2014-425,.� � #, �;i i
AN ORDINANCE OF THE COUNCIL OF THE CITY OF DENTON, TEXAS ACCEPTING A
PROPOSAL AND AWARDING AN "AGREEMENT FOR THE P,L.U.S. ONE PROGRAM BY
A1VL LJLil VV�Li1V 1d1L�i l.ill 1 oP LLi1V lo1Vy 1LiAL1�J L11VL 11V 11idtI�L'111L11V111V11J1LtLL'i�y 11VC.99
FOR A UTILITY ASSISTANCE PROGRAM FOR LOW-INCOME DENTON RESIDENTIAL
HOUSEHOLDS 1N AN AMOUNT NOT-TO-EXCEED $100,000 PER YEAR; PROVIDING FC3R
THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP
5630 — UTILITY ASSISTANCE PROGRAM FOR THE CITY OF DENTON, TEXAS—FOR A
ONE (1} YEAR TERM WITH TWO (2} ONE YEAR RENEWAL OPTIONS).
WHEREAS, the City Manager has reviewed the proposal af Interfaith Ministries, Inc.
regarding a Utility Assistance Program knawn as the P.L.U.S. One Pragram (66Prevent Lass of Utility
Service"), which provides for utility assistance for low-income households; and hereby recommends
that the praposal of Interfaith Ministries, Inc. is appropriate for the administration of the Utility
Assistance Program in the City, as praposed and submitted; and
WHEREAS, funding for the Utility Assistance Program will be pravided by: (1} voluntary
charitable cantributians made to the P.L.U.S. One program by citizens af Denton, Texas and
ratepayers of Dentan Municipal Utilities and (2) by an allocable partion of Denton Municipal
Utilities, utility late payment penalty funds; such funds ta be contributed ta the Utility Trust Fund ta
be determin�ed by the City af Denton on a regular basis; and
WHEREAS, the propasal of Interfaith Ministries approved herein shall be the successor to
the existing P.L.U.S. One Program, which is also administered by Interfaith Ministries, Inc.; the
Council finds that this program is and will be beneficial ta the City of Denton's municipal utility
ratepayers and is in the best interest of its citizens; NOW, THEREFORE
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The recitations contained in the preamble hereto are incorporated herewith for
all purpases. J
SECTION 2. The City Manager, or his designee is hereby authorized to execute and accept
the "Agreement for the P.L.U.S. One Program by and between the City of Denton, Texas and
Interfaith Ministries, IIIC.99 (hereafter the 66Agreement99) for the administratian of the Utility
Assistance Pragram for such services, which Agreement is substantially in the form, as that
Agreement attached hereto as Exhibit66A," which Agreement is incorporated herewith by reference
SECTION 3� By the approval and acceptance af the above Agreement, the City accepts the
offer af Interfaith Ministries, Inc. and agrees to fund the services in accordance with the terms and
standards as set forth in the Agreement.
ON 4. By the acceptance and appraval of the above Agreement, the City Council
. S E C T I . . . . . . . . . . . . . .
hereby authorizes the expenditure of funds therefore, by the City Manager, in accordance with the
Agreement.
SECTION 5. This ordinance shall become effective immediately upon its passage and
appraval.
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ATTEST:
JENNIFER WALTERS, CITY SECRETARY
:
��t������.��'I�?I� �'� TO LEGAL FORM:
ANIT�; BURGESS, CITY ATTORNEY
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AGREEMENT FOR THE P.L.U.S. ONE PROGRAM
BY AND BETWE�N
THE CITY OF DENTON, TEXAS AND INTERFAITH MINISTRIES, INC.
This Agreement is made and entered into by and between the City of Denton, Texas, a
Texas municipal corporation, acting by and through its City Manager, pursuant to ordinance,
hereinafter referred to as "CITY;" and Interfaith Ministries, Inc., 1109 North Elm Street.,
Denton, Texas 76201, a Texas non-profit corporation, hereinafter referred to as
"CONTRACTOR."
WHEREAS, CITY has received certain charitable contributions and allocated a portion
of late utility payment penalty funds, and if the late utility payment funds are insufficient, then
possibly other Denton Municipal Electric receipts, received by it in order to assist utility
customers of the CITY who face termination of CITY utility services due to financial hardship,
through the CITY's "P.L.U.S. One - Utility Assistance Program;" and
WHEREAS, CITY has issued a Request for Proposal No. 5630, and CONTRACTOR has
been selected as the entity to continue to carry out such Project;
NOW, THEREFORE, the parties hereto agree, and by the execution hereof are bound to
the mutual obligations and to the performance and accomplishment of the conditions hereinafter
described.
1. TERM
The contract shall commence upon the issuance of a Notice of Award by the City of Denton and
shall automatically renew each year, from the date of award by City Council, unless either party
notifies the other prior to the scheduled renewal date. At the sole option of the City of Denton,
the contract may be further extended as needed, not to exceed a total of six (6) months.
2. RESPONSIBILITIES
CONTRACTOR hereby accepts the responsibility for the performance of all services and
activities described in the "P.L.U.S. One - Utility Assistance Program Guidelines" attached
hereto as Exhibit "A," and incorporated herein by reference, in a satisfactory and efficient
manner as determined by CITY, in accordance with the terms herein. CITY will consider
CONTRACTOR's executive officer to be CONTRACTOR's representative responsible for the
management of all contractual matters pertaining hereto, unless written notification to the
contrary is received from CONTRACTOR, and approved by CITY.
The C1TY's Community Development Administrator will be CITY's representative
responsible for the administration of this Agreement.
Page 1 of 28
3. CITY'S OBLIGATION
A. Limit of Liabilitv. On a monthly basis, CITY will initially provide CONTRACTOR with
a set amount of funding equal to or less than the amount of funding CITY has available in the
Utility Assistance Trust Fund account. The Utility Assistance trust account holds funds that
have been contributed by citizens. Supplemental funding will be provided by CITY using funds
received through the collection of late utility payment penalties. The amount of late utility
payment penalty funds to be provided by CITY will be determined by staff based on community
needs as reported by CONTRACTOR. The City Council shall review the annual funding levels,
if any, beginning in January 2015. The annual funding amount to be provided to.
CONTRACTOR is initially $100,000 to be allocated at a rate of $8,333.33 per calendar month
during the term ending one year from the date of City Council approval of this Agreement;
provided however, in January 2015 or at any later time, the City Council shall establish what
funding levels are appropriate to transfer to CONTRACTOR, either more or less than the above
amount, depending on the facts and relevant circumstances.
