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2014-365ORDINANCE NO. 2014-365 AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR SURVEYING AND CONSULTING SERVICES RELATING TO THE ASSESSMENT OF THE CONDITION OF CITY OF DENTON STREETS AND THE UPDATE OF THE CITY' S ROADWAY DATABASE; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 5649-AWARDED TO IMS 1NFRASTRUCTURE MANAGEMENT SERVICES, INC. IN THE NOT-TO-EXCEED AMOUNT OF $213,378). WHEREAS, the professional services provider (the "Provider) mentioned in this ordinance is being selected as the most highly qualified on the basis of its demonstrated competence and qualifications to perform the proposed professional services; and WHEREAS, the fees under the proposed contract are fair and reasonable and are consistent with and not higher than the recommended practices and fees published by the professional associations applicable to the Provider's profession and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The City Manager is hereby authorized to enter into a professional service contract with IMS Infrastructure Management Services, LLC, to provide professional consulting and engineering services to update the City of Denton's Roadway Database which includes CarteGraph training, a copy of which is attached hereto and incorporated by reference herein. SECTION 2. The City Manager is authorized to expend funds as required by the attached contract. SECTION 3. The City Council of the City of Denton, Texas hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under File 5649 to the City Manager of the City of Denton, Texas, or his designee. SECTION 4, The findings in the preamble of this ordinance are incorporated herein by reference. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the ��" . day of ��'��"�� ,?014. � �� "'� �� ......�R............�.....�.�..�........�....m.�....._.__,. H IS WATTS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY `�� __— � � BY �, . � R� �%��'�' . °��,....��. :.rv �� ,� APPROVED AS TO LEGAL FORM: ANITA BURGESS, CITY ATTORNEY � �� m � �w�� BY: ,� a �-�° � , t.� � �, �� .�.. � �- � �" � �"� �, � , „„°' _ � �, ....� � PROFESSIONAL SERVICES AGREEMENT FOR NEW ROADWAY CONDITION ASSESSMENTS FOR CITY OF DENTON FILE #5649 STATE OF TEXAS § COUNTY OF DENTON § THIS AGREEMENT is made and entered into as of the ��" ,, day of �° 2014 b and between the Cit of Denton, Texas, a Texas munici al ��"�'� ::.m�..> > Y Y p �,�.� �K��t��t� ��ll� its principal office at 215 East McKinney Street, Denton, Denton County, Texas 76201, hereinafter called "OWNER" and IMS Infrastructure Management Services, LLC, with its corporate ofiice at 1820 West Drake Drive, Suite 108, Tempe, Arizona 85283, hereinafter � called "CONSULTANT," acting herein, by and through their duly authorized representatives. WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows: ARTICLE I EMPLOYMENT OF CONSULTANT The OWNER hereby contracts with the CONSULTANT, as an independent contractor, and the CONSULTANT hereby agrees to perform the services herein in connection with the Project as stated in the sections to follow, with diligence and in accordance with the highest professional standards customarily obtained for such services in the State of Texas. The professional services set out herein are in connection with the following described project: The Project shall include, without limitation, surveying up to 600 centerline miles of City of Denton's roadways to establish the current condition of the roads and the potential rehabilitation needs. The roadway base assessment will update the City's roadway conditions database including an update to the City's CarteGraph pavement management configuration. The Scope of Services shall consist of three major task categories — project initiation, field surveys, and data management (Tasks 1— 18 of Exhibit "A"). Additional services will include the following: onsite CarteGraph training (Task 23), Airport Road Survey, data processing, and delivery (Task 25), and citywide parking lot survey and data processing for 701ots (Task 26). ARTICLE II SCOPE OF SERVICES The CONSULTANT shall perform the following services in a professional manner: A. The CONSULTANT shall perform all those services as necessary and as described in the OWNER's Quotation for Professional Services, dated August 7, 2014, which is attached hereto and made a part hereof as Exhibit "A" as if written word for word herein. Page 1 B, If there is any conflict between the terms of this Agreement and the exhibits attached to this Agreement, the terms and conditions of this Agreement will control over the terms and conditians of the attached exhibits or task orders. A TICLE III AD ITIONAL SERVICES Additional services ta be perfarmed by the CONSULTANT, if autharized by the OWNER, which are not included in the above-described Basic Services, are described as follows: A. During the course of the Praject, as requested by OWNER, the CONSULTANT will be available to accompany OWNER's persannel when meeting with the Texas Natural Resource Canservatian Commission, U.S. Enviranmental Protectian Agency, or other regulatory agencies. The CONSULTANT will assist OWNER's persannel an an as-needed basis in preparing campliance schedules, pragress reports, and providing general technical support for the OWNER's compliance efforts. B. Assisting OWNER or contractor in the defense or prosecution of litigatian in connection with or in addition to those services contemplated by this Agreement. Such services, if any, shall be furnished by CONSULTANT an a fee basis negotiated by the respective parties autside of and in addition to this Agreement. C. Sampling, testing, or analysis beyond that specifically included in Basic Services. D. Preparing copies of geographic infarmation system (GIS) electronic data bases, drawings, or files far the OWNER's use in a future GIS system. E. Preparing applications and supporting dacuments for government grants, loans, ar planning advances and providing data for detailed applicatians. F`. Appearing before regulatory agencies or caurts as an expert witness in any litigatian with third parties or condemnation proceedings arising from the development or canstruction of the Project, including the preparatian of engineering data and reports for assistance ta the O WNER. G. Praviding geotechnical investigations far the site, including soil borings, related analyses, and recommendations. ,. , • 11 1 ' This Agreement shall become effective upon executian of this Agreement by the OWNER and the CONSULTANT and upan issue of a notice ta praceed by the OWNER, and shall remain in force for the period which may reasonably be required for the campletion of the Proj ect, including Additional Services, if any, and any required extensions appraved by the OWNER. This Agreement may be saoner terminated in accardance with the pravisions hereo£ Time is of the essence in this Agreement. The CONSULTANT shall make all reasonable efforts ta camplete the services set forth � herein as expeditiously as possible and to meei the schedule established by the OWNER, acting through its City Manager or his designee. ,. 1 ' . � , A. COMPENSATION TERMS: "Subcontract Expense" is defined as expenses incurred by the CONSULTANT in employment of others in outside firms for services in the nature of the new roadway canditian assessment. 2, "Direct Non-Labor Expense" is defined as that expense for any assignment incurred by the CONSULTANT for supplies, transportation and equipment, travel, communications, subsistence, and lodging away from home, and similar incidental expenses in connection with that assignment. B, BILLING AND PAYMENT: For and in consideration of the professional services to be performed by the CONSULTANT herein, the OWNER agrees to pay, based on the cast estimate detail at an hourly rate shown in Exhibit "A" which is attached hereto and made a part of this Agreement as if written word for word herein, a total fee, including reimbursement for direct non-labor expenses not to exceed $213,378. Partial payments to the CONSULTANT will be made on the basis of detailed monthly statements rendered to and approved by the OWNER through its City Manager or his designee; however, under no circumstances shall any monthly statement for services exceed the value of the work performed at the time a statement is rendered. The OWNER may withhold the final five percent (5%) of the contract amount until completion of the Project. Nothing contained in this Article shall require the OWIVER to pay for any work which is unsatisfactory, as reasonably determined by the City Manager or his designee, or which is not submitted in compliance with the terms of this Agreement. The OWNER shall not be required to make any payments to the CONSULTANT when the CONSULTANT is in default under this Agreement. It is specifically understoad and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant ta this Agreement which would require additional payments by the OWNER for any charge, expense, or reimbursement above the maximum nat to exceed fee as stated, withaut first having obtained written autharization from the OV�NER, The CONSULTANT shall not proceed to perform the services listed in Article III c`Additional Services," without obtaining prior written authorization from the OWNER. C. ADDITIONAL SERVICES: For additional services authorized in writing by the OWNER in Article III, the CONSULTANT shall be paid based on the Schedule of Charges at an unit rate shown in Exhibit 66 ^.99 payments for additional services shall be due and payable upon t� submission by the CONSULTANT, and shall be in accordance with subsection B hereof. Statements shall not be submitted more frequently than monthly. Page 3 D, PAYMENT: If the OWNER fails to make payments due the CONSULTANT for services and expenses within sixty (60) days after receipt of the CONSULTANT's undisputed statement thereof, the ainounts due the CONSULTANT will be increased by the rate of one percent (1%) per month from the said sixtieth (60th) day, and, in addition, the CONSULTANT may, after giving seven (7) days' written notice to the OWNER, suspend services under this Agreement until the CONSULTANT has been paid in full all amounts due for services, expenses, and charges, provided, however, nothing herein shall require the OWNER to pay the late charge of one percent (1%) set forth herein if the OWI�IER reasonably determines that the work is unsatisfactory, in accordance with this Article V9 66Compensation." .