2013-203ORDINANCE NO. 2013 -203
AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE APPROVAL
OF A SECOND AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT FOR
ENGINEERING AND DESIGN SERVICES RELATING TO THE MAYHILL ROAD
WIDENING AND IMPROVEMENTS PROJECT, BY AND BETWEEN FREESE AND
NICHOLS, INC. AND THE CITY OF DENTON, TEXAS; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE
4511 — PROVIDING FOR AN ADDITIONAL EXPENDITURE AMOUNT NOT -TO- EXCEED
$488,835, WITH THE TOTAL CONTRACT AMOUNT NOT -TO- EXCEED $5,040,742).
WHEREAS, the City Council deems it necessary and appropriate and in the public
interest to continue to engage the engineering firm of Freese and Nichols, Inc. ( "FNI "), a
corporation, with its corporate office at 4055 International Plaza, Suite 200, Fort Worth, Texas
76109, to provide the City with professional engineering and design services pertaining to the
City of Denton Mayhill Road Widening and Improvements Project from Interstate Highway 35-
E to University Drive (U.S. Highway 380), hereafter referred to as the "Project," together with
engineering services for said Project; and
WHEREAS, the City Council previously considered and approved by Ordinance No.
2010 -269, enacted on October 19, 2010, a Professional Services Agreement for Architect or
Engineering Services (the "Agreement ") pertaining to the Project, which Agreement was in the
amount not -to- exceed $4,501,530; and
WHEREAS, the Agreement was modified by Change Order, being Amendment No. 1 to
said Agreement, dated January 9, 2013 in the lump sum amount of $50,377 to include services
regarding asbestos survey of existing structures to be removed, resulting in a revised total
contract amount at that time, not -to- exceed of $4,551,907; and
WHEREAS, the City staff has reported to the City Council that this project is a major
project and there is a substantial need for the hereinabove described further professional services
by the City of Denton; and
WHEREAS, Chapter 2254 of the Texas Government Code, known as the "Professional
Services Procurement Act," generally provides that a city may not select a provider of
professional services on the basis of competitive bids, but must select the provider of
professional services on the basis of demonstrated competence, knowledge, and qualifications,
and for a fair and reasonable price; FNI has performed professional services for the City on prior
engagements and is well — qualified to perform this project; and
WHEREAS, the City Council hereby is of the opinion, and finds and concludes that FNI
is appropriately qualified under the provisions of the law, to be retained as an engineering firm
for the City respecting this engagement; and
WHEREAS, the City Council has provided in the City budget for the appropriation of
fiends to be used for the procurement of the foregoing professional services, as set forth in the
1
"Second Amendment to a Professional Services Agreement for Engineering and Design
Services" pertaining to the Project; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The recitations contained in the preamble hereto are true and correct and
are incorporated herewith as a part of this Ordinance.
SECTION 2: The City Manager is hereby authorized to execute a "Second Amendment
to a Professional Services Agreement for Engineering and Design Services" (the "Second
Amendment ") with the engineering firm of Freese and Nichols, Inc., a Corporation, for
professional engineering and design services pertaining to the Project, as hereinabove described,
in substantially the form of the Agreement which is attached "hereto' and which is incorporated
herewith by reference.
SECTION 3: The award of this Second Amendment is on the basis of the demonstrated
competence and qualifications of the firm of FNI, and the ability of FNI, to perform the
professional engineering and design and related services needed by the City for a fair and
reasonable price and on the basis of changes to the overall scope of services of the Agreement.
SECTION 4: The expenditure of funds as provided for in the attached Second
Amendment is hereby authorized.
SECTION 5: This ordinance shall become effective upon its passage and approval.
PASSED AND APPROVED this the Zd#1 day of , 2013.
MARK A. $U GHS, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By:
Q U
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
By:
2
STATE OF TEXAS
COUNTY OF DENTON
SECOND AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT FOR
ENGINEERING AND DESIGN SERVICES
(FILE #4511)
This "Second Amendment to a Professional Services Agreement for Engineering and
Design Services" (hereafter the "Second Amendment ") is made and entered into as of the 2L#1
day of ALuL<& 2013; by and between the City of Denton, Texas, a Texas municipal
corporation, with its principal office at 215 East McKinney Street, Denton, Denton County,
Texas 76201, hereinafter called "OWNER;" and Freese and Nichols, Inc., a Corporation, with its
office at 4055 International Plaza, Suite 200, Fort Worth, Texas76109, hereinafter called "FNI"
each acting herein, by and through their duly authorized officials, officers and representatives.