B. Distribution of Funds by Contractor. Funds are to be distributed by CONTRACTOR to
those utility customers who meet the criteria of the Utility Assistance Program. On a quarterly
basis, CITY will review expenditure documentation and reconcile payments and expenditure
records. At any time, if CITY funds on hand are exhausted, CONTRACTOR may submit
additional payment requests to CITY. If excess funds are on hand at the time of the quarterly
review, CITY may elect to decrease the subsequent month's funding, if any, by the amount in
reserve.
C. Me„a„s„u„re_ ofw„Liab„i„1„itv. In consideration of full and satisfactory services and activities
hereunder by CONTRACTOR, CITY agrees that CONTRACTOR can recover its reasonable
administrative costs from the funds; subject however, to the limitations and provisions set forth
in Section 9 of this Agreement.
(1) The parties expressly understand and agree that CITY's obligations under this Section are
contingent upon the actual receipt of contributions from the utility customers of the CITY
as well as the annual approval by the City Council to allocate funds collected for late
utility payment penalties and possibly other Denton Municipal Electric receipts. If there
are no contributions in the Utility Assistance trust fund account or the allocation of late
utility payment penalty funds changes for any month, CITY shall notify CONTRACTOR
in writing within a reasonable time after such facts have been determined. Changes to
contributions or funding for any particular month shall not make the CITY liable for any
costs that the CONTRACTOR may incur for the administration of the Utility Assistance
Program.
(2) It is expressly understood that this Agreement in no way obligates the General Fund or
any other monies or credits of the City of Denton.
(3) CITY shall not be obligated or liable under this Agreement to any party for providing
funds or providing any goods or services other than to CONTRACTOR.
Page 2 of 28
4. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS
CONTRACTOR shall comply with all applicable federal laws, the ]aws of the State of
Texas and the ordinances of the City of Denton.
5. REPRESENTATIONS
A. CONTRACTOR assures and guarantees that it possesses the legal authority, pursuant to
any proper, appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement.
B. The person or persons signing and executing this Agreement on behalf of
CONTRACTOR, do hereby warrant and guarantee that he, she, or they have been fully
authorized by CONTRACTOR to execute this Agreement on behalf of CONTRACTOR and to
validly and legally bind CONTRACTOR to all terms, performances and provisions herein set
forth.
C. CITY shall have the right, at its option, to either temporarily suspend or permanently
terminate this Agreement if there is a dispute as to the legal authority of either CONTRACTOR
or the person signing the Agreement to enter into this Agreetnent. CONTRACTOR is liable to
CITY for any money it has received from CITY for performance of the provisions of this
Agreement if CITY has suspended or terminated this Agreement for the reasons enumerated in
this Section 5.
D. CONTRACTOR agrees that the funds and resources provided CONTRACTOR under the
terms of this Agreement will in no way be substituted for funds and resources from other
sources, nor in any way serve to reduce the resources, services, or other benefits which would
have been available to, or provided through, CONTRACTOR had this Agreement not been
executed.
6. PERFORMANCE BY CONTRACTOR
CONTRACTOR will provide, oversee, administer, and carry out al] of the activities and
services set out in the "P.L.U.S. One - Utility Assistance Program Guidelines," attached hereto
and incorporated herein for all purposes as Exhibit "A," and in accordance with all other terms,
provisions and requirements of this Agreement.
No modifications or alterations may be made in the Utility Assistance Program's
guidelines without the prior written approval of the CITY.
7. WARRANTIES
CONTRACTOR represents and warrants that:
A. All information, reports and data heretofore or hereafter requested by CITY and
furnished to CITY, are complete and accurate as of the date shown on the information,
data, or report, and, since that date, have not undergone any significant change without
written notice to CITY.
Page 3 of 28
B. Any supporting financial statements heretofore requested by CITY and furnished to
CITY, are complete, accurate and fairly reflect the financial �condition of
CONTRACTOR on the date shown on said report, and the results of the operation for the
period covered by the report, and that since said date, there has been no material change,
adverse or otherwise, in the financial condition of CONTRACTOR.
C. No litigation or legal proceedings are presently pending or threatened against
CONTRACTOR.
D. None of the provisions herein contravenes or is in conflict with the authority under which
CONTRACTOR is doing business or with the provisions of any existing indenture or
agreement of CONTRACTOR.
E. CONTRACTOR has the power to enter into this Agreement and accept payments
hereunder, and has taken all necessary action to authorize such acceptance under the
terms and conditions of this Agreement.
F. None of the assets of CONTRACTOR is subject to any lien or encumbrance of any
character, except for current taxes not delinquent, except as shown in the financial
statements furnished by CONTRACTOR to CITY.
, Each of these representations and warranties shall be continuing and shall be
deemed to have been repeated by the submission of each request for payment.
8. COVENANTS
A. During the period of time that payment may be made hereunder and so long as any
payments remain unliquidated, CONTRACTOR shall not:
(1) Use the funds provided for any use other than those provided for in the
"P.L.U.S. One - Utility Assistance Program Guidelines."
9. ALLOWABLE COSTS
A. Costs shall be considered allowable only if incurred directly and specifcally in the
performance of and in compliance with this Agreement.
B. CITY's prior written authorization is required in order for the following to be considered
allowable costs:
(1) CITY shall not be obligated to any third parties, including any subcontractors of
CONTRACTOR, and CITY funds shall not be used to pay for any contract
service extending beyond the expiration of this Agreement.
(2) Out of town travel of CONTRACTOR.
Page 4 of 28
(3) Any alterations or relocation of the facilities on and in which the activities
specified in Exhibit "A" are conducted.
(4) Costs or fees for temporary employees or services.
(5) Any fees or payments for consultant services payable to CONTRACTOR or
CONTRACTOR'S Consultants.
(6) Fees for attending out of town meetings, seminars or conferences.
Written requests for prior approval are CONTRACTOR's responsibility and shall be
made within sufficient time to permit a thorough review by CITY. CONTRACTOR must obtain
written approval by CITY prior to the commencement of procedures to solicit or purchase
services, equipment, or real or personal property. Any procurement or purchase which may be
approved under the terms of this Agreement must be conducted in its entirety in accordance with
the provisions of this Agreement.
Program administration costs are to be recovered monthly by CONTRACTOR for Utility
Service Trust Funds. Upon approval of this Contract by the City Council, the City shall pay to
CONTRACTOR for its estimated expenses, the sum of $1,200 per calendar month, beginning in
November 2014, during the term of this Agreement, ending November 30, 2015, unless modified
by the Council.
10. MAINTENANCE OF RECORDS
A. CONTRACTOR agrees to maintain written records that will provide accurate, current,
separate, and complete disclosure of the status of the funds received under this
Agreement, in compliance with the provisions of this Agreement and the Utility
Assistance Program Guidelines, and with any other applicable Federal and State
regulations establishing standards for financial management. CONTRACTOR's record
system shall contain sufficient documentation to provide in detail full support and
justification for each expenditure. Nothing in this Section shall be construed to relieve
CONTRACTOR of fiscal accountability and liability under any other provision of this
Agreement or any applicable law. CONTRACTOR shall include the substance of this
provision in all subcontracts.
