2014-359\\codad\department::\legal\our documents\ordinances\14Uiot funds py15\susangkomen ord.doc
ORDINANCE NO. 2014-359
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT BETWEEN THE CITY OF DENTON AND NORTH TEXAS AFFILIATE OF
THE SUSAN G. KOMEN BREAST CANCER FOUNDATION, 1NC. FOR THE PAYMENT
AND USE OF HOTEL TAX REVENUE; AND PROVIDING AN EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager, or his designee, is hereby authorized to execute an
agreement between the City of Denton and the North Texas Affiliate of the Susan G. Komen
Breast Cancer Foundation, Inc. for the payment and use of hotel tax revenue, under the terms and
conditions contained in the agreement, a copy of which is attached hereto and made a part
hereof.
SECTION 2. This ordinance shall become effective immediately upon its passage and
� ......_.�...m.
approval.
�"� `�...._ Y � .��"'� � p ° � ..� 2014.
PASSED AND APPROVED this the � � da of � �,��' ���,.......,_._
� � � � n n��....
, ..., � '��"""��-� �..,�
.....A_ MAYOR..� ._........
CHRIS ATTS,
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY. . ;� .. �� �.... °� �". ���� � �' �. ^ ���:,.
�
APPROVED AS TO LEGAL FORM:
AGREEMENT BETWEEN THE CITY OF DENTON AND
NORTH TEXAS AFFILIATE OF THE SUSAN G. KOMEN
BREAST CANCER FOUNDATION, INC. (PY2015)
PROVIDING FOR THE PAYMENT AND USE OF HOTEL TAX REVENUE
"�"9 ��� ,������'��1�:��J"X` ������'� b�t���� th� ��it� cal: I�a�rmia�rt� Yl"���:�w ����a��rc���al corporation
(�e `��"�"��"��� ��� �dc��� `I"���� ��"i1��,�t� ��"t��� �t���� �. ����-�e,�� ������t �'��a��r ���a����lation, Inc., a
legal �nti�� ix����}��a��i�a� �u�r�i�� t:�� ����,r� c��"ti�� �t�t� a��"s�"�x�� ��1�� ��K���i:�;� �I�I�"��"�� �C"EXAS"):
WHEREAS, TEx. TAx CoDE §351.002 authorizes CITY to levy by ordinance a municipal
hotel occupancy tax ("hotel tax") not exceeding seven percent (7%) of the consideration paid by a
hotel occupant; and
WHEREAS, by ordinance, CITY has provided for the assessment and collection of a
nnunicipal hotel occupancy tax in the City of Denton of seven percent (7%); and
��IC�}�t��,�� 'i't��. "��� �c����� ���l.l�����z) ��at:l�c����z�� ��°���' ts� use revenue from its
rr���r�a�a��� %���1 c���c�����W�' ta� t�� ��r�����t��� �a�a��n� ����' t�� �����v�r���cmn and hotel industry by
�a�.�v��i:������ ��r��l +�.�a�������i���„ ����ia:�i�;atuca��� �.�mt� �a�c����c����a���l� �����r�.r�� t� u�ttr��t tourists and convention
��1����t�� �r ���;��tu����t� tc� ��� ����rri�i���it� ta�° At� v�cinity; and
WHEREAS, KOMEN NORTH TEXAS is well equipped to perform those activities; and
�1-��:��:����a "�`��. "�"�� ������� ����.li��(�) ����t��c��ir�� ��"�`Y t�� �c�l�;���t� �� e�at�tr���t �it�a
K�I"w���� �1C.�k�"N;�"�� "1"�;�:��� �� a�� ���r���a���ci�;��t ���tait�� t��� r������.u���r��c�� �r�a� :��������i�z��� �f�r��r�r�z�
�.�r��l ��°i�v��i�� c��, %��� ty��� ci��;��M����c� la�r�inn����v� �ii��c���' a��t1� r�v�.��.�:a� fr��a�� tl�� ��.���i�i���� l�c���l
occupancy tax;
NOW, THEREFORE, in consideration of the performance of the mutual covenants and
promises contained herein, CITY and KOMEN NORTH TEXAS agree and contract as follows:
I. HOTEL TAX REVENUE PAYMENT
������ ���� � � ' eration of the activities to be performed by
C� )1��7^I�.�`� �i� hon. For � d t����atc � ��'� ����r��� �� ���� lc�a �.��}ll'��'�1 �+��RTH TEXAS a
�c��tir��� ���` t��� ��c�t�� t��. ����x�u� ����l�a�t��i ��' �"� l`"� �t t���:� ��-a��:� �racl u�� tl�c� ����r�r�c.a° specified herein
�s�a��� ���x������,� ta�^ +��i'1,�° t�a �f�����N ���1��1"� � '1`��J�� �c�a���,�i.��°��;s ������ta �•c�f��c�rc� to as the "agreed
��r;���7°�e��rt»�a� ��. �ti%c���� ��� �at�d�"�.
1.2 Amount of Payments.
(a) As used in this Agreement, the following terms shall have the following specific
meamngs:
(i) The term "hotel tax revenue" shall mean the gross monies collected and
received by CITY as municipal hotel occupancy tax at the rate of seven percent (7%) of
the price paid for a room in a hotel, pursuant to Texas Tax Code §351.002 and City
Susan G. Komen HOT Funding PY2015 - Page 1
Ordinance. Hotel tax revenue will include penalty and interest related to the late
payments of the tax revenue by the taxpayer.