• �: ' , � , . � . �, �. The CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT or any subcontractors ar subconsultants. .. � � 1 ' ' ' � 1� _ All documents prepared or furnished by the CONSULTANT (and CONSULTANT's subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and shall become the property of the OWNER upon the termination of this Agreement. The CONSULTANT is entitled to retain copies of all such documents. The documents prepared and furnished by the CONSULTANT are intended only to be applicable to this Project, and OWNER's use of these documents in other projects shall be at OWNER's sole risk and expense. In the event the OWNER uses any of the information or materials developed pursuant to this Agreement in another project or for other purposes than specified herein, CONSULTANT is released from any and all liability relating to their use in that project. .. \11'D 1' � '. �' CONSULTANT shall provide services to OWNER as an independent contractor, not as an employee of the OWNER. CONSULTANT shall not have or claim any right arising from employee status. .. 1 . ' The CONSULTANT shall indemnify and save and hold harmless the OWNER and its officers, agents, and employees from and against any and all liability, claims, demands, damages, losses, and expenses, including, but not limited to court costs and reasonable attorney fees incurred by the OWNER, and including, without limitation, damages for bodily and personal injury, death and property damage, resulting from the negligent acts or omissions of the CONSULTANT or its officers, shareholders, agents, or employees in the execution, operation, or performance of this Agreement. Page 4 Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement, and nothing herein shall waive any of the parties' defenses, both at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved. ,. ►` ', During the performance of the services under this Agreement, CONSULTANT shall maintain the following insurance with an insurance company licensed to do business in the State of Texas by the State Insurance Commission or any successor agency that has a rating with Best Rate Carriers of at least an A- or above: A. Comprehensive General Liability Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. B. Automobile Liability Insurance with bodily injury limits of not less than $500,000 for each person and not less than $500,000 for each accident, and with property damage limits of not less than $100,000 for each accident. C. Worker's Compensation Insurance in accordance with statutory requirements, and Employers' Liability Insurance with limits of not less than $100,000 for each accident. D, The CONSULTANT shall furnish insurance certificates or insurance policies at the OWNER's request to evidence such coverages. The General Liability and Auto Liability insurance policies shall name the OWNER as an additional insured, and shall contain a provision that all required insurance policies shall not be canceled or modiiied without thirty (30) days' prior written notice to OWNER and CONSULTANT. In such event, the CONSULTANT shall, prior to the effective date of the change or cancellation, serve substitute policies furnishing the same coverage. ,. - • �'� '• 1 . „� . . . 1 . . � � The parties may agree to settle any disputes under this Agreement by submitting the dispute to arbitration or other means of alternate dispute resolution, such as mediation. No arbitration or alternate dispute resolution arising out of or relating to this Agreement, involving one party's disagreement, may include the other party to the disagreement without the other's approval. Page 5 • • •' ' . i1 1 . � A, Notwithstanding any other provision of this Agreement, either party may terminate by giving thirty (30) days' advance written notice to the other party. B. This Agreement may be terminated in whole or in part in the event of either party substantially failing to fulfill its obligations under this Agreement. No such termination will be affected unless the other party is given (1) written notice (delivered by certified mail, return receipt requested) of intent to terminate and setting forth the reasons specifying the non-performance, and not less than thirty (30) calendar days to cure the failure; and (2) an opportunity for consultation with the terminating party prior to termination, C, If the Agreement is terminated prior to completion of the services to be provided hereunder, CONSULTANT shall immediately cease all services and shall render a iinal bill for services to the OWNER within thirty (30) days after the date of termination. The OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily performed and for reimbursable expenses to termination incurred prior to the date of termination, in accordance with Article V"Compensation." Should the OWNER subsequently contract with a new consultant for the continuation of services on the Project, CONSULTANT shall cooperate in providing information. The CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to the OWNER on or before the date of terrnination, but may maintain copies of such documents for its use. ,, - � ' , � � ,I ' � . 1 • : Approval by the OWNER shall not constitute, nor be deemed a release of the responsibility and liability of the CONSULTANT, its employees, associates, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work; nor shall such approval be deemed to be an assumption of such responsibility by the OWNER for any defect in the design or other work prepared by the CONSULTANT, its employees, subcontractors, agents, and consultants. .• � All notices, communications, and reports required or permitted under this Agreement shall be personally delivered or mailed to the respective parties by depositing same in the United States mail to the address shown below, certified mail, return receipt requested, unless otherwise specified herein. Mailed notices shall be deemed communicated as of three (3) days' mailing: Page 6 ' To CONSULTANT: To OWNER: ��"�4�� "l�� City of Denton �� ,V �,�� f�' Elton Brock, Purchasing Manager � �.�� ,a��" � �� fY1ot�R- 901 B Texas Street ..�� . ��.... +�. � I�� I Q� Denton, Texas 76209 �� mm.. All notices shall be deemed effective upon receipt by the party to whom such notice is given, or within three (3) days' mailing. ARTICLE XV ENTIRE AGREEMENT This Agreement, consisting of nineteen (19) pages and one (1) exhibit, constitutes the complete and final expression of the agreement of the parties, and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications, and agreements which may have been made in connection with the subject matter hereof. ARTICLE XVI SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event, the parties shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision. ARTICLE XVII COMPLIANCE WITH LAWS The CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the work covered hereunder as they may now read or hereinafter be amended. ARTICLE XVIII DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap. ARTICLE XIX PERSONNEL A. The CONSULTANT represents that it has or will secure, at its own expense, all personnel required to perform all the services required under this Agreement. Such personnel shall not be employees or officers of, or have any contractual relations with the OWNER. CONSULTANT shall inform the OWNER of any conflict of interest or potential conflict of interest that may arise during the term of this Agreement. Page 7 B. All services required hereunder will be performed by the CONSULTANT or under its supervision. All personnel engaged in work shall be qualified, and shall be authorized and permitted under state and local laws to perform such services. ARTICLE XX ASSIGNABILITY The CONSULTANT shall not assign any interest in this Agreement, and shall not transfer any interest in this Agreement (whether by assignment, novation, or otherwise) without the prior written consent of the OWNER. ARTICLE XXI MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, or limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith, and no evidence of any waiver or modification shall be offered or received in evidence in any proceeding arising between the parties hereto out of or affecting this Agreement, or the rights or obligations of the parties hereunder, and unless such waiver or modification is in writing and duly executed; and the parties further agree that the provisions of this section will not be waived unless as set forth herein. ARTICLE XXII MISCELLANEOUS A, The following exhibits are attached to and made a part of this Agreement: Exhibit A— IMS Infrastructure Management Services' Quotation for Professional Services B. CONSULTANT agrees that OWNER shall, until the expiration of three (3) years after the final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of the CONSULTANT involving transactions relating to this Agreement. CONSULTANT agrees that OWNER shall have access during normal working hours to all necessary CONSULTANT facilities and shall be provided adequate and appropriate working space in order to conduct audits in compliance with this section. OWNER shall give CONSULTANT reasonable advance notice of intended audits. C. Venue of any suit or cause of action under this Agreement shall lie exclusively in Denton County, Texas. This Agreement shall be construed in accordance with the laws of the State of Texas�, � � . D. For the purpose c�i" �� .