B. CONTRACTOR agrees to retain all books, records, documents, reports, and written
accounting procedures pertaining to the operation of programs and expenditures of funds
under this Agreement for a period of four years following completion of the plan year.
C. Nothing in the above subsections shall be construed to relieve CONTRACTOR of
responsibility for retaining accurate and current records which clearly reflect the level
and beneft of services provided under this Agreement.
Page 5 of 28
D. Notwithstanding any other provisions of this Agreement or Utility Assistance Program
guidelines, at any reasonable time and as often as CITY may deem necessary, the
CONTRACTOR shall make available to, all of its records pertaining solely to the matters
only dealing with this Agreement, and not otherwise and shall permit CITY, or any of its
authorized representatives to audit, examine, make excerpts and copies of such records,
and to conduct audits of all contracts, invoices, materials, payrolls, records of personnel,
conditions or employment and all other data requested by said representatives.
11. REPORTS AND INFORMATION
At such times and in such form as CITY may require, CONTRACTOR shall furnish such
statements, records, data and information as CITY may request and deem pertinent to matters
covered by this Agreement.
Unless a written exemption has been granted by the CITY, CONTRACTOR shall submit
the most recent yearly audit conducted by independent examiners within ten (10) days after
receipt of such written request from the CITY.
12. MONITORING AND EVALUATION
A. CITY may perform on-site monitoring of CONTRACTOR's performance under this
Agreement.
B. CONTRACTOR agrees that CITY may carry out monitoring and evaluation activities to
ensure adherence by CONTRACTOR to the Utility Assistance Program guidelines which
are attached hereto as Exhibit A, as well as other provisions of this Agreement.
C. CONTRACTOR agrees to cooperate fully with CITY in the development,
implementation and maintenance of record-keeping systems and to provide data
determined by CITY to be necessary for CITY to effectively fulfill its monitoring and
evaluation responsibilities.
D. CONTRACTOR agrees to cooperate in such a way so as not to obstruct or delay CITY in
such monitoring and to designate one of its staff to coordinate the monitoring process as
requested by CITY staff.
E. After each official monitoring visit, CITY shall provide CONTRACTOR with a written
report of monitoring findings.
F. CONTRACTOR shall submit copies of any fiscal, management, or audit reports by any
of CONTRACTOR's funding or regulatory bodies to CITY within ten (] 0) days of
receipt of each by CONTRACTOR.
Page 6 of 28
13. DIRECTORS' MEETINGS
During the terms of this Agreement, CONTRACTOR shall cause to be delivered to CITY
copies of all notices of ineetings of its Board of Directors, setting forth the time and place
thereof. Such notice shall be delivered to CITY in a timely manner, so that the City recei�es said
notice at least, not less than 72 hours prior to the meeting time, to give adequate notice, and shall
include an agenda and a brief description of the matters to be discussed. CONTRACTOR
understands and agrees that CITY representatives shall be afforded access to all of the Board of
Directors' meetings.
Minutes of all meetings of CONTRACTOR's governing body shall be available to CITY
within ten (10) working days of approval.
14. INSURANCE
A. CONTRACTOR shall observe sound business practices with respect to providing such
bonding and insurance as would provide adequate coverage for services offered under
this Agreement. CONTRACTOR shall be allowed a reasonable time to obtain such
insurance and bonding from the time of the signing of the contract.
B. The premises on and in which the activities described in Exhibit "A" are conducted, and
the employees conducting these activities, shall be covered by premises liability
insurance, commonly referred to as "Owner/Tenant" coverage with CITY named as an
additional insured, within a reasonable time of signing this Agreement. Upon request of
CONTRACTOR, CITY may, at its sole discretion, approve alternate insurance coverage
arrangements.
C. CONTRACTOR will comply with applicable workers' compensation statuies and will
obtain employers' liability coverage where available and other appropriate liability
coverage for program participants, if applicable.
D. CONTRACTOR will maintain adequate and continuous liability insurance on all vehicles
owned, leased or operated by CONTRACTOR. All employees of CONTRACTOR who
are required to drive a vehicle in the normal scope and course of their employment must
possess a valid Texas driver's license and automobile liability insurance in the amounts
and coverage required by law. Evidence of the employee's current possession of a valid
license and insurance must be maintained on a current basis in CONTRACTOR's fles.
E. Actual losses not covered by insurance as required by this Section are not allowable costs
under this Agreement, and remain the sole responsibility of CONTRACTOR.
F. The policy or policies of insurance shall contain a clause which requires that City and
CONTRACTOR be notified in writing of any cancellation of change in the policy at least
thirty (30) days prior to such change or cancellation.
Page 7 of 28
15. EQUAL OPPORTUNITY
A. CONTRACTOR shall comply with all applicable eGual employment opportunity and
affrmative action laws or regulations.
B. CONTRACTOR will furnish all information and reports requested by the CITY, and will
permit access to its books, records, and accounts for purposes of investigation to ascertain
compliance with local, state and Federal rules and regulations.
C. In the event of CONTRACTOR's non-compliance with the non-discrimination
requirements, CITY may cancel or terminate the Agreement in whole or in part, and
CONTRACTOR may be barred from further contracts with CITY.
16. PERSONNEL POLICIES
Personnel policies shall be established by CONTRACTOR and shall be available for
examination. Such personnel policies shall:
A. Be consistent with CITY's personnel policies, procedures, and practices, including
policies with respect to employment, salary and wage rates, working hours and holidays,
fringe benefits, vacation and sick leave privileges, and travel, unless exceptions are
approved in advance, by CITY; and
B. Be in writing and shall be approved by the governing body of CONTRACTOR and by
CITY.
17. CONFLICT OF INTEREST
A. CONTRACTOR covenants that neither it nor any member of its governing body
presently has any interest, direct or indirect, which would conflict in any manner or
degree with the performance of services required to be performed under this Agreement.
CONTRACTOR further covenants that in the performance of this Agreement, no person
having such interest shall be employed or appointed as a member of its governing body.
B. CONTRACTOR further covenants that no member of its governing body or its staff,
subcontractors or employees shall possess any interest in or use his position for a purpose
that is or gives the appearance of being motivated by desire for private gain for himself,
or others, particularly those with which he has family, business, or other ties.
C. No officer, member, or employee of CITY and no member of its governing body, and no
member of the Public Utility Board who exercises any function or responsibilities in the
review or approval of the undertaking or carrying out of this Agreement shall (1)
participate in any decision relating to the Agreement which affects his personal interest or
the interest in any corporation, partnership, or association in which he has direct or
indirect interest; or (2) have any interest, direct or indirect, in this Agreeinent or the
proceeds thereof.
