.50
Training Technical Consultant $ 1,350.00 15% $ 1,147.50
Services Assurance Analyst $ 1,200.00 15% $ 1,020.00
b. Pricin� Summary Phase 4*
Seivice Unit
Mounting Kit for Gateway 2 $444.14 $888.27
and Extender
SecureMesh Repeater 30 $507.44 $15,223.11
SecureMesh Meters 11,685 Per chart c, Phase 4 $1,387,430.00
Meter Mix and
Quantities
Additional 5 year extended Lot
warranty for existing $64,816.50 $64,816.50
network equipment
Additional5 year extended 5 2% $2,970.91
warranty for new network
equipment
Total Price Phase 4— 1,485,814.74
Ca ital Budget
UnitySuite Software 1 $45,100.00 $45,100.00
Maintenance and Support
no DSM (Oct 2012 — Sept
2013) — Operating Budget*
Total Phase 4 Pricing $1,530,914.74
Services*see section d 1 $180,000.00 $180,000.00
c.Phase4 Meter Mix and puantities*
1 25 200 240 Res YES NO AX SD NO 5163 $143.06 $738,618.78
2 12S 200 120 Res YES NO AX-SD NO 0 $203.15 $0.00
3 16S 200 120-277 Res NO NO AX Wide NO 30 $234.88 $7,046.40
Range
4 2S 200 240 Res/ NO NO AL NO 4911 $ 66.49 $326,532.39
Com
5 2S 200 240 Res/ NO YES AX YES 563 $144.10 $81,128.30
Com
6 4S 20 240 Res/ NO YES AX YES 50 $159.13 $7,956.50
Com
7 9S 20 120-277 Com NO YES AX Wide YES 316 $234.88 $74,222.08
Range
8 16S 200 120-277 Com NO YES AX Wide YES 427 $234.88 $100,293.76
Range
9 16S 320 120-277 Com NO YES AX Wide NO 43 $294.72 $12,672.96
E Range
10 2S 320 240 Res/ NO YES AX YES 81 $157.60 $12,765.60
Com
11 12S 200 120-277 Com NO YES AX Wide YES 67 $234.88 $15,736.96
Range
$396.00 $9,108.00
9Sk see note
12 Va 20 120-480 Com NO Yes kV2c 23 11
$ $ 1,348.27
13 1 S 100 100 Res No No AX No 11 122.57
$1,387,430.
Totals 00
d.Phase4 Services Breakdown*
e.Pricin� Summarv Phase 5�
Pricing for Phase 5 includes a 3% predicted PPI increase from Phase 4 pricing.
SecureMesh WAN Gateway 0 $15,984.78 $0.00
SecureMesh Extender Bridge 0 $�,917,72� $0.00
SecureMesh Repeater 12 $522.66 $6,271.92
SecureMesh Meters 12,715 Per chart f, Phase $1,375,019.49
5 Meter Mix and
Quantities
Additional5 year extended warranty for new 5 2% $627.19
network equipment
Total Price Phase 5- Capital Budget $1,381,924.13
UnitySuite Software Maintenance and 1 $45,100 $45,100.00
Support no DSM (Oct 2013 — Sept 2014) —
Operating Budget*
Total Phase 5 Pricing $1,427,024.13
Services *see section g 1 $240,000 $240,000.00
f.PhaseS Meter Mix and Ouantities*
Pricing for Phase 5 includes a 3% predicted PPI increase from Phase 4 pricing.
1 2S 200 240 Res YES NO AX SD NO 2t}$Q $147.35 $365,428.00
2 125 200 120 Res YES NO AX-SD NO 309 $ 209.24 $64,655.16
3 16S 200 120-277 Res NO No AX Wide NO 146 � $35,321.78
Range 241.93
4 2S 200 240 Res/ NO NO AL NO 8002 $ 68.48 $547,976.96
Com
5 2S 200 240 Res/ NO YES AX �S 543 � 148.42 $80,592.06
Com
6 4S 20 240 Res/ NO YES AX YES 83 $ 163.90 $13,603.70
Com
7 9S 20 120-277 Com NO YES AX Wide YES 296 $241.93 $71,611.28
Range
8 163 200 120-277 Com NO YES AX Wide YES 493 �z41.93 $119,271.49
Range
9 16SE 320 120-277 Com NO YES AX Wide NO 37 $ 303.56 $11,231.72
Range
10 2S 320 240 Res/ NO YES AX YES 194 $1G233 $31,492.02
Com
11 12S 200 120-277 Com NO YES AX Wide YES 90 $241.93 $21,773.70
Ran e
$407.88
9S - — see
12 kVA 20 120-277 Com NO YES kV2c No 24 notell $9,789.12
$
13 1 S 100 120 Res No No AX No 18 126.25 $2,272.50
Totals $1,375,019.49
g. Phase 5 Services Breakdown*
All T&M services pricin� is covered in nrevious POs, work will continue throu�hout all phases
ject
Implementation
Director I 74 I$1,700 I$125,800
Systern Implementation Analvst I 99 I$1,148 I$113,652
Training
Technical Consultant � 0 �$1,148 �$0
Total Services Phase 5 Price
$239,452
* Notes:
1. Tl�e expense for UnitySuite Software Maintenance and Support listed in the Phase 4 and 5 Pricing Summary is
included in the total amount allocated for Phase 4 and Phase 5 but is identified as part of DME's operating budget.
It is not included in the Capital Budget.
2. The services total is based on estimated resource requirements and will be billed monthly based on actual time.
Pricing does not include Project expenses which shall be reimbuised by DME as defined in section 6.1.3 of the
Agreement for Advanced Metering Infrastructure ("AMI") Project dated 063010.
3. The quantities shown are estimates and may be increased or decreased based upon actual needs, with no iiicrease in
price.
4, Meter mix and quantities are not finalized for Phase 5.
5. The City of Denton may release pw•chase orders for quantities as needed.
6. Phase 4 pricing is firm for shipments through calendar year end 2013.
7, Phase 5 pricing will be finalized using the Sept 2012 to Sept 2013 Producer Price Index Series ID: 334515 when
a�ailable, with a inaximum escalation not to exceed to 3%. Percentage will be inultiplied against Phase 4 pricing to
determine final Phase 5 pricing.
8. The Unit Price of the SecureMesh Extender Bridge indicated in the Phase 5 Pricing Summary includes the PSU and
Mounting Kit.
9. For new network equipment purchased pursuant to this SOW, the warranty set forth at section 9.1 of the Master
Agreement is replaced by the following:
Hardware: Trilliant warrants to Customer for a period of five (5) years from the date of installation of the
hardware, that hardware designed and or manufactured by and provided by Trilliant ar its Subcontractors,
shall be free from defects in material, workmanship and title, and seivices shall be performed in a
competent, diligent manner in accordance with any mutually agreed specifications. Repairs of
replacements of Iiardware made during the warranty period ar thereafter will be warranted for
ninety (90) days after date of first use, or the remainder of the warranty period, whichever is longer.
For purposes of the preceding, Date of First Use shall mean the date that a pai�ticular device is installed.
10. For network equipinent previously piuchased pursuant to the Master Agreement, the warranty provided at section
9.1 of the Master Agreement is extended for an additional five (5) years. Payment for this extended wairanty is due
and payable by Customer on October 1, 2013.
11. Pricing for kV2c meter. Actual meter type is TBD.