Previously, on October 19, 2010, the City of Denton, Texas engaged the firm of Freese
and Nichols, Inc., by a "Professional Services Agreement for Engineering and Design Services"
(hereafter the "Agreement "), in order to perform professional services related to the Mayhill
Road widening and improvements project. The Agreement provided for an expenditure of not-
to- exceed $4,501,530 for such professional services and particularly described the services to be
rendered therein; the City Council, by Ordinance No. 2010 -269, approved said Agreement; and
As work progressed by FNI under the Agreement, it became necessary for the expansion
of the original Agreement because of the necessity to include services for an asbestos survey of
existing structures to be removed, resulting in an increased amount of $50,377, and a total price
for services of $4,551,907; said additional work at that time was done in accordance with
delegation of authority, by a Change Order, approved on January 9, 2013; and
As work further proceeded on the project, the scope of services in the Agreement, and
First Amendment have changed to include additional services necessary to complete this project.
These services are set forth and described in a sixteen (16) page letter, marked as Exhibit "A,"
which is attached hereto and incorporated herewith by reference; the proposed expansion of
services totals an additional $488,835, which totals the sum of $5,040,742.
Accordingly, the OWNER and FNI have proposed this "Second Amendment to a
Professional Services Agreement for Engineering and Design Services" (hereafter the "Second
Amendment "); which Second Amendment provides for additional professional services fees of
not -to- exceed amount of $488,835, totaling a fee of not -to- exceed $5,040,742; and request that
this Second Amendment be approved in order to continue the necessary services by FNI on the
project in an uninterrupted manner; and
WITNESSETH, that in consideration of the covenants and agreements herein contained,
the parties hereto do mutually agree to amend the terms of the Original Agreement and the First
Amendment relating to the Project for the second time (the "Second Amendment ") as follows:
ARTICLE I
INCREASE OF COMPENSATION AMOUNT
The total amount to be paid for professional services the Second Amendment is not -to-
exceed $5,040,742. This is the aggregate of the Agreement price of not -to- exceed $4,501,530
the change order price of not -to- exceed $50,377, plus the additional amount authorized by this
Second Amendment of $488,835.
ARTICLE II
EFFECT OF THIS SECOND AMENDMENT
FNI and OWNER hereto agree, that except as specifically provided for by this Second
Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and
obligations of the Parties, set forth in the Original Agreement and the First Amendment, shall be
and will remain in full force and effect.
ARTICLE III
ADDITIONAL SERVICES
FNI and OWNER hereby agree that Exhibit "A ", being a sixteen (16) page letter attached
hereto as Exhibit "A" hereby states the additional services to be rendered to OWNER by FNI
IN WITNESS HEREOF, the City of Denton, Texas has executed this Second
Amendment, by its duly authorized City Manager; and CONSULTANT has executed this
Second Amendment by and through its duly authorized undersigned officer on this the Lo�" day
of , 2013.
THE CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
96RGf-C. CAMPBELL, CITY MANAGER
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By: L%lk JA)dtAO)
2
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
By: loo 4
ATTEST:
By:
«fwI»
FREESE AND NICHOLS, INC.
A Texas Corporation
By: G
CHRIS B. BOSCO, PRINCIPAL
3
4055 International Plaza, Suite 200 • Fort Worth, Texas 76109 • 817 - 735 -7300 • fax 817 - 735 -7491 mv .freese,rcjw
June 11, 2013
Mr. Frank Payne, P.E.
City Engineer
City of Denton
901 -A Texas Street
Denton, TX 76209
Re: Mayhill Road Widening and Improvements
Amendment No. 2
Dear Mr. Payne:
Freese and Nichols, Inc. is pleased to submit our fee proposal for additional services for the Mayhill Road
widening and improvements project. The additional scope of services is divided into two sections
consisting of additional right -of -way services and additional design services identified throughout the
development of the project.
Right- of -WaV Services:
With the passing of Senate Bill 18 the State of Texas requires that municipalities follow a strict process
of acquiring right -of -way that has resulted in additional effort to negotiate and coordinate with property
owners throughout the extended acquisition timeframe. The extended time frame has also required
many of the appraisals to be updated prior to offers being extended to property owners.
Right -of -Way Agent Services
A. Right -of -way Acquisition /Negotiations: The original scope of work was developed prior to the
passage of Senate Bill 18 and the resulting modifications to the right -of -way procurement
process. Throughout the extended process our right -of -way professionals continue to coordinate
with property owners with phone communicate, property owner site visits, and meeting
documentation. ($53,000)
B. In order to maintain open communication with the property owners during the project our team
held 37 individual meetings to explain the right -of -way acquisition process, timeline, and design
approach. The also provide the property owners with an opportunity to ask questions of the
entire team for a complete understanding of the project. ($21,680)
;.: 1 61 M
Mr. Frank Payne, P.E.