Page 8 of 28
18. NEPOTISM
CONTRACTOR shall not employ in any paid capacity any person who is a member of
the immediate family of any person who is currently employed by CONTRACTOR, or is a
member of CONTRACTOR's governing board. The term "member of immediate family"
includes: wife, husband, son, daughter, mother, father, brother, sister, in-laws, aunt, uncle,
nephew, niece, step-parent, step-child, half-brother and half-sister.
19. PUBLICITY
Where such action is appropriate, CONTRACTOR shall publicize the activities
conducted by CONTRACTOR under this Agreement. In any and all news releases, signs,
brochures, or other advertising media, disseminating information prepared or distributed by or
foc CONTRACTOR, the advertising medium shall state that funding through the City of Denton
has made the Project possible.
20. NON-RELIGIOUS ACTIVITIES
The CONTRACTOR will provide all services under this Agreement in a manner that is
exclusively non-religious in nature and scope. There shall be no religious services, proselytizing,
instruction or any other religious preference; influence or discrimination in connection with
providing the services hereunder.
21. POLITICAL OR SECTARIAN ACTIVITY
A. None of the performances rendered hereunder shall involve, and no portion of the funds
received by CONTR�ACTOR hereunder shall be used, either directly or indirectly, for any
political activity (including, but not limited to, an activity to further the election or defeat
of any candidate for public office) or any activity undertaken to influence the passage,
defeat or final content of legislation.
B. None of the performance rendered hereunder shall involve, and no portion of the funds
received by CONTRACTOR hereunder shall be used for or applied directly or indirectly
to the construction, operation, maintenance or administration, or be utilized so as to
benefit in any manner any sectarian or religious facility or activity, unless speci�cally
authorized in writing by this contract and ordinance authorizing Utility Assistance
Program.
22. CHANGES AND AMENDMENTS
A. Any alterations, additions, or deletions to the terms of this Agreement shall be by written
amendment executed by both parties, except when the terms of this Agreement expressly
provide that another method shall be used.
Page 9 of 28
B. CONTRACTOR may not make transfer from the funds provided in this agreement to any
other budget item or fund unless provided for in this Agreement and Utility Assistance
Progra�n guidelines.
C. lt is understood and agreed by the parties hereto that changes in the State, Federal or local
laws or regulations pursuant hereto may occur during the term of this Agreement. Any
such modifications are to be automatically incorporated into this Agreement without
written amendment hereto, and shall become a part of the Agreement on the effective
date specifed by the law or regulation.
D. CITY may, from time to time during the term of the Agreement, request changes in
Exhibit A. Such changes shall be incorporated in a written amendment hereto, as
provided in Subsection A of this Section.
E. CONTRACTOR agrees to notify CITY in writing of any proposed change in physical
location for work performed under this Agreement at least thirty (30) calendar days in
advance of the change.
F. CONTRACTOR shall notify CITY of any and all changes in personnel or governing
board composition.
G. It is expressly understood that neither the performance of Exhibit A for any program
contracted hereunder nor the transfer of funds between or among said programs will be
permitted.
23. SUSPENSION OF FUNDING
Upon determination by CITY of CONTRACTOR's failure to timely and properly
perform each of the requirements, time conditions and duties provided herein, CITY, without
limiting any rights it may otherwise have, may, at its discretion, and upon ten (10) working days
written notice to CONTRACTOR, withhold further payments to CONTRACTOR. Such notice
may be given by mail to the Executive Offcer and the Board of Directors of CONTRACTOR.
The notice shall set forth the default or failure alleged, and the action required for cure.
The period of such suspension shall be of such duration as is appropriate to accomplish
corrective action, but in no event shall it exceed thirty (30) calendar days. At the end of the
suspension period, if CITY determines the default or deficiency has been satisfied,
CONTRACTOR may be restored to full compliance status and paid all eligible funds withheld or
impounded during the suspension period. If however, CITY determines that CONTRACTOR has
not come into compliance, the provisions of SECTION 24 may be effectuated.
24. TERMINATION
A, CITY may terminate this Agreement for cause under any of the following reasons or for
other reasons not specifically enumerated in this paragraph:
Page 10 of 28
(1) CONTRACTOR's failure to attain compliance during any prescribed period of
suspension as provided in Section 21; or
(2) CONTRACTOR's violation of covenants, agreements or guarantees of this
Agreement; or
(3) Finding by CITY that CONTRACTOR:
a) is in such unsatisfactory financial condition as to endanger
performance under this Agreement; or
b) is delinquent in payment of taxes, or of costs of performance of this
Agreement in the ordinary course of business; or
(4) Appointment of a trustee, receiver or liquidator for all or substantial part of
CONTRACTOR's property, or the institution of bankruptcy, reorganization,
rearrangement of, or liquidation proceedings by or against CONTRACTOR; or
(5) The coinmission by CONTRACTOR of an act of banlcruptcy; or
(6) CONTRACTOR's violation of any law or regulation to which CONTRACTOR is
bound or shall be bound under the terms of the Agreement.
CITY shall promptly notify CONTRACTOR in writing of the decision to terminate and
the effective date of termination. CONTRACTOR will refund any funds not yet distributed less
any administrative cost allowed by this Agreement within thirty (30) days receipt of written
notice of termination.
B, CITY reserves the right to, and may terminate this Agreement for convenience at any
time. If this Agreement is terminated by CITY for convenience, the termination shall be
made effective by the CITY giving written notice to the CONTRACTOR.
C, CONTRACTOR may terminate this Agreement in whole or in part by written notice to
CITY, if a termination of outside funding occurs upon which CONTRACTOR depends
for performance hereunder. CONTRACTOR may terminate this Agreement upon the
dissolution of CONTRACTOR's organization not occasioned by a breach of this
Agreement.
D, Upon receipt of notice to terminate by CITY or by termination of contract under
subsection C of this paragraph, CONTRACTOR shall return any funds not yet distributed
less any administrative costs allowed by this Agreement, within thirty (30) days of the
termination.
�, Notwithstanding any exercise by CITY of its right of suspension or termination,
CONTRACTOR shall not be relieved of liability to CITY for damages sustained by
CITY by virtue of any breach of the Agreement by CONTRACTOR.
Page 11 of 28
25. NOTIFICATION OF ACTION BROUGHT
In the event that any claim, demand, suit or other action is made or brought by any
person(s), firm, corporation or other entity against CONTRACTOR, CONTRACTOR shall give
written notice thereof to CITY within two (2) working days after being notified of such claim,
demand, suit or other action. Such notice shall state the date and hour of notification of any such
claim, demand, suit or other action; the names and addresses of the person(s), firm, corporation
or other entity making such claim, or that instituted or threatened to institute any type of action
or proceeding; the basis of such claim, action or proceeding; and the name of any person(s)
against whom such claim is being made or threatened. Such written notice shall be delivered
either personally, by e-mail or by mail.
