2013-198ORDINANCE NO. 2013 -198
AN ORDINANCE AWARDING A CONTRACT UNDER THE TEXAS MULTIPLE AWARD
SCHEDULE (TXMAS) PROGRAM FOR THE PURCHASE OF A VOLVO L70G WHEEL
LOADER FOR THE CITY OF DENTON WATER DISTRIBUTION DEPARTMENT AS
AWARDED BY THE STATE OF TEXAS (CONTRACT TXMAS-1 3-23VOI 0); PROVIDING FOR
THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE
(FILE 5327 -WHEEL LOADER FOR WATER DISTRIBUTION DEPARTMENT AWARDED TO
ROMCO EQUIPMENT COMPANY IN THE AMOUNT OF $143,580).
WHEREAS, pursuant to Resolution 92 -019, the Texas Procurement and Support Services
Division has solicited, received and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies or services in accordance with the procedures of state law on behalf of
the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended that
the herein described materials, equipment, supplies or services can be purchased by the City through
the Texas Procurement and Support Services Division at less cost than the City would expend if
bidding these items individually; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The materials, equipment, supplies, or services, shown in the File Number
listed hereon, and on file in the office of the Purchasing Agent, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
5327 Romco Equipment Company $143,580
SECTION 2. By the acceptance and approval of the above numbered items set forth in File
5327, the City accepts the offer of the persons submitting the bids to the Texas Procurement and
Support Services Division for such items and agrees to purchase the materials, equipment, supplies
or services in accordance with the terms, conditions, specifications, standards, quantities and for the
specified sums contained in the bid documents and related documents filed with the Texas
Procurement and Support Services Division, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set forth
in File 5327 wish to enter into a formal written agreement as a result of the City's ratification of bids
awarded by the Texas Procurement and Support Services Division, the City Manager or his
designated representative is hereby authorized to execute the written contract; provided that the
written contract is in accordance with the terms, conditions, specifications and standards contained in
the Proposal submitted to the Texas Procurement and Support Services Division, quantities and
specified sums contained in the City's purchase orders, and related documents herein approved and
accepted.
SECTION 4. The City Council of the City of Denton, Texas hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of Denton
under File 5327 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this ()t" day of , 2013.
ARK A. BU OU611S, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
5 -O ile 5327