(ii) "�i�� ��� `�"��a�������� period" will mean the collection period for CITY's
fiscal year. It vv�.l� �����t����' �i���� �� revenue due to CITY for the relevant fiscal year and
collected throu�,� ��� ����� �1���' �� �' ���� month fc�llowing the close of the relevant fiscal year.
(iii) The term "base payment am������t'"' ���11 ����un � c��� a'�r°�rr�r��� �d` z������" �"cl��l
to the total hotel tax revenue collected by +�'I�""`� c��.�°xr�� ���' �`���"����� �'��4°�� �'� ����' ��`�� �
fiscal year or fiscal quarter), less: (1) �tt�:�r���,� �:��' ��!�������� ������ i��'��''�"� ���ri��� ���i�
relevant period of time for costs of coll�c���e��� �r ���itir�� ��" ������ �������"�%�'� ����'°�"���' `����
auditing costs include fees �a�i� t+a �rt:t��°��ey� ��� ������� ��c�� ��� ���': �°���l�r• er���ic�� ��' �C:"��"'� �e��
which attorneys or agents ����t �c�a�°���i�a-��� �r �r�l���ti�`��� c��" ���� �����1 t�c ts��as�� t��a�y�a°s��
and (2) court costs and o#�a�a• ������;��s ����ti���°�c� �.�� l�ti�;�tu�w�i �������;t, nr a�.a�iti���; ��; ��ti�:l�.
taxpayers.
(iv) "T��c� tc�rr� �`��.�i�ta'��t ��a,a�"4�r'' shall refer to any quarter of the calendaz year in
which this ,��,�rc��.z��r�t i� �n ��rc�• �,�°c���`act quarters will end on March 315t, June 30�',
September �t� �� ����� ��+��������' � ��� �►�'���� contract year.
(b) ��a� �°+�t��rrt #�� ���;ti�l���t��y p�x�i:c�rrr��.���� ai tl�� ��ta�r,F�t��� ��;t l�a�°t� i�i t��i� ��„��c�a-r����t
�.s��� ��11 �������a�c�Cs l��s•�t�a, C'�"➢"� ����1� ���� ��� �.�����V �1��."�'�-� �"���,r�� �rw ����a�a���t c�#" mc�r��y ir�
���� u���4.ra�� �^����s� ���.��1 t�.�� �C�k�� 1����� �n��rant a�� �"��1�--'�'iv� ���a����z���t�� ���r��i�t +�(�.5;��r��� r�1� ����
��������� ��.�c� ���,�r���ac�t ������¢�4� �r ���� �`���c� �cai�tra�� �rn��u�� c�f fi��� �1������,1��1 C��19���� ��� C�,�J�£)�.
This amount will be divi����i i�a�c� �w�� �������r�t� �c��N�:6 �e� �G���'� c�C tk�� ��r�i����� ��i��� �c���tr�����
amount, unless CITY can ���vr� ����� �•����r����� ��r�l�zi.��� �l��,t ��r� a�a�r�u�� �r��� ���'rn��¢ ��t������i
will be less than originally �:�t�r,�r���d �"c�r �1�� ��sc��6 ����r. '�"�+� �i����1 ��.����t �wi11 ���a�����nt �r(��'.�� ��`
the fixed contract amount or the unpaid rema�r�cl�� a��" �.�a5�'�"`� ���� ���� ��x�'� �����'���� ��'��"�����
whichever is less. If CITY's Chief Financial ��"1����° ��1�,t�;�`w��a�r��� ���� ����'�� ��� �'���'��°� ��" ���'�
CITY are not meeting the anticipated budget p�c����������, �"�'�`�'" o���" �"���'��'�� �'����°� ���'� �
TEXAS' current budget at any time during the cc���tr��t �a��`�c�i�a ������ ��n�'����� �� ������1��� �'�" �'���'����
of any unused or improperly expended funds fr��� ��t� ��i�w�' �c��tr��� 1���'����_ ����� �'�'��'�"�� ��������"
receipt of the required quarterly reports.
1.3 Dates of Payments.
(a) The term "payments" shall mean payments by CITY to KOMEN NORTH TEXAS of
those amounts specified in ¶1.2, above, as determined by the hotel tax revenue collected.
(k�) 1���;1� ��u��rt�rl� ���n����� �h��� i�� ���� ����a� r�;��i���t r��" tla� r�c�u�r�� r+����fi� �r�� ��itc�r �1���
�Sc�, ���;y i�y���vui��� tl°►� ���t �i��,� ��i' th�, ��r��r���:t ��r.�����. ��` ��� ����t��r�� �'it��w.r°icial r��m�i�t i� a�c�t
�•���iv�� �it���n t�it�;� ���� c���� ��` t��� c,�ac� �1' ���. �������i��b�� ���s�1,r•a�t ��.���s���.z•� �a�� �r��,����,��� ���� 4a�
��1c� it� ��•��u�� �Ctt��� r��,.�r���������. �,�����i� r���^ r�yt�����lc� ��,� ���:r��a•1� ��y�°a������� �r�t�l ��� ��������c�����i�
reports are received and approved, which approv�� ����1� ����t �� ����^������������' '�'+�"����������°
Susan G. Komen HOT Funding PY2015 - Page 2
1.4 Other limitations regarding consideration.
(a) The funding of this project in no way commits CITY to future funding of this program
beyond the current contract period. Any future funding is solely the responsibility of KOMEN
NORTH TEXAS.