��r��, m�l��; key persons who will perform most of the work �: . However, nothing herem shall limit C O N S U L T A N T from us�in ot her ua� fie d an d co g q mpe ten t mem bers o f i ts firm to per form t he services required herein. E. CONSULTANT shall commence, carry on, and complete any and all projects with all applicable dispatch, in a sound, economical, and efficient manner and in accordance with the provisions hereo£ In accomplishing the projects, CONSULTANT shall take such steps as are Page 8 appropriate to ensure that the work involved is properly coordinated with related work being carried on by the OWNER. F„ The OWNER shall assist the CONSULTANT by placing at the CONSULTANT's disposal all available information pertinent to the Project, including previous reports, any other data relative to the Project, and arranging for the access thereto, and make all provisions for the CONSULTANT to enter in or upon public and private property as required for the CONSULTANT to perform services under this Agreement. G, The captions of this Agreement are far informational purposes only, and shall not in any way affect the substantive terms or conditions of this Agreement. ,, . ! . l The OWNER shall have the right to audit and make copies of the books, records and computations pertaining to this agreement. The CONTRACTOR shall retain such books, records, documents and other evidence pertaining to this agreement during the contract period and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within 10 business days of written request. Further, the CONTRACTOR shall also require all Subcontractors, material suppliers, and other payees to retain all books, recards, documents and other evidence pertaining to this agreement, and to allow the OWNER. similar access to those documents. All books and records will be made available within a 50 mile radius of the City of Denton. The cost of the audit will be borne by the OWNER unless the audit reveals an overpayment of 1% or greater. If an overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, must be borne by the CONTRACTOR which must be payable within five business days of receipt of an invoice. Failure to comply with the provisions of this section shall be a material breach of this contract and shall constitute, in the OWNER'S sole discretion, grounds for termination thereof. Each of the terms "books" "records" "documents" and "other evidence" as used above shall be construed to include 9 9 9 9 drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a final printed document. Page 9 IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be executed by its duly authorized City Manager, and Cd"„��,I�C..��."�"�,�i`�" �� 1�c� tl�mw Agreement through its ��"�� .... �i�� 1` ,� . �"�'��.��.'�.., 2014. � �� u y aut orized un ersigne o icer on t is t�, 9�__ _ ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: �� .w �� :� .�� . �� ,��.... � � . :�.�� , � APPROVED AS TO LEGAL FORM: ANITA BURGESS, CITY ATTORNEY ��. .. � � "�, � � BY: -� �.�. �� ,, � g � � � � �� ......� �t .. � . � � � � �"�� - WIT'NESS: 6� �"�° �� +� `: CITY OF DENTON � �..,� � � �� .� BY: � ��,�� ..,, F�L�L �� ,......,. G� ��'f� xl C. � ,�1""� _,.�': CITY MANAGER CONSUL"l"��'�' � „�._, �� BY: f�" �t�'s�� f��c.��'�� .��,irr+� ��:.� S1'�n t � +4 �ignature) �w�� ° .� �,�' � � Page 10 CITY OF DENTON INSURANCE REQUIREMENTS FOR CONTRACTORS Bidder's attention is directed to the insurance requirements below. It is highly recommended that bidders confer with their respective insurance carriers or brokers to determine in advance of Bid submission the availability of insurance certificates and endorserrtents as prescribed and provided herein. If an apparent low bidder fails to comply strictly with the insurance requirements, that bidder may be disqualified from award of the contract. Upon bid award, all insurance requirements shall become contractual obligations, which the successful bidder shall have a dury to maintain throughout the course of this contract. STANDARD PROVISIONS: Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall provide and maintain until the contracted work has been completed and accepted by the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter. As soon as pNacticable after notification of bid award, Contractor shall file with the Purchasing Department satisfactory certificates of insurance, containing the bid number and title of the project. Contractor may, upon written request to the Purchasing Department, ask for clarification of any insurance requirements at any time; however, Contractors are strongly advised to make such requests prior to bid opening, since the insurance requirements may not be modified or waived after bid opening unless a written exception has been submitted with the bid. Contractor shall not commence any work or deliver any material until he or she receives notification that the contract has been accepted, approved, and signed by the City of Denton. All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted: • Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best Company rating of at least A- VII or better. Any deductibles or self-insured retentions shall be declared in the bid proposal. If requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officials, agents, employees and volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. • Liability policies shall be endorsed to provide the following: • Name as additional insured the City of Denton, its Officials, Agents, Employees and volunteers. • That such insurance is primary to any other insurance available to the additional insured with respect to claims covered under the policy and that this Page 11 insurance applies separately to each insured against whom claim is made or suit is brought. The inclusion of more than one insured shall not operate to increase the insurer's limit of liability. +� Cancellation: City requires 30 day written rtotice should any of the policies described on the certi�cate be cancelled or materially changed before the expiration date. Should any of the required insurance be provided under a claims-made form, Contractor shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered. Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit, the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance. Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse date. If insurance is not reinstated, City may, at its sole option, terminate this agreement effective on the date of the lapse. Page 12 SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following marked specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted: [X] A. General Liability Insurance: General Liability insurance with combined single limits of not less than $1,000,000.00 shall be provided and maintained by the Contractor. The policy shall be written on an occurrence basis either in a single policy or in a combination of underlying and umbrella or excess policies. If the Commercial General Liability form (ISO Form CG 0001 current edition) is used: Coverage A shall include premises, operations, products, and completed operations, independent contractors, contractual liability covering this contract and broad form property damage coverage. Coverage B shall include personal injury. Coverage C, medical payments, is not required. If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO Form GL 0404) is used, it shall include at least: Bodily injury and Property Damage Liability for premises, operations, products and completed operations, independent contractors and property damage resulting from explosion, collapse or underground (XCU) exposures. Broad form contractual liability (preferably by endorsement) covering this contract, personal injury liability and broad form property damage liability. [X] Automobile Liability Insurance: Contractor shall provide Commercial Automobile Liability insurance with Combined Single Limits (CSL) of not less than $500,000.00 either in a single policy or in a combination of basic and umbrella or excess policies. The policy will include bodily injury and property damage liability arising out of the operation, maintenance and use of all automobiles and mobile equipment used in conjunction with this contract. Satisfaction of the above requirement shall be in the form of a policy endorsement for: any auto, or all owned, hired and non-owned autos. [X] Workers' Compensation Insurance Contractor shall purchase and maintain Worker's Compensation insurance which, in addition to meeting the minimum statutory requirements for issuance of such insurance, has Employer's Liability limits of at least $100,000 for each accident, $100,000 per each employee, and a$500,000 policy limit for occupational disease. The City need not be named as an "Additional Insured" but the insurer shall agree to waive all rights of subrogation against the City, its officials, agents, employees and volunteers for any work performed for the City by the Named Insured. For building or construction projects, the Contractor shall comply with the provisions of Attachment 1 in accordance with §406.096 of the Texas Labor Code and rule 28TAC 110.110 of the Texas Worker's Compensation Commission (TWCC). [] Owner's and Contractor's Protective Liability Insurance The Contractor shall obtain, pay for and maintain at all times during the prosecution of the work under this contract, an Owner's and Contractor's Protective Liability insurance policy naming the City as insured for property damage and bodily injury which may arise in the prosecution of the work or Contractor's operations under this contract. Coverage shall be on an "occurrence" basis, and the policy shall be issued by the same insurance company that carries the Contractor's liability insurance. Policy limits will be at least combined bodily injury and property damage per occurrence with a wm mmmmm_ aggregate. [X] Professional Liability Insurance Professional liability insurance with limits not less than __ __ per claim with respect to negligent acts, errors or omissions in connection with professional services is required under this Agreement. [ ] Builders' Risk Insurance Builders' Risk Insurance, on an All-Risk form for 100% of the completed value shall be provided. Such policy shall include as "Named Insured" the City of Denton and all subcontractors as their interests may appear. [ ] Commercial Crime Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside the premises, burglary of the premises, and employee fidelity. The employee fidelity portion of this coverage should be written on a"blanket" basis to cover all employees, Page 14 including new hires. This type insurance should be required if the contractor has access to City funds. Limits of not less than �_,,, mm ,_� each occurrence are required. [ ] Additional Insurance Other insurance may be required on an individual basis for extra hazardous contracts and specific service agreements. If such additional insurance is required for a speciiic contract, that requirement will be described in the "Specific Conditions" of the contract specifications. Page 15 ATTACHMENT 1 [X] Workers' Compensation Coverage for Building or Construction Projects for Governmental Entities A. Deiinitions: Certificate of coverage ("certificate")-A copy of a certiiicate of insurance, a certificate of authority to self-insure issued by the commission, or a caverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-$4), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the contractor's/person's work on the project has been completed and accepted by the governmental entity. Persons providing services on the project ("subcontractor" in §406.096) - includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. B. The contractor shall provide coverage, based on proper reporting af classiiication codes and payroll amounts and filing of any overage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the Contractor providing services on the project, for the duration af the project. C. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. D. If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. E. The contractor shall obtain from each person praviding services on a project, and provide to the governmental entity: Page 16 1) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and 2) no later than seven days after receipt by the contractor, a new certiiicate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. F. The contractor shall retain all required certificates of coverage for the duratian of the project and for one year thereafter. G. The contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project. H. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. I. The contractor shall contractually require each person with whom it cantracts to provide services on a project, to: 1) provide coverage, based on proper reporting of classiiication cades and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all of its employees providing services on the project, for the duration of the project; 2) provide to the contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; 3) provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the praject; 4) obtain from each other person with whom it contracts, and provide to the contractor: a) certificate of coverage, prior to the other person beginning work on the praject; and b) a new certificate of coverage showing extension af coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the praject; 5) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; Page 17 6) notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and 7) contractually require each person with whom it contracts, to perform as required by paragraphs (1) -(7), with the certiiicates of coverage to be provided to the person for whom they are providing services. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to the governmental entity that all employees of the contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self- insured, with the commission's Division of Self-Insurance Regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. K. The contractor's failure to comply with any of these provisions is a breach of contract by the contractor which entitles the governmental entity ta declare the contract vaid if the contractor does not remedy the breach within ten days after receipt of notice of breach from the governmental entity. Page 18 __....._.�. _... �+�I��L��T ��` 1�7'��i" ��J��I�N�R��►�� FORM CIQ For vendor or other erson doin business with local overnmental entit This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular OFFICE USE ONLY Session. Date Received This questionnaire is being filed in accordance with chapter 176 of the Local Government Code by a person who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the person meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. � Na_me of�ers,T w� has^ � a�ines�� el�ati�on��shi w' h local vernmental ent'i�r.., _•� �� -�^Yi`� _1_r � K�� i.r ; ;�,.i u E?'Y1L 1T `�E��V � _-__-___ 2 j �V Check this box if you are filing an update to a previously filed questionnaire. L� (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7`h business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3 Name of local government officer with whom filer has an employment or business relationship. C� t�. f Name of Officer This section, (item 3 including subparts A, B, C& D), must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire? � � Yes �� I'cw B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? � Yes IL�No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? �---•� Yes �" No D. Describe each affiliation or business relationship.. 4 "��tiw�� of �S��ra wr�� business with the governmental entity Date Adapted 06129/2007 Page 19 �� IMS-001 OP ID: MMS ACOROf� DAl'E�MMIDD/YYYY�� CERTIFICATE OF LIABILITY INSURANCE 05/02I2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. NMPORTANT: If the certificate #��a�d�r {� an ADDITIONAL INSURED, the �ac�ld�y��s) must be endorsed. If SU�R�£�ATlil�l 1� WAIVED, subJect to the terms and conditfons of the pollcy, certainr policies may require an endorsement. A statement on thls certificate does not confer rights to the certlflcate holder In Ileu of such endqt��pm�n�(s�. PRODUCER American Ins. & Inv. of Nevada 6765 West Russell Road #150 Las Vegas, NV 89118 Bill Valent INSURED I'IUI,`�' 1q'N�"Gw�S�H'N.IC'�.li�"I�� 14f1��f18g Services, LLC 1820 W Drake Dr Ste 108 Tempe, AZ 85283 4V�'�IJf��:9��i� lk�'C{'�A�k2qhG0.� COVERAGE ._ . . ....... ,,... , ..... ...... , ......._........ iNSUReR n: Travelers Ind Co of Amer A+ XV � ......., iNSUReR e: Travelers Ind Co of CT A+ XV �,,,,,,, iNSUReRC:Beazley Ins Co Inc A VIII INSURER D : INSURER E : INSURER F : NAIC q 25666 25682. ., 37540 COVERAGES �GFfiT�F`I�ATE NUMBER: REVISION NumBER: _.�...._ THIS IS TO CERTIFY 7HAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRAC7 OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE I5SUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT 70 ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMI7S SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, I:nr��z _..... �:��5r� UI�Y ,, q��.M�:Y �t�F ' f�tl�W r�i''"E�F� ___,. �, �TR TYPE OF INSURANCE tica ��,�vvn POLICY NUMBER �,�p�}}qypf^�r ry��,�y�yyyy LIMITS GENERAL LIABILITY � EACH OCCURRENCE $ 'I,OOO,OO --, r9�ww�Y,hC"�T%��'i?�J"f.rib —,. _ .,,,,,.� /� X yW(��ryMERCIALGENERALLIABILITY X �6808926L764 03/26/2014103/26/2015 f�P�f•MI��i�aa�;G.tiwir�ar��] $ 1,000,00 „.�,� CLAIMS-MADE �,X,.I OCCUR MED EXP (Any one person) $ �� pe�so�� a a�v i�v�u�v $ 1,000,000 G�r�e�A� a��e��rE........ $ 2,000,00 , ___ .a GEN'L AGGREGATE LIMIT APPLIES PER PRODUG7S - COMP(OP AGG $ Y,OOO,OOO ; .., -__. . , '�V�W�I�."�" �X I eY�`b�, I_�� $, AUTOMOBILE LIABILITY COMBINEU SIN(iL�. L�f49(�" 'I OOO OOQ !Fa accidentl � > > B X,aNV auro X �A8923L36A 03/26/2014 03/26/2015 BODILY INJURY (Per person} � AUTOS�ED AUTOSULED 6pDILY IfVJURY (Per eccident) $ „ �� n� oswNeo �i��hia�a��+r;�r�, g X HIRED AUTOS � X f� ,,, .,., ,,, � $ � UMBRELLA LIAB � aGCUR �� EACH OCCURRENCE I$ ,,,,,,.,. ......... ....... , _ _.......... ..._........ ......... EXCESS LIAB �� CLAIMS-t�ADE AGGREGATE $ '��, ......... .....,_., �, ......... _ ..... .. _ ...... �� .... .. , DFD RETENTION $ $ � � WORKERS COMPENSATION � �' �7 A � � � � �- �.. AND EMPLOYERS' LIABILITY Tnvv i ineir� FQ a v ANY PROPRIETOR/PAftTNER/EXECUTIVE Y❑ iN I A E.L EAGN ACCIDENT $ OFFICER/MEMBER EXCLUDED7 """""""""" �� (Mandetory In NH) E L DISEASE EA EMPLOYE� $ If es, describe under n�SCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT � ___.. . _ C iProfesslonalLlab. V15S1C140801 03/2512014 03/25/2015 PerClaim 2,00O,OOd AClafms-Made/RpYd RETRO DATE: FULL Aggregate 2,00O,OOd �� ____. DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (Attech ACORD 101, Addltlonal Remarka Schedule, If more space Is requlred) City of Denton, its Officials, Agents and Employees are additional Insured as respects General Liability and Auto Liability per the attached endorsements. General Liability & Auto Liability coverage are primary per the attached endorsements. d' F �. ....... �. . City of Denton Attn: Elton Brock Purchasing Manage 901 B Texas Street Denton. TX 96209 CITYDEN [�ls1.r' f�!i�!�L.'��L+�1►1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE O 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD Policy No. 6808926L164 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following; COMMERCIAL GENERAL LIABILITY COVERAGE PART A. The following is added to WHO IS AN INSURED (Section II): Any person or organization that you agree in a "contract or agreement requiring insurance" to in- clude as an additional insured on this Coverage Part, but only with respect to liability for "bodily in- jury", "property damage" or "personal injury" caused, in whole or in part, by your acts or omis- sions or the acts or omissions of those acting on your behalf: a. In the performance of your ongoing opera- tions; b. In connection with premises owned by or rented to you; or c. In connection with "your work" and included within the "products-completed operations hazard". Such person or organization does not qualify as an additional insured for "bodily injury", "property damage" or "personal injury" for which that per- son or organization has assumed liability in a con- tract or agreement. The insurance provided to such additional insured is limited as follows: d. This insurance does not apply on any basis to any person or organization for which cover- age as an additional insured specifically is added by another endorsement to this Cover- age Part. e. This insurance does not apply to the render- ing of or failure to render any "professional services". f. The limits of insurance afforded to the addi- tional insured shall be the limits which you agreed in that "contract or agreement requir- ing insurance" to provide for that additional insured, or the limits shown in the Declara- tions for this Coverage Part, whichever are less. This endorsement does not increase the limits of insurance stated in the LIMITS OF INSURANCE (Section III) for this Coverage Part. B. The following is added to Paragraph a. of 4. Other Insurance in COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV): However, if you specifically agree in a"contract or agreement requiring insurance" that the insurance provided to an additional insured under this Cov- erage Part must apply on a primary basis, or a primary and non-contributory basis, this insurance is primary to other insurance that is available to such additional insured which covers such addi- tional insured as a named insured, and we will not share with the other insurance, provided that: (1) The "bodily injury" or "property damage" for which coverage is sought occurs; and (2) The "personal injury" for which coverage is sought arises out of an offense committed; after you have entered into that "contract or agreement requiring insurance". But this insur- ance still is excess over valid and collectible other insurance, whether primary, excess, contingent or on any other basis, that is available to the insured when the insured is an additional insured under any other insurance. C. