2013-340ORDINANCE NO. 2013-340
AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY
MANAGER TO EXECUTE A FIRST AMENDMENT TO A PROFESSIONAL SERVICES
AGREEMENT FOR ENGINEERING SERVICES BY AND BETWEEN THE CITY OF
DENTON, TEXAS AND BLACK & VEATCH CORPORATION, FOR ELECTRIC
ENGINEERING SERVICES RELATING TO THE ARCO SUBSTATION AS WELL AS
OTHER DENTON MUNICIPAL ELECTRIC PROJECTS; AUTHORIZING THE
EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE
5089 IN THE ADDITIONAL AMOUNT OF NOT -TO- EXCEED $781,400; AGGREGATING
A TOTAL NOT -TO- EXCEED $1,345,400).
WHEREAS, the City Council deems it necessary and appropriate and in the public
interest to continue to engage the engineering firm of Black & Veatch Corporation, a Kansas
Corporation, located in Overland Park, Kansas ( "B &V "), to provide the City with professional
electric design and engineering services pertaining to B &V's work in support of the city's capital
improvement plan regarding a relay coordination study incident to the Denton electric
transmission system; and additionally to provide services incident to the DME ARCO Substation
and other related DME projects; and
WHEREAS, the City staff has reported to the City Council that there is a substantial need
for the hereinabove described professional services by Denton Municipal Electric, and that
limited City staff cannot adequately perform the specialized engineering and other professional
services and tasks, with its own personnel; and
WHEREAS, Chapter 2254 of the Texas Government Code, known as the "Professional
Services Procurement Act," generally provides that a city may not select a provider of
professional services on the basis of competitive bids, but must select the provider of
professional services on the basis of demonstrated competence, knowledge, and qualifications,
and for a fair and reasonable price; and
WHEREAS, the City Council hereby finds and concludes that B &V is appropriately
qualified under the provisions of the law, to be retained as an engineering firm for the City and
for its department, Denton Municipal Electric, respecting this engagement; and
WHEREAS, the City Council has provided in the City budget for the appropriation of
funds to be used for the procurement of the foregoing professional services, as set forth in the
"First Amendment to a Professional Services Agreement for Engineering Services;" NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The recitations contained in the preamble hereto are true and correct and
are incorporated herewith as a part of this Ordinance.
1
SECTION 2. The City Manager is hereby authorized to execute a "First Amendment to
a Professional Services Agreement for Engineering Services" (the "First Amendment ") with the
engineering firm of Black & Veatch Corporation, in the additional amount of not -to- exceed
$781,400, for professional engineering services pertaining to the interests of the City and of its
electric department, DME, as hereinabove described, in substantially the form of the First
Amendment which is attached hereto as Exhibit "A" which is incorporated herewith by
reference.
SECTION 3. The award of this First Amendment is on the basis of the demonstrated
competence and qualifications of the firm of B &V, and the ability of B &V, to perform the
professional design and engineering and related services needed by the City for a fair and
reasonable price.
SEC"HON 4. The expenditure of funds as provided for in the attached First Amendment
is hereby authorized.
SECTION 5. This ordinance shall become effective upon its passage and approval,
PASSED AND APPROVED this the 11- day of rw.. , 2013.
ATTEST:
JENNIFER WALTERS, °1"I "Y SECRETARY
IIn
APPI COVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
By:
2
MARK A, 11.E[ kQ,(]GHS.'.
MAYOR
STATE OF TEXAS §
COUNTY OF DENTON §
FIRST AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT FOR
... � ........ ......................_........ ENGINEERING SERVICES
[FILE NO. 50891
This "First Amendment to a Professional Services Agreement for Engineering Services"
(hereafter the "First Amendment') is made and entered into as of the V_V,'.k1 day of
'bele , 2013; by and between the City of Denton, Texas, a Texas municipal corporation,
with its principal office at 215 East McKinney Street, Denton, Denton County, Texas 76201,
hereinafter called "OWNER;" and Black & Veatch Corporation, a Kansas Corporation, with its
office at 11401 Lamar Avenue, Overland Park, Kansas 66211, hereinafter called `B &V" each
acting herein, by and through their duly authorized officials, officers and representatives.
Previously, on November 6, 2012, the City of Denton, Texas engaged the firm of Black
& Veatch Corporation, by a "Professional Services Agreement for Engineering Services Incident
to the Denton Electric Transmission System" (hereafter the "Agreement'), in order to perform
professional services related to the Denton Municipal Electric ( "DME ") Transmission System.