(b) It is expressly understood that this contract in no way obligates the General Fund or any
other monies or credits of CITY.
(c) CITY may withhold further allocations if CITY determines that KOMEN NORTH
TEXAS' expenditures deviate materially from their approved budget.
II. USE OF HOTEL TAX REVENUE
�.1 �i!;�� �f 1�'��,���. ��"�r �ar�m�i Y��, ��r��ic�'���atac���. �t" ll�� ����a�a�r�t ��^ +(.:I�I.�"� �� �t'��ff�"� �9��."i`�;I
�1°I;��� �r�•' tl�� M���°��c� p�a��s�t� ��" ��a1.�1 � t�.a.�a��� ���,��fac�� �i�cavc� 1�4.���;:� i�����"�"�wi "����e�w�
��.��� �� a��� �a��l� �c���l t� �����s �ar�l�� ic�r �c�v��ti�i�� ��c� c���u���ix��„ ��I1�;it�zt����� �.�ci �rc���a�ti�����.
���a��r����� tic� �t1.�r���; �c3aa�`��t� �.��c�' �c�r�v��at��r�� ��l���t��� �r ��e�i�t!���i�� ��a �1�� �n������4����ty ��a° �t� vi������,
,��� ��at����%r��l �r�r °�"��. "�"�� ������ ����.1(������ ���;r��� fc�r ar�y ����a�,�c�� ��:��r rav�i�d� �� ��rsra��� la�
a��i�lrai���� ������a��r � � �` �ai' �I��,t ���� ;�}���1� ��� ������,ded to CITY within sixty (60) days.
�.��r���i�����; r���t�:ri�1� �a��r��sed with the hotel occupancy tax funds must be targeted to reach
����,���ffi��,�, ��������� ��� ���7��a�� city limits. These materials include, but are not limited to, signs,
��;���r�� ����c�;�'�s, ���'�����C��� and print advertisin�.
2.2 Administrative Costs. The hotel tax funds received from the CITY by the KOMEN
NORTH TEXAS may be spent for day-to-day �a�r`�t�c���, ����'��� ���������� �����"���� ���'��"'��'��`��������'
and other administrative costs allowed by TE�, "I"n� �.��r�� ��� 1 � � � � ���� ���� ������" �� ����'����'�� ���
KOMEN �t�R"i"1� "�'�����;' �a�.�����e� �E�a����i.t "r��'') ����� ����1� �::rr� �ir��t�� ��t�•����t��ll�: te� vv�ar'�. ��ty
pro�ams vv�ic��. ��c����r�t� ��a�aa°z�r�� a��ci t��� �����1 �:��e� �c�������lGa.� �r���a��K•�, �:t���� i�' c;��h ��°��r���t�� «�t
least one ��"1.��� �aa� �t�tuti��a�ry ������ ���a����'���''��l wrtlun TEx. TAx CoDE §351.101(a).
2.3 Spec�c Restrictions on Use of Funds.
(a) That portion c��� ��.x�a� ������:�i��°���v� �;��t� c��' t�e KOMEN NORTH TEXAS for
which hotel tax funds may be ����� �����t�' ar�c�� ��c���e� t���� �ca��rc��� of the KOMEN NORTH TEXAS'
administrative costs actually i�%����'r�� 6r� ����'���r�����'� 1��� �'��M�'����� specified in ¶2.1 above.
ib) l.:ic.�i�� t��x �"�r���� ��a�� �r.c�t ���a���t ����° ta���^�1 for a person to attend ��� +��e�� «a' ��sn��.�ct
an activity the ��ri�a��wr,� p�r}��a�� ��f �hi�k� i� �¢.at �ii���tl� r�lated to the promotion �� �c���� �t���ri��� ����8'
the convention ����i ��.a�t�l �����astryr ��� �1°z� ���fe�t•������� of the person's job �.�� �� �i`i:���c��k ����:�
professional manner.
Susan G. Komen HOT Funding PY2015 - Page 3
III. RECORDKEEPING AND REPORTING REQUIREMENTS
3.1 Budget.
(;�} �:.����;� N�� � �� "I"1:���� ����11 �acih�r� �� tl�� �r����t (.��l�a�it ����,� �� ���arca�+�� b� t��
C�ity �"r�ua��i� ��r c���la ��9���c�� ��<��, �"�ar ��11 ��ac����i�r�� r��" �+��?i�^�l ��:��"1°,F� �'��� i� �v��ai.�� �a�
���t�1 t��e �u��c�� ����1� �a� u���W �a� �C)NI'�;� �I�S� 1 k.� '.�:�.1��. �t� �th�r wca�°��, ��'I'�" si�c��.rl� b� ���1�
t�, �����ii �����fac��lly ���� ����p��c �3`��e��� i���vi����l ���a������ur� ai k�a��i�i t� �"��t�d� f�r�a�� ���� �����r�t�
������,�n� r�i���a��� tc� �7c�1�� ta�. �i°�G"Y �����.11 ���w�. ��r�� ��a �.��t�T� ��I�'� 61 l°�:��� �r�y� �cat�� t��x
r���t��c�s �� �;�� �"c��t�� i�� ������.a�� 1 �.�a�`t��s ���~��r���;� c�r�;�•��r� ��y ��.��rr�,r�� �^��r ca�'�%�� ��ra��r��n� �a�ti���:�
� k�������t �"�s�� �ua��� �°�s�,���t.iv� �rc��r�am y��� �-i��� ���r� ���rc����i �r� �itia�� �.�� t�°t� %����c��a �."it�
�"�aa.��xc��l„ ��,�kl��ax��u,r�� �i�. �������iture; ��`�icr��4�;.