May 30, 2013
Page 2 of 4
C. Appraisal Updates: Appraisals older than six months are required to be updated /refreshed to
verify that the appraisal is current with the market. Due to the more lengthy process required by
Senate Bill 18 to acquire right -of -way many of the appraisals have had to be updated. To date we
have had to update 29 appraisals with another 15 having a minor refresh prior to submission to
the property owners. We anticipate an additional 25 appraisals will need to be updated
throughout the remaining duration of the project. ($73,950)
D. Review and Coordination of Appraisal Updates & Title Commitments: The right -of -way agent is
responsible for ordering, scheduling, tracking, reviewing and submitting each of the updated
appraisals and title commitments. ($29,120)
E. Additional Appraisals: With the additional scope of service to include a portion of Spencer Road in
the project scope we anticipate that 3 additional appraisals will be needed. ($12,000)
F. Appraisal Scenario Study and Market Study: In order to make the most cost effective design
decisions for the project our team performed two alternative analysis studies. ($5,660)
G. Relocations: The original contract included 12 relocations; however as the project has progressed
our team has identified 3 additional displacees and 5 landlords that are eligible for relocation
benefits. ($34,500)
Freese and Nichols Services
N. Additional ROW status meetings and meetings with landowners: The project team typically meets
with City staff twice per month to discuss the status of the ROW acquisition. These meetings
were not part of the original scope of services for the project. FNI staff attended 8 of these
meetings during 2012, and we assume that our team will prepare for and attend 20 additional
meetings on this project. ($38,660)
Design Services:
Throughout the development of the Mayhill design our team has encountered several challenges that
have resulted in additional design services. The additional design services include expanding the scope
to include a portion of Spencer Road to meet the intersection grade requirements and improvement the
Spencer Road culvert crossing. The segment of Mayhill Road between Quail Creek Road and Spencer
Road was also modified due to limitation with the landfill permit boundary that resulted in additional
survey and redesign of that segment. This request also includes preparation of demolition exhibits for
the structure removal, DCTA retaining wall analysis, and the detention pond analysis for the outfall
design near Cooper Creek.
A. Spencer Road Paving Improvements: The original scope of work included a tie -in to existing
Spencer Road. The City asked FNI to add the design of the replacement of the Spencer Road
culvert west of Mayhill Road, as well as raise the profile of Spencer Road. ($31,490 — Design) /
($9,380 — Culvert Analysis)
Mr. Frank Payne, P.E.
May 30, 2013
Page 3 of 4
1. Prepare preliminary and final paving plan and profile sheets. Prepare cross
sections.
2. Perform hydraulic computations to determine culvert sizing.
3. Prepare preliminary and final storm drain and culvert plan and profile sheets.
4. Prepare preliminary and final retaining wall and grading plan sheets.
5. Coordinate with right -of -way agent to obtain two additional parcels on the
north side of Spencer Road.
B. Realignment of Mayhill Road from Quail Creek Road to Spencer Road: After the alignment of
Mayhill Road was accepted on the approved schematic design, the City asked FNI to realign
Mayhill Road to the west side of the existing gas line for approximately 3,200 feet. ($19,100)
1. Revise paving plan and profile design.
2. Revise drainage plan and profile design.
C. Prepare Demolition Construction Package. FNI will coordinate the asbestos survey and
remediation; as well as prepare plans and specifications for the demolition of 19 structures.
($15,130)
1. Coordinate the survey of asbestos - containing materials.
2. Coordinate the preparation of asbestos remediation specifications.
3. Prepare one exhibit for each building to be demolished.
4. Prepare specifications and front -end documents for the demolition contract.
5. Attend pre -bid meeting, pre- construction meeting, and final walkthrough.
D. DCTA bridge retaining wall design: When the project was originally scoped, embankments were
envisioned for the DCTA bridge. As the design developed, retaining walls were chosen as the best
option to reduce the right -of -way footprint for the approaches to the DCTA Bridge. This scope
includes geotechnical analysis and design of VISE walls. ($24,040)
E. Detention Pond Analysis: The conflict with the existing detention pond at Prominence Square
required an analysis of several options. ($5,400)
F. Additional Topographic Survey: During the course of project design, additional topographic survey
needs were identified. These areas were not included in the original survey scope of the project,
and included areas near the intersection of existing Mayhill Rd. and Edwards Rd. (4.1 acres), the
west side of the gas line from Quail Creek Rd. to Spencer Rd. (9.7 acres), Spencer Rd. and the
adjacent culvert and channel (3.0 acres), the limits of the detention pond at Prominence Square
(4.8 acres), and additional survey of Cooper Creek upstream and downstream of the Mayhill
culvert (6.6 acres). ($25,135)
Mr. Frank Payne, P.E.