26. IND�MNIFICATION
A. It is expressly understood and agreed by both parties hereto that CITY is contracting with
CONTRACTOR as an independent contractor and that as such, CONTRACTOR shall
save and hold CITY, its officers, agents and employees harmless from all loss or liability
of any nature or kind, including costs and expenses for, or on account of, any claims,
audit exceptions, demands, suits or damages of any character whatsoever resulting in
whole or in part from the performance or omission of any employee, agent or
representative of CONTRACTOR.
B. CONTRACTOR agrees to provide the defense for, and to indemnify and hold harmless
CITY its agents, employees, or contractors from any and all claims, suits, causes of
action, demands, damages, losses, attorney fees, expenses, and liability arising out of the
use of these contracted funds and program administration and implementation except to
the extent caused by the willful act or omission of CITY, its agents, employees, or
contractors.
27. MISCELLANEOUS
A. CONTRACTOR shall not transfec, pledge or otherwise assign this Agreement or any
interest therein, or any claim arising thereunder, to any party or parties, company or other
institution without the prior written approval of CITY.
B. If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the
remaining provisions shall remain in full force and effect and continue to conform to the
original intent of both parties hereto.
C. In no event shall any payment to CONTRACTOR hereunder, or any other act or failure
of CITY to insist in any one or more instances upon the terms and conditions of this
Agreement constitute or be construed in any way to be a waiver by CITY of any breach
of covenant or default which may then or subsequently be committed by
CONTRACTOR. Neither shall such payment, act, or omission in any manner impair or
prejudice any right, power, privilege, or remedy available to CITY to enforce its rights
hereunder, which rights, powers, privileges, or remedies are always specifically
preserved. No representative or agent of CITY may waive the effect of this provision.
Page 12 of 28
D. This Agreement,� together with referenced exhibits and attachments, constitutes the entire
agreement between the parties hereto, and any prior agreement, assertion, statement,
understanding or other commitment antecedent to this Agreement, whether written or
oral, shall have no force or effect whatsoever; nor shall an agreement, assertion,
statement, understanding, or other commitment occurring during the term of this
Agreement, or subsequent thereto, have any legal force or effect whatsoever, unless
properly executed in writing, and if appropriate, recorded as an amendment of this
Agreement.
E. In the event any disagreement or dispute should arise between the parties hereto
pertaining to the interpretation or meaning of any part of this Agreement or its governing
rules, codes, laws, ordinances or regulations, CITY will have the final authority to render
or to secure an interpretation.
F. For purposes of this Agreement, all official communications and notices among the
parties shall be deemed made if sent postage paid or hand-delivered to the parties at the
address set forth below:
TO CITY:
TO CONTRACTOR:
Community Development Administrator Condell Garden, Exec. Director
City of Denton, Texas Interfaith Ministries, Inc,
601 E. Hickory, Suite B 1109 North Elm St.
Denton, Texas 76205 Denton Texas 76201
G. This Agreement shall be interpreted in accordance with the laws of the State of Texas and
exclusive venue of any litigation concerning this Agreement shall be in a court of
competent jurisdiction sitting in Denton County, Texas.
IN WITNESS WHEREOF this Agreement has been executed on this the �� ����,� day of
December, 2014.
"CITY"
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
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ATTEST:
JENNIFER WALTERS, CITY SECRETARY
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EXHIBIT A
P.L.U.S. ONE —(PREVENTION OF LOSS OF UTILITY SERVICE)
CITY OF DENTON - UTILITY ASSISTANCE PROGRAM
GUID�LINES
This utility funding program is set up by the City of Denton, Texas to encourage utility
customers to add a voluntary monthly contribution amount to their utility bill or payment. ln
addition, the Customer Service Department of Denton Municipal Utilities, may from time-to-
time allocate an agreed upon amount of utility late payment penalty funds and other revenue
from Denton Municipal Electric ("DME") to supplement the customer donations. The funds will
be used to provide financial assistance to utility customers experiencing fnancial hardship and
whose service is pending termination or has been terminated for reason of non-pay►nent. These
funds are first collected by the City of Denton and then placed in a special Trust Fund designated
solely for the "P.L.U.S. One" Program ("Program") for the purpose of utility payment assistance.
The City of Denton then disburses the funds on a monthly basis to the CONTRACTOR, who
administers the Program.
A. The following guidelines will apply to the use of Program funds to provide assistance:
Denton Municipal Utility custo�ners who qualify for the Program will be eligible
for only one payment from the Program fund during a twelve-month period,
unless otherwise qualified and designated as an extreme hardship by
CONTRACTOR.
2„ Persons receiving assistance must be a City of Denton residential service
customer, and provide evidence of a iinancial hardship. In order to be eligible,
customers must produce documentation verifying an unpaid utility account
balance payable to the City of Denton, Texas, or demonstrate that utility service
from the City of Denton, Texas is in jeopardy of delinquency and/or
disconnection.
3, Assistance may be used for short-term crisis intervention to restore or maintain
utility service. Additional assistance may be approved by CONTRACTOR if the
financial circumstances of the person(s) receiving assistance is designated as an
extreme hardship.
4. Apparent consistent excessive utility usage will be a negative factor in
determining eligibility. These cases will be referred to the City of Denton
Customer Service Department for review prior to considering and/or providing
Program assistance. '
5. The overall financial resources available to the applicant will be considered in
determining eligibility.
Page 15 of 28
6. Program assistance will be solely in the form of payment made or obligated to the
City of Denton for Denton Municipal Utility service on]y. There will no
disbursements other t11an to the City of Denton, Texas by CONTRACTOR.
7. Priority will be given to residential households whose circumstances are as
follows:
a. Gross family income is 65% or less of the Area Median Income ("AMI").
b. Electricity powered life support systems are in use.
c. Serious illness exists with a member of the household.
d. Disabled or homebound or elderly residents age 65 years or above, existing on
a fixed income reside there.
e. Small children of that household reside at the dwelling.
£ Recent emergencies such as a home fire, layoffs from work, excessive
medical expenses, etc., have occurred and are beyond the applicant's control.
Preferences will be given to fa�nilies that meet the income guidelines, who have
also resided in Denton for at least six (6) months, and families who have not
received utility assistance within twelve months of the current application.
Although income is not the only criteria for determining eligibility, it will serve as
a strong indicator of need and ability to pay. All requests will be treated on a
case-by-case basis.