�1�} I�.i)�L�� �ti���'�I '1'��,��� ��c;%��v������ t���t �t���r�aval c�f t��� �uc���t �����:i��t �`�'_�
� �„ „ . P , �• �� � ���T�i r�����r i�� ,t��r�� � ��� r�����c�t t�
i�y� ��� C�+�r��t���� C��.t� �.��������� �r��C�� �� �fLS������ � �� � �r� K. � �1���1 � � T'1� �
��c� �r�tc�v t�'. �"����� ��,�� � �"�.�� �c;1 t����c�cz���� ������"�'� ,� �� ���'C�l`��
�+��T'I � 'C"��� � � � t�a�r��a� ����� �crr ����, ga�ar�c�s�� ��r����c��l u�
* � �k��91 ����
th:�� ������z���t, "�`��, T�",�� ��t����:: �� � 1. Z � � (�� ���ci i;r� ����: �.��u����¢ �� �������v��' l�� �1."J°'�.
��� l��ca�� �h� �.���1���ti��� c�r ���c����tit ca�� 1�t.�C'�I�� �1�� �� I i'�"��X.,��, �l�� C;i� T��r����r �a�.
��i� c��st����c� ���� ����1:��r�;�� ra��a���r �.��,��c�s������� t� ��y� <���ar����� taud��t �� n���s�,�.r� t�a ���-r•� ���t �t��
,r
i����,�t �f ���is ��a��������rd.n i� � c�.�,�ra�r ���;�i����r�t v�ri�i� ��i��i�r�k ��a��� c��� ���k�l�� �f ���cl�,� �r�� ���
���ca�°a��u��c� u�i�.i� �t�t� ���, �r����z �i���roa° a��rz����.��a�;� ����a�r �ara� i�cr��� th� �v�r�1V �"��z�cir��� ��� 4"�r�tl�
ixa '��� ,����y ��t�r�d �1�� t��-��rt, �rr�- c�ttz����� ��lt�� t�� ��r����"���c��:���� c�'��1������a�r� e�� ��'}1��.��1� �{:����A���
"�"C����", �ai�h����t ������rca�a�� c�l:"'�k�� �'��y ���an��l �� �rdinance.
3.2 Separate Accounts. KOMEN NORTH TEXAS shall maintain any hotel tax funds paid to
KOMEN NORTH TEXAS by CITY in a separate account or with segregated fund accownting, such
that any reasonable person can ascertain the revenue source of any given expenditure.
�,�� �i�����e�i ��;�:�rrl�. �.t:���� i^<6���"�"�: "�"w:�.�,'� ��°m�1i �c����i;�t���� c�r�r���a�e�� ���d ����.�,r«���
������c���a� ����r:�r•�� ��f ��;a��� �x����d����r� ���` t�u+� ����te1 t�� �'i�c�� ������ 1�� ���9"w����6 ��i�. i"l�� "�'i��,lt�'.
"I9����� ��.��a��� ���•� r�c.��u�aA��V �c� �� ������"�c�c� � r��tri�;tl:�.�� .{�u�:�s i"ra�� �.r.r�it�� ������i�t ��������a���� ���cl ��u���.
��¢�i �a� �iw��� fc�r ccxa�t����i�c� ���a�c��, ir������in�, �u� �c�t 1�a���it��. tc�, ���clat,ir�� i���; ��° ��tt��rn�Y i���.
�� ^ � ��s ������e `��tl��r���c� ��kc���71'���� ���! � � � �: ���� ��1 �l � �� a��� ��a�1� ��"iz ���i��� ��������
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�'�sa�,z��t�� �" � .
�vai��t��� �c�� �������,tiar� �nd �°��i�r�r �.�y� �1�� ���s�y rx�ra�.ir�� il��; t�������;t. 1������ ���"�I� �'L���
w.����n����mr�� ���r� ac����t� 1��<:�t ��l sx��;� �ira�.r����.� �°������, a��� ����� c�t���r ������� r����,���� �� t���
���•��a��c,��� s���1� ��: ��a'�j�cdi te� �,➢�� ,���s�� ���a���ic I��'�a�c�,��ii��� �tut, "���:�, �ie��v",�, �c�����, c��. �5�., ��;
hereafter amended.