May 30, 2013
Page 4 of 4
G. Asbestos Remediation Services: The ConXsis Group, Inc. will prepare asbestos remediation
specifications for the structures to be removed from the right -of -way, as well as air monitoring
during demolition. The proposal from ConXsis is attached to this proposal. ($97,690)
H. Archeological Investigation (REMOVAL FROM SCOPQ: After the initial analysis of the project site
by the team's archeological investigator, a recommendation was made to the Texas Historical
Commission that further investigation was not required. THC concurred, and the detailed analysis
has been removed from the project scope. (- $33,360)
Attached you will find our fee proposal summary for the proposed improvements for your review.
Freese and Nichols will provide the above additional services for a proposed fee of $488,835.
Please note that this fee proposal does not include anticipated asbestos remediation services or
construction materials testing. Proposals for those services will be provided at a later date.
We are available at your convenience to meet and review this proposal. Please feel free to call with any
questions at 817- 735 -7359.
Sincerely,
Freese and Nichols, Inc.
Chris Bosco, P.E.
Principal
Enclosures
Rev. 06/10
EMO� NICHOLS
CONTRACT CHANGE AUTHORIZATION FORM
Amend #2
Client: City of Denton, Texas
901 -A Texas St.
Denton, TX 76209
Attn: Mr. Frank Payne, P.E.
FNI Project No.: DTN10304
Client Contract Ref.:
Date: June 4, 2013
Project Description: Mayhill Road Improvements
Description of Services Added /Deleted:
As detailed in the attached proposal letter dated June 4, 2013.
Deliverables:
As detailed in the attached proposal letter dated June 4, 2013.
Compensation shall be adjusted as follows:
The described services in the proposal letter shall be completed for a lump sum amount of $168,335, and
a not to exceed fee of $320,500 for a total amount of $488,835.
Original Contract
$4,551,867.00
Amended Amount
$488,835.00
Revised Total Contract
$5,040,702.00
The above described services shall proceed upon return of this Contract Change Authorization. Services
will be billed as they are done. All other provisions, terms, and conditions of the agreement for services
which are not expressly amended shall remain in full force and effect.
❑ A contract modification will be submitted.
® This Contract Change Authorization will serve as contract modification.
FREESE AND NICHOLS, INC.: CITY OF DENTON, TEXAS:
BY: Cl
L'hnj
Print or Type Name
TITLE: �IiAC'Iy��
M
Print or Type Name
TITLE:
DATE: 6-11-13 DATE:
4055 INTERNATIONAL PLAZA, SUITE 200 1 FORT WORTH, TEXAS 76109 -4895 1 TELEPHONE: 817 - 735 -7300 1 METRO: 817 - 429 -1900 1 FAX: 817 - 735 -7491
L:1Resourceslcbsl
Freese and Nichols, Inc.
ADDITIONAL SERVICES FEE PROPOSAL SUMMARY
MAYHILL ROAD WIDENING AND IMPROVEMENTS
BASIC SERVICES
Roadway and Drainage Design = $ 128,420 Lump Sum
Culvert Design = $ 9,380 Lump Sum
BASIC SERVICES = $ 137,800
SPECIAL SERVICES (DESIGN PHASE)
Detention Pond Analysis = $
SPECIAL SERVICES (DESIGN PHASE) = $
SPECIAL SERVICES (SUBCONSULTANTS)
REIMBURSABLE EXPENSES
5,400 Lump Sum
5,400
Topographic Survey Services =
$
25,135
Lump Sum
Archeological Survey =
$
(33,360)
Cost Plus Not to Exceed
Right -of -Way Services =
$
252,920
Cost Plus Not to Exceed
Asbestos Abatement Services =
$
97,690
Cost Plus Not to Exceed
SPECIAL SERVICES (SUBCONSULTANTS) = $ 342,385
Design Phase = $
REIMBURSABLE EXPENSES = $
3,250 Cost Plus Not to Exceed
3,250
PROJECT TOTAL (BASIC, SPECIAL, EXPENSES & SUBCONSULTANT) $ 488,835
1 of 6 Amendment 02.xlsx 6/11/2013
Freese and Nichols, Inc.
SUBCONSULTANT SERVICES
MAYHILL ROAD WIDENING AND IMPROVEMENTS
Additional
Additional
Work Completed
Anticipated
COST PLUS
to Date
Cost
COST
MARKUP
RIGHT -OF -WAY
Right -of -way Acquisition Services
$31,800.00
$21,200.00
$53,000.00
$58,300.00
Additional Property Owner Meetings
$16,280.00
$5,400.00
$21,680.00
$23,850.00
Coordination & Review of revised appraisals
$10,280.00
$9,000.00
$19,280.00
$21,210.00
Coordination and Review of Title Commitments
$5,240.00
$4,600.00
$9,840.00
$10,830.00
Appraisals
$0.00
$12,000.00
$12,000.00
$13,200.00
Appraisal Updates
$41,450.00
$32,500.00
$73,950.00
$81,350.00
Appraisal Scenario Study
$2,300.00
$0.00
$2,300.00
$2,530.00
Planner Market Study
$3,360.00
$0.00
$3,360.00
$3,700.00
Relocation Assistance
$0.00
$34,500.00
$34,500.00
$37,950.00
Right -of -Way Total: $252,920.00
BOUNDARY / TOPOGRAPHIC SURVEY (Arthur Surveying)
Topographic Survey $22,850.00 $25,135.00
Boundary/Topographic Survey Total: $25,135.00
ASBESTOS ABATEMENT SERVICES (The ConXsis Group, Inc.)