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us in COMMERCIAL GENERAL LIABILITY CON- DITIONS (Section IV): We waive any rights of recovery we may have against any person or organization because of payments we make for "bodily injury", "property damage" or "personal injury" arising out of "your work" performed by you, or on your behalf, under a"contract or agreement requiring insurance" with that person or organization. We waive these rights only where you have agreed to do so as part of the "contract or agreement requiring insur- ance" with such person or organization entered into by you before, and in effect when, the "bodily CG D3 81 09 07 O 2007 The Travelers Companies, Inc. Page 1 Of 2 Includes the copyrighted material of Insurance Services Office, Inc., with its permission COMMERCIAL GENERAL LIABILITY injury" or "property damage" occurs, or the "per- sonal injury" offense is committed. D. The following definition is added to DEFINITIONS (Section V): "Contract or agreement requiring insurance" means that part of any contract or agreement un- der which you are required to include a person or organization as an additional insured on this Cov- erage Part, provided that the "bodily injury" and "property damage" occurs, and the "personal in- jury" is caused by an offense committed: a. After you have entered into that contract or agreement; b. While that part of the contract or agreement is in effect; and c. Before the end of the policy period. Page 2 of 2 OO 2007 The Travelers Companies, Inc. CG D3 81 09 07 Includes the copyrighted material of Insurance Services Office, Inc., with its permission Policy No. 6808926L164 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, OTHER INSURANCE - ADDITIONAL INSUREDS This endorsement modifies insurance provided under the following; COMMERCIAL GENERAL LIABILITY COVERAGE PART PROVISIONS COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV), Paragraph 4. (Other Insurance), is amended as follows: 1. The following is added to Paragraph a. Primary Insurance: However, if you specifically agree in a written con- tract or written agreement that the insurance pro- vided to an additional insured under this Coverage Part must apply on a primary basis, or a primary and non-contributory basis, this insur- ance is primary to other insurance that is avail- able to such additional insured which covers such additional insured as a named insured, and we will not share with that other insurance, provided that: a. The "bodily injury" or "property damage" for which coverage is sought occurs; and 2 3. b. The "personal injury" or "advertising injury" for which coverage is sought arises out of an of- fense committed subsequent to the signing and execution of that contract or agreement by you. The first Subparagraph (2) of Paragraph b. Ex- cess Insurance regarding any other primary in- surance available to you is deleted. The following is added to Paragraph b. Excess Insurance, as an additional subparagraph under Subparagraph (1): That is available to the insured when the insured is added as an additional insured under any other policy, including any umbrella or excess policy. CG DO 37 04 05 Copyright 2005 The St. Paul Travelers Companies, Inc. All rights reserved, Page 1 of 1 Policy No. BA8923L36A COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AUTO COVERAGE PLUS ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modi- fied by the endorsement, GENERAL DESCRIPTION OF COVERAGE — This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general cover- age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights, duties, and what is and is not covered. A. BLANKET ADDITIONAL INSURED B. EMPLOYEE HIRED AUTO C. EMPLOYEES AS INSURED D. SUPPLEMENTARY PAYMENTS — INCREASED LIMITS E. TRAILERS — INCREASED LOAD CAPACITY F. HIRED AUTO PHYSICAL DAMAGE G. PHYSICAL DAMAGE — TRANSPORTATION EXPENSES — INCREASED LIMIT A. BLANKET ADDITIONAL INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LIABILITY COV- ERAGE: Any person or organization who is required under a written contract or agreement between you and that person or organization, that is signed and executed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to be named as an addi- tional insured is an "insured" for Liability Cover- age, but only for damages to which this insurance applies and only to the extent that person or or- ganization qualifies as an "insured" under the Who Is An Insured provision contained in Section II, B. EMPLOYEE HIRED AUTO The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LI- ABILITY COVERAGE: An "employee" of yours is an "insured" while operating a covered "auto" hired or rented under a contract or agreement in that "em- ployee's" name, with your permission, while H. AUDIO, VISUAL AND DATA ELECTRONIC EQUIPMENT — INCREASED LIMIT I. WAIVER OF DEDUCTIBLE — GLASS J. PERSONAL EFFECTS K. AIRBAGS L. AUTO LOAN LEASE GAP M. BLANKET WAIVER OF SUBROGATION performing duties related to the conduct of your business. The following replaces Paragraph b. in B.5., Other Insurance, of SECTION IV — BUSI- NESS AUTO CONDITIONS; b. For Hired Auto Physical Damage Cover- age, the following are deemed to be cov- ered "autos" you own: (1) Any covered "auto" you lease, hire, rent or borrow; and (2) Any covered "auto" hired or rented by your "employee" under a contract in that individual "employee's" name, with your permission, while perform- ing duties related to the conduct of your business. However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto". C. EMPLOYEES AS INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION II — LIABILITY COV- ERAGE: CA T4 20 07 10 O 2010 The Travelers Indemnity Company. All rights reserved. Page 1 Of 3 Includes copyrighted material of Insurance Services Office, Inc, wlth Its permisslon, COMMERCIAL AUTO Any "employee" of yours is an "insured" while us- ing a covered "auto" you don't own, hire or borrow in your business or your personal affairs. D. SUPPLEMENTARY PAYMENTS — INCREASED LIMITS 1. The following replaces Paragraph A.2.a.(2) of SECTION II — LIABILITY COVERAGE: (2) Up to $3,000 for cost of bail bonds (in- cluding bonds for related traffic law viola- tions) required because of an "accident" we cover. We do not have to furnish these bonds. 2. The following replaces Paragraph A.2.a.(4) of SECTION II — LIABILITY COVERAGE: (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day be- cause of time off from work. E. TRAILERS — INCREASED LOAD CAPACITY The following replaces Paragraph C.1. of SEC- TION I — COVERED AUTOS: 1. "Trailers" with a load capacity of 3,000 pounds or less designed primarily for travel on public roads. F. HIRED AUTO PHYSICAL DAMAGE The following is added to Paragraph A.4., Cover- age Extensions, of SECTION III — PHYSICAL DAMAGECOVERAGE: Hired Auto Physical Damage Coverage If hired "autos" are covered "autos" for Liability Coverage but not covered "autos" for Physical Damage Coverage, and this policy also provides Physical Damage Coverage for an owned "auto", then the Physical Damage Coverage is extended to "autos" that you hire, rent or borrow subject to the following: (1) The most we will pay for "loss" in any one "accident" to a hired, rented or borrowed "auto" is the lesser of: (a) $50,000; (b) The actual cash value of the damaged or stolen property as of the time of the "loss"; or (c) The cost of repairing or replacing the damaged or stolen property with other property of like kind and quality. (2) An adjustment for depreciation and physical condition will be made in determining actual cash value in the event of a total "loss". (3) If a repair or replacement results in better than like kind or quality, we will not pay for the amount of betterment. (4) A deductible equal to the highest Physical Damage deductible applicable to any owned covered "auto". (5) This Coverage Extension does not apply to: (a) Any "auto" that is hired, rented or bor- rowed with a driver; or (b) Any "auto" that is hired, rented or bor- rowed from your "employee". G. PHYSICAL DAMAGE — TRANSPORTATION EXPENSES — INCREASED LIMIT The following replaces the first sentence in Para- graph A.4.a., Transportation Expenses, of SECTION III — PHYSICAL DAMAGE COVER- AGE: We will pay up to $50 per day to a maximum of $1,500 for temporary transportation expense in- curred by you because of the total theft of a cov- ered "auto" of the private passenger type. H. AUDIO, VISUAL AND DATA ELECTRONIC EQUIPMENT — INCREASED LIMIT Paragraph C.2.. Limit Of Insurance, of SEC- TION III — PHYSICAL DAMAGE COVERAGE is deleted. I. WAIVER OF DEDUCTIBLE — GLASS The following is added to Paragraph D., Deducti- ble, of SECTION III — PHYSICAL DAMAGE COVERAGE: No deductible for a covered "auto" will apply to glass damage if the glass is repaired rather than replaced. J. PERSONAL EFFECTS The following is added to Paragraph A.4., Cover- age Extensions, of SECTION III — PHYSICAL DAMAGECOVERAGE: Personal Effects Coverage We will pay up to $400 for "loss" to wearing ap- parel and other personal effects which are: (1) Owned by an "insured"; and (2) In or on your covered "auto", This coverage only applies in the event of a total theft of your covered "auto". No deductibles apply to Personal Effects cover- age. Page 2 of 3 O 2010 The Travelers Indemnity Company. All rights reserved. CA T4 20 07 10 Includes copyrlghted material of Insurance Services Offlce, Inc. with Its permission. K. AIRBAGS The following is added to Paragraph B.3., Exclu- sions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Exclusion 3.a. does not apply to "loss" to one