�,�k ��u����a�l� 1����c�a�t;�. ���� i��.i�,��� ����i�� �a�` �xc���i C��� fi�z��1s, a.���� �it���s� ��ir1.� (:��}� �'�y�
�rI1��� t�°r� ��ad c��` ���r�gr c����rtr� t.l���,z•���"k��, �a��,i1 ��1 f�t�c�s ����v� �c��� ��.��r����� �a�rl rc��a•tc��� ��� �;�'�""��
I�:��P�1�1� �9t�3��� i� �"�A;�� sh��ll fi�i°��i�t� �c� �"t"�"�. (�� a �c�����l�t��� �"si����a���t �°���r�, (�) � �i�;� �f t�ac
������i���r�:� a�r ��a��i�:� ��k" t��� �s������� �ar r��,�.��t.:� ������'� �nr���� ¢`�����4 t�� ��c�t�l t��� fi,�.a��� ��ar�stm��.�rt ���
"������., �",�� �"�����, ����."i(����"�, ����c� ��� � �,�aC��" c��`�11 �ic������1 rc,c�w�e�� (��.�.„ �;����� c�k'�"z�c���t z�?�t�. k����ic
Susan G. Komen HOT Funding PY2015 - Page 4
cleared checks or bank statements, and other relevant documentation). Both the financial and
expenditure reports will be in a form either determined or app�•<°a��ri �� t��� i`��t�° ��������' ��"
designate. KOMEN NORTH TEXAS shall respond promptly t� ���� ��������� ��'��� a�� '��'��'
Manager of CITY, or designate, for additional information relating �� t1Yu� �c:t.�vit��� �a�rCa�'���a�ei �a��c��r"
this Agreement.
3.5 Notice of Meetings. KOMEN NORTH "�'���" �k���� ���� ���� �"���' ������� �'�'���w� �� ��`�
his designate, reasonable advance written notice a�t t�a� �ir�a�� ��� ����� ��' ���� ����������� �� ��'�'���
NORTH TEXAS' Board of Directors, as well as�.�r� c��l��r �����i�� ��"�.� �r���1��������" ��� �����
NORTH TEXAS, at which this Agreement or �.z�� ������t��' ����.N���� �� �����' ���`"�'���'���� �"��`��� ��
considered.
IV. TERM AND TERMINATION
4.1 Term. The term of this Agreement shall commence on January 1, 2015, and terminate at
midnight on January 31, 2016. However, the pro�r�r�� �a��a�.��l ����1� ����z��������� �� �������'Y' ����� �
and ternunate at midnight on December 31, 2015. �i°�� t�c�:��. �a�g��������'�""� ��������'L���'��" '� �`�������
351 of the Texas Ta�c Code and the program �����i.����ir�+��s, �l�i���� ��`� ������'����" an���'�r�� ������`i+�� ����
program period, for events and activities taking �1�� r�rit��i�� ��� ��'������� �������'�� ��°� '�������� ��-��
funding under this agreement, and any ineligible c��c��a�c�'i����°�� i�a� �����`s�r�t 1ia���� s��`�:��'��' ���`������ �'�
CITY upon ternnination of the Agreement.
4.2 Termination Without Cause.
(a) This Agreement may be terminated by either parry, with or without cause, by giving
the other party sixty (60) days advance written notice.
�k�) �r� ��� �v�a�� t��i� c��rb�tr�c� i�� O:�r•t�i��ta,� �a� �it.t��r p��x��t� ���,�r����ta�. t+� "���.�(;�), C:1"�.,,,�,.
agrees ��� r�i��il��a�°�� �f�6+����1 1���"�"�� °�"�X�� ��rr ���� c����lr��t���� �������ti��r� �t ������J
NORT�� "�"L:�A� ��r���m��a��:� "�� ���1''��,�%� l"���i�°�i! "�'F�;:�d'�� ��� ���k��a"���t�a�•y ��r��•����������c c�t i��a:��
�����a��ic� �T��c���:i�� i� ��� II�.1 �r�� �.� ��c�r��, �a�� �.l��at r,w��r� ��a�c�w��c� �a�y th� �:��.���c;il t���°���,d� i.F��
l��u���t, ��� ��at�� �a��w �I�. �, '�kh.a�� �°�i�a��aaa�s�a���a�� %� �car��l�iic�r��� ���acar� ����� r��arttr��ct���:�� c��l i�„„ati�t��
����r�i�� ���c�a� i�a�ur�-�;� �a�ri �r�te��� ir�t� i� �,��� �;s���c� t'ai�N� ��rfc�ra�;��ri�.� ��` t1�����: ��rvi�:,��
� "���'i ' r �e��atr������� ��li���ti�a�r�
c�xs�tc�a�� ����� ir� �,� �ra� �.� �l.��rr�, x���� f�a��'�e�° c�c�nci�la�.�r��� �i�ca� ;�u��
k��.av'�z��; � ���•��� raa�� �������u�w� tl�� �"���1 t��•rr� ���" tl�i� C����.�G��r�1. ����Ltk���l�ncii�a� ��� ��c�ui�i���a
S��a°���� tc� lt�� ����r��r�°, ���� �r�ali���i�a�� c�f" ��'�"�° i�r r���r����,��s� ��I'�:�1'� �(,?I�'�'1=� "�"����,� �at� �c�
assume the ��rtc�rc������� ��� �r�y� +�r���t�`��:�'��� �����������ns of KOMEN NORTH TEXAS, for or
under any ccrs�ta°��:t �r�t�'rc�� u�'rt�'�� ��.����� �'������ �°� TEXAS as contemplated herein, shall not
exceed 66 21:��'�; ���'tt�� ��.��•���t°�� ��k�ff��•t�rl� �a���+����r°�t.