Asbestos Abatement Specifications and Air Monitoring $88,808.00 $97,690.00
Archeological Services Total: $97,690.00
ARCHAEOLObICAL SURVEY (AR Consultants)
Cultural Resource Survey and Coordination wl THC ($30,325.00) ($33,360.00)
Archeological Services Total: ($33,360.00)
SUBCONSULTANT SERVICES: $342,385.00
2 of 6 Amendment 02.xlsx 6/11/2013
Freese and Nichols, Inc
Mar h II
- - Refit of mat Senlces - - -
Detailed Cost Breakdo-
SERVICES I ROW Managers ROW Agent
DESCRIPTION
3 ofG Amendment 02xkx 81112013
S
31.6116
:..:: Anticipated Coordinadon:rvith
-
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= __•8/152012;MeetmgsmiIhMr_ Sbelton(Prormnence) and Mu Oarn
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-
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30
60
S
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5
11.680
C.
' - -� "Appraisal Updates
h9.- Ulidates iompleled to dslc Plus'15- minor o dates
S
41,450
25 Anticipated updates
S
32,500
73950
D
- :Rmiesi•. /Coordnution oCApDraisalUPdales-
29 ComPleled- IODare : -- '�- __ -: - :: ".
10
126
S
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10 ..''
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S
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`{ Tide Cotmnitrnm Coordination and Reyiety
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$
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-` -" 25Ari[itiPaledw'Complete the Project _ _ °.:.: -.
b - - - :,:
70
56
S
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-
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9.840
E.
r? Additional Ap, —ials
;- 3:APpmanlsfor:SDeneet.Road-
S
12.000
".Appraisal Swdr and-Market Std,
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S
5.660
3add'monalrelocanonr. -'
-
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S
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S
34 500
TOTAL HOURS
186
1.065
1.251
Labor Effort S
18,600
S 85,200
S
S
S
S
S
S
Total Basic Sen'ices
S1 ?9,910
3 ofG Amendment 02xkx 81112013
Freese and Nichols, Inc.
-. Roadway and Drainage Resign _
Detailed Cost Breakdown
BASIC SERVICES PM Roadway PE Ro�ay Lead CAD Roadway QC Gwtecb PE Gwwch EFT Geotech QC
TASK LABOR DESCRIPTION Chris Bosco Spencer Mach Aitoo Steve Sasser John Dewar Marc Miller Micah ( Topp TOTAL TOTAL SUB- TOTALS
M-11 Har—e Bosecker HOURS LABOR
. -IL
Total Basic
4 06 Amenament 02.xlsx 6/11/2013
S 31,490
-
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-
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54
S 6.839
S 38.660
S 19,100
C. "-
Pr O are Dtinolition Construction Package
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-
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-
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49
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$ 12.561
-
4
1
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4
S
1.053
:._ 6'..-'
Total Basic
4 06 Amenament 02.xlsx 6/11/2013
S 31,490
-
:.'_Pa
-- - .BIan/Pro51e- -Cross Sactioo Revisions. -'
2 .:
- 16 _
301.
40 ',..
4
92
S 12.254
.
- :`Draioaee PlaO/Piofiieatnisions ".: -_ - :
:. ::._:
4 -- -..
16::
- 32 - - -:
:.2 " -.
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54
S 6.839
S 19,100
C. "-
Pr O are Dtinolition Construction Package
-
-
S
.. Pre ate Eaiabits (19) -. - -- -' `-_- ` . -
1
19
19-
- 38 �' '_
i
78
S 10.274
..
''-. Brepaie Front- End Dor:iprteats .r .- ..
_ -.- 7 -
-- S :. :-
--16
-
1
26
S 3.554
' :Attend Pre -Bid Mectme -: =� -: i..
'1 :.
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`:
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:: '.:
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4
S 649
ATumA?m- CwmbmctimM ._
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4 _
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S 649
S 15,130
- - D.
DGTA Rersiniee Wall Anab ris
-i- Stabilits-Calmlationsand Memo -
-
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14 -- .
28.-
42
S 5.759
-
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20 -,
40 :�
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$ 12.561
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S 1.181
Plan Retdew : :. . -. _ - -_-
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24
S 4533
S 24,040
TOTAL HOURS
65
285
217
248
12
38
2S
6
799
Labor Effort
S 13.241
S 46224
S 24 -274
S 30024
1 S 3.1581
S 71781
S 3.114
S 1181
Total Basic
4 06 Amenament 02.xlsx 6/11/2013
Freese and Nichols, Inc.