or more airbags in a covered "auto" you own that in- flate due to a cause other than a cause of "loss" set forth in Paragraphs A.1.b. and A.1.c., but only: a. If that "auto" is a covered "auto" for Compre- hensive Coverage under this policy; b. The airbags are not covered under any war- ranty; and c. The airbags were not intentionally inflated. We will pay up to a maximum of $1,000 for any one "loss". L. AUTO LOAN LEASE GAP The following is added to Paragraph A.4., Cover- age Extensions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Auto Loan Lease Gap Coverage for Private Passenger Type Vehicles In the event of a total "loss" to a covered "auto" of the private passenger type shown in the Schedule or Declarations for which Physical Damage Cov- erage is provided, we will pay any unpaid amount due on the lease or loan for such covered "auto" less the following: (1) The amount paid under the Physical Damage Coverage Section of the policy for that "auto"; and COMMERCIAL AUTO (2) Any: (a) Overdue lease or loan payments at the time of the "loss"; (b) Financial penalties imposed under a lease for excessive use, abnormal wear and tear or high mileage; (c) Security deposits not returned by the les- sor; (d) Costs for extended warranties, Credit Life Insurance, Health, Accident or Disability Insurance purchased with the loan or lease; and (e) Carry-over balances from previous loans or leases. M. BLANKET WAIVER OF SUBROGATION The following replaces Paragraph A.5., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV — BUSINESS AUTO CONDI- TIONS: 5. Transfer Of Rights Of Recovery Against Others To Us We waive any right of recovery we may have against any person or organization to the ex- tent required of you by a written contract exe- cuted prior to any "accident" or "loss", pro- vided that the "accidenY' or "loss" arises out of the operations contemplated by such con- tract. The waiver applies only to the person or organization designated in such contract. CA T4 20 07 10 O 2010 The Travelers Indemnity Company. All rights reserved. Page 3 of 3 Includes copyrlghted material of Insurance Services Office, Inc. wlth Its permisslon, A�RQ� �nT F� t�nntnr�rxvvv> CERTIFICATE OF LIABILITY INSURANCE 5/2/2014 THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFIC� �� ATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED F��P4��IyiATIVE OR PRODUC�R, AND THE CERTIFICATE HOLDER IMPORTANT: If the certificate holder is an ADDI mWm�m��m ��WWWW e m� ��T �� TIONAL INSURED, the policy(ies) must be endor ed. If SUBROGATIONIS WAIVED, subJect to the terms and condltlons of the policy, certaln policies may require an endorsement. A statement on this certificate does not confer rlghts to the certlflcate holder In Ileu of such �at��r��rare��t¢�}. HR:�`PE^"C}:EiD FI.E2E; :L�ISTJti2RCVG"E; CC�I�i:PA1�Y 1�r07�iQ k': F� .�❑ �� ..k � 0 � � szar� �rv�rc�lv i� �.r� 7 ��;? � � �....�.,,� ........_,��.�... ...m..— ffYw�UFdFl3 z�s 1��:��r��uc°�t�r��; ��lv�c,�,��,rv�r }�,��v:zr°�; � ��L��• .� Cl L. lJ VV �L\t`S.J.\.Cr L/L"�.. iJ A. �� l! 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NOTWITHSTAN6ING ANY REQUIREMENT, TERM OR CONDITION �IF ANY CONTRACT OR OTHER DOCUMENT WfTH RESPECT TO WHICH THIS CERfIFI�Ft'iE: MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFOR6ED F3Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TGe ALL fHF � TERMS,EXCLU310NS AND CONDITIONS OF SUCH POLICIF_S, LIMITS SHOWN MAY HAVE DF_FIW REDUCED BY PAID CL41M5. �...... ._.�_�.. .. m .. .�_, m„ _____ �.�. �_ ... �...m ...�..._�.__........ .�. rtv.sre rrrecrx=trv.su�z,mtvc��: ner�c .suux r�ac�c°vn�ur+�t�r_•rr r�r�:r�r�e-� �Mce,;;N �r . �snttrs iun�mnivyvn .,,,,��,�._... � ,,,,,.°,�.�.. ��........,.�._ .�,�,.�`�:n � ,._ . ....�,.....�,�.�,.._�,.....�.�...,�.,.,.�. '4`fkNNqA�FdC'�VM'Yk.iai(�ahtlER�At,.L9A�Bll.p7'Y EACH OCCURRENCF ��: ..._ � � fJAMPoCiF TfJ ftEN7Ff3 ��.�..�. . . . f * ........ � . 4:8,.141A7.��1Mi.�tiGY� rJ4�'f ��iF'!$ '..., F�REIkI C" (Eaaccurrenc¢!,. ..... ._�.. .� ..............., 11AF_C� E7CP (Any e�no perscrn) ;� .. .�_..m. � �..�. ... ...,..� ..._�....._�: ,..... 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BODII_Y IIV,IUFtY (P�r acr..odent NIFtEC).h71"R"�.'Y��v IWC31V-CiWIVEfi .�. p�q��}g fp�rr er,cddentt � � .m.�... �. . . ..�....._,...��....�.. 5 . � ................. � ,. ..._.� NCC.. , ........ , UMBRELLA LIAB C�C:CUR I-AC,H OCC URRFIVCE � EXCESS LIAB �mmm�m� Cl�IN95-YihAUE �� RFCA7F� 1 ... � ,.� . . .. . �_ �� .�.�.�. i criv R ANb eMPLOY6 56l.IAB7 �... . .w.m..m .. ..�,.,�_____-�.... ... . ,�.......� ..�.�m,,,. , m.m,. ........, ... DF ATTON � WhR cl'r'N.. 17v �sraR�r� EFa ANY PROPRIETORIPARTNERIEXECUTIVE YIN E.L. EACN ACCIDEIV'Y ��,;�' ]. / O O�O / O O O � (MndaorylnBNN)EXCLUDED7 ❑ N/a ...... '�l� '�'1��;Ci CiNJ:in."Jty ...�1�"i/1�i/2U�ll.^� (iv/71..tb/2P�7i,"s EL.DI�EASE-ENElwf'LGYF_E .�]„�Q.Q.�..�..Q.Q..� . If yes, descrfbe under �.i�, ois��s� .. poi_icw i_i�nir "1, 0 0 0, 0 0 0 DESCRIPTION OF 6PERATIONS below �� I ,.. .....� ...... .......� � � o . .. ...... ,,,,,�,,,, ,,,, , ,,,,,,,,,,,,,,,, _....� .......�... . DESCRIPTION OFmmm�PERATIONS/LOCATIONS A' VEHICLES (ACORD 161, Addltlonaf Remerke Schedule, may be attachad N more epace Is reqWred) 1'�r�r�� u,sr.ara:l. t� txye IrzsurF�r�",ta (�.��:rat.:icarz; . Wra:iv��c c�:F Sui-��•ogah.ic`an dpp:l_:ie,s :ira f�r.vor.. of �hF� �;F�:et.itir,at� Hca.ld.�x ��;x: Wa�..iv�:r u:C r;�ur I2:iyl�zt tc3 R�:c;�v�.r :Er�zn C7L.hers Erzd�r.sem�.r�t GJCd0d313 att�ar,k��c� tc� thi:s �c3.l:icy. ., � _.__� �.�...a .. ...��._ ��.r�._. �.��__ .. ��"IFIG�"�'F Fl4LI� �I� CA��fA�"IC�N... �� SHOULD ANY OF THE ABOVE DESCRIBED POLICIES�BE CANCELLED �� BEFORE TNE EXPIRATION DATE THEREOF, NOTICE WILL BE �':i�ty o:[ %��:nt�n _C�F��d'V�mF�� P��3R�C�1��9��, WB CV p� "1`�IE F�C�1�I�"Y f#��"�:��IQ�':�. . ........ Af�trzo E;:1tc�n �i:rark �71:CCilc1.71�YC;� M�r��r�er n��r�arrr�a�n�r��ar;;r�v;�°r°rv� . �C}1 I'EX�,� �ST �TFa' F5 ^"%G�.-.�- --,-"-> � ��,r��r��, �i�� rF2o� / r � .... ��__._..........� _.......�...� .. ..�.� �,.�m, t� 1988-2014 A�GCI�ii� �QF�I�Ca1�A'CICiN�. �N9 rN�hms c��s�erv+�d. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD EXHIBIT A y ,�,",,� ` Quotation for � � �� IMS InFraslructure Management Services P ro f e s s i o n a I S e rv i c e s 1 B20 W. Drake Dr. Sulte 100. Tempe, AZ 05203 Phone: (480) 839-4347 Fax: (480) 839-4348 www.ims-rst.com To: Keith Gabbard, Streets, Drainage, & Date: August 7, 2014 Traffic Superintendent From: Zac Thomason, M.B.A. Project: Denton, Texas National Manager of Client Services Subject: Pavement Management Update Project No: N/A Thank you for taking the time to review the pavement data collection services offered by IMS Infrastructure Management Services, IMS excels in pavement and asset management solutions and can provide a full suite of data collection and software configuration services. As the City's dedicated pavement management consultant since 2008, we stand second to none in our ability to update the City's pavement performance data and CarteGraph operating parameters. Our team has worked with assigned City project managers that has enabled IMS to establish a second to none Client-Consultant relationship that resulted in a world class infrastructure asset management system. As we understand, the City of Denton is in need of an update to the roadway conditions and the �,�y � �j�,�� ;� ,r�, a'�� ,� °r�'°`�� A�,�n��°��'' �� ° �� M CarteGraph pavement management � �"�,�� .; ;, configuration. IMS will mobilize our Laser Road Surface Tester to complete an objective assessment of all City designated roads, totaling approximately 600 survey miles. The IMS •- � " approach to pavement data collection allows for detailed coverage ot local roadways in a single ., pass. On major roadways (arterials & collectors), � IMS surveys the road in each direction, resulting in two passes. IMS collects all data in accordance �"�� `� � . . with the U.S. Army Corps of Engineers data ��. �� .�.. ..� ..�,e.. .. ...,,.A P,ou,.��.. � me...-� protocols, commonly referred to as ASTM D6433. These are the protocols required by the CarteGraph software and the IMS team will also update the operating parameters of the City's pavement management program. This includes pavement deterioration curves, network priority rankings, maintenance activities, and triggers. The scope for this project also includes subsurface distress surveys utilizing a�alling Weight Deflectometer (FWD) on all arterial roadways. The FWD will test the strength of the pavement by completing a pass in each direction on selected major roadways. IMS will then develop a detailed analysis and report containing the current 5-year plan, budget scenarios, and suggested maintenance and rehabilitation strategies. The IMS approach is truly a turn-key project that places results in the hands of City staff. Optional activities include additional CarteGraph training, business process consulting, airport/parking lot surveys, and detailed right of way asset database development. IMS 1�rfrnslruNUre Mmrngernee�l Service,s Denlon 2074 - Frdl Nehvork.rlocx page ! City of Denton Pavement Management Services Data Collection IMS is unique to the industry, as an objective and repeatable data collection effort will be completed. The Laser RST will be used to perform a surface condition assessment of all City streets. Instead of using the subjective feet on ground or windshield sampling method, all data will be collected continuously and recorded in 100-foot intervals in the form of a detailed database complete with GPS coordinates. The data will also be aggregated to the section level, following the sectioning and referencing methodology determined after IMS and City review, GIS and Pavement Management Linkage The role of GIS in pavement management cannot be overstated. It is a powerful tool that provides the capability to handle and present vast amounts of data in an efficient manner, IMS can provide a link between the City's GIS program and the pavement management data to enable the City to display and generate color-coded maps based upon existing pavement conditions, street rehabilitation plans or most of the data developed as a part of the pavement management program. An output of such a plot is illustrated in the adjacent image. Digital Images and Right of Way Asset bata Collection While the RST is traversing the roadway, up to 5 digital cameras can be mounted inside the RST to collect images of the pavement and right of way assets. The following views are typically captured; driver front (forward view), passenger front (ROW view), and driver rear (adjacent ROW view). Additional views can be mounted if deemed necessary by the City of Denton. All video is processed in-house; developed as an image library at 25-foot intervals for use in QA/QC and for optional development as a viedo- log or right of way asset inventories. /MS /wfrn.