2013-172ORDINANCE NO. 2O 13-172
AN ORDINANCE AWARDING A CONTRACT FOR A THIRTY-SIX (36) MONTH LEASE OF
APPROXIMATELY FIFTY-FIVE (55) BLACK AND WHITE DIGITAL COPIERS FOR
VARIOUS CITY OF DENTON DEPARTMENTS AS AWARDED BY THE STATE OF TEXAS
DEPARTMENT OF INFORMATION RESOURCES (DIR) THROUGH THE GO DIRECT
PROGRAM, CONTRACT NUMBER DIR-SDD-1622; PROVIDING FOR THE EXPENDITURE
OF FUNDS THEREFOR AND PROVIDING AN EFFECTNE DATE (FILE 5280 AWARDED TO
CANON SOLUTIONS AMERICA, 1NC. 1N THE NOT-TO-EXCEED AMOUNT OF $283,572
WITH THE EXCEPTION OF A$.0068 OVERAGE RATE).
WHEREAS, pursuant to Resolution 92-019, the State of Texas has solicited, received and
tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in
accordance with the procedures of state law on behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described materials, equipment, supplies or services can be purchased by the City through
the State of Texas Department of Information Services Go Direct Program at less cost than the City
would expend if bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered purchase order for materials,
equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office
of the Purchasing Agent, are hereby approved:
FILE
NUMER
5280
VENDOR
Canon Solutions America, Inc.
AMOUNT
$283,572/
$.0068 overage rate
SECTION 2. By the acceptance and approval of the above numbered items set forth in the
attached purchase orders, the City accepts the offer of the persons submitting the bids to the State of
Texas Department of Information Services Go Direct Program for such items and agrees to purchase
the materials, equipment, supplies or services in accordance with the terms, conditions,
specifications, standards, quantities and for the specified sums contained in the bid documents and
related documents filed with the State of Texas Department of Information Services Go Direct
Program, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set forth
in the attached purchase orders wish to enter into a formal written agreement as a result of the City's
ratification of bids awarded by the State of Texas Department of Information Services Go Direct
Program, the City Manager or his designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the written contract is in accordance
with the terms, conditions, specifications and standards contained in the Proposal submitted to the
State of Texas Department of Information Services Go Direct Program, quantities and specified sums
contained in the City's purchase orders, and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this the ���� day of � G , 2013.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: �
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY: ��
s-o�-F� aso