- - - rMaybil] Road
Dram age De and Analysis.
Detailed Cost Breakdown
BASIC SERVICES
Task
Manager /Q
C
lead
Engineer,
PE
Design
Engineer,
EIT
CAD
TASK
LABOR DESCRIPTION
Kelly
Dillard
Hector
Olmos
Katie
Hogan
Cody Jones
TOTAL
HOURS
TOTAL
LABOR
SUB -TOTAL
BILLING RATE
$194
1165
$125
586
Design
Services: -
Ai..
Spencer Road: Culvert Analysis -and Design
- ..DesignCrilvert LaNOUt
4-
8 --
12
-
24
$ 2,686
-
Hydraulic Computations -
' 4
8'..
12
$ 1,658
'
QC 30% Design -
7'
- -
1
$ 194
Update Sheets and Models for 60%Desi_ga
2
4.
8 - -
-
_
-
14
$ 1,514
QC 60% Design - -
... 1
..
..
-
-
1
$ 194
-- -. Update Sheets 'and-Models for 90 %Design -."
- '
.2
4
8'
"-
14
$ 1,514
90% Design
1
I
$ 194
<pnalyzeslope Protection. -. -
1
-4
4.
-
9
$ 1,007
Provide Bid Quantities
1
2
3
$ 415
_
-
-
$ 9,380
R.
Detention Pond Analvsis - -
-
- - :Update HMS Model to Analyze 2- Scenarios -1.
3
6 -.-
_- ',
-
9
$ 1:144
Cooper Creek Impact Analysis _ :.
3
4
,.:
-
-.:
7
$ 994
System Sizing for Flow to Cooper Creek'. -
4.
30
24
$ 3,157
$ 5,400
TOTAL HOURS
3
24
60
32
1 ] 9
LaborEfforl
$ 5821
5 3.9551
5 7,4951
$ 2,7411
$
$
$
S
Total Basic Services
$14,780
5 of 6 Amendment 02.xlsx 6/11/2013
Freese and Nichols, Inc.
REIMBURSEABLE EXPENSES
MAYHILL ROAD WIDENING AND IMPROVEMENTS
Expenses - Design and Bid Phase Services
Expenses - Construction Phase Services
Number Quantity Rate Unit Total
Truck Rental 30 $1,000 Month $0
Broadband Internet 30 $80 Month $0
Mileage 0 1 D $0.50 Mile $0
Record Drawings (22x34 mylar) 400 $10.00 Each $0
Total $0
Subtotal: $0
FNI Markup: $0
TOTAL REIMBURSEABLE EXPENSES (CONSTRUCTION PHASE): $0
6 of 6 Amendment 02.xlsx 6/11/2013
Number Quantity Rate Unit
Total
Schematic Color Plots
$10 Each
$0
Full Size Plots
$3 Each
$0
Plots (Record Drawings)
$10 Each
$0
Report Exhibits (Color)
$6 Each
$0
Bound Reports
$50 Each
$0
Printing (22x34 plans)
$3 Each
$0
Printing (11x17 plans)
$0.10 Each
$0
Printing (Spec Books)
$50 Each
$0
Website Hosting
$500 Year
$0
Phase I ESA Database Search
$250 Each
$0
Mileage
59 100 $0.50 Mile
$2,950
Total
$2,950
FNI Markup:
$300
TOTAL REIMBURSEABLE
EXPENSES (DESIGN PHASE):
$3,250
Expenses - Construction Phase Services
Number Quantity Rate Unit Total
Truck Rental 30 $1,000 Month $0
Broadband Internet 30 $80 Month $0
Mileage 0 1 D $0.50 Mile $0
Record Drawings (22x34 mylar) 400 $10.00 Each $0
Total $0
Subtotal: $0
FNI Markup: $0
TOTAL REIMBURSEABLE EXPENSES (CONSTRUCTION PHASE): $0
6 of 6 Amendment 02.xlsx 6/11/2013
con Ksis
May 29, 2013
Spencer B. Maxwell, PE, PTOE
Transportation / Infrastructure Group
Freese & Nichols, Inc. (FNI)
4055 International Plaza, Suite 200
Fort Worth, TX 76109
Re: Fee Proposal for Asbestos Abatement Management Services
Structures Related to Mayhill Road Improvements Project — Denton, TX
Dear Mr. Maxwell:
We are pleased to submit this fee proposal to provide Asbestos Abatement Management
services for the 14 "project structures" included in the Project. The 14 buildings included as part
of this Abatement Management Services project are listed below. The total square footage of
the 14 project structures is approximately 37,573 square feet. This proposal includes a brief
discussion of background information, scope of services, performance schedule, and fees to
complete the project Scope of Work.