B. The following are the current guidelines for Program administration:
CONTRACTOR is required to provide monthly fnancial and beneficiary reports
to the CITY and give a Program accounting to the Public Utilities Board, not less
than once per year, if requested. The annual report for the preceding calendar year
shall be delivered to the CITY no later than April 1, of each subsequent year that
this Agreement is in effect, beginning on April 1, 2015.
2, A portion of Program funds may be used by CONTRACTOR to help cover
reasonable Program administration costs.
It is the responsibility of the Utilities Custoiner Service Department to obtain the
dollar amount donated by customers each month and deposit funds in the Trust
Fund. The Department shall also determine the total amount of utility late
charges collected for the preceding month for accounting purposes.
Page 16 of 28
4, The Community Development Division of the City of Denton will provide the
Contractor with necessary information to allow the Contractor to provide Program
services.
C. Denial of Utility Assistance Trust Funds ("Trust Funds") to utility customer;
Except in designated cases of "extreme hardship," the guidelines for the
distribution, use and administration of the Utility Assistance Trust Funds provided
by the City shall be distributed and or applied under these utility assistance
program guidelines.
2. In the event the Contractor does not approve the distribution or use of Trust Funds
to a utility customer and the customer requests a review and or appeal of the
denial, the Contractor shall first have the right to require a written request from
the customer in accordance with current policy guidelines as may be established
from time to time by the Board of Directors of the Contractor.
3. In the event the Contractor does not approve the distcibution or use of Trust Funds
to a utility customer after the review and or appeal of the denial, the Contractor
shall provide customer with a copy of this EXHIBIT "A" (a copy of these
"Guidelines") of this Service Agreement, and identify the applicable guideline or
guidelines used for denial of utility assistance.
4. Monthly reports submitted by Contractor to the City will include information on
number of clients denied assistance and the various reasons for denial.
Periodically or on a case-by-case basis, the City may request a copy of the
Contractor's review and/or appeal file established for purposes of the City's
P.L.U.S. One - Utility Assistance Program.
Page 17 of 28
EXHIBIT B
Qualifvin� Income Limits for P.L.U.S. One - Utilitv Assistance Pro�ram
Maximum Income Levels
FY 2014 Income Limits Summary — Denton County
Median Income $67,900
Family Low Income Very-Low Income
Size 65% AMI — 50% AMI 50% AMI — 30% AMI
1 $38,050
2 $43,450
3 $48,900
4 $54,300
5 $58,650
6 $63,000
7 $67,350
8 $71,700
$23,800
$27,200
$30,600
$33,950
$36,700
$39,400
$42,100
$44,850
Prepared by the Economic and Market Analysis Division, HUD.
,,- :. .
Extremely-Low Income
<30% AMI
$14,250
$16,300
$18,350
$20,350
$22,000
$23,650
$25,250
$26,900
RFP 5630
Uti I ity Assista nce Progra m
forthe Cit of Denton
v
Interfaith Ministries of Denton, Inc.
1109 N. Elm St.
Denton, TX 762�1
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C.'�tY of llenton
RFP f'or Utility Assistancc Program
SOLiC1TA"1'lUN CI�ELKLIS"1'
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Check
when Task to be Completed by Respondent
Completed
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Exhibrt 1 - Pricin� shcct
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�� Revie�v Exhibit 2 - General Provisio ������� ���� �. �� ��— � �� � .�� ��_ �
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ns and Tcrn1s and Conditions
Review Exhibit � - Scope of WorkJTechnical. Sp..� .� .�. � '" ----- .__ —� __.
" ccifications
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✓ r sheet
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Solicitation number
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Solicitation name
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Firm name
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✓ Firnl address
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Contact name
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Website address
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Contact email address
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✓ Solicitation Checklist
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Attachmcnt A Business Overview Qu�������� � ��� �� ��� �
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estionnaire
✓ Document how firm meets minimum qua � � y
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l�fications (Section 3)
Detail to support ev...,,� . ... .... a. ....._.m_.. w�_..__ _—...—..... �...__w.._
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aluation criteria
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Attachment B - Exception Form
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Attachment C Rcference Forni
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�������� Attachment D- Coufl�et of Interest Ques
tionnaire Form
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✓ AtCachment E - Acknowledgment
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Ackno��led�;ment of Addenda
�� .��� ��^ rvm One (1) ori�inal submission si�ned by authorized o�cer, in the order�
✓ spec�fied below
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✓ Three (3) copies of ihc submission
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-----
�I�ctrorri� si:bg�isszor� o$`re;spc�r�s� vi� ecarrap�rt�.r tz��s�c�ry dc�i��; c�r �in�il tc�
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Submit response, with tabs marking each section, in the following order:
Page 21 of 28
Citj� of Denton
RFP for Utility Assistancc Program
ATTACHMENT A-BUSINESS OV�RVICW QLIESTIONNAIR� AND FORMS
1. Contractor Legal Name (for contracting purposes): Interfaith Ministries of Denton, Ine.
2. Subsidiary of; Not Applicable
3. Organization Class (circle):
rp "`� lndividual Association
�., �_.�"M�
Partnership � Co oration��
4. Tax Payer ID#; 75-2442459
5. Date Established: 1991
6. Historically Underutilized Business: Yes or 1Vo - No
Does your company have an established physical presence in the State of Texas, or the City of
Denton? Yes or No, in which? Yes, City of Denton
Please provide a detailed (isting of all products and/or services that your company provides.
Emergency financial assistance in the areas of Utilities, Rent, Medical
prescriptions/supplies, transportation, eye exams and eyeglasses, Adult and children's
diapers and incontinence products, personal hygiene items, school supplies, shoes,
backpacks and clothing, summer box fan distribution, Children's winter coat distribution,
and Christmas assistance.
9. Has your company filed or been named in any litigation involving your company and the
Owner on a contract within the last five years under your current company name or any
other company name? If so provide details of the issues and resolution if available. Include
lawsuits where Owner was involved. No
] 0. Have you ever defaulted on or failed to complete a contract under your current company
name or any other company name? If so, where and why? Give name and telephone number
of Owner. No
11. Have you ever had a contract terminated by the Owner? If so, where and why? Give name
and telephone number (s) of Owner (s). No
Page 22 of 28
City of Denion
RFP for Utility Assistance Program
l2, Has your company implemented an Employee Health and Safety Program compliant with 29
CFR ] 910 "General Industry Standards" and/or 29 CFR ] 926 "General Construction
Standards" as they apply to your Company's customary activities? To the best of our
knowledge, we are compliant with any OSHA standards that apply to our organization.
13. Resident/Non-Resident Bidder Determination:
Texas Government Code Section 2252.002: Non-resident bidders. Texas law prohibits cities
and other governmental units from awarding contracts to a non-resident firm unless the
amount of such a bid is lower than the lowest bid by a Texas resident by the amount the
Texas resident would be required to underbid in the non-resident bidders' state. In order to
make this determination, please provide the name address and phone number of:
a. Responding firms principle place of business:
Interfaith Ministries of Denton, Inc.