��� �,������� ������ ��;���;���tirr� �����z����t to ¶4.2(a), KOMEN NORTH TEXAS will
���.�a���� �����s � � ,��;.������ ���y (� �� �,����i���,�;� ��t�r� �z°om the termination notification, a short-term
���e���t ���` �r��1��1�a��, ����ne�i������ d�"�a° tY�� r����u�in�ra� �i�t� (�r4�� �1�� �c.�a�� ����v��.�r t��w���a���ti���r
��c:��i�i���ic��a a:i��l �;�aa�t�-����, t�,a•�ac��i���t:�c��a. "�"k�is l�u��l��,ti �i�� b� �ar�s�rat�ci �� �`c��r��il �c��µ a,����c�v��
within ten (10) business days after receipt by t�'t°T"�. 1�` �ia�°�'���i� ����{'��"ea���1 �� ����t �i'��i� "�°�ti��r� ��`°�"�
(10) business days, and the budget does ��c�� ������:����� ����" �����'��'������"'�� ����� '�"°������ �� ���"��'������� �'�"
the Texas Tax Code, and is within the �;u�r�z��t e�c���t�`�a�����a� g���ic��1 ����r�a�°�,�+� ���c��,c�.; t:l�c� ���a���t
will be considered approved; 2) within thirty (�4i� �,��.��� � �"��11 �������������� ���� ��� �'�����"���'�°'��'�` ��'�
Susan G. Komen HOT Funding PY2015 - Page 5
y�r��ic.�cN�&� ��a��i��� l�;y �'�i""�"� �) ��th�a� ��� ��� �at��ir���� r��ay� �t'� r�c�u��� fi°���� �'�"l�"�"� � l���i��� �a�
��p���iu��r�� t���t l��v� eac�ur�r�� �a��� t�� ��t �rec��air�c,i ����t�rti��.� ���x��; �� � ����9 ��;�c�u����s�� ���'
��:�i �a��c���di��1�°�;� �a��� t�� �"�.���� ax� �i�� ��� �a�` t������i�u�ta��, �+��Ik;i� i`�G���."I:"�-� �`�;'��� �r�11 k��
��li����� tc�� r��a���r�� ����y� ���������'. fu���, ��z �"r��t�d� ��'�.�r��.�r����� �aa �� ������ mi����r��ac��l�� ���� ��� c��"�
r����;s�xrit�� ��,���„� �a� ��.���:,�r1 "��9I�."�'�-� "�"��r�� ��"t�r ��a%mt���ti�� �� t������c���i�p� is c��tcli�ica�c��ci
������ ���c� �ca�atr��t�a�i �r��i�;��.tic�rm� �w��ri�� ta���� in��rr�� ���k ����r� ia�tc� �� th� �c���� ����i�
�r�+�rm���c� �a�" i����� ��r�i�:��; �ca��������l�at��l i�� "�'���,'� ��ad �.� �t����r�, �taa� �rar�k��r ���a��ti����.
�����
u�+�� �tac� c�ru��~;��t���l ��a�i��;�tic���:s ����ir��, � t��'r� r�c�l ������ir�� i.�a� tiu�l ����� �rf ttua� ��'��m���t.
4.3 Automatic Termination. This Agreement shall automatically terminate upon the
occurrence of any of the following events:
(a) The termination of the legal existence of KOMEN NORTH TEXAS;
(b) The insolvency of KOMEN NORTH TEXAS, the filing of a petition in bankruptcy,
either voluntarily or involuntarily, or an assignment by KOMEN NORTH T'EXAS for the benefit of
creditors;
��� ����� ����z������y;� ��' �� ������;�� ���" �a�:y �F" the terms or conditions of this Agreement by
either ���."."� �a� �.���'CF�� �it'�Y�"�"�-� A1 �;�'1� �c�� ��a�re than thiriy (30) days after written notice of
such br�;���a i� �,iv�� t� ���r� 1�����c;������; �.a�rt� �� �h� �����• 1��3'� or
(�� ��`h�. :���l��r� c��" ��)S�'�� �tiYt���'�"� �"[:�.r�,� t�.� ���1�����t � fi����aa�ti ����t,a��•1� t•�port which
+������i�s �ri�1h tla� r+�p�rii��� �r�a��c������ r�,�uir�;d ���°�i�� r��� ��ncr���y ��������� ��a������iba�� principles
���i���r• tz� t�� la�������i����; ���"1��� �a��t ��r��r���t i�;r�z�p �a� c�r��.rt�rl� �� r���rair�cl l�� �j 1.� ����ry�:��",
4.� ��i�h� k� l��r������a�tc: "�'�r�x��a"rr��,�i��� ���n ���ti�a��:i�wr�i. i'��at�aiY��t����c��.�� ��y c>t���M �a�°�v�sir��
t�1" t��a�, A���°�������., t,� ��w�ti��rt�;, ������a���� �ci 1:� �ar�:��;��v� �vi���r��� �u��� i����� t��r ,��a�N�i��l
c��.���cs�ir��ii��, ��t���� ��r1�r ����ll h���� �1�� ri��t ��r 1��.rY�ir��t� t�i � ��;�•��t°rtr��t u�a��� ���r���9��t�; ����1�c;�
��c� ���� c��l�c�r ���•� ir► t��� �r���t t���t �a�� ��r���ar� ��� �z��t��,�atw� lr�i���i�� ��ar������r3��„ t�a�; �c��.ir�iti�� �.��`�a�;
�.c���-�v���i����ii��,� ��a��, ��� a:h� t�.r�������t�n�, ���ty ar°�x�������i� l��li��u� tl��t ��,��� ����vat��,�� �i�� �°����xr�ci.
or prohibited under this Agreement.