The Agreement provided for an expenditure of not -to- exceed $564,000 for such professional
services and particularly described the services to be rendered therein; the City Council, by
Ordinance No. 2012 -303, enacted on November 6, 2012, +approved said Agreement; and
As work progressed with B &V under the Agreement, it became necessary for the
expansion of scope of services under the original Agreement because of the necessity to include
services for engineering and design services for the ARCO Substation and other related projects
of Denton Municipal Electric, resulting in an increased amount of not -to- exceed $781,400, and a
total price for services of not -to- exceed $1,345,400; these expanded services are set forth and
described in a fifteen (15) page document entitled "Amendment for Substation Design and
Automation Services," marked as Exhibit "A," which document is attached hereto and
incorporated herewith by reference; and
Accordingly, the OWNER and B &V have proposed this "First Amendment to a
Professional Services Agreement for Engineering Services" (hereafter the "First Amendment');
which First Amendment provides for additional professional services fees of not -to- exceed
amount of $781,400, totaling a fee of not -to- exceed $1,345,400; and request that this First
Amendment be approved in order to continue and provide the necessary services by B &V on the
DME System; and
WITNESSETH, that in consideration of the covenants and agreements herein contained,
the parties hereto do mutually agree to amend the terms of the original Agreement relating to the
Project for the first time (the "First Amendment') as follows:
ARTICLE I
INCREASE OF COMPENSATION AMOUNT
The total amount to be paid for professional services the First Amendment is not -to-
exceed $1,345,400. This is the aggregate of the Agreement price of not -to- exceed $564,000,
plus the additional amount authorized by this First Amendment of $781,400.
AR T ICLEµ II
EFFECT OF THIS FIRST AMENDMENT
B &V and OWNER hereto agree, that except as specifically provided for by this First
Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and
obligations of the Parties, set forth in the original Agreement, shall be and will remain in full
force and effect.
ARTICLE III
ADDITIONAL SERVICES
B &V and OWNER hereby agree that Exhibit "A ", being a fifteen (15) page document
attached hereto as Exhibit "A," hereby states the additional services to be rendered to OWNER
by B &V, in addition to those services previously contracted for under the original Agreement.
IN WITNESS HEREOF, the City of Denton, Texas has executed this First Amendment,
by its duly authorized City Manager; and CONSULTANT has executed this First Amendment by
and through its duly authorized undersigned officer on this the 171i� day of , 2013.
"OWNER"
THE CITY OF DENTON, TEXAS
A Texas Municipal Corporation
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
By
1W. )'l^ C. n
C� [ +� � CAMPBELL, CITY MANAGER
2
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
ATTEST:
By:
II..
::
BLACK & VEATCH CORPORATION
A Kansas Corporation
A T 11 !'
P• 1ALlIS l4ul l4IMURr -I
DC;Ma' n MaAV ldpa l Electric Q SUBSTATION IC')IMGN AND AU1i Mld4«'ll"Uaw: IN SERVICES
1.0 ENGINEERING SERVICES DESCRIPTION ... ......... ......... .. ................• 1
2.0 CONCEPTUAL DESIGN .............................................................................................. ..............................1
2.1
Substation Integration and Automation System Conceptual Design ..... ..............................1
2.2
Substation Conceptual Design Development .................................................. ..............................1
2.3
DME Tasks ...................................................................................................................... ..............................2
2.4
Subcontracted Services ............................................................................................ ..............................2
3.0 DETAIL DESIGN ......................................................................................................... ............................... 3
3.1
Engineer's Tasks .......................................................................................................... ..............................3
3.2
DME's Tasks .................................................................................................................. ..............................4
3.3
General Clarifications ................................................................................................ ..............................4
4.0 PROJECT SCHEDULES AND BUDGETARY ESTIMATE .................................... ............................... 5
4.1
Project Schedule .......................................................................................................... ..............................5
4.2
Engineering Cost Estimate,..n. .,,....... „ -0,...,, ...,,..,. ..... ...... _..5
A.1 Engineering Man -hour Estimates for Design Services ............................ ............................A -1
BI1 A(�3( m DEX111I "'Cl PR�OFE1;SJm ":DII'01, 511IER" Uu" ES �GREEIIkA1l ^1,117 A�MPillIl')N� 111, :" T
1 �' •
This document is an amendment to the Black & Veatch Professional Services Agreement dated
November 6, 2012, to include substation design and automation services. The services will include
the design for the new Denton Municipal Electric (DME) ARCO Substation and the associated
support services as required for related projects.
The ARCO substation will be relocated north of the existing substation site and the existing
transmission lines will be re- directed to the new substation yard along with the existing DME
optical fiber and communication facilities. A new pre- fabricated control building will contain the
relaying and controls for the equipment in the new substation yard and will include HVAC, lighting,
AC and DC house service equipment, SCADA and communication equipment. The design services
will also include SCADA system configuration and automation.