PROJECT STRUCTURES
ID
ADDRESS
TYPE
Area
M119
1300 S. Mayhill Rd
Single Fam. Res. - 1
1,040
M118
1250 S. Mayhill Rd.
Single Fam. Res. - 1
1,335
M117
1230 S. Mayhill Rd.
Single Fam. Res. - 1
1,295
M116
1150 S. Mayhill Rd.
Single Fam. Res. - 1
1,248
M103
3921 Gayla Ln.
Single Fam. Res. - 1
1,428
M101
1050 S. Mayhill Rd.
Single Fam. Res. - 1
1,741
M072
301 N. Mayhill Rd.
Single Fam. Res. - 1
1,943
M071
321 N. Mayhill Rd.
Single Fam. Res. - 1
1,687
M052
821 N. Mayhill Rd.
Single Fam. Res. - 1
2,055
M053
821 N. Mayhill Rd.
Single Fam. Res. - 1
833
M120
2929 Spencer Rd.
Single Fam. Res. - 1
1,337
M086
4001 E. McKinney St.
Single Fam. Res. - 1
1,100
Lg. Indust. Bldg. - 1
4,373
Sm. Indust. Bldg. - 1
16,158
Total Square Footage
37,573
FEE PROPOSAL FOR ASBESTOS ABATEMENT MANAGEMENT SERVICES
C 0 HKS (S
ASBESTOS ABATEMENT MANAGEMENT SERVICES
CONXSIS will develop asbestos abatement specifications and provide abatement management
services based upon the results of the ACM Surveys services previously completed for the
Project. The Client has determined that all Project structures are scheduled for demolition and
will contract with an abate ment/demolition contractor(s) to perform the work.
Develop Abatement Specifications:
Prepare technical specifications that will include sections relating to scheduling, submittals, and
asbestos abatement. The abatement specifications will be prepared by a Texas Department of
State Health Services - licensed Asbestos Consultant. The bid document prepared for this project
will include the following items:
➢ Areas identified for abatement work in the above identified buildings.
➢ Approximate areas of building materials identified to be removed during the
abetment in each building.
➢ A CONXSIS representative can be present during the bid walk through to answer
questions related to the performance of the work by the Abatement Contractors.
➢ Texas Department of State Health Services - licensed Asbestos Consultant will assist,
if necessary, Prime Contractor and Client personnel to review the cost and
qualification proposals /bids by Abatement Contractors.
➢ Identify documents that need to be submitted by the Abatement Contractor as part of
bid document.
➢ Identify applicable state and local regulatory requirements for abatement process.
Coordinate with Reoulatory Apencv.
Conxsis will assist the (if needed) the Abatement Contractor in preparation and submittal of the
10- busines -day advance notification to the Texas Department of State Health Services
regarding the asbestos abatement activities.
Support Prime Contractor/ Client in Proposal Review/ Contractor Selection Process:
Provide sources for names of potential asbestos Abatement Contractors for Client review, if
requested. Assist in the review of abatement contractors' qualifications to perform the
abatement work. CONXSIS will not recommend any specific Contractor for the project and will
not have any direct involvement in the final selection of the Contractor by the Client.
Perform Abatement Oversight Services:
Provide experienced personnel on -site during critical phases of the asbestos abatement
work. Observe the work to document that it is being performed in substantial compliance
with the project specifications.
Collect clearance samples to document the area's final cleaning and decontamination.
Depending on the type of material being removed and the site conditions present, these
samples will be analyzed using phase contrast microscopy (PCM).
FEE PROPOSAL FOR ASBESTOS ABATEMENT MANAGEMENT SERVICES
conKsis
CONXSIS representatives will perform scheduled and unscheduled observations of the work
to determine if the Abatement Contractor's progress is in accordance with the approved
work schedule. These observations will also aid in approving the Contractor's applications
for payment.
Issue two copies of a report summarizing the air monitoring and work practice observations.
This report will include a synopsis of the project, explanation of air monitoring and the
results of analysis, daily air count summary sheets, photographic documentation of the
work, and the pre- and post -job submittals presented by the Abatement Contractor.
Coordinate Air Monitoring Services (Third Party Subcontractor):
Supervise the collection and analyzing of air samples in accordance with 40 CFR, Part 763,
Subpart E, Appendix A, by Transmission Electron microscopy (TEM) method to determine
airborne fiber concentrations. Air sample analyses will be performed on site by a Texas
Department of State Health Services licensed Air - Monitoring Technician for each abatement
work area (containment) to indicate the effectiveness of the Abatement Contractor's work area
enclosure.