,��� �� ��� ������ ���� �t��� .�„����c.ment is terniinated pursuant to ¶¶43 or 4.4, KOMEN NORTH
���,���� ������� ��� ��;�',���� �r�� ;�� all unused funds, or funds determined by CITY to have been
�x��,� ���������•�y�, ��i����� ���i.�t� (;��� days after termination of this Agreement.
V. GENERAL PROVISIONS
�*� ����„�,�����.��� ���� ����`��q�������� ���° �a�,�i�+��, Nothing in this Agreement shall prohibit, nor
�� �,��.y����,�� �� �y���y���, ��� ���z���������t ��r 1�,�:h»r1� ��1 NORTH TEXA5 with another private entity,
� , � � b�� }a�r�ra�°w��a��+�� c��" t����;� �eJ�°vi�:�� ����,�•�k���i iz� "��?. � �t��av�. ir� t1�� ���,�t
�C��ti �C����I�l����.����`���:��� �,�t��z�� ���C�����rt�� �r���a��� �� �c�u�k�r<���t���l w�r ���hr:�°+�r��;u�, wv�t�t s�.����
� �����u
������ �a�t:i�y� ��r�c��a �wr �a���ti���i���t�c�r��, ��,��3���� �1�.���.T�� �"��.�:�� ���41 ������ �u��� �t%�r �n�it�°�
��z����, ��' c����r��i��tic�� �e� ��;c��r��r� ��a, �����a��m ��, «����:� k�� �u1�j��t �1.� �I� �ar�cr�ai������, i,���;�„ ���
�a���ti�al�s a��' �hi� � ��r�c;����rxi �a�cfi ��a '�"�.�. ��°�� �"c�t�� c��, ���� �������c�xra�, ���anrtin� rac�uir��x��r�t�,
���ar���� Ei���u��� ����ra�����;���c�, ���€� 9�trai�������s ���c� ��.rc��ub��ic,iry�� �;��r1.��i�a���� t�� ���.7a���i�t�,��� c��` C:��� ����,�c�
payments and hotel tax funds.
Susan G. Komen HOT Funding PY2015 - Page 6
5.2 Independent Contractor. KOMEN NORTH T'EXAS shall operate as an independent
contractor as to all services to be performed under th�� �.�r�.��r��:�t ��� aa�� �� �r� �������"� ��'����
���r.���k� ��r �a�a�lca�r�� ��:&' %"�'i�. ��!1"�k��' �5�7��'�"� l "�"����; ����1� l��v� ex�l:r���v� ��r��r��l ���" i��
c�����ta����� ����4 �r��"'�r���ar�� �,� ��r�a%��� k��r�..�w�s��r� �ara� �u�t� ��a������� ��ti�i��, c�� �����a;�^�ti����
���M1 � � � f�i���;� e�� lca ���, �����.C�;ro ��� ��ib�c�ntr�ct ar� . ���%�"�b �l+C���`� 1.
+�r��id� �t�� �������, ��d ������� 'N�"��"T�� �"�X�S ���a��l ��� ������ r�� ���sib�� �"c�r k�� ��t� a��'
���is�����s ��" it� c�ir��t�i°�, ca � �' � "
TEXAS shall not be considered a partner or joint ������rc:ar ����'��`�'�', ����" ����� �'�'��� ��� ����
TEXAS be considered, nor in any manner hold it��;�t �a�t. �.*�, ������t �� ��������� �"'����'����������"� �`�
CITY�
5.3 Indemnification. KOMEN NORTH "�"i��"�w� �������'�`� ��'�� ��������' �� ��'��"��"
1��.��.����� ,t�.�� 1;���' +� l"��� �"I��'�"� �°T�"w ���'���;���� a��C��� �� �� �'9'�'��'i�!���' �+���u
��,"lr�Ld� �.lw.�� �'�,.lAl'A1���17k�„1r� ��A'N d6. �I.idW'� �.L.a� �4�d�"���� +4.A�� K9V.�.���A.! 41�J,.� �k'M��4+'�.F,Y-'.eW�� �1P"l.,N,'T,ad:k4.T�::f."�y
�L��W..'�'+� iwPA4,^W..�-d�Flud6rle���A4.d�„�, R� MAI' *�� L,��v��AA� R■.f.1�`�, 11A�W�"k��� �./".AM1F �lR����+'w�M,K'JI1� A'��.4.M9oV..�� V�1.A'P� 7w�'�� �A^^.
i.� �"f�►1"wl���°"�'1���' "Wl"�'� �'1��� �'�+J��+C�T�$�C���"�+ �"� +�+C����'"�����'�"�tl�t +M�T�' "�'I����
SERVICES CONTEMPLATED BY THIS �.����,1�'���"�`� ��������"��'�' ��^�� �"��'��
CLAIMS OR CAUSES OF ACTION BASED ��"+�� ���'���'� "����"r�'����������"`� ���"
STATUTORY LAW, OR BASED, IN WHO�,��a �7"F� �� ����"�', ���''�'� ��-'�����'`�� �"�`�`� ���
NEGLIGENT OR INTENTIONAL ACTS 0�4" i���^i�'fl� �i�'���"�""�-� "��Y'x��, I��"� ���+�T'��:�C���
EMPLOYEES, AGENTS, SUBCONTRACTORS, LICENSEES AND INVITEES.