+7rudure Mrrnagenrenl Servicec Denlon 2014 - Frd/ Nehvork.docx pnge 2 City of Denton Pavement Man��r;ment Services A Closer Look at the Laser RST Configuration The following diagram illustrates the full configuration of the RST for pavement condition data collection for an ASTM D6433 (CarteGraph) pavement management project. Laser Camera Arra� �� iaser sensors that �� y objectively quantify pavement cracking, texture, rutting, roughness, {LCA) cross fall, crown, grade, and radius of curvature. The lasers collect data in a severity and extent format that integrates seamlessly with ASTM standards. Dlglt8l Camel'aS �� The Laser RST can be mounted with up to 5 digitat cameras depending on each project's unique requirements. Digital images are largely used for many purposes: data validation, virtual drive deliverables to clients, and right of way asset inventory development. GPS ACqUlsitloll GPS technology is coupled with inertial navigation to enhance the acquisition of accurate longitude and latitude coordinates. Municipal agencies are becoming GIS centric and thus all data must be georeferenced for plotting in a GIS environment and linking with the state XY coordinates. DISta11C@ MeaSUI'111g�� Dual DMI pulse transducers that accurately coll ct and re �mm� mmmmmMmmm e vport vehicle distance and speed. I Instruments (DMI) The distance data is integrated with the inventory, GPS data flow, and time code. Hardware & Stora e Tne �aser RsT is �� g equipped with multiple servers and computers that store the data collected ' from the lasers, cameras, GPS, and touch-screen event board. Digital Condition � Tne touch-screen event board allows IMS to collect a wide range of data from pavement Recording System distresses to the validation of pavement attributes. The touch-screen event board can be (DCRS) configured in any manner we desire and conforms to the ASTM D6433 severity and extent data collection protocols. This is also used for unique asset attribute identification. lA4S I�;/'rnslrrrclure Mnnngenrer:l Services Denlon 2014 - Full Nelivork.rlocx P�+Bc 3 City of Denton Pavement Manaqement Services Sub-Surface Distress Investigations Subsurface distress investigations are a valuable tool to assess the sub grade condition of a roadway. As a part of the project deliverables, IMS integrates the Structural Index (SI) as a component of each roadways final OCI score. To assess the subgrade strength of a roadway, a Falling Weight Deflectometer (FWD) will be utilized for Asphalt and Concrete roadways. Structural Strength Assessment & Analysis: Deflection testing will be pertormed using an FWD, in ` ,; accordance with ASTM standards. While roadway selection will be discussed with City staff, we generally ^ recommend deflection testing on the arterial and major collector roadwa s or roadwa s that have sus ect Y� Y P I,. base failures. Deflection testing will be completed at '� least once in each direction in every street segment ' (every 500 — 600 feet) along the outside lanes of the � �� —�� '''��'��' "'�""�"� � � �� ' �� roadway. Testing shall be altered to an inside lane when it appears to be in a worse condition than the outside lane of the segment based on site observations. IMS will record the readings of all 5 geophones for inclusion in the overall pavement condition index. These readings will be used to determine the pavement strength, load transfer capabilities, and identify properties of the base and sub-grade. Upon completion of the deflection survey a structural analysis is performed. FWD's apply a known load to the pavement and measure the pavement response to the load. The structural adequacy of a road is expressed as a 0 to 100 score with several key ranges: roadways with a Structural Index greater than 75 are deemed to be structurally adequate for the loading and may be treated with lightweight surtace treatments or thin overlays; those between 50 and 75 typically reflect roads that require additional pavement thickness; and scores below 50 typically require reconstruction and increased base and pavement thickness. The adjacent graph presents a sample ��^ . .• ,� �.��° structural adequacy plot of a recent client's �<� . ` . ,„" � � ?y, � ��w; major roadway network against its average �,� """ ' ; � • < • 'M'=, �°,w,,= r' � �p:=�t� � `^ s'"', � . .� �t � � �. . .�. ._. _ .. , .� ° � � �., pavement condition. The diagonal blue � � " A � m�� M; , 1'.p+r��AM1t�+nJ uul�x� • line separates roadways that are « � � .• performing above expectations (above the � � ' ...._ . � w � . r�m�... ; : line), from those that are not, (below the � r� line). The number of roadways falling ,o, ""'° '''� � below the diagonal line indicates this ,, � particular City has a high percentage of ,Y �,, roadways that are structurally inadequate � '�n�" � . . ., � . .. ' .. � �mm.. . w ., ` . for their design load, This is typically the " " "" `" "" '� "" .,�M.w,<�.N.n,�.. result of insufficient base and structural � �� ro �°�� °� °�� ' materials during the original construction, or the application of overlays that were too thin during the lifetime of the roadway. �f ; �� ux 4� IW /MS l�rfi•aslruclure Mmmgenten� Services Denlon 2074 - Ful! Nehvork.doca /aage q City of Denton Pavement Manaqement Services CarteGraph Pavement Analysis, Operating Parameters, & Report IMS has extensive experience working with many different pavement management systems. With respect to CarteGraph Navigator, we have specifically developed our data collection tools and processing/scrubbing/reduction and upload capabilities to facilitate a seamless transition of data collected in the field into the PavementVlEW and PavementVlEW Plus modules. Unlike most data collection surveys, IMS collects data on 100% of the pavement network. The data is collected in 100-foot intervals and aggregated to the segment level. This approach is more accurate than the typical sampling methodology as it greatly removes any statistical bias/skewing of the results. Following the completion of the pavement surveys, data processing, and loading of the data to the selected application, IMS can begin development of a final analysis and report. The primary function of the pavement analysis is to examine predicted changes in pavement condition over time. Current conditions are compared with future �a,o �._ . ....._ , „ ,m-a . w... . � . , r .. . . .. conditions so the effects of maintenance activities can be evaluated. Also, future conditions without any preventive or major activities are also predicted. This process of evaluating pavement sections is based on the current condition, pavement treatments, performance curves, and budget analysis results. The adjacent illustration is an example of the prioritization configuration for a typical IMS CarteGraph assignment. While this has been set up for Denton, it is now time to update the prioritization of maintenance and rehabilitation activities. a� � � � � e "" � . �x�wcA»�vm�,�rawin.�nr,u�r�u.y�w�wMU�timuw,� n y"4� .' � M� . . s a °�._ �, m. Ya �� , � i � �� w � a � � �� ._ "�. �� ° ��'� ^I�rP�ie�ri�y � ' � . . � �; f� � E � � ��'��`ri�+„,�� e� � *.�'y �"�""' I : � g�a Priority � � � i ��'�� '� i �„y'� ' �wuw��ar, C�rl�v�t�� Y. ....I ��`^J� �- h� � ��tly,� � m�,Y 0 d nw�mur.pr l � . f k M�"': p N��, . „ � �� , — — �att I � � .�`�� _�.. �:: ..�. .. � F, � ,. �� .�. s �. .. �.�� ...<m.�, ��,�, M..:°�,�, The following items would be included in an IMS analysis & report: • Sireet ownership and inventory/attribute reporfi . Present condition ranking - identify the current condition of each street in the network, as well as the network as a whole. • Fix all budgef analysis — this identifies the upper limit of spending by rehabilitating all streets assuming unlimited funding. • Do nofhing analysis — this identifies the effects of completing no roadway rehabilitation. • Steady state rehabilitation life cycle analysis — this identifies the minimum amount of rehabilitation that must be completed in order to maintain the existing level of service. • Plus or minus 50% and other additional runs- additional budget runs are completed at rates of +50% and -50% of the suggested steady state analysis. Additional budget runs can be completed at the request of the City. Up to 10 budget scenarios will be run. • Integration of capital projects and City Master Plans — ongoing and proposed projects that affect roadway rehabilitation planning will be incorporated into the analysis. • Draff 5 year rehabilitation and prioritized paving plans — based on need, available budget and level of service constraints — a minimum of three budget runs will be completed. � Final prioritized paving plan — incorporating feedback from stakeholder departments and utilities, complete with budget and level of service constraints. /MS lnfrnslruclure A�nna�enten! Services Denlai 2014 -/�u!! Nehvnrk.docx /1a�e S City of Denton Pavement Management Services Right of Way Asset Inventory Development (Optional) The IMS RST uses high-end GPS coordinate data and digital cameras positioned so that all attributes/assets requiring data capture are visible with the front, side, and rear cameras. While nearly any asset that is visible from the video can be inventoried, the most common are curb & gutter, sidewalks, ADA Ramps, signs, and storm sewer inlets for location verification and condition assessment activities. Asset inventories are supplemented with air photos and GIS to ensure strong positiona! accuracy. The images and GPS data are merged on a frame-by-frame basis. The images are then post-processed using a specialty piece of GIS and roadway image viewing software. Using RST imagery, the existing centerline GIS, and aerial photography, IMS will spatially plot each right of way asset in its real world location. This approach meets all Federal MUTCD requirements for ROW assessments. The IMS technology is an open architecture system that allows virtually any type of asset to be defined for collection of location, attribute, and condition data. Once an asset is observed, the operator toggles to the individual record input screen and proceeds to input the appropriate attribute and associated information. Wherever possible, "pick lists" are employed to streamline the data entry function and provide uniform, high quality data. IMS will confirm the f�ature attributes to be collected with the City prior to data collection. Prior to commencing the asset inventory, a document called the Master Asset List (MAL) will be developed, using each applicable exhibit as a starting point. The MAL defines what assets or inventory items are to be logged and what attributes will be extracted. The MAL also defines the methodology for condition rating each asset. Essentially the Master Asset List is the direct equivalent of a"data direction" as it sets the rules for right-of-way asset data collection. /MS l�rjrn.