1109 N. Elm St.
Denton, TX 76201
(940) 566-5927
b. Company's majority owner principle place of business:
Inter•faith M:inistries of Denton, Inc.
1109 N. Elm St.
Denton, TX 76201
(940) 566-5927
c. Ultimate .Parent Company's principle place of business:
lnterfaith Ministries of Denton, Inc
1109 N. Elm St.
Denton, TX 76201
(940) 566-5927
2G. Provide details on how firm meets the minimum qualifications stated in Section 3;
ir���l�y�#irm� ��a����ir�s �i ��� �r�tr;���i�r��1 �i+�.�r���� r�Ki�lit����r�[ ����a�r�r�r������� ��r�� � I:�e� i��c������f 1"�r
reference).
• Interfaith Ministries has been registered with the State of Texas as a 501(c)3
charitable organization since April of 1992,
• lnterfaith Ministries has been providing utility assistance to City of Denton
customers and customer of other utility companies since its incorporation.
Page 23 of 28
c;tv orDenton
RFP for Ulilily Assist�tnce Program
2'�. Prnvirin rlof�ile 1n e�.nr�nrf +}� ntinn r�-:�� ' 1...1:.,.. .�.,..o :�nnn onr� �pll��ro.m-a�
•• ry�..w�a aas uaaa,r,� qtis �a,,M, : ati�. a w..e evalur�aav.x.. w.M lti4w; � w.r iaiau�i e��4��e,a •�,,,w r+.'in arw�.,�, �rr.x.
r ..��e,.......�-�' s._�]',.^.
lnterfaith Ministries has been providing emergency utility assistance to .Denton Municipal
Utility Customers since its incorporation in April of 1992. In 1978, upon the closing of Denton
County Cooperative Ministries, Interfaith was asked by the City of Denton to take over
administration of the P-L-U-S One Utility Assistance Program. lnterfaith Ministries has been
administering this program from 1998 until the present. In 2005, Interfaith M:inistries began
administering the TXU Energy Aid program for TXU Electric customers. That contract also
continues. Additionally, Interfaith has provided utility assistance to customers of Atmos,
CoServ Electric, Reliant, City of Sanger, various Propane companies, and other utility providers
since 1992.
For several years, Interfaith Ministries had a contract with the City of Denton to administer
utility assistance funded by a HUD Community Development Block Grant. During that time we
were audited by HUD and found to be in compliance.
Interfaith Ministries has consistently remained in compliance with the terms of City of Denton
contracts, submitted documentation (including receipts, board minutes, financial records and
audit records) in a timely manner, maintained a minimum of 90 days operating reserve, and
maintained a$1,000,000 insurance rider naming the City of Denton as a co-insured.
Page 24 of 28
City of Denton
RFP for Utility Assistance Program
� '� : : � ' �
Am� e�ceptions taken to this solicitation musi be itemized on the lines below. Additional pages may be added as
needed. Ifitherc are no exceptions, please sign where indic��ted at the bottom of the page.
Ttem # Description
Si gnat ure Company Date
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�f ��-✓����t��i�'f�l�.r(�aig,��,._9v9�����t,c�_ic� �sJ I.��;.�mrr��r�,ml,�rc_ ..._�.`)/„IS/2014
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Page 25 of 28
Cicy of C3ei�ro`7
F2E�P tor CJtiiity Assislancc T'rogram
. . �
PI0r�52 IISt Illl'C� �3} GOVeI'llllle(1T 1°2fe1"0I1CCS, atl�e'° than the City of Denton, who can vei°ify the quality of see°vice
your company provides. The City prefers customers of similar size and scope of worl< to this solicitation.
' �
GOVERNMENT/COMPANY NAME: TXU Cnergy
LOCA"1'ION; (555 �ieira T)rive, Irvins� 1� 75(1�9
CONTACT PERSON AND TITLE„ Kim Campbell, Senior Mana�er,,Customer Ad�u�;�c���.���:�,���������.�' k���lations __
TELrPNONE NUMBCR: (9721_868-$334 .....--- ..�.-- ..�...�_ . __.. .._ __..,�.��.
SCOPE OF WORK: Admin�ster TX11 S�`net•ev Aid Etr�a,[t�e�nrv AccictanrP Prnmam
__ .. � _.. ��,.. . . � n �.., �,....__— . ��.....,._ __......�.�
CONT[ZACT PERIOD; 2005 to the nresent ._....— _—.__�.
i:
GOVERNMENT/COMPANY NAME: CoServ Electric
- ------------ X 7h? 1(l . ..� _
LOCATIdN; 7701 S _Stemmans Freeway, C'n, n,rh,. T....._ �n_�:—__._. —....._. ,. .... .__ .._, �.._, _ _... --- _.__..
CONTACT PERSON AND TITLE: Maiv Worthineton r���r��„�n��tratnr ('�Serv C`haritable Fouµndati_on
�l 3�I 7R00 exTe�s����� �R�� �..,.,.. �.. _ ... _ - .... .......�.
TELEPHONE NUMBER: ,w 4 � ___y
.. � ....__..__--- ...._.....w...._._
SCOPE OF WORK: Prpvide,,emereency util.ity a�s�crance t� ('a4�rv �ust�mers
., � � _ . Co��rv �us�qmers since 1996.
CONTRACT PERIOD: no contract = h���F�; be�n nrovtdin�_assistance„to __ _�.,�
R�FERENCE THREE
GOVERNMENT/COMPANY NAME: Community Sei°vices Inc.
LOCATION: �. � I C (�arrnllwF�lvri,�_Ci,�itP 1 �,2 ..... � � _...._,.__ _--- .m. _.� . , ---._... _�. _ ....�e. ....... .._
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CONTACT P�RSON AND T[TLB n __ _
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—_._, � Pnr�pS _
SCOPE OF WC7RK: ('nnrriinate ntil�� aea��„1'4�0¢�� t� t�! _.. �„�,__ _. �. _
a rpn �ea
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CONTRACT PCRIOD nn rnntrart have h��n ��r ,,, P 199�
' ,. ___ II�I�nrat2n�_nn rliP,nt cFrvr�pc cin�'.�-__� ...,a�. ... � a ..r A.... .,,,,,....e
RPP 5630 — Utility Assistance Program
..• ..
Page 1 G a1' I 8
ATTACHMENT �CONFLICT OF INTEREST QUESTIONNAIRE
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local �overnmcntal entity
This uestionnaire reflccts chan es made to the law b��H.B. 1491 SOth Leg., Regular Sess ��� ��
......q . � __.... _ g Y � ion.