Support Client in Review of Contractor Invoices for Payment:
CONXSIS will assist the Prime Contractor and Client with review and comment on the
Abatement Contractor's requests /invoices for payment. Based on our observations of the work,
we can assist in determining if the Contractor's invoices for payment are consistent with the
work that was performed.
FEES
The Scope of Work listed in this proposal for asbestos abatement management consulting
services will be performed on a lump sum basis. This proposal, including the Scope of Work,
fees, and performance schedule, is based on currently available information for the purpose of
establishing a project budget. The actual length of time for the abatement work schedule will
primarily be determined by the Abatement Contractor. Consequently, a portion of our services
will also be determined by the length of the abatement schedule. If the actual length of time
required to perform asbestos Abatement Contractor- related services exceeds the time
estimated in this proposal, we will inform FNI as soon as this situation is known. If any
conditions require a change to the Scope of Work, budget, or schedule, FNI will be notified. Any
additional work will be performed on a time and materials basis utilizing standard staff rates. An
invoice for services rendered will accompany the final report. Terms are net 15 days.
Estimated Fees for Asbestos Abatement Management Services
Mayhill Road Improvements Project
Denton, TX
Service
Description of Services
Amount
TSDHS - Licensed
AGM Abatement Specification Preparation
$13,146
Asbestos Consultant
Project Management: Contractor Bid Walk- Through,
$28,076
Periodic On -Site Observation During Abatement,
Oversight of Air Monitoring Technicians
FEE PROPOSAL FOR ASBESTOS ABATEMENT MANAGEMENT SERVICES 3
con S(S
�X�
Estimated Fees for Asbestos Abatement Management Services
Mayhill Road Improvements Project
Denton, TX
Service
Description of Services
Amount
ACM Abatement Closure Report
$6,336
FEE — CONXSIS
$47,558.00
Air Monitoring
Technician (Third party
Company)
Field Monitoring, Air Monitoring and ACM Sample
Analysis of Air Samples for Final Clearance The Air
Monitoring Technician cost is based on 75 days
$41,250
of abatement work days}
FEE — AIR MONITORING SUBCONTRACTOR
$41,250
ESTIMATED TOTAL CONXSIS & AIR MONITORING FEE
$88,808
NOTE: Services required by the Prime Contractor or Client not defined above shall be
requested in writing and shall be billed on a time and material basis with staff hourly rates.
PERFORMANCE SCHEDULE
We will begin planning this project upon receipt of an executed contract, written Notice To
Proceed (last page of this document), or email authorization from FNI. We will provide one
electronic copy and two hard copies of the Abatement Specifications to you within fourteen (14)
days from the authorization date. On -site activities will be coordinated with the Freese & Nichols
Project Manager and the Abatement Contractor. You will be notified if there are any delays
beyond our control with regard to access, notifications, or permits.
CLIENT/ PRIME CONTRACTOR RESPONSIBILITIES
The Client and /or Prime Contractor are expected to provide the following:
• Timely access during business hours to all project buildings necessary to complete the work
• Electricity and water, as necessary, for all unoccupied facilities
• Timely access to standard information used by the Client / Prime Contractor in bid
documents
• Removal of all materials and debris that inhibit the performance of the abatement activities
CONTACT INFORMATION
The Project Manager for this work will be:
Manju Ramasamudra, REM Cell Phone: 214- 435 -3840
TDSHS - Licensed Asbestos Consultant Fax: 214 - 509 -0121
FEE PROPOSAL FOR ASBESTOS ABATEMENT MANAGEMENT SERVICES 4
conxs(s
appreciate your time and the opportunity to submit this proposal for Asbestos Abatement
Management services. If you have any questions, please call me at (214) 725 -5933 or call
Manju at (214) 435 -3840.
Sincerely,
4kz'�O
ABDUL SHAKIR, PIVIP
President
THE CONXSIS GROUP, INC.
PROPOSAL ACCEPTANCE / NOTICE TO PROCEED
This fee proposal for Asbestos Abatement Management services is hereby accepted as
evidenced by the signature below, and such a person so executing the same on behalf of the
Client (Freese & Nichols, Inc.). The person does hereby warrant full authority to act for, in the
name of, and on behalf of, Freese & Nichols, Inc. By execution of this agreement, the Client
accepts the Scope of Work, estimated fees, and performance schedule presented by THE
CONXSIS GROUP, INC. This fee proposal is valid for thirty (30) days from the date of the
proposal.
Authorized Signee for Freese & Nichols, Inc.
(Type or Print)
Authorized Signee for Freese & Nichols, Inc.
(Written Signature)
Date
Date
PLEASE EMAIL OR MAIL THIS DOCUMENT IMMEDIATELY UPON EXECUTION.
SEE CONTACT INFORMATION IN SIGNATURE BLOCK.
FEE PROPOSAL FOR ASBESTOS ABATEMENT MANAGEMENT SERVICES 5