This document summarizes B &V's proposed scope of work for the substation design and
automation services.
Conceptual design will include the following activities.
A4ffcu
The Substation Integration and Automation System Conceptual Design will include the layout of
two SCADA panels with the following proposed equipment.
1. First Panel to contain the router, switch, SEL -3354, SEL -2407, and two SEL- 2411's.
2. Second Panel to contain a panel mounted monitor, keyboard drawer, and SEL -3530 w /HMI.
Deliverables for Conceptual Design
1. Preliminary Communication Block Diagram. The block diagram will show at least one of
each IED connected together in a typical application plus external communication
connections. The purpose of the block diagram is the same as an electrical one line: to
show how system components are connected together to drive other schematic and wiring
diagram development.
The SCADA and HMI design will be based on the developed templates for the Denton West relay and
SCADA upgrade and /or from DME developed configurations and templates.
The Substation Conceptual Design Development will be based on the following deliverables and
tasks:
1. Kick off Meeting. DME and B &V will meet to establish project design criteria.
2. Site Arrangement. Provide conceptual general arrangement drawings for review and
approval by DME.
ru.. C�K & E MI I �! "11 0 rS��� 0w qA II:: : ::u1' uCE S AGREEMII�'�: a Iu 11:14iuXVIEM
3. One -line Equipment Diagram. Prepare a conceptual switching one line equipment diagram
and a conceptual relaying one line diagram for review and approval by DME.
4. Control House Layout and Arrangement. Prepare a conceptual control house layout and
arrangement drawing for review and approval by DME.
S. Substation Design Memorandum. On the basis of design criteria provided by DME, B &V will
prepare a Substation Design Memorandum that documents the following.
• Project description
• Site description and development
• Substation arrangement
• Electrical and structural design criteria
• Insulation (BIL) levels.
• Lightning shielding criteria.
• Electrical clearance and spacings.
• Switchyard bus design criteria.
• Switchyard support structure criteria and type.
• Foundation criteria.
• Grounding criteria.
• Control Building design criteria.
• Major Equipment ratings.
• Project One- Lines.
• Protection and control systems
• SCADA Requirements.
R �
DME will perform the following Conceptual Design tasks.
• Provide B &V with conceptual design data to include on the conceptual one -line diagrams, and
design criteria at the Project kickoff meeting.
• Provide B &V with typical DME design standards and reference sites.
• Review the conceptual site and control building arrangement drawings and the one line
drawings prepared by B &V, and provide approval and /or comments to the Engineer within 2
weeks after receipt.
B &V will subcontract a testing company to provide soil resistivity tests for the substation site as
part of the Conceptual Design.
Detail design will include the addition of new drawings for the Arco Re -build Substation Project.
The following types and quantities of design drawings are anticipated. Appendix A.1 includes a
detailed description of each of the anticipated design tasks and drawing deliverables.
3.1 ENGINEER'S TASKS
• Provide a monthly progress report for project and schedule status.
• Four design coordination meetings will be held with DME over the course of the project:
kickoff, 30 %, 60 %, and 90 %. Coordination meetings will be held at DME or B &V College
Station office.
• Attend a site visit to investigate and verify site conditions and finalize layouts.
• Prepare pre- fabricated control building technical specifications for DME's use in obtaining
bids. Includes vendor drawing review and engineering coordination.
• Provide bill of materials and equipment specifications for equipment procurement by DME.
• Provide IED setting templates for the relay settings and for the Ethernet switches.
• Provide a system point list based on the IED setting templates.
• Provide a RTU configuration based upon the system point list for a single SCADA master.
• Provide a HMI display with a screen for a simple alarm annunciator panel display and another
screen for a simple view -only one line with real time analogs and status points.
• B &V will create new configurations for the new router and switches to support the design
documentation. Once the design has been reviewed by Black & Veatch and approved by DME,
it will be taken to the Black & Veatch lab to be tested and verified. A Method of Procedure
(MOP) will be developed at this time for the implementation phase. This MOP will contain
details around all implementation and cutover tasks.
• Provide relay settings for the various relays.
lkll..ACK & VEATC -w I Il1R011 Ir SM A11 ER \ /lIICES aA lIII ll:Mru w it o u:�N^ a Er NN lr 3
Provide technical specification for substation construction and contractor supplied material
for DME's use in obtaining bids. Includes contractor supplied material drawing review and
engineering coordination.
