2015-245ORDINANCE NO. 2015 -245
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR THE
EMERGENCY REPAIR OF FUEL LINES LOCATED AT THE CITY OF DENTON SERVICE
CENTER IN ACCORDANCE WITH PROVISIONS OF SECTION 252.022 OF THE LOCAL
GOVERNMENT CODE EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF
COMPETITIVE BIDDING; AND PROVIDING AN EFFECTIVE DATE (FILE 5856 -
AWARDED TO UNITED PUMP SUPPLY IN THE AMOUNT OF 60,942.25).
WHEREAS, state law and ordinance require that certain contracts requiring an
expenditure or payment by the City in an amount exceeding $50,000 be by competitive bids,
except in the case of public calamity where it becomes necessary to act at once to appropriate
money to relieve the necessity of the citizens of the city, or in case of unforeseen damage to
public property, machinery or equipment or where the procurement is necessary to preserve or
protect the public health or safety of the city's residents under Section 252 of the Local
Government Code; and
WHEREAS, the City Manager has recommended to the City Council that it is necessary
to purchase goods or services due to the following emergency conditions outlined in the
memorandum attached hereto, incorporated herein by reference; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Council hereby determines that there is a public calamity that
makes it necessary to act at once to appropriate money to relieve the necessity of the citizens of
the city, or to provide for unforeseen damage to public property, machinery or equipment, or to
preserve or protect the public health or safety of the city's residents and by reason thereof, the
following emergency purchases of materials, equipment, supplies or services, as described in the
"Purchase Orders" referenced herein and on file in the office of the Purchasing Agent, are hereby
approved:
FILE NUMBER VENDOR AMOUNT
5856 United Pump Supply $60,942.25
SECTION 2. Because of such emergency, the City Manager or designated employee is
hereby authorized to purchase the materials, equipment, supplies or services as described in the
Purchase Order on file in the office of the Purchasing Agent, and to make payment therefore in
the amounts therein stated, such emergency purchases being in accordance with the provisions of
state law exempting such purchases by the City from the requirements of competitive bids.
SECTION 3. The City Council of the City of Denton, Texas hereby expressly delegates
the authority to take any actions that may be required or permitted to be performed by the City of
Denton under File 5856 to the City Manager of the City of Denton, Texas, or his designee.
SECTION 4. This ordinance shall become effective immediately upon its passage and
approval.
PASSE NI.) APPItO V"ED (Isis the — ,6_dty of : m.:. ' , 2015.
...
C Il IS �`I "S, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
1�
ffi-k
AP'lZ 1,„ 1`�D AS '0 LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
�r „W,
Declaration of an Emergency
Vendor: United Pump Supply Company
Commodity/Service: Petroleum Station Equipment Repair
Estimated expenditure for the above commodity or service: $ 56307.35
File #:
Requisition #: 124515
Date: 6/12/15
Initial all entries below that apply to the proposed purchase, under the Purchasing Procedures as
passed by City Council. (More than one entry may apply.)
1. µ _ . Emergency situations, including procurements necessary to protect the public
health or safety or in response to a public calamity;
2. V A procurement necessary because of unforeseen damage to public equipment,
machinery, or other property;
Brief Description /Justification for exception:
While excavating for the replacement of concrete at the fuel island it was discovered that the current fuel lines
in the ground were in disrepair. The fuel lines are also not buried to the depth required by TCEQ regulations.
The material wi I I take approximately 2 weeks with 2 weeks of work to occur after material delivery. The
current state of the fuel island with on 50% of the dispensers operational coupled with the long lead time for
materials is the reason Fleet is requesting an emergency purchase.
Respectfully Submitted by,
u
l opt' Director Date
Approved by,
Vic„ c Cainl1beI I Date
City Manager
1 e i wcd by:
Elton Brock Date
Purchasing Manager
Reviewed By:
Anita lliirgess Dante
°/ :ity Attorney
This form must be attached to a purchase requisition if the expenditure is under $50,000.
This form must be attached to a completed Agenda Information Sheet if the expenditure cxceeds
$50,000.