5.4 Assignment. KOMEN NORTH TEXAS shall not assign this Agreement without first
obtainixig the written consent of CITY.
5.5 Notice. ,�t�� ��rii�� r��t�ir�� t�� b� �;���� ������z° ��i� ��;�'�'�����i �r ���y� �t����rt�, ordinance, or
regulation, sha11 �s� �,i�°��ttv� w�r�u�r� �,iv�t� i�. �r���tir�� ���c� c��}�c��it��� i�� ih� ���t�ii a���t�� mail, certified
mail, return recei��� ��c�����t�c;l9 �r� �� ���r���-��1����ym ���r�.ss�� �c� �� r���;��;�tiv°�: ��r1,i�� as follows:
CITY
City Manager
215 E. McKinney
City of Denton
Denton, TX 76201
KOMEN NORTH TEXAS
North Texas Affiliate of the Susan G. Komen
Breast Cancer Foundation, Inc.
Shannon Sears
PO Box 261730
Plano, Texas 75026
�.�i ��a����r�����. ���� �,�r����z�r�� ��.rt� c��c��. pr�va������ ����•����� ;�ra�� each and every right, duty,
c�l�l'►���t�c�a�, ����1 fli����l�t� ��t �"�rt�� ���r�� s�����1 �� ����.������„ ��,���� ��� i��r�; to the benefit and obligation
�9" �:1T"�" ���c� �.���'i��P �(�k�"��-� �'� ��,�1� �zc� t��ir� �°�����tiv� :����������r� and assigns.
5.� ;������������� ,�� �,���, All terms, conditions, and provisions of this Agreement are subject
to all ����ic���l� �'�a��r�6 la�`�, state laws, the Charter of CITY of Denton, all ordinances passed
pursu�a�tt t���r�C�a, ��� �1,6 ������:;,aal determinations relative thereto.
5.8 Exclusive Agreement. This Agreement contains the entire understanding and constitutes
the entire agreement between the parties hereto concerning the subject matter contained herein.
Susan G. Komen HOT Funding PY2015 - Page 7
There are no representations, agreements, arrangements, or understandings, oral or written, express
or implied, between or among the parties hereto, relating to the subject matter of this Agreement,
which are not fully expressed here'in. The terms and conditions of this Agreement shall prevail,
notwithstanding any vaxiance in this Agreement from the terms and conditions of any other
document relating to this transaction or these transactions.
5.9 Duplicate Originals. T'his Agreement is executed in duplicate originals.
5.10 Headings. The headings and subheadings of the various sections and paragraphs of this
Agreement are inserted merely for the purpose of convenience and do not express or imply any
limitation, definition, or extension of the specific terms of the section and paragraph so designated.
5.11 Severability. If any section, subsection, paragraph, sentence, clause, phrase or word in this
Agreement, or application thereof to any person or circumstance is held invalid by any court of
competent jurisdiction, such holding shall not affect the validity of the remaining portions of this
Agreement, and the parties hereby declare they would have enacted such remaining portions despite
any such invalidity.
5.12 Insurance. KOMEN NORTH TEXAS shall provide insurance as follows:
1. $500,000 Commercial General Liability, or $1,000,000 Event Insurance, covering
all events taking place on City-owned property,
2. Statutory Workers' Compensation and Employers' Liability
($100,000/$500,000/$100,000), and
3. $250,000 Liquor/Dram Shop Liability for any event occurring on City-owned
property where alcohol will be provided or served.
CITY must be named as an additional insured on all policies (except Workers' Compensation), and
proof of coverage shall be submitted prior to any payment by the CITY.
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ATTEST:
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By: � „��:�"��� � � ��^�,�,� � ���
,1. ., �1 %1�:�;�� ''+�' ,� �.�,TERS,
CITY SECRETARY
THE CITY OF DENTON, TEXAS
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By ��.� � � "� .. ._. �,-...._
G[ ������Ci�.:°�T�C. CAMPBELL,
CITY MANAGER
APPROVED �� °l"(� LEGAL l�`�``�
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� �.���k"��'!"'",i� BURGESS,
CITY ATTORNEY
Susan G. Komen HOT Funding PY2015 - Page 8
ATTEST:
NORTH TEXAS AFFILIATE OF THE
SUSAN G. KOMEN BREAST CANCER
FOUNDATION, l��"'-:
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APPROVED AS TO LEGAL FORM:
By� r.��.�...__�.�����...�� By�
Secretary
Susan G. Komen HOT Funding PY2015 - Page 9