��ln�clure Mnnagemeii! Servlces Dcrrlon 2014 - Fu!! Nchvork.docx page G City of Denton Pavement Management Services Client Profiles and References Texas is home to a long list of IMS clients. Our projects take us to all corners of Texas with the majority of our clientele in and around Dallas, Houston, and the City of Austin. In the DFW Metroplex alone, IMS serves as the asset management firm for Euless, Keller, South/ake, Denton, Weatherford, Farmers eranch, and Carrollton, Texas. , On all assignments, the IMS team utilized our Laser RST to perform a network wide pavement performance evaluation and ROW survey on asphalt and concrete roadways alike. The RST, equipped with an array of 11 lasers, digital cameras, GPS, and a touchscreen tablet drove the agencies roadways in an effort to update the pavement distresses and asset inventory data. Our philosophy is based on the provision of quality pavement condition data for the implementation of multiyear pavement management plans. As illustrated in the � �� adjacent map, our extensive reach �,� �- �� throughout Texas and the Midwest � � �" � � ��"`�� ,, � � � � � ` � � region will allow us to include � �, � � � ,�'��'�� ,,�,�"�� local comparison results against ^� � �+�� the City's current roadway '� �� `�� , �� '� ��, , conditions. This comparison will �" � � � � "�'� +w'� � highlight how the City's current ,� � �` � �� " �w � PCI results stand up against other � �� , � Texas agencies, in addition to ' � � � �� l � other municipal regions. IMS is ^ � �e6�„� � � � � � � � ��,ee ��, � � � �: ; the only pavement management ��g�^�� '�, �N ,, +� s� C W WawpM Grlu4amv '�� .,.Y., f1 consuitant who has enough local �` �` °'� ��G�� . � �� and regional expertise to offer � ��'�� ,a,��,w � � � � � � ��j such a wide-ranging comparison , �� ,m _ .� � �.-.. .. .. �.�,�o � . n e �u.w , .a ...,, ,.. . � ��, across multiple software platforms for PCI reporting. Recent Competitive Awards in Texas City of Pearland: Recently awarded to IMS, the City of Pearland scope of services has been developed for implementation in the fall of 2014. The IMS team is performing a comprehensive pavement and asset management implementation program that includes pavement data collection, right of way asset inventories (sidewalks, ADA ramps, curb/gutter, signs, etc.), development of a 5-year pavement analysis and report, and implementation of a web based data viewer, IMS is currently processing the City's pavement condition and imagery data for reporting purposes. The Laser RST surveyed approximately 475 linear miles as a part of this asset management assignment. City of Euless: IMS was awarded this assignment in early 2014 and has recently completed the draft pavement condition reports and results presentations to City Council. The Laser RST surveyed approximately 170 miles, covering the City's entire network. The IMS engineering team is currentiy finalizing the 5-year maintenance and rehabilitation plan. !MS lnjrvrstrtrclure Manngenre+N Services Denlnn 20I4 - Fu!! Nehvork. �locx 6Jp8e 7 City of Denton Pavement Man��r��cnt Services Texas Project References The following projects are provided as a testament to our ability to provide quality asset management services. While IMS operates across the entire United States, the following references are just a few that have been completed within Texas in the last few years. City of Denton Contact: Keith Gabbard, Street Superintendent, keith qabbard(a�cityofdenton.com ,(940) 349-8200 Since 2008, IMS has been the City's dedicated pavement management consultant. IMS tested approximately 525 test miles of roadway and completed the upload, configuration, and training for Cartegraph Navigator. IMS also completed a right of way asset inventory of curb/gutter, sidewalks, and barriers complete with 3 views of GIS linked images for Ioading and delivery. The pavement condition survey also included ground penetrating radar testing, roughness survey, and falling weight deflection testing. IMS then completed a Ca�tegraph PAVEMENTview Plus analysis and report. City of Keller Contact: Matthew Kite, Director of Public Works, mkite(c�citvofkeller.com, (817) 743-4080 Since 2004, IMS has performed 3 data collection projects with the City of Keller. IMS surveys approximately 260 miles of roadway using the RST equipped with lasers, digital cameras, touch screen event boards, and inertial navigation. The IMS team also completed deflection testing of the City's arterial network for each project. To maintain continuity of the data, IMS utilizes the same ASTM D6433 data collection protocols for each project. The Lucity pavement management module was configured to best meet the City's needs for maintenance and rehabilitation operations. A detailed Lucity analysis and report was also developed for City review. City of Weatherford Contact: Manny Palacios, Public Works Director, mpalacios(a�weatherfordtx.qov, (817) 598-4241 Since 2006, IMS has performed three pavement condition surveys and provided a comprehensive pavement management analysis and report to the City for each project. IMS has also updated the City's Cartegraph Navigator software for each cycle. The 2012 project included a full network pavement condition survey and sign inventory for load into Cartegraph PAVEMENTview and SIGNview modules. The RST surveyed approximately 180 test miles. City of Beaumont Contact: Patrick Dona�t, Public Works Director, pdonart a(�.ci.beaumont.tx.us, (409) 880-3725 In 2011, the City of Beaumont contracted with IMS for a full pavement condition survey, right of way asset inventory, and Lucity software configuration, The RST initially surveyed approximately 800 test miles that included roadway widths, pavement condition, and the development of a sign database. The second phase of the project was for tfie collection of additional ROW assets, including; signals and flashers, sidewalks, ADA ramps, drive pads, curb and gutter, street lights, guard rails, and median & curb drop inlets. IMS loaded all data into Lucity and completed a 5-year CIP plan for the City. lMS !u ms•Iraciure A�rnrn urreirl Serv�ccs �� Dertfon 2014 - � �� — f � S, � Fu!l Nehvork.tlocz page 8 City of Denton Pavement Man Proposed Budget ent Services The detailed budget presented below is based on the IMS work plan and deliverables. It represents a realistic budget to complete the work, and we are confident we can maintain an on-time, on-budget approach to the assignment. City of Denton - 2014 Pavement Data Collection ._Task.AcdvflV _�m�,____--- ,�,..,a��,....._ _.Ouant. . Units _ ......UnitRate .... Totalmm ProJect InIUaUon 1 Project Initiation, Meeling, Planning 2 GIS Rewew, Update & Networking Referencing 3 Dlstress Protocols and Master Asset Lis4 Field Surveys 4 RST Mobilizalion & Calibration 5 Suriace Distress Condition Surreys 6 Pe�ement Roughness and Cross Fall Survey 7 Pa�,e�ment WidlhlLane Width SurvEylUpdale 8 FWD Mobilizalion 9 FWD Subgrade Condition Surveys - arterials only 10 Fonmard View Digital Images - 1 View Data Management 11 Data QAIQC, Processing, Format, & Load to Soflware 12 Drafl Pa�ement Managemenl Anelysis 13 Final Pa�,e�ment Management Report, Analysis, & Presenfation 14 GIS Linkaga 8 Imenlory ReHew QA/QC 15 Load images (1 Hew) to CaAegraph 16 KML FilelShape File Deeelopment & Delieery 17 Project Management and Meelings ((�7.5%) 18 Negolialed Credit (for Sole Source) Optlonal Service Items and ActiviGes 99 Web Hosted Digital Image & Condilion Data Viewer 20 Assel Dala Collection (GPS&Camera Confguration) a. Sidewalk Dalabase Deuelopment b. Curb & Gutter Database Dev2lopment c. Sign Database Development d. ADA Ramp Database De�elopment e. Slorm Sewer Inlet Database Deeelopment 21 Load ROW Asset Data to CaAegraph 22 Process Planning Consulting Not lo exceed amount =5950mour+oxponses (approximately 35- 40 hours) 23 Onsite CarteGraph 7raining 24 Supplemental Web Conference Support 2- 4 hour w eb conference sessions (use w ilhin 6 rtanlhs) 25 Airport Road Sun,ey, Data Processing, and Deli�ery 26 Cilywide Parking Lol Sun,ey & Data Processing (70 Lots) 1 LS 600 T-Mi 1 LS 1 LS 600 T-Mi 600 T-Mi 600 T-Mi 1 LS 140 7-Mi 600 T-Mi 600 1 1 600 1 1 1 1 1 600 60D 600 600 600 600 1 1 T-tNi LS LS T-�i LS LS LS la LS T-Mi T-Mi T-Mi T-Mi T-Mi T-Mi EA Upset Limit 3 DA 2 EA 1 LS 1 LS $4,500,00 $4,500.00 $7.50 $4,500.00 $500.00 $500.00 $3,500.00 $3,500 00 5115.00 $68,000.00 $5.00 $3,000.00 $5.00 $3,000.00 $3,500.00 $3,500.W $200.00 $26,000.00 $12.00 $7,20Q00 $25.00 $7,000.00 $8,500.00 $10.00 $2,500.00 $3,500.00 $12, 69Q 00 ($16,925,00) $15, 000.00 $7,000.00 $8,500.00 $6,000,00 $2, 500.00 $3, 500, 00 $12,690.00 ($18,925.00) I��4ja��T�aNr;�" ��1�2,,��i��a�; $7, OOO.OD $95.00 $45.00 $50.00 sso.00 $55.00 $50.00 $2,500.00 $8,000.00 $7,000.00 $9,000.00 $27,000.00 �' $30,000.00 $54,000.00 $93,000.00 $30,000.00 $2,500,00 $6,000.00 $2,300.00 $6,900.00 "� $715.00 $1,430,00 $4,000.00 $4,000.00'� $39,513.00 $39,513.00 `f" Thank you for considering IMS as a viable solution to your pavement management needs and we will strive to become an asset and extension of the Denton stafF and team. If any questions arise please do not hesitate to contact me at (480) 839�347 or zthomasonCa�ims-rst.com. lMS Lrfrnslruclure Ma�t�rgcnrenlServices � Denloir�20/4 - Frrll Nehvurk_rcvl.d� � ,__._ o� page 9