Provide support during project construction and cutover of the new substation. Installation
and testing includes B &V and network engineers on site to work with DME personnel to
upload configurations, setup Networking equipment, and bringing the system online by
confirming that all IEDs are properly communicating, properly monitored, and providing
data. This is completed prior to protective functional testing so that protective functions are
checked together with SCADA functions, minimizing the testing time but increasing the
required schedule coordination. B &V engineers will be on site for one week to complete
testing work.
us Provide substation design engineering support for associated projects as defined in the
engineering man -hour estimate included in Appendix Al.
Prepare "Conformed to Construction Records" drawings to document changes that were made
during the course of construction. B &V will provide all as -left configuration files.
3.2 DME'S TASKS
• Provide the Engineer with the necessary drawings and documents to complete the project.
• Provide all fault study and load flow study data needed by the Engineer for the design of the
project at the kick -off meeting.
• Review the Engineer's drawings, bill of material and specifications and provide comments for
acceptance to the Engineer within 2 weeks after receipt.
• DME will perform all procurement tasks for substation yard equipment, control house and
panel equipment, and miscellaneous equipment required for the project.
• DME to obtain and file for all building and site permits required for the project with support
from B &V.
• DME will perform the site grading and drainage design. B &V will provide review.
3.3 GENERAL CLARIFICATIONS
• B &V's estimates of Costs for the project are based on this scope of services, and specifically on
performing the tasks and providing the deliverables stated. B &V may request changes to the
Estimated Project Total Cost for the project if tasks performed or deliverables provided are
different from those stated in this document.
• All new drawings prepared for the Project by the Engineer will be prepared using AutoCAD
2010 software and in accordance with DME's graphics standards.
• B &V will be given a two week window for scheduling on -site construction and installation to
reduce travel expenses.
• B &V has not included any trips to equipment manufacturer plants for drawing review,
inspection, or testing.
• B &V has included one 6 day trip for Site Acceptance testing by the SCADA automation
engineers.
!L h, 11 ?k & VEATC H I V' III''w0lF1:::SSIJ lN II Il:;:lfMCES A; R II'IIM ENT II'0II':,IIJII)II IE III
• Circuit breaker procurement support is not required for this project and is not included in
this proposal. The 138kV circuit breakers were procured separately as part of the TMPA
breaker replacement program.
* DME is responsible for performing or contracting for all construction associated with this
Project except for soil boring and soil resistivity testing.
Soil borings have been performed for the site as part of the original B &V and TMPA contract
and will be utilized for this project.
x The Electrical Arrangement Plan and detail drawings developed as part of the B &V and TMPA
contract will be utilized for this project. The electrical arrangements are at an approximate
60% completion stage. Major modification to the site plan or substation layout may require a
change -of -scope request to re- develop the electrical arrangements.
B &V has not included costs for Construction Management or Construction Inspection in this
scope of services.
* If future DME requested scope changes include individual tasks that are not already included
in this Scope of Services document, B &V will prepare a Change -of -Scope Request form and
submit it to DME for review and approval.
• DME is responsible to support the relocation of the communication facilities from the old
building to the new control house using like equipment. Our proposal includes the
connection of the new communication equipment into the existing communication facilities.
Based on the project scope, Black & Veatch has developed the following project schedule and
budgetary estimate for the Arco Re -Build Substation Project.
4.1 PROJECT SCHEDULE
The anticipated project duration has been established at approximately 16 months from the start of
engineering to the completion of construction.
4.2 ENGINEERING COST ESTIMATE
Based on the deliverables, we estimate the following not to exceed costs and man -hours to
complete the engineering services defined in this proposal. The costs are estimates and billing will
be for actual hours spent. See Appendix A.1 for detailed summary.
Substation Design Services
FIL CK \ll AI TH I PR0 I1 ::SSQ11NW 11:'RVIICES GIII IEEE 011;:!:�MIIT O\AE �:')) WENT
*Task 40 includes a subcontract cost of $5,000 for a geotechnical investigation company to provide
soil resistivity testing for the site.
Substation Automation Services
Substation Design Support for Related Projects
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50
Design Engineering
1823
$211,600
... —
1Relay
Settings
_....�r.. .... a __�r_
196$24,500
_..
Material and Equipment
192
$23,900
Procurement
80
Construction Support
136
$17,000
90..--- - - -...
Engineering Completion
—_ ...... 146....,.__. —
��... _����.�... ....__._..e._._.._
8,200
- -
Total .........................
--------------- .........318.3 ..._
3....
89,400
*Task 40 includes a subcontract cost of $5,000 for a geotechnical investigation company to provide
soil resistivity testing for the site.
Substation Automation Services
Substation Design Support for Related Projects
BII„ACK & % /I:ATCH I III ROIII Il:S' „ "'wlIIOIIIq II SII: :II :MCA S MEII" DRAIII „.I11
Appendix A.1
Engineering Man -hour Estimates for Design Services
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