This questionnaire is being filed in accordance with chapter 176 of the Local Government Code by a person who has a business relationship
as defined by Section 176.001(1-a) with a local governmental entity and the person meets requirements under Section 176,006(a).
By law this questionnaire must be Iiled with the records administrator of the local govemment entity not later than the 7th business day after
the date the person becomes aware of facls that require the statement to be filed. See Section 176.006, Local Government Code.
�1 person commits an oPfense if the person knowingly violates Section 176.006, Local Government Code. An offense under this section is a
Class C misdemeanor.
�Namc of �rers.... � ---.._ __. � _ .� .... ...........__ . ---..... � ���,......... .. ., . ........ ........_...�� ..,�......, .._......
E on �vho has �� business rclationship with local governmentnl entity„
�—.� Chcck this hox if you arc filing an up�latc to a previously Tilcd qucslinnnaire.
("fhe law i•equires thal you Clc an updatcd compleled questioimaire �vith lhe appropriatc filing �uthority not later than the 7"' Uusiiiess day after thc
date the ori�inallv filecl ouestionnairc becomes incomalete or inTCCUrate,l
N�me of' IocAI �overnmcnt oflicer with rvhom filer has an employment or business rclationship.
Name of Officer
This seclion, (item 3 including subparts A, B, C& D), musl be crnnplcled for cach ofiicer widi wl�om the liler has an employment or other busincss relationship as
defined by 5ection ] 76.001(1-a). Local Government Codc. Altach addilional pages to lhis Fonn CIQ as necessary.
A. ls thc local government of'ticer named in d�is section receiving or likcly to rcu:ive lexable income, other than investment income, from the filer of the
questionnaire?
1...�..,�.� Yes �..���I No
8!�, Is the tiler of the questionnaire receiving or likely lo rcccive taxable income, other than investment incume, from or al Lhc dircclion of thc local
gaveniment ofticer named in this section ANll the tnxnble incomr is not received from the local govemmental entity?
• I..�'..�1 Yes � No
C. [s �he filer of lhis questionnaire employed by a coiporulion or olhcr busincss cnuty �vith respect to which lhe local govemment officer serves as an
officcr or dircclor, or holds nn ownership of 10 percent or morc?
�.---..k Ycs B,_ .� No
D. Describe each tiffiliation or business rclalionship.
1 havc no Conflict of Interest to disclosc.
5� �`�w �` ' °' �1 i► Ia�II1y
Signatu . � ,,,� ., _,. . ,' _.._.__ _.. ... _.....� . ��m_ � . _ _ _
..�
re of person doing busmess wilh lhc g�ria�rw��x��Caq# entity Date
City ot' Dcnton
RFP for Utility Assistance Program
. . . � �;
The iurdersigned agrees tliis submission becomes the properry of the City of Denton aftcr the official opening.
The undersigncd affirms lic l�as familiarizcd himself with tl�e specification, drawings, exhibits and otl�er documents; tl�e
local conditions under which tlie work is to be performed; satisfed himself of the conditions of deliver��, handling and
storage of malerials and equipmenl; �nd all other matters tl�al will bc required for the work before submitting a response.
The undersigned �►grees, if Ihis submission is accepted, to fumish any and all items/services upon which prices are
offered, al the price(s) and upon the tenns and condifions contained in the specification. The period for acceptance of
this subn�ission will be 120 calendar days unless a different period is noled.
The undersigned af�irms ll�at they are duly Zuthorized to execute this contr�icl, tl�at this submission l�as not been prepared
in collusion with any oiher respondent, nor any employee of the City of Denton, and thaf the contents of this submission
have nol been communicated to any oiher respondent or to any en�ployee of die Cit}� of Denton prior to dle acceptance of
this submission.
Respondent hereby assigns to the City any and all claims for overcharbes associated w�ith ihis contr�ct which arise undcr
the antitn�sl laws of the United States, 1S USCA Section 1 et se ., and which arise under the anUtrust laws of the State of
Texas, Tex. Bus. & Com. Code, Section I5.()1, et se .
The undersigned affinns that they have read and do understand the specifications, all exhibits and attachments contained
in this solicitation package.
The undcrsigr►ed agrees that the solicitation package posted on the website are the official specificalions �u►d shall noi
alter the electronic copy of the specifications and/or pricing sl�eet (Exhibit 1), `��ithoui clearly identifying changes.
The undersigned understands they will be responsible for monitoring the City of Denton Purchasing Website at:
..: , ._:
:u..,�;:; :,,��:,.� ,:i�..:;��i:s.,:;:.��c=;:::::;;r.,.:s=;.,:i,r:�.<,<,I�'...`!;z!<'::.;::-.:.:'!; to ensure they ha��e downloaded and signed all addendum(s)
required for submission with their response.
I ceriify that I have made no willful misrepresentations in this submission, nor have I�vithlield information in my
statements and answers to questions. I am aware ihat the inforrnation given by me in tlus submission will be im�estig�ted,
with my fiill permission, and that any misrepresentations or omissions may cause my submissioii to be rejected.
Acknowled�e receipt of following addenda to the solicitation:
Addendum No 1 Dated Received
,�__� ....�. � ..._m. , �. ....e�..,..__ �......_.
Adde�idwn No 2 Dated ��� m�m Receivcd
. _..�.� ... ... ..... . .. �.. _..... �....u_�._ ..�._ _ —...........
Addendum No 3 Daled Reccived
NAME AND ADDRESS OF COMPANY: AUTHQ;��17�+ t.�.['1��" [+„ i"�"r � /
�
Tnt�rf�ith 1VTinictnrc ��� ]�Pntnn TnC SlgriatUi� � � ��t.'�� � � i� �'`��'��^��'��`°"
, . � .. , ��r��
] ] 09*_ :m�.� __ .m._. �,_. _...� _. � � m. .
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N Fl�, �t. Date ;�� �'�,.�_.�^""� �
Denton, TX 76201 Namc (_�rr,a.���,p� �C��,��°�������
Title Executivc Director
Tel. No. (940� 566-�927 Fax No. 1-888-293-5840
Email �nf���>>frnd�z�ton.�„�_s���� � ��,
RFP 563U — Utility Assistancc Progr�am
Page 28 of 28
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C VE S C TIFIC E:
ir�.�ura�:�(�) aw�FO�auirdu rov�:rta��:
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THIS IS TO CERTIFY THAT THE POL{CIES OF INSU NCE LI57ED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD �
INDlCATED. NOTWITNSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WfTH RESPEC7 70 WHICH THIS
CERTIFfCA7E MAY BE fSSUED OR MAY PERTAIN, THE INSURANCE AFFORdED BY 7HE POLICIES DESCF2IBED HEREIN 15 SUBJEC7 TO ALL THE
TERMS,EXCLUSIONS AND CONdITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PA6D CLAIMS.
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